Solicitation questions 7-7-2010 REVISED.doc

1. How many employees does the current contractor have?

A. Approximately 85.

2. Are the contractor employees able to drive their personal vehicles throughout the post?

A. Yes, with approved vehicle passes.

3. What is the number of female vs. male population?

A. Historically, more male students than female, but the percentage is not known.

4. Is the contractor responsible for all consumable supplies?

A. Yes

5. It is our understanding that we are required to utilize the DOL Labor rate for Janitors of $10.43 / hr. Is this correct? There was a different rate stated in section # 52.222-42 -- Statement of Equivalent Rates for Federal Hires (May 1989). What is the specific requirement for wages and benefits for this RFP?

A. The most current DOL Wage Determination has the janitorial rate to use and benefits are outlined in the wage determination. Revision 10 to wage determination #2005-2116 has been received effective 6-15-2010 and will be incorporated in Amendment 0001.

6. Will FLETC grant a 2-week extension on the due date of the RFP?

A. Effective 7-02-2010, the closing date for the RFP is 7-23-2010.

7. It was mentioned during the bid tour that there would be changes to TE3 & TE6. When will these be re-distributed?

A. These will be posted with the answers to the questions on Amendment 0001.

8. Are golf carts permitted on site? If yes, how much space is available for this and other contractor-provided vehicles?

A. No, FLETC is having traffic flow issues with the current FLETC provided golf carts and currently do not allow contractors to bring their own on the Center.

9. The contract calls for vendors to leave door mats behind at the end of the contract. Will the current service provider be leaving the current mats? Will FLETC expect the successful contractor to start the contract with all mats replaced?

A. Yes, the current contractor will be leaving all entrance way mats. The successful contractor will be required to replace mats as needed.

10. Will FLETC facilitate additional tours (prior to RFP submission) for licensed pest control sub-contractors in order to facilitate optimum pricing for these services?

A. No.

11. Can FLETC provide historical use data for restroom consumable supplies and trash liners?

A. the Government currently reimburses the incumbent for supplies over $13,307.00 per month due to increases in student load. The Government does not accumulate historical data for this type of information other than through the incumbent’s invoices as described above.

12. Please clarify the additional supply cost provision for supplies due to increased student load.

A. This additional supply cost only applies to the current contract. It was removed for solicitation HSFLGL-10-R-0004. TE-12 is historical data only. There is no CLIN on the current solicitation for additional supply cost.

13. What is the baseline student load that fixed cost is based on?

A. The awarded incumbent bid. The additional supply cost only occurred after the student load increased by 25% or more on a consistent trend for over a year. FLETC student population is still flexible and dynamic.

14. What is the average monthly total site population (students, teachers, admin staff, etc)

A. The average monthly total site population for FLETC is 13,427 which includes students, teachers, admin staff and contractors. TE-12 provides an average count of students.

15. Pressure washing is listed as performance-based. Can you provide historical cleaning frequency (i.e. monthly, quarterly, annually)? Does this specification apply to all buildings in the RFP?

A. The scope of responsibility is in paragraph 5.5.6 of the PWS. Paragraph 5.5.6 covers all buildings and the requirement is as needed. TE-12 provides a list of buildings that are pressure washed on the weekends. All other buildings are pressured washed during the work week. The Government has not accumulated any more historical data. Weather does affect this requirement.

16. Reference ADDITIONAL PROVISIONS REVISED – 52.228-1 and PWS sections 4.3.1 and 4.3.2: Why is the Government including Bid Guarantee, Payment Bond and Performance Bond for a service contract? This is a waste of tax payers money and serves no useful purpose on a contract that has the capability for immediate deductions for non-performance of work.

A. The Government has historically required bonds for this requirement due to the large amount of Government provided equipment and property that is maintained by this requirement.

17. Reference PWS section 5.1. This section requires the contractor to have a Project Manager or Assistant Project Manager on duty whenever work is being performed. Other sections of the PWS indicate there are requirements for performance 24 hours a day, 365 days a year. Is the contractor required to have a manager on duty 24 hours a day, 365 days a year?

A. Paragraphs 5.6 and 5.7 explain these requirements. The 24 hours, 7 days a week is for the trouble line. “The contractor shall provide support on site between the hours of 7:30 a.m. to 9:00 p.m. After hours and holidays the contractor shall provide contact information and be on site within 30 minutes after notification.”

18. Reference section 5.4, Pest Control: This section indicates that pest control will be provided on an as needed basis. If pest control is going to be included in the firm-fixed price proposal, please provide a statement of work (which facilities require recurring inspections and how often) for the firm-fixed price pest control requirements.

A. See the revised PWS para 5.4.1.

19. Reference section 5.5: Are there any known lead based paint problems on site?

A. The Government is not aware of any problems. However, cleaning tasks should not present a problem since the tasks does not involve scraping or removing the paint.

20. Reference section 5.5.6: This section indicates the pressure washing will be as required and coordinated through the COTR. Is the pressure washing provided under this section to be included in the firm-fixed price proposal? If yes, please provide a scope of responsibility. TE 12-3 provides a list of buildings that can only be pressure washed on weekends, but there is no indication of how often pressure washing is required or on how many total buildings.

A. See Question 15 for answer.

21. Reference the price/cost proposal of using 1-30 pages (instructions to offerors ) considering that back up details are required will increase the number of pages in the price/cost volume. This would affect the technical volume number of pages based on the 200 total. The question is do we have to submit cost back up data and if so would you increase the total?

