Attachment_1 _CDP_TDS_PWS_4-18-16.pdf

PERFORMANCE WORK STATEMENT: CDP Training Delivery

PERFORMANCE WORK STATEMENT

CDP TRAINING DELIVERY SERVICES

Center for Domestic Preparedness Federal Emergency Management Agency Department of Homeland Security

Section J, Attachment 1

Date: 4-18-2016 DRAFT i

Table of Contents

1.0 GENERAL

1.1 Scope 1

1.2 Background 1

1.3 Contractor Personnel 2

1.4 Security, Privacy, Safety and Proprietary Data 3

1.5 Period of Performance 6

1.6 Place of Performance 7

1.7 Kick-Off Meeting 8

1.8 Records and Reports 8

1.9 Progress Meetings 8

1.10 General Report Requirements 8

1.11 Quality Assurance Surveillance Plan 9

1.12 General Information 9

2.0 APPLICABLE DOCUMENTS………………………………………………………….11

3.0 GOVERNMENT DEFINITIONS

3.1 Definitions 12

3.2 Agency Acronyms 14

4.0 GOVERNMENT FURNISHED FACILITIES, PROPERTY, EQUIPMENT,

MATERIAL AND SERVICES

4.1 Government Furnished Property (GFP), Equipment and Material 16

4.2 Government-Furnished Facilities 19

4.3 Availability of Utilities 20

4.4 Mail, Parcels and Freight 20

5.0 CONTRACTOR FURNISHED PROPERTY, SUPPLIES AND SERVICES

5.1 Contractor-Furnished Property, Equipment and Material 22

5.2 Contractor-Furnished Supplies 22

5.3 Contractor - Furnished Telecommunications Devices 22

6.0 MANAGEMENT RESPONSIBILITIES

6.1 Quality Control 23

6.2 Contractor Project Manager Responsibilities 25

6.3 Daily Operations Support 26

6.4 Special Tours 26

6.5 Quarterly Emergency Response Plan (ERP) Exercises 27

6.6 All-Hazard Exercises 27

6.7 Continuity of Operations (COOP) Support 27

6.8 Sensitive But Unclassified/For Official Use Only (FOUO) and Personally Identifiable Information (PII) 27

7.0 CONTRACTOR TASKS

7.1 Course Delivery Management 28

7.2 External Agency Support 35

7.3 COBRA Training Facility 35

ii

7.4 Instructor Selection, Training, Certification, and Sustainment 36

7.5 Equipment Management and Logistical Support 40

7.6 Safety Operations and Management 42

7.7 Work Order Procedures 45

8.0 DELIVERABLES

8.1 Monthly Technical Progress Report 46

8.2 Financial Reports 46

8.3 Monthly Personnel Report 47

8.4 Quarterly Race Nationality Origin (RNO) Report 47

8.6 Schedule of Deliverables. 47

1.0 GENERAL

1.1 Scope

The intention of this requirement is to obtain contracted training delivery services to support the U.S. Department of Homeland Security (DHS)/Federal Emergency Management Agency (FEMA)/National Preparedness Directorate/National Training and Education Directorate/Center for Domestic Preparedness (CDP) located in Anniston, Alabama. The contractor shall provide all training delivery services as identified in this performance work statement (PWS). The objective of this procurement is to obtain reliable, efficient and effective services by applying a sound management and technical approach that will provide the best value and meet the objectives described in this performance work statement.

The primary function to be performed is delivery of training classes. The classes must be delivered by qualified instructors who are subject matter experts. The delivery contractor is the focal point of training operations for CDP programs. The contractor will be responsible for training, to include the providing of instructional staff, training equipment and logistical support, and training safety operations. In performing these functions the contractor shall provide all labor, supervision, administration, and equipment unless specifically identified in Section 4 as Government furnished.

This document is intended to be performance oriented and is identified as a Performance Work Statement. Any proposing contractor is invited and encouraged to provide a technical solution which identifies a more performance oriented approach.

