Attachment 1 _ Amend. HT940624R0035-P0001 _ 11 JUN 2024.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Amendment created to update PWS bsaed on QA questions received w ith government response.

1. CONTRACT ID CODE PAGE OF PAGES

1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Jun-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X HT940624R0035

X 9B. DATED (SEE ITEM 11)

04-Jun-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Jun-2024

CODE

DHA CONTRACTING OFFICE TIDEWATER HT9406

7700 ARLINGTON BLVD

FALLS CHURCH VA 22042

HT9406 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HT940624R0035

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

INFORMATION FOR OFFERORS

PROPOSAL INSTRUCTIONS AND EVAL

**Changes made in red font**

PROPOSAL INSTRUCTIONS AND EVALUATION CRITERION

Medical Equipment Maintenance Services in Support of Naval Hospital Guantanamo Bay

GENERAL INFORMATION

The Defense Health Agency Contracting Activity, Southeastern Healthcare Operations Contracting Division intends to procure a firm fixed price contract for Steris equipment maintenance services in support of Naval Hospital Guantanamo Bay. The on-site annual preventative maintenance, calibrations, and repairs services for the Medical Equipment must be performed by original equipment manufacturer certified personnel at Guantanamo Bay, Cuba.

Contractors must be able to gain base access withing 60 days after contract award. The contract will consist of a base year and four Option years of 12 months each. This requirement is being solicited in accordance with Federal Acquisition Regulation Part 13 – Simplified Acquisition Procedures.

a. Period of Performance (POP) Start Date: The estimated POP start date is July 28, 2024.

b. Award without Discussions: The Government intends to award without discussions, offerors must submit their best prices in their initial offer and in compliance with the requirements, instructions, and evaluation criterion provided herein. This solicitation represents the Government’s requirements and shall be the governing document.

The RFP solicitation does not commit the Government to pay any costs incurred in the preparation and submission of a proposal or for any other costs incurred by any contractor submitting a proposal in response to this solicitation.

c. Contractors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements as stated in this solicitation. The Government will not make assumptions concerning intent, capabilities, or experiences. Clear identification of proposal details shall be the sole responsibility of the contractor. Failure to clearly address all submittal requirements and information requirements of the solicitation may result in rejection of the submission or an unfavorable proposal evaluation.

All responsible sources may submit a proposal, which shall be considered by the agency. At time of proposal submission please submit any historical data as well as published pricing.

d. Submission of Proposal: Proposal is required to be submitted electronically to the Contracting Officer (KO) and Contract Specialists on or before the date and time specified in Block 8 of Page l.

i. KO Point of Contract:

Name: Lenore Paseda Email: lenore.y.paseda.civ@health.mil

ii. Contract Specialist Point of Contract:

Name: Erin Biser Email: erin.l.biser.civ@health.mil

e. Questions or Clarifications: All questions are to be submitted via email to the Contract Specialist and Contracting Officer listed above with subject: Requirement HT940624R0035. The Government may not respond to questions received less than 3 days prior to the due date and time for receipt of proposals.

f. System for Award Management (SAM): In accordance with FAR 4.1102 Policy, Contractors shall be registered in the SAM database to be eligible for contract award. No award will be made to a Contractor not registered.

Registration can be accomplished at https://sam.gov/content/entity-registration. Registration in this database shall remain active.

g. Annual Representations and Certifications: In accordance with FAR 4.1201 Policy, Offerors shall complete electronic annual representations and certifications within SAM as part of required registration. Registration in this database shall remain active and can be accessed at https://sam.gov/content/entity-registration.

h. Format and Content:

i. Elaborated formats, or color presentations are not desired or required.

ii. Oral presentations will not be considered for this task order competition.

iii. Proprietary information shall be clearly marked. Proprietary information submitted in response to this solicitation will be protected from unauthorized disclosure as required by Subsection 27 of the Office of Procurement Policy Act as amended (41 U.S.C. 423), hereinafter referred to as “the Act”, as implemented in the FAR.