A. The Government does require cost back up data and the number of pages will increase. The discussion of pages 1-30 (instructions to offerors) refers to the solicitation contract line item numbers (CLINs) where your proposed bid will be placed. The 200 total pages is increased to 300 total pages.

22. The attachment 17 is missing. We request the copies of FLETC policies and Directives listed on page 22 of the PWS.

A. This information is “For Official Use Only” and will be provided upon award.

23. Reference TE 3 Functional Equipment Bldg 76.TE 3 lists a reference 5.5.13.1b which I could not locate and this paragraph supposedly states that offeror is responsible for the equipment's maintenance. Is this correct?

A. TE-3 has been corrected to read 5.5.13.2.1. TE3-11 lists room in building 76 that “contain” functional equipment. The “room” is to be maintained in accordance with 5.5.13.1.2.

24. Reference Section 4.2 of the PWS states that the contractor is responsible for providing all equipment, materials, tools, and labor necessary to perform the work defined in this contract is in conflict with 3.3.3.4 and 3.5 which are Government Furnished materials, services and equipment? Please explain?

A. The Government furnished equipment is for use in the firing range. Because of the lead waste hazards, the Government furnishes these vacuums. TE11 outlines the responsibility of the contractor regarding this equipment. The statement in section 4.2 is correct and does not impose a conflict.

25. How many years is contract for?

A. 1 Base year, 4 Option years and 3 award term options.

26. What options have been omitted from bid?

A. Building 252, and all buildings listed as NISH. A current TE-6 and TE-3 will be included in Amendment 0001

27. How much of site requires daytime janitorial service and how much requires evening services?

A. This information can found in TE-3.

28. How many employees do you require for day services versus evening services?

A. This is a performance based contract requirement and this answer should be decided by the contract manager.

29. What is estimate of last year’s paper product consumption? (Paper towels, toilet tissue, soap, air fresheners) A. See question 11

30. What is required certification of lead level sub-contractor?

A. The Government’s privy of contract is with the prime contractor. Requirement information is given in PWS para 5.5.1, Lead Program, OSHA General Industry Lead Rule, 29 CFR 1910.1025.

31. What is the current cost of the contract, base and all option years?

A. This is a FOIA question; it must be directed to the FOIA officer. Here is the website for you to submit: www.fletc.gov/ and click on the FOIA link at the bottom of the page. Please use the form rather than the email address.

32. How many classes are in session at any given time at FLETC?

A. The Government will not provide this information. TE-12 provides weekly student load information.

33. The Solicitation references submission of a Phase-in/Out Plan and a Disaster Readiness Plan to be submitted with proposal; however, Section L.9 does not instruct where or how to include these plans in our proposal submissions. Please clarify.

A. See Clause 52.212.1 Volume 1 Technical Proposal (i), Service, Management and Administration Plan instructions. There is no Section L.9 in this solicitation.

34. Page C-1, para. 1.2 Physical Security & Page H-15, para. H.23 Access to Buildings – During the performance of this contract will the Contractor have to contact the COTR for obtaining building access very often? If so please provide the buildings for which access requests are required.

A. No, the contractor will have a key control plan so they will have access to buildings. Refer to PWS paragraph 1.2.1, Key Control Plan. The Government does not understand this reference “Page C-1, para. 1.2 Physical Security & Page H-15, para. H.23 Access to Buildings”.

35. Page C-11, para. 5.2.1.1 Vacuum Carpets – Will the Contractor be liable for damage to privately owned rugs or carpets? If so will the Government provide a list of privately owned rugs and their current condition?

A. Privately owned rugs in office spaces are no different than Government owned carpet. If the contractor damages the rug or spills chemical on it, then they are responsible. Basic vacuuming will not damage the rug. The Government does not have a list of privately owned rugs. Your Page reference is incorrect. There is no page C-11 in this solicitation.

36. Page C-12, para. 5.2.6 Building Exteriors – Is the Contractor responsible for emptying exterior trash receptacles?

A. Refer to paragraph 5.2.6 and 5.2.9 of the PWS. Any exterior trash can located within 10 feet of the building is maintained by the contractor. Your Page reference is incorrect. There is no page C-12 in this solicitation.

37. Page C-13, para. 5.2.8.2 Re-supply Restrooms & Showers – Is the Contractor responsible for replacement and installation costs for hand soap dispensers; if so do the new dispensers have to be approved by the Government and match (e.g., style, type, etc.)?

A. The contractor is responsible for replacement and installation of wall mounted soap dispensers. Soap dispensers that are installed through the counter tops are repaired and replaced by the Government; however the contractor is responsible for refilling all soap dispensers. New dispensers shall be approved by the CO/COTR.

38. Page C-13, para. 5.2.8.2 Re-supply Restrooms & Showers – Is the Contractor responsible for purchasing Sanitary Napkins and tampons for restocking? Are the funds collected from such dispensers Government or Contractor property? Please provide historical estimates of usage and type.

A. The contractor is responsible for restocking sanitary napkins and tampons and funds collected from these dispensers belongs to the contractor. The Government does not have historical data for these machines since they are handled by the contractor. The Government does not understand page “C-13 in this solicitation” reference.

39. Page C-15, para. 5.5.1 Classroom Setup – Is the Contractor responsible for cleaning and reconfiguring the classrooms after each session (e.g., a 5 day period) or after each class.