1.2 BACKGROUND

The CDP is a federal entity (a component of the Department of Homeland Security). On March 1, 2003 CDP transitioned from the Department of Justice (DOJ) to the Department of Homeland Security (DHS). CDP was subsequently included in the new DHS Preparedness Directorate.

Enactment of the Post-Katrina Emergency Management Reform Act (PKEMRA) on April 1, 2007 resulted in the realignment of most of the DHS Preparedness Directorate functions to FEMA. FEMA established the National Preparedness Directorate (NPD) and aligned many of the former DHS Preparedness Directorate functions into the NPD, to include the CDP.

The CDP is a national training facility located in Anniston, Alabama that prepares state and local emergency response personnel to respond to all hazards, including terrorist attacks using weapons of mass destruction, by providing advanced, hands on training. This national training program was developed for state, local, tribal, Federal, private sector and international responders from Fire Service, Law Enforcement, Emergency Medical Services, Emergency Management, HazMat, Public Health, Healthcare, Public Communications, Public Works and Government Administrative and other emergency response personnel, their trainers and supervisors. Training classes delivered by the CDP provide specific knowledge and expertise for deterrence, prevention and response to Chemical, Biological, Radiological, Nuclear and Explosive (CBRNE) incidents; mass casualty incidents; and incidents involving hazardous materials by providing advanced, hands-on and classroom-based state of the art training.

This performance work statement encompasses all activities required to manage and deliver courses to responders.

1.3 CONTRACTOR PERSONNEL

1.3.1 Project Manager. The contractor shall provide an onsite Project Manager who shall be responsible for all Contractor work performed under the resulting contract. The Project Manager is further designated as Key by the Government as set forth in the contract clause HSAR 3052.215-70, Key Personnel or Facilities.

1.3.1.1 The Project Manager shall be a single point of contact onsite for the Contracting Officer’s Representative (COR). It is anticipated that the Project Manager shall be one of the senior level employees provided by the Contractor for this work effort. The name of the Project Manager, and the name(s) of any alternate(s) who shall act for the contractor in the absence of the Project Manager, shall be provided to the Government as part of the contractor's proposal. During any absence of the Project Manager, only one alternate shall have full authority to act for the contractor on all matters relating to work performed under the resulting contract.

1.3.1.2 The Project Manager shall be available to the COR via telephone at all times, 24/7. If the Project Manager will not be available by telephone, he/she will notify the COR of the non-availability and identify an alternate. The Project Manager or designated alternate shall be available to meet with Government personnel at the designated CDP facility(s) within thirty minutes during normal working hours (Monday through Friday between 07:30 and 16:30, CST) and within two hours of request outside normal working hours.

1.3.2 Exercise Manager. The contractor shall provide an Exercise Manager who shall be responsible for overall planning, conduct, and evaluation for training exercise events. This position’s sole responsibility shall be to manage exercises. The Exercise Manager is further designated as Key by the Government as set forth in the contract clause HSAR 3052.215-70, Key Personnel or Facilities.

1.3.3 Qualified Personnel. The Contractor shall provide qualified personnel to perform all requirements specified in this PWS. All contractor employees supporting this contract shall be citizens of the United States (international exceptions must receive a favorable DHS suitability determination prior to hiring action). Prior to assignment to the contract, the contractor shall submit a current résumé for all management and other key personnel if different from those personnel identified in the proposal. Any replacement of key personnel shall be subject to the Contracting Officer's approval in accordance with the clause HSAR 3052.215-70, Key Personnel or Facilities.

1.3.3.1 The Government is not responsible for training contractor personnel. The contractor shall obtain written approval from the COR prior to providing training to contractor employees where a cost and subsequent charge to this contract is expected.

1.3.4 Contractor Licensing, Certification, and Specific Experience Requirements. Licenses required of the contractor to conduct business (i.e., local or state business licenses) shall be obtained prior to the start of the base period on this contract. Personnel licensing and certification shall be complete before that individual performs any work under this contract. The contractor shall provide personnel that have the appropriate education and skill for their position.

The degree of education and skill of individuals shall be commensurate with that required for the work.