iv. The Government requires an electronic proposal submission via email per the task order instructions and specifications. The Government does not require any paper proposals and will not accept faxed proposal copies. All documents shall be submitted in Word format or the portable document format (PDF) format that is created to be searched and copied EXCEPT for pricing templates, which should remain in Excel format. DO NOT submit any documents in PDF format that are copied as “images.” The contractor’s documents/files will be provided in a non-compressed format. It is the sole responsibility of the Contractor to ensure that the electronic files submitted are virus free.

v. Contractors shall not lock, encrypt, copy as an image, password protect or otherwise place barriers to opening files for their proposal submissions. In the event where the Government cannot access the electronic version to complete evaluation, the government will consider the offer invalid, and the proposal will be deemed ineligible for award.

vi. If the Government receives more than one proposal from a single contractor, the Government may deem the proposals invalid, and the contractor may be deemed ineligible for award.

vii. For this document, an electronic page is identified as follows:

Page: One face of an 8.5” x 11” sheet of paper containing information.

Paragraph: Separated by at least one blank line.

Page Numbering: Sequentially.

Font: Times New Roman Font; 10-point minimum font size.

Margins: Top, Bottom, Left, Right shall be 1”.

Tables graphs and illustrations: Font size no less than 8 points.

Page layout: Portrait orientation is preferred.

i. Competition Approach: Full and Open competition.

j. Basis of Award: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS— COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES:

CONTRACTOR’S PROPOSAL ORGANIZATION

The proposal shall be submitted in separate files:

Volume I - Solicitation Standard Form (SF) 1449 Volume II - Cover Letter and Technical Proposal Volume III - Pricing Sheet Volume IV - Past Performance

Proposal Validity Term: The proposal shall be valid for 90 days after the proposal due date in SAM.gov.

Exceptions/Assumption to the Solicitation Requirements. Contractors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. If necessary, contractors must clearly identify any exception to the solicitation and provide complete accompanying rationale. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, price, and specific requirements of the solicitation.

Volume I - Offer and Award Documents (SF 1449):

This document, which may be used as part of the contract award document, shall be fully executed and returned as a separate document from the technical proposal, price, and past performance. Complete blocks 30a through 30c and accurately enter the prices per CLIN. This document shall not be embellished with any covers or binding.

Volume II - Cover Letter and Technical Proposal:

Company Cover Letter. The contractor’s proposal submission cover letter should be on company letterhead and shall include Solicitation number, Cage Number, DUNS, Tax Identification Number, Company name, address, telephone number, and company representative point of contact authorized to obligate the company. Additionally, the cover letter shall include the following:

A statement that the contractor understands the requirement contained in the solicitation and will comply with all PWS and task order requirements.

Contractors must acknowledge all amendments, if any.

Contractors must state the validity term of the proposal in their cover letter. The proposal shall be valid for at least 90 days after the proposal due date in SAM.gov.

Contractors shall include a verification statement of their representations and certifications in

SAM.gov.

i. The technical proposal should be specific and complete. Shall not contain any reference to price. Legibility, clarity, and coherence are very important. The capability statement shall address all the requirements in the PWS. Your responses will be evaluated against the technical proposal factor defined in the evaluation criteria section of this solicitation. By the Contractor’s quote submission, the Contractor is representing that the firm will perform all the requirements specified in the solicitation.

ii. Contractors shall provide copy of their OEM dealer/provider certification/agreement that allows them to provide the maintenance services required in the PWS. OEM letters are not required for each piece of equipment, only for critical items such as sterilizers, washers, ventililators, X-ray units, contrast injectors, and pharmaceutical hoods.

iii. Contractors shall provide copy of the OEM certification(s) for the Field Engineers and Technicians that will be performing under the prospective contract. OEM letters are not required for each piece of equipment, only for critical items such as sterilizers, washers, ventililators, X-ray units, contrast injectors, and pharmaceutical hoods.

iv. Contractors must be able to gain base access withing 60 days after contract award.

