Atch_5_-_PreProposal_Conference.pdf

PRE‐PROPOSAL CONFERENCE

RFP HSFLGL‐16‐R‐00023

FOOD SERVICES

FLETC, Glynco, GA August 16, 2016

Welcome

PRE-PROPOSAL CONFERENCE

RFP HSFLGL-16-R-00023

FOOD SERVICES

FLETC, GLYNCO, GA

AUGUST 16, 2016

ATTACHMENT 5

ADMIN REMARKS

• Silence all cell phones

• No recording

• No photography

• This presentation and attendee list will be provided on the FBO website via an amendment

• Registration Sheet

• Facilities

Agenda

• Welcome/Introductions Maureen Corpus Solicitation Highlights Contracting Officer

• Project Overview Laura Folsom, Contracting Officer Representative

• Bus Tour to Bldg 260 and Laura Folsom, COR Bldg 75 Dining Facilities Maureen Corpus, CO

• Bldg 1, Visitor’s Center Drop‐off/Departure

FLETC PRESENTS

World Class Partnership Video

Introduction

Project Team Members:

• Laura Folsom, Primary COR

• Carl Padgett, Alternate COR

• Maureen Corpus, Primary CO

• Annie Price, Alternate CO

Solicitation Highlights

• Disclaimer: Information provided herein is not all inclusive and provides highlights only. In the event that there is a conflict between the solicitation and information provided during today’s conference, the solicitation terms and conditions govern.

• Refer to solicitation for complete instruction of process and proposal requirements.

• Failure to properly follow instructions contained in the solicitation may result in an offer being deemed non‐responsive.

Section A Solicitation

Commercial Item, Single Award, Fixed-Price

Lowest Price Technically Acceptable (LPTA)

Solicitation is set-aside 100% Total Small Business

NAICS: 722310, Food Services Contractors Size Standard: $38.5 Million

Performance Period: November 1, 2016 – September 30, 2017 (Base Period) and 4 12-month Options (October 1, 2017 thru September 30, 2021)

Offers Due: September 6, 2016, Tuesday, 2:00 P.M. (ET)

- see Section E, Solicitation Provisions FAR 52.212-1

Section B Price Schedule

• CLINs 0001 – 0002: Prices shall include all supervision, personnel, equipment, tools, supplies, materials, and other items and Services necessary to perform the Food Service Management. Safety, reporting requirements and miscellaneous requirements not elsewhere addressed in the schedule shall be included here unless Included as an indirect cost on all CLINs.

CLINs X003 and X008: IAW PWS will require evidence of price and or cost analysis to be submitted for Government approval.

• CLINS X004AA, X004AB, X009 and X0010 are identified as line items with fill-in rates for actual count daily rates per meal or Boxed Meals.

• CLINs 1001 through 4010: represent the option periods, each for a 12-month duration and retain the same performance requirements as that under the base period under CLINs 0001 – 0010.

• Acceptance period: 120 calendar days from the date of proposal receipt (See Section E, FAR 52.212-1).

Section C Contract Clauses

Contractor shall be held to terms and conditions described herein.

Special points of interest:

FAR 52.212-1 and Addendum FAR 52.212-2 and Addendum

FAR 52.222-17

FAR 52.237-3

Section D Documents, Exhibits or Attachments

This section contains the performance work statement (PWS) and its ancillary components in an 8 Part format.

Contains 27 Attachments and 7 Technical Exhibits

Government shall not exercise any supervision or control over the contract service providers.

Parts 1‐8 (PWS)

Part 1: Performance Work Statement – General

Quality Control requirements Maintenance requirements Staffing/work control Key Personnel:

Primary & Alternate Project Managers Quality Control Manager Maintenance Supervisor

PWS Continued

Part 2: Definitions and Acronyms

Part 3: Government Furnished Property, Equipment, Information or Service

Part 4: Contractor Furnished Items and Responsibilities

Part 5: Specific Tasks

Part 6: Required Plans and Documents

PWS Continued

Part 7: Applicable Publications

FLETC Bulletins, Policies and Regulations

FLETC Directives

Part 8: Special Contract Requirements

Contains 27 Attachments and 7 Technical Exhibits

Section E Solicitation Provisions

FAR 52.212-1 Instructions to Offerors

No electronic submission (fax or email) will be accepted.

Submit on or before the exact time; September 6, 2016, Tuesday, at 2:00 p.m.

Two factors will be evaluated Non-Price

Management and Technical Approach Past Performance

Price

Solicitation Provisions (Continued)

Submit proposals in 3 separate volumes:

Volume 1 shall be labeled Factor A, Management and Technical Approach.

Shall not exceed 30 consecutive pages.

Contents SHALL NOT identify company name nor any indications to identify the company.

Company name should only be identified on the cover of the binder.

Submit original & 3 copies

Volume 2 shall be labeled Factor B, Past Performance. Shall not exceed 10 consecutive pages.

Submit an original & 3 copies.

Volume 3 shall be labeled Factor C, Price.

Include Section B, Price Breakdown.

Representations & Certifications.

Submit original, 1 copy and 1 CD Mark all pages that contain source selection information.

Evaluation Factors:

Non-Price Management & Technical Approach Past Performance

Price

• Non-Price Factors:

• Factor A – Consists of the following elements:

1. Management

2. Technical Approach

3. Phase-In/Orientation Approach

4. Processes for inventory control accuracy, record keeping and reporting

5. Staffing

• Non-Price Factors continued:

• Factor B – Past Performance:

• Provide information on relevant contracts within the past seven years.

• If proposing a teaming arrangement, an additional of up to 3 relevant contracts for partners and/or subcontractors shall be submitted.

• Factor C – Price:

• Provide a detailed breakdown identifying all resources required to accomplish the work.

• Price Proposal shall include a completed Schedule B.

FAR 52.212-2 Evaluation – Commercial Items

•Non-Price Factors:

•Factor A – Consists of the following elements:

1. Management

2. Technical Approach

3. Phase-In/Orientation Approach

4. Processes for inventory control accuracy, record keeping and reporting

5. Staffing

FAR 52.212-2 Evaluation – Commercial Items

Factor B – Past Performance

Information must correlate directly to the projects outlined in Factor A.

Information will be considered regarding critical subcontractors and key personnel.

Past performance of the prime contractor will receive greater consideration than subs.

FAR 52.212-2 Evaluation – Commercial Items

Factor C – Price

Price Analysis Realism Techniques

Bldg 75 and Bldg 260 Dining Facilities

Bldg 75 – Main Dining Facilities, serving three meals each day, seven days per week.

Bldg 260 – Student Center Grille, open during Lunch training days only.

Freedom of Information Act

• Should inquiry for historical information other than that supplied under the solicitation be desired, contractors must proceed with FOIA requests as outlined on website:

http://www.fletc.gov

• A link titled FOIA at the bottom of the homepage will provide you detailed instructions on how to submit a FOIA.

Questions & Answers

• Technical inquiries must be submitted in writing no later than August 18, 2016 at 2:00 P.M. All questions and answers will be issued and posted on FBO by Amendment. If any questions/answers lead to a change to the solicitation a formal amendment will be issued accordingly and posted on the website at www.fbo.gov.

• Only written questions will be addressed:

• E‐mail: Maureen.Corpus@fletc.dhs.gov with a cc to Annie.Price@fletc.dhs.gov

• Fax: (912) 267‐3132

Conclusion

• Questions must be submitted in writing by August 18, 2016, Thursday at 2:00 P.M.

• Failure to acknowledge amendments may deem an offeror non‐responsive.

• Tour of Bldg 75 and Bldg 260 Dining Facilities