1.3.5 Contractor Identification. Contractor personnel working on-site at Government facilities shall wear a Government issued identification badge. All contractor personnel shall identify themselves as contractors when their status is not readily apparent and display the Government issued badge in plain view above the waist at all times.

1.3.5.1 Visitors. Contractor-authorized personnel visiting Government facilities must coordinate their visit with the COR to obtain appropriate visitor access, reference Section J, Attachment 3, CDP Visitor Access Directive. Visiting contractor personnel will be issued a temporary visitor badge that must be worn at all times while on CDP property. Visiting contractor personnel shall comply with all Government escort rules and requirements.

1.3.6 Contractor Personnel Conduct. Contractor’s personnel shall comply with applicable Government regulations, policies and procedures (e.g., fire, safety, emergency response, sanitation, environmental protection, security, “off limits” areas, wearing of parts of military uniforms, possession of drugs and possession of weapons) when visiting or working at Government facilities. The contractor shall acknowledge training to employees regarding this issue with a confirmation signature of each employee when asked for by the Government.

1.3.7. Dress Code. All contractor personnel shall adhere to the CDP Work Attire/Dress Code Policy Statement and any applicable supplements provided under Section J, Attachment 4. The contractor shall acknowledge employee receipt of this information with confirmation signature of each employee when asked for by the Government.

1.3.8 Removing Contractor Personnel for Misconduct or Security Reasons. The Government may, at its sole discretion, direct the contractor to remove any contractor personnel from CDP facilities for misconduct or security reasons. Removal does not relieve the contractor of the responsibility to continue providing the services required under this performance work statement. The COR will provide the contractor with a written explanation to support any request to remove any personnel.

1.4 SECURITY, PRIVACY, SAFETY AND PROPRIETARY DATA

1.4.1 Security Clearance: Unclassified

1.4.2 Privacy Act. This agreement may require the contractor personnel to safeguard data in accordance with the Privacy Act (5 USC 522a). Contractor personnel will safeguard any documents containing Personally Identifiable Information (PII) or Sensitive PII.

1.4.3 Contractor User Security Agreement. The contractor acknowledges that during the term of this requirement, all contractor employees may be required to sign some form of Contractor User Security Agreement. The contractor agrees to have all contractor employees sign the agreement. Contractor employees may be required to complete DHS, FEMA and/or CDP security specific training as directed by the Government.

1.4.4 Security Requirements (Non-classified Contracts). The contractor shall provide the full names, social security numbers and dates of birth of all prospective contractor employees through the COR to the CDP Security Office at least three weeks prior to anticipated employment start date. Using the information provided, the Government will conduct applicable records checks and inform the contractor of all favorable records checks. Those applicants whose local records are unfavorable are not eligible for employment with any DHS contractor. The contractor’s Human Capital/Resource office shall provide completed Contract Fitness/Suitability Screening Request forms to the CDP Security Office for approved applicants. The CDP Security Office will forward these forms to the FEMA Office of the Chief Security Officer (OCSO) for processing. FEMA OCSO will initiate the prospective employee’s electronic background investigation process (eQIP) via email directly with each applicant. The CDP Personnel Security Specialist will furnish instructions and assist each employee, as needed, in completing the on-line eQIP forms. When these forms are completed, the applicant must electronically release the documents for processing, and concurrently print and provide/submit the eQIP signature pages to the CDP Personnel Security Specialist for processing. The applicant will then be fingerprinted and that set of documents will be forwarded to the FEMA OCSO for processing. Once received/acknowledged by FEMA OCSO, the applicants may be issued a CDP employee identification badge and begin employment. Background investigations will then be conducted by the Office of Personnel Management and results provided to the FEMA OCSO and CDP Personnel Security Specialist. The CDP Personnel Security Specialist will provide final suitability determination notifications to the COR and contractor. Should the final suitability determination for any employee be unfavorable, the contractor shall immediately remove said employee from further employment on any DHS contract.

1.4.4.5 Proprietary Data. In the performance of services under this agreement, the contractor employees may perform operations on data containing sensitive proprietary information. All inquiries regarding operation systems, data base controls and contents, passwords or other matters shall be referred to the COR for approval of access and use of the data.