A. Classroom Setup is 5.5.2 in the PWS. The contractor is responsible for cleaning the classrooms and arranging the furniture in the approved configuration at the beginning of each session. The class schedule will show the start/end of the class and how the classroom must be set-up prior the start of each session. The Government does not understand page “C-15 in this solicitation” reference.

40. Page H-6, para. i – Is the Contractor to advise the COTR of all internal disciplinary action(s) taken for each employee? Please clarify.

A. The Government does not understand the reference “Page H-6, para. I ” reference. In Attachment 1, para 4.1.2, “the Contractor shall advise the CO/COTR of any civil or internal disciplinary actions taken”.

41. Page H-11, para. H.14 Labor Relations – Is there a Labor Union? If so please provide a copy of the Collective Bargaining Agreement. Also please provide a Seniority List for all current employees whether there is a labor union of not.

A. The Government does not understand the reference “Page H-11, para. H-14 ” reference. There is not a labor Union for this requirement. A Seniority list will be provided in Amendment 0001.

42. Page H-17, para. b. – Does this preclude the Contractor from advertising job opportunities in the local newspapers?

A. The Government does not know what this reference is – “Page H-17, para. b.” The Government will not precludes the Contractor from advertising job opportunities in the local newspapers. This is a Contractor management decision.

43. Page L-3, para. e. – There is no Attachment J-4 – ACH Vendor/Misc. Payment Enrollment Form attached to the Solicitation. Please provide.

A. This solicitation, HSFLGL-10-R-00004, does not have a reference as “Page L-3, para. e. – There is no Attachment J-4 – ACH Vendor/Misc. Payment Enrollment Form attached to the Solicitation.”

44. Amendment 0001 contains a revised TE6 and a revised TE3. TE6 lists all the buildings (sq ft, etc.) and TE3 lists all the building frequencies. The following buildings are listed on TE3 but are not listed on TE6: 15,147,240,247,249,250,641,738,787,788,789,790, 791, and the Pool. Please clarify the frequencies for these buildings.

A. TE-3 lists all buildings on the following pages; TE3-4 and TE3-7. All buildings are listed on TE6. TE 6-1 is Admin buildings and TE 6-2 are (Student) Training buildings.

45. Please provide square footage information for buildings 39 & 708.

A. TE6-1 shows the square footage for building 39. Building 708 was removed from this requirement.

46. PWS, pg. 6, 3.4.1 Utilities – Are water bib (s) and electrical outlet (s) provided for washer/dryer operation in the contractors building?

A. No.

47. During the site visit “flexibility” was frequently mentioned in regard to addressing the PWS as it can be influenced by the scheduled training activities and more importantly the number of training entities utilizing the FLETC at the time. What; if any, pre-notice communication exists between FLETC Contracting/Building and/or Training Site Staffing to the daily training schedule. Otherwise, can the contractor anticipate receiving assistance with the when and where of scheduled activities and to what degree.

A. The Government coordinates with all FLETC contractors regarding the student load and training entities as soon as any information is known. The FLETC contractors are provided with weekly training schedules no later than the Friday of the preceding week. Currently the incumbent is notified by email at the same time as the COTR by the Training Office of any last minute changes.

48. I wanted to confirm the due date of the Janitorial services RFP response, which is currently August 9th, 2010. Do you intend to extend the due date?

A. The Government does not understand where the August 9th , 2010 date came from. The closing date was extended July 2, 2010 on FedBizOps from July 09 to July 23, 2010. This will be reflected in Amendment 0001. See the answer to Question #6.

49. In the environmental requirements, it states that “The contractor shall submit a Hazardous Waste Management Plan that conforms to the FLETC Hazardous Waste Management Plan with their proposal…” Is there a way we can view FLETC’s plan, so we can confirm that our plan is in compliance with FLETC’s?

A. This information is FOUO. IAW the PWS para 5.9.4.2.1, “Hazardous waste will be managed and collected in strict accordance with the FLETC Hazardous Waste Management Plan and the EPA's Resource Conservation and Recovery Act”.

During proposal evaluations, the Hazardous Waste Management Plan will be evaluated and discussions will follow if needed.

50. Based on the proposed timeline and requirements set by the Government; a request is made for an extension to the proposed date of July 09. 2009.

A. See answer to Question 48.

51. The specs did not list the sq. footages for the following buildings: 315, 252, 313. Can you please provide the areas for these buildings.

A. These buildings (313, 315 and 252) were originally listed as optional buildings and have been removed from this solicitation.

52. Are the employees of the current service provider under a Union contract? If yes to employees being unionized please provide the information regarding the Union that is representing them.

A. See the answer to Question 41.

53. The solicitation mentions in the Register of Wage Determination the requirement of honoring the current seniority rates in determining vacation pay etc. With this in mind please provide a listing of all employees with the seniority rates.

A. See the answer to Question 41.

54. The requirement for honoring the current seniority rates for employees will require knowing the current rates so we are able to factor the appropriate rates of pay to ensure we have allocated the necessary finances to cover their wages. Please provide a listing of all employees with their rate of pay.

A. See the answer to Question 41. The rate of pay is in accordance with the DOL wage determination in the solicitation currently.

