HSP Sections 1-3.pdf
PDF 103 KB Posted
- Attached to
- RFP for Air Filter Changing Services
- Solicitation number
- 0007993
- Issued by
- Texas
About this file
This is a State of Texas Subcontracting Plan form that outlines requirements for vendors responding to state contracts with an expected value of $100,000 or more when subcontracting opportunities are probable. The form applies to the RFP for Air Filter Changing Services and establishes that all responding vendors—whether prime contractors or self-performing entities—must submit a completed subcontracting plan to be considered responsive. Vendors intending to use subcontractors must demonstrate good faith effort to recruit vendors certified through the Veteran Heroes United in Business (VetHUB) program, regardless of whether business is ultimately awarded to them. The form requires respondents to provide company information, a State of Texas Vendor ID Number, point of contact details, and their VetHUB certification status, along with the solicitation number and bid response due date. Vendors must declare whether they will self-perform the entire contract using their own resources or subcontract portions of the work, with self-performing contractors required to submit only pages one and two of the plan.
The subcontracting plan becomes part of the executed contract and any modifications, including changes to listed subcontractors or the addition of subcontractors by self-performing contractors, require prior written approval from the contracting agency. Contractors failing to obtain approval for plan modifications may face enforcement remedies up to and including debarment from all state contracting. The contracting agency retains the right to conduct on-site reviews of company headquarters and work sites to verify staffing and resources. The plan does not use subcontractors' VetHUB status as a selection criterion for awarding the contract, and all subcontractors must be listed in the submitted plan. An authorized company representative must sign and affirm the accuracy of the submitted information and supporting documentation.
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Text version
Rev. 6/26
State of Texas Subcontracting Plan When is a subcontracting plan required?
A subcontracting plan is required for state of Texas contracts when the contracting agency has determined that subcontracting opportunities are probable with prospective vendors certified by the Texas Comptroller through the Veteran Heroes United in Business (VetHUB) program, for a contract with an expected value of $100,000 or more. (Texas Government Code Chapter 2161, Subchapter F; 34 Texas Administrative Code Section 20.285.)
When a state agency requires a subcontracting plan as part of the contract solicitation, a bid, proposal, offer or other applicable expression of interest must contain a completed plan to be considered responsive.
Who completes a subcontracting plan?
Every responding vendor — whether a prime contractor or self-performing with no subcontractors — must submit a complete subcontracting plan.
A vendor who intends to use subcontractors must demonstrate their good faith effort to recruit certified VetHUBs, whether or not they ultimately award business to them. A state agency will not use the subcontractors’ VetHUB status to select the winning vendor. All subcontractors must be listed in the subcontracting plan.
A self-performing vendor who will not subcontract any of the work on the contract must indicate that it will complete the con-tract with its own resources and submit the completed subcontracting plan.
Does a subcontracting plan have to be followed?
The subcontracting plan forms part of the contract. Subcontractors may not be dropped or replaced without amending the subcontracting plan with approval by the agency. A self-performing contractor may not use subcontractors without amending the subcontracting plan.
SUBCONTRACTING PLAN INSTRUCTIONS
The contracting agency must complete this section and include this form in the solicitation.
Solicitation Number Solicitation Title
Agency Number Agency Name
AGENCY COORDINATOR FOR COURTESY SUBCONTRACTING PLAN REVIEWS (OPTIONAL)
Name
Email Address Phone Number: (Point of Contact)
SOLICITATION POINT OF CONTACT
Name
Email Address Phone Number: (Point of Contact)
The contracting agency must describe the subcontracting goal and provide examples of potential subcontracting opportunities. This information may also be included in the solicitation document.
https://statutes.capitol.texas.gov/?tab=1&code=GV&chapter=GV.2161&artSec=2161.251 https://statutes.capitol.texas.gov/?tab=1&code=GV&chapter=GV.2161&artSec=2161.251 https://texas-sos.appianportalsgov.com/rules-and-meetings?chapter=20&division=1&interface=VIEW_TAC&part=1&subchapter=D&title=34
Rev. 6/26
Section 1: Respondent Information
| _______________________________________________________________________________________ | _ ______________________________ | |
| Respondent (Company) Name | State of Texas Vendor ID Number |
| ______________________________________ | _ _____________________________________________ | _ ______________________________ |
| Point of Contact | Email Address | Phone Number |
Is your company a state of Texas Certified VetHUB? Yes No
| __________________________________________________________ | _ __________________________________________________________ | |
| Requisition/Solicitation No. | Bid/Response Due Date (mm/dd/yyyy) |
Section 2: Declaration of Self-performing or Subcontracting After dividing the contract work into reasonable lots or portions to the extent consistent with prudent industry practices and taking into consideration the scope of work to be performed under the proposed contract, including all potential subcontract-ing opportunities, the respondent must determine what portions of work, including contracted staffing, goods and services will be subcontracted. 34 Texas Administrative Code Section 20.282 defines a “Subcontractor” as an entity that contracts with a prime contractor to work or contribute toward completing work under a purchase order or other contract. The term does not include employees of the contractor but includes contracted workers who will work on the contract.
Will your company fulfill the entire contract with its own resources, including employees, goods and services?
Yes, my company will self-perform the entire contract.
Submit pages 1 and 2 only.
No, my company will subcontract portions of the contract.
Go to Section 4: Respondent’s Subcontracting Opportunities
Section 3: Affirmation of Self-performing Contractor As evidenced by my signature below, I affirm that I am an authorized representative of the respondent listed in Section 1, and that the information and supporting documentation submitted with the subcontracting plan is true and correct. Respondent understands and agrees that, if awarded any portion of the contract:
• The respondent must seek approval from the contracting agency prior to making any modifications to its subcontracting plan, including hiring subcontractors to perform any work under this contract. If the subcontracting plan is modified with-out the contracting agency’s prior approval, respondent may be subject to any and all enforcement remedies available under the contract or otherwise available by law, up to and including debarment from all state contracting.
• The respondent must, upon request, allow the contracting agency to perform on-site reviews of the company’s head-quarters and/or work site where services are being performed and must provide documentation regarding staffing and other resources.
Signature Printed Name
Title Date (mm/dd/yyyy)
Self-Perform Justification Self-Perform Justification Statement
| State of Texas Subcontracting Plan |
| Section 1: Respondent Information |
| Section 2: Declaration of Self-performing or Subcontracting |
| Section 3: Affirmation of Self-performing Contractor |
| Section 4: Respondent’s Subcontracting Opportunities |
| Section 5: Subcontracting Plan - Good Faith Effort |
| Section 6: Affirmation of Prime Contractor |
| Subcontracting Opportunity Notification Form |
| Solicitation Title: |
| Agency Number: |
| Name: |
| Email Address: |
| Phone Number Point of Contact: |
| Name_2: |
| Email Address_2: |
| Phone Number Point of Contact_2: |
| contracting agency: |
| State of Texas Vendor ID Number: |
| Solicitation Number: |
| BidResponse Due Date mmddyyyy: |
| Printed Name: |
| Title: |
| Date mmddyyyy: |
| Is your company a state of Texas Certified VetHUB: Off |
| Yes/No: Off |
| Respondent Company Name: |
| Point of Contact: |
| Email Address_3: |
| Phone Number: |
| Agency Name: |
| Self-Perform Justification Statement: |
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