Volume III – Pricing Sheet:

i. No technical information shall be submitted as part of the price proposal. The contractor shall propose a separate firm-fixed-price for each CLIN for the base year and each Option year. Submit spreadsheet showing all price line Items and calculations using Microsoft Excel. The spreadsheet must contain subtotals for each contract year and a total for the entire contract. The spreadsheets shall include all calculations in the cells and the proposed dollar values shall not be taken out more than two (2) decimal points. Attachment 1 – Pricing Sheet provides a suggested format. Contractors shall edit the pricing sheet to reflect their proposal in compliance with the requirements stated in this solicitation. In the event of any inconsistency between the prices per CLIN in SF 1449 and the pricing sheet, the SF 1449 shall take precedence.

ii. Contractors shall provide a list of required maintenance replacement part per equipment that includes part number, description, quantity and the equipment that it is for. This can be provided on a spreadsheet added to the pricing sheet Excel workbook.

Volume IV - Past Performance:

Provide the following information for a minimum of three (companies/organizations/clients) that the contractor has provided recent and similar services for Steris equipment maintenance services.

i. Contract Number

ii. Company/Organization/Client Name.

iii. Address.

iv. Brief description of services provided.

v. Point of contact.

vi. Email and or phone number contact information.

Past performance is defined as how well a vendor has performed on meeting recent and relevant requirements in terms of scope, size, and complexity.

** To be relevant, the task order must be for the same or similar requirements, as outlined in the PWS.

The Government will use the past performance information provided by the contractor. However, the Government reserves the right to obtain other past performance information from other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS) or Contract Performance Assessment Report System (CPARS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; interviews with Program Managers, Contracting Officers, and commercial sources and/or non-Government sources, such as any commercial business or customers referenced by the Contractor in any of the past performance information disclosed.

(End of Addendum to 52.212-1)

ADDENDUM 52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICE

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The basis of award will be the Lowest Priced, Technically Acceptable offer. Offerors must receive a rating of Technically Acceptable in all factors/subfactors for their overall proposal to be determined Technically Acceptable.

By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, and technical requirements. The Government intends to make award without discussions, unless the Contracting Officer determines that discussions are necessary. Offerors should provide their most favorable prices in their initial offers.

The following factors shall be used to evaluate offers:

Factor 1: Technical Proposal Factor 2: Past Performance Factor 3: Price

Offerors’ technical proposal will receive an overall rating based on the following:

i. Technically Acceptable: Contractor meets all requirements or technical specifications or has submitted all documentation requested in any technical evaluation criteria and all documentation meets the standard set forth in the solicitation.

ii. Technically Unacceptable: Contractor fails to meet all requirements or technical specifications or has failed to comply in submitting requested documentation in any technical evaluation criteria or the submitted documentation fails to meet the standard set forth in the solicitation.

Factor 1: Technical Proposal - Evaluation of this factor is a subjective evaluation of the Contractor's demonstrated resources, capability, and methods to meet all requirements. This factor will be evaluated on an Acceptable/Unacceptable basis. The Contractor’s submittals will be evaluated on the adequacy of the Offeror's plan to support all areas of the PWS with qualified personnel as well as the availability of those individuals. Failure to demonstrate a clear and unambiguous capability approach to meeting the requirements will result in an “Unacceptable” rating for this factor.

Factor 2: Past Performance - The basis of evaluation is a subjective evaluation of how well the contractor performed on recent and relevant Contracts regarding the RFP requirement. This factor will be evaluated on an Acceptable/Unacceptable basis. Contractors with an overall satisfactory past performance will be rated as “Acceptable.” Contractors with a less than satisfactory overall past performance will be rated as “Unacceptable.” In Addition to the above, the Government may review Federal Awardee Performance and Integrity Information System (FAPIIS) using Contractor’s CAGE / Unique Identification number, Contractor Performance Assessment Reporting System (CPARS) ratings, and other existing past performance ratings on relevant Contracts. The Government may also review other relevant past performance information contained in local files and other sources, including Federal, State, and local Government agencies, Better Business Bureaus, published media and electronic databases.