1.4.5 Safety Requirements. The contractor shall conduct operations in strict conformance with state, federal and local safety regulations, local ordinances and applicable provisions of Part 29 of the Code of Federal Regulations to include but not limited to 1904, 1910, 1925 and 1926 of the Occupational Safety and Health Act (OSHA). The contractor agrees to take reasonable steps and precautions to prevent accidents and preserve the life and health of contractor and Government personnel performing in any way under this contract. The contractor shall comply with elements of OSHA safety and health standards and DHS, FEMA and CDP safety and health directives. All accidents/incidents shall be reported in accordance with (IAW) CDP Workplace Safety and Health Policy Statement and CDP Accident/Incident Reporting Procedure provided under Section J, Attachments 5 and 6 and any applicable supplements provided.

1.4.5.1 The contractor shall notify the COR ten working days prior to bringing any hazardous material/substance as defined by 29 CFR 1910, 29 CFR 1926 or 49 CFR 172.101 onto a CDP sponsored work/training site. The contractor will ensure that all contracted personnel, CDP employees, students and/or visitors exposed or potentially exposed to any material/substance meeting the definitions of the above referenced regulations will be properly trained in accordance with 29 CFR 1910.1200 – Hazard Communication and shall maintain a materials safety data sheet (MSDS) for all materials/substances.

1.4.5.2 Safety Enforcement. If the contractor fails or refuses to promptly comply with safety requirements, the Contracting Officer or their designated representative may stop all or part of the work until corrective action has been taken. No part of the time lost due to any such order will be made the subject of a claim by the contractor for extension of time or for reimbursement of excess costs or damages.

1.4.6 Lock and Key Control. Keys, proximity cards, remotes, and security codes will be issued to the contractor as appropriate. The contractor shall receive, account for, and maintain all lock and key control items used within the scope of this contract. The number of keys issued will be limited to the minimum number required to meet requirement specified in this contract. The contractor will adhere to the CDP Key Control Program Directive and shall develop a lock and key control plan for internal management of these items and submit the final written plan for COR approval within 30 calendar days after contract award. This plan shall become a part of the contractor’s Quality Control Program.

1.4.6.1 Requests for key, proximity card, and remote transmitter duplication shall be reported to and approved by the COR. If approved, the key will be duplicated by the CDP Security contractor. The contractor is not authorized to duplicate any key issued by the CDP. The contractor shall report loss or unauthorized duplication of Government issued access control items to the COR or designated representative within 2 hours of learning of the loss or duplication. Notification can be made by email or telephone, and a written report must be made of the incident to the COR describing the circumstances within 24 hours.

1.4.6.2 Should the security of any form of government property or facility become compromised by the loss of a lock and key control item by contractor employees, the contractor shall be responsible for the cost of re-keying/coding of locks or lock/code replacement as determined appropriate by the COR. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced at the expense of the contractor. Recoupment of government expense will be in the form of a dollar for dollar reduction of monthly invoice charge to the government.

1.4.6.3 Contractor employees shall not allow anyone the use of any Government access control item(s) in their possession. They shall not open locked rooms or areas to permit entrance by persons other than contractor employees performing assigned duties. Any room found unlocked shall not be left unattended. The room shall be locked by contractor personnel and/or the appropriate security personnel notified.

1.4.7 Medical Treatment. Contractor employees who suffer on-the-job injury may be initially evaluated and stabilized by CDP medical personnel. Follow-on or routine medical treatment is the responsibility of the contractor or contractor employee.

1.5 PERIOD OF PERFORMANCE

The period of performance will be as listed below. The total performance period inclusive of options is five years.

Phase-in Period: 1 Month Base Period: 11 Months Option 1: 12 Months Option 2: 12 Months Option 3: 12 Months Option 4: 12 Months

1.5.1 Phase-In/Orientation Period

1.5.1.1 The contractor shall provide phase-in duties as described below. The contractor is expected to be at full performance at the completion of the phase-in period.

