Solicitation questions Amendment 000002 questiona and answers.doc

Clarification to posted answers:

11. Can FLETC provide historical use data for restroom consumable supplies and trash liners?

A. the Government currently reimburses the incumbent for supplies over $13.307.00 per month due to increases in student load.

The Government does not have this data. The Government does not accumulate historical data for this type of information other than through the incumbent’s invoices as described above.

NOTICE: FLETC is experiencing a decrease in students for FY10 and FY11.

22. The attachment 17 is missing. We request the copies of FLETC policies and Directives listed on page 22 of the PWS.

A. Attachment 17 was made available for the site visit. This information is “For Official Use Only” and will be provided upon award.

32. How many classes are in session at any given time at FLETC?

TE-12 provides weekly student load information.

FY # Class Starts # Students Trained

2008 749

20521

24164

2010 781

16517 (These figures as of 07/14/2010)

44. Amendment 0001 contains a revised TE6 and a revised TE3. TE6 lists all the buildings (sq ft, etc.) and TE3 lists all the building frequencies. The following buildings are listed on TE3 but are not listed on TE6: 15,147,240,247,249,250,641,738,787,788,789,790, 791, and the Pool. Please clarify the frequencies for these buildings.

A. TE-3 lists all buildings on the following pages; TE3-4 and TE3-7.

(See the *Note for the requested buildings on TE-4) All buildings are listed on TE6.

TE 6-1 is Admin buildings and TE 6-2 are (Student) Training buildings.

The frequencies are listed in TE 3.

65. Attachment 6 – I assume that part of the duties include moving furniture, AV equipment, etc. and room set ups – is that a correct assumption?

A. No, Attachment 6 is a document for initiating a work request for a separate FLETC contractor.

There is an attachment (7) that requires the subject contractor to perform over and above work or Service Contract Act work.

94. Does quality control need to be on site at all times?

A. If the contractor quality control is on site at all times is a contractor management decision and a proposal evaluation element – See Clause 52.212-1, Instructions to Offerors –Commercial Items, Addendum to paragraph (b), Volume 1 (i).Quality Control Plan.

The Contractor’s Quality Control person is expected to be with the COTR during inspections.

127. 9(a) If current contractor employees are retained by the awardee, it is my understanding that employees retain current wages and any accrued vacation. Is this correct?

A. The current employees will be paid in accordance with the wage determination. Not necessarily at their current rate of pay. Contractor could be paying more than what is required by wage determination and new contractor may decide to pay by wage determination.

141. Pursuant to Section FAR 52-212.2-Evaluation b(iii) The definition of a neutral evaluation states this rating will be given to offerors where “A search was unable to identify any relevant past performance information for the offeror or key team members/subcontractors or their key personnel.” Does the definition for exceptional and acceptable evaluation rating include the evaluation of past performance information for key team members/subcontractors and their key personnel?

A. (Ensure you are referring to the most current solicitation as a reference. Seems as if you are referring to the Draft solicitation.) Yes, the key members are evaluated as one contractor.

See Solicitation Clause 52.212-2, Addendum A, Factor B, page 4 of 7: “ The purpose of the past performance evaluation is to allow the government to assess the offeror’s ability to perform the effort described in this RFP, based on the offeror’s demonstrated present and past performance. Past performance regarding predecessor companies, key personnel who have relevant experience, or sub-contractors that will perform major or critical aspects of the requirement will be rated as highly as past performance information for the principal offeror.”

143. Please provide the number of participants that utilize the paintball stations on an annual basis?

A. The Government does not have this information.

see question 32

146. How many government inspectors are assigned to this current contract and will the same team be utilized on the follow-on contract?

A. The Government will not provide this information.

This is a FOIA question for the FOIA officer. See the answer to Question # 31

149. Any new construction plans for the present/future?

A.FLETC’s new construction plans are determined by the Budget given by Congress.

151. Please provide the NTE (Not to Exceed) amount for CLINS 0006 on the “Contract_ Line_ Items _Janitorial” document?

A. This is an NTE amount. It will be determined before award. This line item will only be evaluated by the hourly rates.

It will be added in Amendment 000002.