55. The solicitation provides a copy of the Register of Wage Determination Under the Service Contract Act. At the end of the listing of wages the following statement refers to the benefits and states an average of $3.35 per hour computed on all hours worked for minimum employer contributions. Is this the rate that is expected, as the minimum, for factoring in the wage burden?

A. $3.35 is the health and welfare benefit rate.

56. The solicitation mentions in the Technical exhibit square footage for all buildings. The restrooms mention square footage also. Can FLETC provide restroom fixture counts for the restrooms (Fixtures would be considered toilets, urinals, sinks and showers.)

A. The Government will not provide this information.

57. The solicitation mentions in the Technical exhibit average of students for the designated weeks. Can FLETC provide the number of employees (non-students) overall and, if possible, at each building?

A. See the answer to Question 14. The Government will not provide the information for each building.

58. The solicitation mention the amount of difference paid to the contractor for supplies due to student load increase. What is the base line amount used for consumable supplies?

A. See the answer to Question 12 and 13.

59. What was the awarded yearly amount for the current janitorial service provided?

A. See the answer to Question 31.

60. Is FLETC pleased with the current service provider?

A. The Government will not answer this question.

61. Based on the timing for turning in questions and the importance of their reply will FLETC consider a one week extension to allow time for adequate reply to the questions and adequate time to incorporate the answers into the proposal?

A. See the answers to Questions #6 and 48.

62. Are you able to provide your Hazardous Waste Plan?

A. See the answer to Question #49.

63. As I read it, WE provide consumables. Are the rebillable? Would they consider a cost plus arrangement for consumables?

A. The Government does not allow consumables to be reimbursed nor a cost line item for consumables for this service.

64. Attachment 5 – Environmental Req., page 4, item h stripper – this would be a great opportunity to introduce and highlight the dry-strip process and its environmental “friendliness”.

A. OK.

65. Attachment 6 – I assume that part of the duties include moving furniture, AV equipment, etc. and room set ups – is that a correct assumption?

A. No, Attachment 6 is a document for initiating a work request for a separate FLETC contractor to perform.

66. Have they ever used/evoked the payment bond? If yes, under what conditions?

A. No.

67. TE-4 (file) – what are your expectations/requirements for floor matting?

A. See PWS para 4.2.4 for revised requirement. See the answer to Question # 9.

68. Would they be open to a cost reductions sharing program that we have in place?

A. The Government does not understand this statement. Clause 52.248-1, Value Engineering, is incorporated into subject solicitation.

69. How should inspection records be given to the CO/COTR when they are requested? Is there a expended amount of turn-around time to get records once requested by the CO/COTR?

A. Records can be emailed, sent by Center mail or hand delivered to the COTR. The records should be sent ASAP once requested by the CO/COTR.

70. It is stated that the contractor will provide the Government with a monthly summary of all Quality Control Inspections. How should the analysis be presented every month? Will there be provided forms, or will analysis methods be left up to the discretion of the contractor?

A. There are no Government provided forms however, the contractor should partner with the COTR to provide all of the requested information.

71. In section 9.1 of Attachment 1, it is stated that the contractor will be notified of any unsatisfactory conditions. How soon will the contractor be notified, and what will be the method of notification? How shall the contractor report corrective action taken?

A. Reference is made to the bolded, underlined statement on subject Solicitation Technical Exhibit 1, Quality Assurance Survellience Plan, first page which requires the Quality Control Inspector to accompany the COTR during the inspections upon request.

How the contractor reports corrective action taken is a contractor management decision and a proposal evaluation element – See Clause 52.212-1, Instructions to Offerors –Commercial Items, Addendum to paragraph (b), Volume 1 (i).Quality Control Plan.

72. In ANNEX 3 EVALUATIONS CRITERIA sect 2, audits it states that the Government will conduct a minimum of 12 quality inspection audits a year. Is this a minimum of once a month? Can more than one formal audit be performed in one month’s time?

A. [NOTE: This question refers to the Award Term Plan, Attachment 2. This information only pertains to the three award term option years of the contract. This does not refer to the day to day COTR inspection of the contractor performance.] The answers are:

yes, a minimum of once a month.

Yes, more than one formal audit can be performed in one month’s time.

73. In reference to section 9.1 of Attachment 1, when an "acceptable level" of quality is subjective, that is to say that no scientific method can be used to determine if an item or task has been performed to an acceptable level, how will the acceptance level be determined? For example; "the floor finish in this area is not shiny enough." Will the method for determining acceptable levels of subjective cleaning tasks be outlined before hand?

A. After the phase-in period, The Government will allow a “break-in” period, 30 days, for the awardee to become familiar with the COTRS methods of subjectivity.

74. What is the method in which the standard deviation shall be computed in reference to Quality Inspection performed by the Government?

A. The Government does not understand this question. All quality computations, which includes for deductions, are described in Technical Exhibit 1, Quality Assurance Surveillance Plan. Reference is also made to Technical Exhibit 2, Service Delivery Summary.

75. In 52.221-1, page 2 of 12 states that pages are limited to 200. Is this for all three (3) volumes (PRICE, PAST PERFORMANCE, Technical) or is it just for the Technical and Past Performance volumes only? Please clarify?

A. See the answer to Question #21. The total amount of pages includes all the volumes.

76. In 52.212-1, page 4 of 12, Volume II Price Proposal volume (2) Price Schedule SF1449 Continuation pages 2-30. Is this correct? I only can download page 2-21 of pricing. Is there more pages, if so can you please send them to me?