1.5.1.2 Become thoroughly familiar with work requirements and work procedures.

1.5.1.3 Finalize development of necessary work plans and procedures.

1.5.1.4 Complete personnel requirements including the hiring of personnel to assure satisfactory performance.

1.5.1.5 Obtain employment suitability clearances.

1.5.1.5.1 COBRA Training Facility employees must meet Contractor/Employee Reliability Program (CERP) guidelines provided under Section J, Attachment 7.

1.5.1.6 Complete training requirements.

1.5.1.6.1 All new employees: New Employee Indoctrination and CDP IT Security Training. Each employee shall attend mandatory automated external defibrillator (AED) and cardio pulmonary resuscitation (CPR) training when scheduled by the Government.

Each employee shall receive all required training as designated by the job hazard analysis (JHA) for the position hired before being allowed to begin work in that position. All personnel operating General Services Administration (GSA) vehicles as part of their job description shall attend defensive driving training developed and delivered by the contractor prior to use of GSA vehicles; additionally, all personnel required to obtain Department of Transportation (DOT) licenses as part of their job description shall do so prior to operation of GSA vehicles requiring such licenses as mandated by DOT regulations.

1.5.1.6.2 Each employee shall complete required training as mandated by regulatory agency standards (i.e. respiratory protection, blood borne pathogens, hazard communications, and fall protection). The contractor shall maintain a record of all training completed by contracted personnel and will facilitate access to these records for inspection purposes by Government employees designated by the CO/COR and/or inspections by outside regulatory agencies.

1.5.1.6.3 COBRATF specific: The following types of Government furnished employee training are required in order to perform under this contract at the COBRATF:

• The government will provide agent related training as necessary

• The government training will also include, but not be limited to, the following:

− General indoctrination on biological and chemical warfare agents − Physiological effects on the body and recognition of biological and chemical warfare agents − The wear and use of biological and chemical warfare protective equipment − Self-aid and first aid for agent poisoning − Biological and chemical detection, accident and incident procedures − Communications and emergency procedures − Government approved cervical spinal immobilization and transportation

Training completion records of all employees’ training shall be maintained by the contractor and made available to the Government upon request.

1.5.1.7 Finalize the development of site specific Quality Control Plans and procedures.

1.5.1.8 The contractor will be provided access to the government provided CDP Training Administration System (CTAS) software. The CTAS is a commercial off-the-shelf (COTS) software package customized for managing instructor qualifications, utilization, facilities, course schedules, and other training delivery elements. The contractor shall become familiar with the system functions and be able to successfully use CTAS by the contract start date, reference Section J, Attachment 8, CTAS User Information.

1.5.1.9 During the phase-in period, the contractor's representative and the COR shall make an onsite, in-depth review of the total job requirements. The contractor will be allowed access to the facilities to familiarize supervisors, key personnel, and staff with equipment reporting, work scheduling and procedures (including operations, priorities, safety, security, etc.).

Arrangements for access to the Government facilities shall be made with the COR.

1.5.2 Phase-out/Contract Closeout

The Contractor shall establish and implement plans for an orderly phase-out of the contracted operations at the termination of this contract, to include transfer of Government Furnished Property/Equipment back to the Government. The Contractor shall submit a Phase-out Plan to the CO and COR for evaluation 60 calendar days prior to the last day of the contract. The Contractor's phase-out procedures shall not disrupt or adversely impact the day-to-day conduct of Government business.

1.6 PLACE OF PERFORMANCE

The primary place of performance will be at the CDP located in Anniston, Alabama; however nonresident training is required and conducted in all 50 states and U.S. territories.

1.7 KICK-OFF MEETING

The contractor shall attend a Kick-Off Meeting with the Contracting Officer and the COR at a date to be determined. The purpose of the Kick-Off Meeting, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract and review the contractor's draft project management plan. The Kick-Off Meeting will be held at the Government’s facility.