General trends in a Contractor’s past performance may also be considered.

Factor 3: Price - Evaluation Methodology. The following will be considered to evaluate proposed prices:

1) All proposals that remain otherwise eligible for award, will be evaluated for mathematical accuracy. The proposed price will be evaluated for reasonableness in relation to the solicitation requirements. Prices must be entirely compatible with the capability portion of the proposal. The Government may limit the price assessments to those Contractors’ proposals that represent the most likely candidates for award based on information derived from the capability reviews.

2) Completeness: The Government will evaluate Volume I - SF 1449 and Volume III - pricing sheet for completeness. This includes all required pricing for the base period and all option periods. If any of the pricing is incomplete, the Contracting Officer may exclude the Contractor’s proposal from further evaluation. The Offers will be evaluated for completeness of the data fields as well as mathematical accuracy to ensure the contractor properly verified calculations.

3) Reasonableness: The degree to which the proposed prices (base period and option periods) compared to the prices a reasonably prudent person would expect to incur for the same or similar services. The prices will be examined to identify unusually low-price estimates, inconsistent pricing patterns, and potential misunderstandings of the requirement. The Contracting Officer may also compare the proposed prices to historical prices to determine fairness and reasonableness.

4) The Government may perform price realism if deemed necessary. The prices will be examined to identify unusually low-price estimates, inconsistent pricing patterns, and potential misunderstandings of the requirement.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Addendum to 52.212-2)

PERFORMANCE WORK STATEMENT

Performance Work Statement

**Changes made in red font**

Medical Equipment Maintenance, Repair and Calibration Services for US Naval Hospital Guantanamo Bay, Cuba and Joint Task Force (JTF) Joint Medical Group (JMG) Guantanamo Bay, Cuba.

1.0 GENERAL INFORMATION

1.1 This is a non-personal services contract to provide calibration, maintenance, and repair of equipment.

1.1.1 Description of services/introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform on and off-site calibration, repairs, and maintenance services to include corrective maintenance on equipment as defined in this Performance Work Statement (PWS).

1.1.2 Background: US Naval Hospital Guantanamo Bay (USNHGB) is a Medical Treatment Facility (MTF) that is part of Navy Medical Forces Atlantic located in Cuba. USNHGB provides surgical, clinical, and dental services to its beneficiaries. The Joint Task Force (JTF) Joint Medical Group (JMG) Guantanamo Bay Provides surgical, clinical, and dental services to its beneficiaries Units mentioned in this document are critical end items that are essential to daily operations of the command. Equipment failures would cause significant patient care delays.

1.1.3 Scope:

1.1.3.1 The contractor shall provide qualified personnel with tools, supplies and transportation for technicians to perform periodic preventative maintenance, calibrations, corrective maintenance, repairs, OEM parts replacements, washer and sterilizer chamber cleanings IAW manufactures literature and provide field service reports for equipment listed in this PWS in a timely manner to USNHGB & JTF JMG. The services provided per equipment shall be in accordance with the Original Equipment Manufacturer (OEM) specifications and the Joint Commission Hospital Accreditation Program requirements.

1.1.3.2 When there are product recalls or software upgrades, the contractor shall provide, install, or upgrade each equipment listed in appendix A with corrective measures or software updates IAW MFG’s specification to maintain units’ operability. The contractor must coordinate with USNHGB’s Biomed Medical Repair Division point of contact before installation of recalled equipment, parts or software.

1.1.3.3 The contractor shall provide two OEM annual PM kits and common replaceable parts for all sterilizers and washers at USNHGB and to be kept onsite for the purpose of emergency use by the on-site USNHGB Biomed for washer and sterilizer equipment failure. The On-site Biomed will inform the contractor POC of what parts were used during repairs so that parts may be reordered and replaced by the contractor.