157. On the site visit, it was stated in the meeting at the end, that the Wage determination in the solicitation was a guide? What was this statement to mean, that the current staff is making more than the wage determination? It is the official minimum that can be paid!

A. Your statement is incorrect. That statement was not made at the Site Visit.

163. If a contractor does not have the bonding, will he still be considered for award?

A. See Clause 52.228-1, Bid Guarantee (a): Failure to furnish a bid guarantee, in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

175. How long does it take for the government to grant access to the base for new employees?

A. New employee, properly sponsored, is allowed immediate access to the Center once all paperwork is approved.

Once the fingerprints are taken and FLETC/SEM gets the return (about a day), the contractor is allowed to work while the background investigation is being conducted. The BI takes about 6 months.

176. PWS 4.5.2 and Attachment 5. This contractor will not use hazardous materials in performance of this contract. Will contractor be handling government hazardous materials?

A. FLETC EVS determines what is hazardous or not. The Government does not understand this question.

184. Is your preference to keep the existing project manager? If yes, is it possible to provide salary information on that individual?

A. it is a decision to be made by the contractor. Government doesn’t hire or fire contractor employees.

187. Is there a preference to keep the existing Day Staff? If so, will it be possible to get any type of pay rates for those individuals?

A. This decision is made by the contractor. Government doesn’t hire or fire contractor employees.

New Questions;

1. Since this is a performance based contract, why does the government specify the frequency of Periodical Floor and Carpet Services in TE-3.

A. Even though a SOW is written performance based, the Government will stipulate important design aspects of the work to ensure the requirement criticality is maintained.

2. A question was asked about Washer/Dryer hookups in the Contractors facility. It was answered that the contractor would have to install water, drains and electrical power to the facility. Did you mean we would have to install the needed water faucets and sewer drains in the facility or did you mean the facility does not have water and sewer services at this time?

A. The facility has water and sewer. The proper water and electrical connections are not installed and would be require CO/COTR approval to install.

3. Referring to the townhouse area which has been converted from military housing units to office space. Do these facilities still have full kitchens with appliances and will we be responsible for cleaning kitchen appliances?

A. The townhouses have kitchens and some have appliances. The contractor is not responsible for cleaning appliances.

4. It was stated in answers to the questions that Paint Ball Waste is hazardous waste. Does this mean we must collect all water used to clean paint ball areas for disposal as hazardous waste. If so, does the government provide collection containers and does the government dispose of the waste collected?

A. Paint ball waste and SIMS waste is not a hazardous waste. It is a food grade product that does not require any special precautions in regards to cleaning or disposal. The constituents are basically the same as for lipstick. (Sims waste is the same as paintball waste. Sims is paint ammunition that is fired out of an actual gun. Paintballs are larger and fired out of a paintball gun.)

5. Has there ever been an airborne lead concentration that exceeded the PEL in the indoor ranges? When A. FLETC/FAD - no. FLETC doesn’t know what the readings were for the cleaning crews. They have an independent contractor perform their lead testing. We are not responsible for contractor safety programs.

6. Are the Vacuums supplied in the Range for cleaning up lead true HEPA vacuums which are tested, certified and sealed as such or are they just vacuums with a 99% filter installed? If certified and sealed, who is responsible for performing the certification testing?

A. The vacuums supplied to the lead ranges are approved HEPA vacuum cleaners. The fact that a vacuum cleaner has a HEPA filter does not make it an approved HEPA vacuum. The testing and certification is guaranteed by the manufacturer at the time of purchase. There is no additional re-testing or re-certification or re-sealing of a true HEPA vac. If the vacuum is used in accordance with manufacturer’s instructions the vacuum will perform as advertised.

7. Is the present Custodial Contract a Performance Based Contract?

A. Yes.

8. Will we be allowed to use Green Floor Finish Products on this contract?

A. FLETC encourages the use of Green products; however, all cleaning products must be approved by FLETC/EVS.