1.8 RECORDS AND REPORTS

The contractor shall prepare and submit complete and accurate records, reports and logs in accordance with this Performance Work Statement, Federal Acquisition Regulations (FAR) Part 45, other Federal requirements, and CDP policies or procedures. These daily, weekly, monthly, other recurring operating records, reports, logs, and other documents are specified as contract requirement submissions listed under Section J, Attachment 9.

1.9 PROGRESS MEETINGS

The Project Manager shall be available to meet with the COR upon request to present deliverables, discuss progress, exchange information and resolve emergent technical problems and issues. These meetings shall take place at the Government's facility or at other mutually agreeable facilities.

1.9.1 Regular periodic status meetings shall be held between the Government and the contractor.

The status meetings shall alternate in subject and may be attended by the Project Manager, Contracting Officer, the COR, and Program Management personnel. The purpose of these meetings shall be to discuss and record status of projects and to make decisions on priority for projects. The Project Manager and the COR shall invite any CDP personnel or contractor employees they deem necessary for the meetings. Meetings that require minutes will be determined and agreed to prior to the beginning of the meeting. Written minutes of these meetings, prepared by the contractor, shall be signed by the Project Manager and delivered to the COR within five working days for review and approval.

1.9.2 Performance Evaluation Meetings. The contractor's representatives shall meet with the COR weekly during the phase in period of the contract. Thereafter, meetings will be held on a monthly basis. A mutual effort will be made to resolve all problems. Written minutes of these meetings, prepared by the contractor, shall be signed by the Project Manager and delivered to the COR within five working days for review and approval.

1.10 GENERAL REPORT REQUIREMENTS

The contractor shall provide all written reports in electronic format using applications that are compatible with CDP Standard Workstation (Windows and Microsoft Office Applications).

Deliverables are due by 3:00 p.m. CST on the scheduled due date. If the deliverable date falls upon a weekend, the due date is the following working day. In accordance with the Paperwork Reduction Act of 1980 (44 USC Sub-Section 3501) contractor and the Government will make every effort to reduce forms and reports in support of CDP training both resident and non-resident. Additionally, the Government will provide appropriate electronic format applications that support the spirit and intent of The Paperwork Reduction Act of 1980.

1.11 QUALITY ASSURANCE SURVEILLANCE PLAN

A Quality Assurance Surveillance Plan (QASP) is provided under Section J, Attachment 2. In general, the QASP sets forth the expected outcomes (objectives) of the contract, the service(s) required of the contractor to achieve the objectives and a performance standard per outcome.

Positive/negative incentives may be applied based on performance. The QASP is not an exclusive remedy and inclusion of the QASP does not preclude the Government from using any other remedy available by law or contract terms, including reductions in payment in accordance with any clause for inspection of services.

1.12 GENERAL INFORMATION

1.12.1 Workmanship. All workmanship shall meet or exceed the standards specified herein and shall be accomplished in conformance with the approved and accepted industry standards, and Federal, State and local standards as applicable. Any discrepancy noted by the Government will be provided to the contractor in writing.

1.12.2 Working Hours. For the purposes of this contract, the Government’s regular (normal) working hours for administrative staff ranges from 7:30 a.m. to 4:30 p.m. CST Mondays through Fridays, except Federal holidays and facility closures due to inclement weather. Training delivery and support staff hours vary based on program of instruction and individual course schedules; and, may include weekends, holidays, and nightshifts.

1.12.2.1 The contractor shall be required to perform certain critical or continuous services as defined in the PWS, 24 hours per day, 7 days per week, and 365 days per year.

1.12.3 Federal Holidays: The contractor may be required to provide normal operating service on the following holidays: New Year’s Day, Martin Luther King Jr. Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day.

The working hours may be extended beyond the regular hours due to unforeseen weekend/holiday maintenance support, emergency on-call services, and any other program support related to CDP’s mission and goals.

1.12.4 Emergency Planning, Response, and Recovery. Emergency situations include, but are not limited to: biological incidents, nuclear/radiological incidents, cyber incidents, hazardous material incidents, COBRATF accident/incident involving chemical agent, bomb threats, utility interruptions, fire, accident and rescue operations, labor disputes and strikes, terrorist or criminal incidents, civil disturbances and natural disasters such as earthquakes and incapacitating storms and floods. The Government must be able to respond to such events without undue delay and impact on operations. In the event of emergency situations the contractor shall provide additional labor, at the discretion of the CO/COR to protect Government property and personnel.