1.1.4 Period of Performance (POP):

The POP consist of a base period of 12 months and four Option periods of 12 months each with the start and end dates as follows:

Base Year - 28 July 2024 – 27 July 2025

Option Year 1 - 28 July 2025 – 27 July 2026 Option Year 2 - 28 July 2026 – 27 July 2027 Option Year 3 - 28 July 2027 – 27 July 2028 Option Year 4 - 28 July 2028 – 27 July 2029

1.2 Administrative specifications

1.2.1 Place of performance: The work shall be performed at the US Naval Hospital Guantanamo Bay, Cuba and JTF as needed.

1.2.2 Recognized Federal holidays: The contractor is not required to perform services on recognized federal holidays or presidential executive orders.

1.2.3 Hours of operation: The contractor is responsible for conducting business Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, presidential executive orders, or similar Government directed facility closings. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.2.4 Security Requirements:

• The Contractors personnel shall comply with the DoD Information Assurance Policies as applicable.

• Field service personnel shall wear visible photo identification at all times while on the premises of Naval Hospital Guantanamo Bay and the Joint Task Force Guantanamo Bay.

• It is the responsibility of the field service personnel to park in the appropriate designated non-patient or otherwise marked parking areas

• Information on non-patient or otherwise marked parking is available from Naval Hospital Guantanamo Bay and the Joint Task Force Guantanamo Bay Security personnel.

• Smoking is prohibited inside any buildings of Naval Hospital Guantanamo Bay and the Joint Task Force Guantanamo Bay.

• Possession of weapons, alcohol, or pharmaceuticals that are not over the counter or prescribed to the individual/family is prohibited on the Naval Hospital Guantanamo Bay and the Joint Task Force Guantanamo Bay.

• Enclosed containers, including tool kits, are subject to search. Violations of Naval Hospital Guantanamo Bay and the Joint Task Force Guantanamo Bay regulations may result in citation answerable in the United States (Federal) District Court.

• Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.2.5 Two-way Radios & Cell Phones: The use of Contractor provided two-way radios for communication between personnel must be approved by the Base Communications activity and may not be used in designated areas in Naval Hospital Guantanamo Bay and the Joint Task Force Guantanamo Bay. Contractor shall submit a written request to use the radios to the Technical POC. The request shall detail proposed equipment, operating frequencies, and other particulars in writing. The government shall not be liable for any damages as a result of not permitting the use of radios within the facility.

1.2.6 Travel: Contractor’s unit pricing shall be inclusive of all associated costs to perform the work including travel, per-diem, lodging, transportation, miscellaneous travel expenses, and shipping of contractor tools, supplies, and misc. equipment. Dates for any site visit is required to be provided to the Sponsor 45 – 60 days prior to each visit.

Contractors will be required to have 2 scheduled site visits, (January and July), per year and will be responsible for ensuring the following steps are completed. The contractor shall be responsible for all travel and travel related cost (lodging, airfare, per Diem, and transportation). And accommodations shall be arranged by the contractor.

1.2.7 Flight Arrangements: Complete and return the travel request form to USNH Guantanamo Bay, Materiel Management Department. Provide the Sponsor the completed/approved Synchronized Pre-deployment and Operational Tracker Letter of Authorization (SPOT LOA). This system is accessed by a centralized person within the contractor’s organization. Training for SPOT access and submissions can be obtained through the https://www.acq.osd.mil/log/LOG_CSD/spot.html

1.2.8 Base Access: Complete the Entry Clearance Form and email it back to the sponsor no later than 21 days prior to travel (45 days for personnel with dual citizenship). Guantanamo Bay Security Office requires your social security number and one other identity source document. Digital Signatures are fine but do not use the premade generic option where you type, and it converts to a signature as this will be returned and cause delay. Once the form has been approved the base POC will email you back with signed copy. Access to the base will not be granted if this Form is not processed and approved. The contractor is responsible for completing and providing this Form in a timely manner to avoid a lapse or delay in services under this PWS.