A. The solicitation should read as “2 of 261 thru 21 of 261. This has been posted on FedBizOps as the solicitation.

77. On same page CLINs- x001, x002 , x003, x004 and x006> I don’t not see these in the pricing section? Please clarify?

A. That is an error and will be corrected in Amendment 0001 also. It should read “CLINS X001, X002, X003, X004 and X005”. Look at the Assemble Instructions page. Clause 52.212-1 is filed in Section E and the pricing section is filed in Section B.

78. On same page CLIN 005, should be CLIN 006? Please clarify?

A. See the answer to Question #77.

79. Should the Section C referenced in Technical Exhibit 3 ACTUALLY reference Section D which is the Scope of Work?

A. Yes, that is an error and will be corrected in Amendment 0001 to read “PWS”.

80. Can you give a date as to when question will be answered?

A. An amendment to the Presolicitation Notice was posted on FedBizOps on July 2, 2010 which posted a response to the questions date no later than July 9, 2010.

81. Will the bid due date of 9 July 2010 be pushed to a later date?

A. See the answers to Questions #6 and 48.

82. We would like to know if we can request an extension for the due date of proposals?

A. See the answers to Questions #6 and 48.

83. The following Buildings listed in TE7 “Watch Standing Schedule” are not listed in TE6 giving any square footages. What are the square footages of Buildings 313, 315, and 252? Into what TE6 category will they fall?

A. See the answers to Questions # 26 and 51.

84. TE6-1 last page lists Square foot total of Building 682 as 5000 square foot. It then lists 4 restrooms @ 694 square foot for 2776 square feet.

a) Are these restrooms part of Building 682 or are they separate?

A. Separate.

b) If they are a part of the total 5000 square feet of Building 682 should they be subtracted from the total square footage, as they are added in separately?

A. See the answer to a) above.

85. Technical Exhibit 3 - Shows the schedule of cleaning and is divided by usage and visibility. It calls for certain areas of buildings to be cleaned at a different time than the rest of the building, without defining the square feet of the areas.

A. Technical Exhibit 6 lists the square footage for the carpet, waxable, non-waxable and total of the buildings, broken out into Administration and Training. FLETC does not have a list of individual offices square footage.

a) What is the square footage of Building 64’s first floor?

A. Approximately 6,242 SF.

b) What is the square footage of Building 90’s Auditorium?

A. Approximately 2,409 SF.

c) What is the square footage of Building 146 offices?

A. Approximately 700 SF.

d) What is the square footage of Building 210 offices?

A. Approximately 12, 542 SF.

e) What is the square footage of Building 680 offices?

A. Approximately 10,800 SF

f) Is the total square footage of Building 79 restroom square footage?

A. Yes

g) What is the square footage of Building 79’s restrooms?

A. See f above.

h) Building 198 is listed for both Day Cleaning and Night Cleaning (except offices) A. Correct, TE 3-2 is Day Cleaning and TE 3-3 is night cleaning.

i) When should Building 198 offices be cleaned?

A. See h above.

j) What is the square footage of Building 680 warehouse area?

A. Approximately 41,800 SF

k) What is the square footage of Building 90’s Annex?

A. Approximately 7,831 SF

l) What is the square footage of Building 680 cage and office areas in the warehouse?

A. See j above.

m) What is the square footage of Building 221 Hallways, lobbies, and offices?

A. TE 6-2

n) There are 938 square feet of Travel Trailers listed in TE6. Does this square footage cover all travel trailers including those in lots 4,6,7,and 8?

A. Yes, also a motor home at Lot 9.

o) What is the square footage of Building 91 Computer room?

A. Approximately 1,520 SF

p) What is the square footage of Building 92 Telecommunications?

A. Approximately 525 SF All of these figures are listed in TE 6.

86. Is there a timeframe for the release of the answers to the remitted questions?

A. See the answer to Question #80.

87. How many buildings is night cleaning only?

A. TE 3

88. How many buildings are weekend only?

A. No weekend work on Building interiors except for emergencies. The exterior of some buildings is pressured washed on weekends. See the answer to Question #15.

89. What is the bonding amount since monthly billing may vary. Billing is not a firm fixed price and funds may be de-obligated or increased?

A. The bonding amount will depend on the offeror’s cost proposal. The Government does not understand the second question.

90. Are the current contractors employees in a union?

A. See the answer to Question # 41.

91. What is watch standing services?

A. See the Performance Work Statement, para 5.3, Watchstanding Services.

92. How many current buildings are total as of the site visit?

A. TE 6 has the total as of the Site Visit.

93. Does the project manager need to be on-site at all times?

A. See the Performance Work Statement, para 5.1, Management.

94. Does quality control need to be on site at all times?

A. If the contractor quality control is on site at all times is a contractor management decision and a proposal evaluation element – See Clause 52.212-1, Instructions to Offerors –Commercial Items, Addendum to paragraph (b), Volume 1 (i).Quality Control Plan.

95. How many personnel does the incumbent have on site?

A. See the answer to Question #1.

96. Are all buildings our responsibility up to ten feet away?

A. See reference in subject Solicitation, Performance Work Statement, para 5.2.6, Building Exteriors.

97. How is the pool maintained and is it part of the contract since it was not visited?

A. See reference in subject Solicitation, Performance Work Statement, para 5.5.4,Outdoor Pool Enclosures.

98. How are supplies such as toilet paper and hand soap billed, as inclusive or reimbursable. Quantities may change week to week.