Contractor participation in emergency planning, response, recovery and exercises shall be mandatory regardless of scheduled contractor work. All necessary equipment to adequately support and respond to such incidents shall be supplied by the government.

1.12.5 The CDP is responsible for responding to emergency situations on campus. Emergency situations include, but are not limited to: threats or acts of terrorism, major disasters, weather events, COBRATF events and other emergencies outlined in the Center for Domestic Preparedness Occupant Emergency Plan under Section J, Attachment 10. All necessary equipment to adequately support and respond to such incidents shall be supplied by the government.

1.12.5.1 In the event of an emergency situation, the training contractor will, at the direction of the Contracting Officer, perform work beyond the scope of the contract until the situation has been returned to normal operations. The type and quantity of resource support is dependent on the type and magnitude of event, emergency or disaster.

1.12.5.2 The training contractor will provide timely response and recovery support within current capabilities to meet the requirements of the Center for Domestic Preparedness Occupant Emergency Plan under Section J, Attachment 10; COBRATF Incident Management Manual under Section J, Attachment 11; National Response Framework (NRF);

and, National Incident Management System (NIMS).

2.0 APPLICABLE DOCUMENTS

2.1 Occupational Safety and Health Administration (OSHA) Regulations

2.2 National Fire Protection Association (NFPA) Publications

2.3 Federal Emergency Management Agency (FEMA) Directives

2.4 Environmental Protection Agency (EPA) Regulations

2.5 Nuclear Regulatory Commission (NRC) Regulations

2.6 Chemical, Ordnance, Biological, and Radiological Training Facility (COBRATF)

Chemical Surety Program Standards Document

2.7 Department of Homeland Security (DHS) Directives

2.8 Homeland Security Presidential Directives (HSPD)

2.9 National Response Framework (NRF)

2.10 National Incident Management System (NIMS)

2.11 Alabama Department of Environmental Management (ADEM) Regulations

2.12 Contractor Employee Reliability Program (CERP) Procedures for the Chemical, Ordnance, Biological, Radiological Training Facility

2.13 Center for Domestic Preparedness, Training and Education Directorate, Instructional

Systems Design Manual

2.14 Instructor Certification Program for the National Domestic Preparedness Consortium

(NDPC) (September 2009)

2.15 Center for Domestic Preparedness, Training and Education Directorate, NTED Third Party

Review

2.16 Presidential Policy Directive/PPD-8: National Preparedness

2.17 Department of Transportation (DOT) Regulations

2.19 Plans of Instruction refer to http://cdp.dhs.gov/ for current course listings

2.20 Standard for Continuing Education and Training, ANSI/IACET 1-2007

3.0 GOVERNMENT DEFINITIONS

3.1 Definitions

Where “as shown,” “as indicated,” “as detailed” or words of similar import are used, it shall be understood that reference is made to this specification and any drawings accompanying this specification unless stated otherwise.

Where “as directed,” “as required,” “as permitted,” “approval,” “acceptance,” or words of similar import are used, it shall be understood that direction, requirement, permission, approval, or acceptance by the Contracting Officer/Contracting Officer’s Representative is intended unless stated otherwise.

Contract Non-Compliance: A failure of the contractor to perform in accordance with contract requirements and specifications. A contract non-compliance may result from a failure of the contractor to provide, or provide on time, the required contract products or services, or it may result because delivered products or services did not meet specified contract standards.

Contracting Officer (CO). The Contracting Officer is a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officer’s Representative (COR). A person appointed by the Contracting Officer to monitor performance, evaluate work, provide technical direction and inspect and accept completed work for the government.

Contractor. The term contractor as used herein refers to both the prime contractor and any subcontractors. The prime contractor shall ensure that his/her subcontractors comply with the provisions of this contract.