Base Access and Entry Requirements: The following will be required of each contractor to gain access to NH Guantanamo Bay, Cuba:

• Acquiring access and training to SPOT LOA system.

• Completion of an Entry Clearance Form

• Training courses on Joint Knowledge Online

• Completion of Aircraft and Personnel Automated Clearance System APACS and Isolated Personnel Report

ISOPREP every 6 months

• Contractor will be responsible for coordinating flight arrangements upon receiving flight information from their sponsor.

1.2.9 Contractor Identification: Contractor personnel performing services in a contractor capacity in a Government facility are required to possess and wear an identification badge that displays his or her name and the name of their company. Ensure all those with whom the person interacts in any face-to-face dealings while supporting the Government understands that the person is contractor support personnel.

2.0 PERFORMANCE REQUIREMENTS

2.1 Calibration

Provide on-site equipment calibration including replacement or supplemental parts (calibration kits, tools), as scheduled for the equipment listed on the Scope of this PWS. Calibration shall be in accordance with (IAW) the manufacture’s OEM specifications per equipment. This activity should be the procedure for mechanical and electronic adjustments required by the original manufacturer to ensure consistent, standardized performance or output.

2.2 Preventive Maintenance

2.2.1 The contractor shall perform preventive maintenance IAW the OEM preventive maintenance schedule for the equipment listed in the Scope of this PWS, including chamber cleaning.

2.2.2 The contractor shall provide the required replacement parts as specified in the OEM preventive maintenance requirements for the equipment listed in the Scope of this PWS.

2.2.3 The contractor shall provide the preventative maintenance 2 times per year, PM to occur in January and July with initial Preventative Maintenance to occur September/October after award.

2.3 Replacement Parts

2.3.1 Parts Condition and Shipping: The Contractor shall provide new and EOM certified replacement parts. All parts supplied shall be compatible with the existing system. Contractor shall follow USNHGB shipping procedures at no additional cost to the Government.

2.3.2 Shipping Instructions:

USNHGB has dedicated carriers for medical supplies from Defense Distribution Depot (DDNV)-Norfolk. Vendors & Contractors send the requested medical materiel to DDNV- Norfolk, and they will then palletize these supplies to be loaded and sent to USNHGB. The Warehouse Materiel Management (MATMAN) team picks these supplies up in accordance with the established schedule. It is imperative that materiel, parts, and other items are sent to DDNV Norfolk timely. USNHGB also has agreements in place with NAVSTA Air for shipments in emergency circumstances. Contractors must coordinate with the COR to schedule shipments.

2.3.3 Disposal: Replaced items shall be properly disposed per local command policy of at no additional cost to the Government.

2.4 Software Updates:

The Contractor shall include software revisions and upgrades (field service changes), which are required due to FDA, or manufacturer announced safety-hazard recall, to include FDA Year 2000 Compliance Directive, as part of the contract at no additional cost to the Government. Upgrades shall be performed as soon as possible after release, but no later than the first scheduled Preventative Maintenance Inspection after release. For any updates that have been identified as critical or required for the proper operation of equipment by the OEM, contractor shall provide installation within 30 days of release regardless of Preventative Maintenance Schedules. All supplied software is to be warranted current and free of defects such as viruses.

2.5 Corrective Maintenance (Repairs)

The contractor shall identify and report Equipment under this PWS that requires corrective maintenance throughout the life of this contract. The contractor shall provide a report via email to the Biomedical Repair Division point of contact and Contracting Officer Representative (COR). The written report shall include the identification of the equipment (e.g., Serial number, equipment name) that requires corrective maintenance, fault, and corrective maintenance to resolve the fault, including identification of the parts that are required to bring the unit back to working condition per OEM specifications. The contractor shall ensure that the original design and functional capabilities will not be changed, modified, or altered unless authorized in writing by the manufacture and the Biomedical Repair Division.