A. See the answers to Questions # 4,12,13, 63.

99. Following up to see if your office will delete the Bonding requirements for the FLETC Janitorial Services Contract.

A. No.

100. When is the Amendment going to be issued answering the questions that were submitted last week?

A. See the answer to Question #80.

101. Will there be an extension of the proposal due date of 7/9/2010?

A. See the answers to Questions #6 and 48.

102. Are Exhibits 3 & 6 still going to be replaced as discussed during the site visit?

A. Yes, in Amendment 0001.

103. I noticed that there is not an inventory of windows however there is a Window Washing frequency/requirement throughout Exhibit 3 – will one be published?

A. No.

104. Do you anticipate an extension on the due date for proposals? Due to the late nature of answers to submitted questions, we respectfully request an extension until July 23, 2010. This should provide KTS with enough time to review and decide if we can bid.

A. See the answers to Questions #6 and 48.

105. We’ve had three surety companies that have asked that we obtain something from the Obligee regarding the renewal options of the bond. Can an addendum to the contract or enclosed verbiage be added to the bond form? “The Contractor must provide a performance bond in an amount not less than ($ amount). The (Obligee) will accept an annual performance bond; however, neither non-renewal by the Surety, nor failure or inability of the Principal to file a replacement bond in the event the Surety exercises its right to not renew this bond, shall itself constitute a loss to the Obligee recoverable under this bond or any extension thereof. If any conflict or inconsistency exists between the Surety’s obligations or undertakings as described in the bond and this contract, then the terms of the bond shall prevail.”

A. No.

106. The rate went from $3.35 per hour to $3.50 on June 22, 2010. We understand that if this is the case, we will have to pay that amount. My concern is in the evaluation of proposals. Should we use the $3.35 an hour or $3.50 an hour rate for pricing?

A. See the answer to Question # 5.

107. We also understand that the air quality inspection has been provided under the GSA schedule under a separate contract. Under this new solicitation, will the winning janitorial company be expected to provide this service?

A. Yes

108. Addendum to 52.212-2 - change paragraph (a) to read: add changed paragraph here.”

(a). The evaluation and award selection process will be an integrated assessment for a best value award decision. For those offerors found to be within the competitive range based on the evaluations conducted in accordance with the factors listed below, tradeoffs will be made between Technical capabilities, past performance and price, with Technical capabilities and past performance (non-price factors) being considered each more important than price. However, price will become more important if the Technical capabilities and past performance of two offerors is determined to be relatively equal.

Is there a numerical weight assigned to each factor and if so, what is the amount?

A. No.

109. What is the Center population for permanent tenants and visitors?

A. See the answer to Question # 14. Except The previous question and answer did not address visitors. The Government will not provide this information.

110. Is Drug testing and the Employee Assistance Program a requirement of the current contract?

A. See reference subject Solicitation Attachment 1, General Information, para 4.3.6, Drug Testing and 4.3.7, Employee Assistance Program.

111. Does the solicitation require a full time Project Manager, Alternate Project Manager and Quality Control Representatives or is it the contractor’s discretion to propose the appropriate types and numbers of key personnel?

A. For Project Manager and Alternate project manager see the answers to Questions #17 and 93.

For Quality Control representative see the answer to Question 94.

112. Is there a deduction table for non-conforming services that cannot be re-performed?

A. See subject Solicitation Technical Exhibit 2.

113. Attachment 2 Award Plan. Is this incentive designed for the potential to increase the contract term by 1.5 years x 3 awards for a total potential of 4.5 years over and above Base and Four Option Periods?

A. No, for three additional option years only. See the answer to Question # 25.

114. Is the intent of CLIN 0006 is for the Contractor to complete the Per Hour cost only?

A. Yes.

115. Will the security badges transfer to the new contract if the incumbent employees are retained or will the employees be required to reapply under the new company?

A. Apply under the new contract number.

116. The PDF and Excel file of TE 6 do not correspond, please clarify.

A. TE 6 has been revised. See the answers to Questions 7, 26 and 102.

117. TE 12.3 – are these buildings pressured washed every weekend?

A. No.

118. The following Buildings listed in TE3 “Cleaning Schedule” are not listed in TE6 giving any square footages.

a) What are the square footages of Buildings 707?

A. Bldg 707 has been removed from the requirement. The revised TE 3 will indicate this.

b) What is the square footage of Buildings 29 Ramcor?

A. The area of this portion of the building measures approximately 200 SF.

c) What is the square footage of Building 198’s offices?

A. Approximately 1,337 SF

d) What is the square footage of Building 702?

A. Bldg 702 has been removed from the requirement. The revised TE 3 will indicate this.

e) What is the square footage of Building 18’s classroom?

A. Approximately 947 SF

f) Building 514 is listed as 2,294 square feet in TE_6, yet split in TE_3. What is the square feet of 514A vs. 514B?

A. Each side is approximately half of the total square footage.

g) What is the square footage of Building 74? (There is only 15 square feet listed in TE_6.)

A. The 15 SF is correct, a restroom only. This is a boiler room.

119. Can we use radios? (FMRS) A. Yes, short range walkie –talkie types. FLETC will not provide radios for contractor /COTR communications.

120. Who tasks watch standers? (i.e., who tells them about emergencies?)

A. Contractor management. The building tenants contact the COTR or the contractor.

121. Is there any prohibition to retaining current staff?

A. No.

122. Does FLETC own multiple entry mats or are they contracted? (by FLETC or contractor?)

A. No. The mats are contractor provided. See the answer to Question # 9.

123. Is there an onsite recycling program in which FLETC participates?

A. No, not currently. This is being projected for the future.

124. Can a watch stander (day) serve multiple buildings?

A. Yes.

125. Are contractor employees covered under a Collective Bargaining Agreement?

A. See the answer to Question # 41.

126. At the site visit, I recall MS. Halstead stating “The Wage Determination included in the Solicitation was used only for budgeting purposes, and did not have anything to do with those bidding.” Does that mean that the SCA is not applicable on this contract?

A. Your statement is incorrect - What was said was referring to a new CLIN to be added to the Pricing Schedule. That CLIN would not require bidding by Offerors but instead have an estimated amount on it that would apply to all proposals.

The Service Contract Act and Wage Determination are applicable to this solicitation.

127. 9(a) If current contractor employees are retained by the awardee, it is my understanding that employees retain current wages and any accrued vacation. Is this correct?

A. Yes.

128. 9(b) If 9(a) is correct, may we have a list of employees, wages, and seniority so that accurate numbers may be used in pricing labor rates and fringe benefits?

A. See the answer to Question # 41.

129. What are the uniform requirements?

A. See subject Solicitation, Attachment 1, para 4.1.1, Contractor Employees.

130. Clause 52.212-1, Instructions to Offerors, Commercial, and Addendum (b) states that the Technical and Price volumes will be submitted without company identification on the pages. How do I comply with this and also provide the Key Personnel information requested in the same paragraph?

A. A detachable separate outside volume cover and volume first page sheet with the company’s information listed can be placed in the Technical and Price volumes that can be removed. The Key Personnel Section information can have the pertinent information listed. It should also be removable from the rest of the volumes.

131. Section 52.212-2 -- Evaluation -- Commercial Items. Page 3 of 5, paragraph c. Price includes statement “The Price volume must include CLIN price breakdown detailing labor categories, labor burden, other direct costs, indirect rates to include overhead and G&A and profit percentage proposed for this effort,” however, 52.212-1 -- Instructions to Offerors -- Commercial Items. Page 4 and 5 of 12 does not instruct offerors to include a detailed price breakdown. Would the Government please clarify whether a detailed price breakdown is required?

A. Yes, this will be clarified in Amendment 0001. A detailed price breakdown will be required in the Instructions.

132. Section 52.212-1 -- Instructions to Offerors -- Commercial Items. Page 2, Item (b), the Statement “Four copies of the following volumes shall be submitted.” Just to clarify, does this mean an original and 3 copies for each volume are to be submitted?

A. Yes.

133. Section 52.212-1 -- Instructions to Offerors -- Commercial Items does not address a Lead Exposure Plan as part of the proposal. Is the Lead Exposure Plan to be provided with the Proposal or within 10 days of award?

A. A Lead Exposure Plan is part of the Environmental Management Plan requirement. See 5.5.1 in the PWS.

134. During the Site Visit, several golf cart type vehicles were observed on the facility. Can the Custodial Contractor utilize similar vehicles on the project?

A. No. See the answer to Question # 8.

135. Who determines the PPE requirements for employees cleaning in areas with lead contamination?

A. The EVS Directorate by a separate contract determines the PPE requirements.

136. In the facilities with potential lead contamination, does the Contractor or the Government perform the sampling?

A. The Contractor. See 5.5.1 of the PWS.

137. Is the resulting waste generated from cleaning the “Paint Ball” residue to be considered hazardous waste?

A. Yes.

138. Do the towers located on the Driving Course have water supplies?

A. No.

139. Is the Bid Guarantee based on the total contract price (Base plus Options) or just the Base Period Price?

A. Total contract price.

140. Can we provide alternate proposals?

A. Yes.

141. Pursuant to Section FAR 52-212.2-Evaluation b(iii) The definition of a neutral evaluation states this rating will be given to offerors where “A search was unable to identify any relevant past performance information for the offeror or key team members/subcontractors or their key personnel.” Does the definition for exceptional and acceptable evaluation rating include the evaluation of past performance information for key team members/subcontractors and their key personnel?

A. (Ensure you are referring to the most current solicitation as a reference. Seems as if you are referring to the Draft solicitation.) Yes, the key members are evaluated as one contractor.

142. For clarification if I am reading the bonding requirements correctly the following bonds are due in the following stages: Bid Bond – 20% of $3,000,000 - Due by proposal due date? Payment Bond – 20% of $3,000,000 – Due by contract start date if awarded? Performance Bond – 20% of $3,000,000– Due by contract start date if awarded?

A. No you are not.

The Bid bond is 20% of the bid price OR $3,000,000.00 whichever is less. Yes, due by proposal due date.

The Payment Bond is 20% of the original contract price. No, within 10 days before starting work.

The Performance Bond is 20 % of the original contract price. No, within 10 days before starting work.

143. Please provide the number of participants that utilize the paintball stations on an annual basis?

A. The Government does not have this information.

144. Is the square footage listed in TE 6 gross or cleanable?

A. Cleanable.

145. Are the specifications different from the incumbent contract? If so, how?

A. This is a FOIA question for the FOIA officer. See the answer to Question # 31.

146. How many government inspectors are assigned to this current contract and will the same team be utilized on the follow-on contract?