2.6 Unscheduled or Emergency Repairs

A contractor’s qualified Field Engineer or Technician shall be available via telephone to provide troubleshooting support and to schedule necessary on-site service within three business days.

2.7 Field Service Reports (FSR)

2.7.1 The contractor shall create and maintain an itemized list of all preventive maintenance, replacement parts, and calibration schedule during the life of this contract.

2.7.2 The contractor shall maintain and provide to the COR and Contracting Officer a detailed service report per services performed.

2.7.3 The contractor shall develop and submit to the government an itemized list of all preventive maintenance work, calibration certification, and repair work upon completion of the contract.

2.7.4 Recalls: When Food and Drug Administration (FDA) or manufacturer announce product recalls are necessary to maintain the equipment performing IAW OEM specification, the Contractor shall obtain and install equivalent.

The Contractor shall schedule with the Biomed Medical Repair Division point of contact for recall services prior to performing any recall maintenance, to avoid disrupting patient care and to notify the department of equipment or parts arrival, services, and maintenance required.

2.8 Phase-In Service: Upon award, the Contractor shall have the opportunity to inspect and verify that the equipment is in normal operating conditions at no additional cost to the Government. This action shall occur prior to the first scheduled preventive maintenance of the equipment under this requirement. The contractor shall provide a report of the inspection to the Biomedical Repair Division point of contact and COR. Failure to inspect and submit the report prior to the first scheduled preventive maintenance will be considered acceptance of the equipment in the existing condition.

2.9 Phase-Out of Service: Upon expiration or termination of this contract, the contractor shall provide certification that the equipment under this contract is operating in accordance with OEM specifications. If any of the equipment is not in normal operating conditions, the contractor shall provide details of the equipment conditions/status and a corrective maintenance report shall be provided at no additional cost to the Government.

3.0 QUALIFICATIONS/CONSIDERATIONS

The Contractor shall provide only qualified Field Engineers and Technicians who have gone through Training to perform services on the equipment listed under this PWS. Certifications shall be current. The contractor shall provide training certificates prior to the performance start date of any service(s) under this requirement. Training certificates and/or certifications shall detail training location, trainee’s name, training completion date, and training expiration date.

4.0 COMMUNICATION

4.1 Briefings: The Contractor shall brief Naval Hospital Guantanamo Bay and the Joint Task Force Guantanamo Bay management as requested by e-mail to the Technical POC. Briefings can cover all aspects and functions of the contract.

5.0 GOVERNMENT-FURNISHED PROPERTY AND SERVICES

5.1 Government Responsibility for Damage: The Government shall not be responsible, in any way, for damage to the Contractor employees’ personal belongings brought onto the site.

5.2 Telephones: Government telephone facilities will be made available to the Contractor for official business use only. This includes contacting manufacturers, suppliers, and government users. Access to outside lines and international calls may be restricted in accordance with Naval Hospital Guantanamo Bay and the Joint Task Force Guantanamo Bay policy.

6.0 CONTRACTOR-FURNISHED ITEMS AND SERVICES

6.1 Responsibility: Contractor shall furnish all supplies, materials, repair or replacement parts, tools, equipment, software upgrading and labor necessary to efficiently and acceptably perform the requirements of this contract.

OEM letters for equipment are only required on items such as sterilizers, washers, ventilators, X-ray units, contrast injectors, and pharmaceutical hoods.

6.2 Damages: The Contractor shall protect all facilities from damage caused by the Contractor and shall repair, at no additional cost to the Government, all damages caused by the Contractor’s activities. During performance of services, Contractor shall keep Naval Hospital Guantanamo Bay and the Joint Task Force Guantanamo Bay site safe, neat, clean, and orderly. Contractor shall be responsible for all means, methods, techniques, sequences, and procedures of the services.

6.3 Contractor Supplies and Equipment: The Contractor supplies and equipment shall comply with Federal, State, municipal, and industry or OEM specifications.

(End of Summary of Changes)