A. The Government will not provide this information.

147. Is propane equipment allowed?

A. See Attachment 5, para 4, pg NOTE for this information.

148. What amendments to TE 2, 3 & 6 will be made?

A. Corrections and revisions.

149. Any new construction plans for the present/future?

A. Yes, FLETC always has plans to expand in innovations and technology.

150. Please provide the number/location of designated smoking areas?

A. There are no designated areas for smoking. Smokers are to be 25 feet from all buildings.

151. Please provide the NTE (Not to Exceed) amount for CLINS 0006 on the “Contract_ Line_ Items _Janitorial” document?

A. This is an NTE amount. It will be determined before award. This line item will only be evaluated by the hourly rates.

152. Is the awardee allowed to install a washing machine and dryer in the Project Manager's office?

A. Electrical and hot/cold water connections would have to be installed at the contractor’s expense and prior approval will be required from the CO and Facilities Management Division.

153. What is the square footage of building 279?

A. See TE 6-2.

154. What is the name of the company providing window washing services at FLETC?

A. This is a question for the FOIA officer. See the answer to Question #31.

155. Is there information regarding the total number of windows and their size and which buildings are more than one story tall besides Buildings 0020, 0021, 0063, 0064, 0065, 0066, 0067, 0068, 0069, 0216, 0261, 0262, 0263, and 0681? Since those who attended the site visit were not able to see all buildings, yet we must include window washing in our price proposal, having such a window count will significantly assist us in providing an accurate price for this service.

A. See the answer to Question 154.

156. Government Provide Equipment- When this equipment breaks or need to be replaced, does the contractor get it fixed or the government? If needs to be replaced, does the government or contractor pay for this?

A. As long as the contractor has not improperly used nor not protected the GFE properly, the Government will fix the equipment or replace it.

157. On the site visit, it was stated in the meeting at the end, that the Wage determination in the solicitation was a guide? What was this statement to mean, that the current staff is making more than the wage determination? It is the official minimum that can be paid!

A. Your statement is incorrect. That statement was not made at the Site Visit. The DOL Wage Determination is required to be paid as the employee hourly rate on Federal contracts.

158. If a contractor uses the wage determination wages in his/her bid and the government knows that the current staff in making more than this, will the contractors proposal rating be hurt?

A. This question is not understood. All proposals will be evaluated fairly and consistently.

159. Where can contractor employees park their cars when coming to work? I did not see a lot of parking spaces around Building 31 where the Contractor office is located.

A. Currently the contractor employees drive their POVs to the buildings they maintain.

160. Building 31. Is this building strictly for the use of the custodial contractor for this contract? We will be buying supplies in bulk and need to make sure that we have the use of this whole building for storage and office space. Does this facility allow the contractor to have internet connections installed in building 31?

A. Yes to both questions.

161. Can contractor use Cell phones on base and in buildings?

A. Yes.

162. Is the contractor allowed to use company vehicles on base such as vans, golf carts, gators to move employees, supplies and equipment around from building to building to clean and respond to emergencies?

A. Only road permitted vehicles are allowed, such as automobiles, trucks, vans – no golf carts or gators. See the answer to Question #8.

163. If a contractor does not have the bonding, will he still be considered for award?

A. No.

164. Technical Exhibit 7. It gives building number and the hours of the day. Under hours of the day, “Twice a day (morning and afternoon)” What does this mean? How long do we provide an employee for in these building? In the PWS 5.3 it does not state how long a Watchstander is to be in a building for. Please clarify?

A. On TE 7, there is an asterisk note – read this note.

165. Is there a TE 12, 12.1 or 12.2? List it says TE 12, but all that is there is 12.3 that is for pressure washed buildings. Please clarify?

A. Yes, TE 12.1, 12.2 and 12.3 are in the current solicitation and posted on FedBizOps.

166. How is the government going to rate/score proposal that have different level of service? Since this is a Performance base solicitation and most contractors will use one day of service for most building, how will the government compare apples to oranges?

Please clarify?

A. The Government evaluation plan is outlined in Clause 52.212-2, Evaluations –Commercial Items.

167. Pest Control Paragraph 5.4.1: States “Buildings are to be treated upon customer complaint, CO/COTR Inspection or Contractor Inspection.” Does this mean the pest control program consists entirely of reactive service? Is there any preventative pest services provided?

A. This requirement is firm fixed price and not an IDIQ item. See the revised PWS para 5.4.1.

168. Provide Watchstanding Service: Is there any historical information available as to how many hours have been used to provide emergency work in support of this service?

A. The Government does not have this information.

169. Special Requirements Paragraph 5.5.13.2.5: Is there any historical information available for cleaning of training aids?

A. The Government does not have this information. It would be based on the usage of the building.

170. Provide Trouble Telephone Line Services Paragraph 5.6: Can you tell us on average how many after-hours service requests occur per month. Is there any historical information available?

A. The Government does not have this information.

171. Spraying and Chemical Applications Paragraph 7.8: This paragraph appears to apply to treatment of exterior areas (lawns, foliage etc.) Is the contractor responsible for exterior applications of herbicides and pesticides?

A. This Contractor is responsible for pesticides; however in accordance with Technical Exhibit 5, EVS has to approve herbicides before purchase by contractor. So a contractor should only purchase herbicides once EVS has approved its use on their contract.