Contractor Representative. A foreman, supervisor, or key personnel who have been given the authority, by the contractor, to act on his/her behalf.

Corrective Action Request (CAR). A request issued by the COR or Quality Assurance Evaluators through the COR to the contractor when performance is unsatisfactory. The CAR requires the contractor to explain, in writing and within five (5) working days, why performance is unsatisfactory, how performance will be returned to satisfactory levels, and how reoccurrence of the problem will be prevented in the future.

Curriculum. Curriculum for each course includes all instructional material required to conduct a class to include, plan of instruction, instructor guide, student guide, examination, evaluation, student handout, multimedia, application, exercise guide, and supplemental materials, as appropriate.

Federal Acquisition Regulations (FAR): Regulations pertaining to all Federal Government contracting procedures.

Fiscal Year: A period of 12 months beginning October 1 and ending September 30 of the following year. The fiscal year is designated by the calendar year in which it ends.

Frequency of Service.

Annual (A). Services performed once during each 12-month period of the contract at intervals of 345 to 385 days.

Semi-Annual (SA). Services performed twice during each 12-month period of the contract at intervals of 160 to 200 calendar days.

Quarterly (Q). Services performed 4 times during each 12-month period of the contract at intervals of 80 to 100 calendar days.

Monthly (M). Services performed 12 times during each 12-month period of the contract at intervals of 28 to 31 calendar days.

Weekly (W). Services performed 52 times during each 12-month period of the contract at intervals of 6 to 9 calendar days.

Future Courses: Future courses will be delivered based on identified national training needs to support emergency responders involved in all hazards incidents or the improvement/conversion of existing courses. These new courses will be in concert with the five domains for the National Preparedness Directorate (NPD). Associated classes vary from 8 – 40 contact hours in duration and may be direct, indirect, or technology based deliveries.

Government: The term Government as used herein includes the Contracting Officer and COR.

Government Furnished Property (GFP): Vehicles, equipment, tools and supplies in possession of, or acquired directly by the Government and subsequently delivered or otherwise made available to the contractor.

Government Property Administrator: An authorized representative of the Contracting Officer assigned to administer the contract requirements and obligations relating to government personal property in the custody of a contractor.

Performance Requirements Summary (PRS). Performance requirements are defined in this contract to mean results or goals to be achieved. The requirements have been purposefully defined to give the contractor sufficient latitude in how it will achieve these results.

Plan of Instruction (POI). The curriculum design document that provides a general description of course content, learning objectives, duration of instruction, and methods and techniques of instruction.

Qualified Personnel. "Qualified" is defined here to mean having the requisite educational and work experience that can reasonably be expected to enable the person to perform satisfactorily under this contract.

Quality Assurance (QA). A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

Quality Assurance Evaluator (QAE). An individual, who is appointed by the Contracting Officer, responsible for conducting contracting evaluations to ensure contract standards are achieved.

Quality Assurance Surveillance Plan (QASP). The Government owned document stating the methodology used to measure and evaluate contractor performance.

Quality Control. Those management functions including, but not limited to, training, procedures, inspections, and tests necessary to ensure that contractor products and services conform to contract requirements, specifications and standards.

Quality Control Plan. All necessary measures taken by the contractor to ensure that the quality of an end product or service will meet the contract requirements regarding timeliness, accuracy, appearance, and conformity to appropriate standards and specifications.

Response Time. The time allowed the contractor after initial notification of a work requirement to be physically on the premises at the work site, with appropriate tools, equipment, and materials, ready to perform the work required.

3.2 Agency Acronyms

AQL: Acceptable Quality Level CAP: Contractor Acquired Property CAR: Corrective Action Request CDC: Centers for Disease Control and Prevention CDP: Center for Domestic Preparedness CEDAP: Commercial Equipment Direct Assistance Program CLIN: Contract Line Item Number CO: Contracting Officer COB: Close of Business COR: Contracting Officer’s Representative COTS: Commercial Off-The-Shelf CTAS: CDP Training Administration System DB: Database Programming DHS: Department of Homeland Security DNDO: Domestic Nuclear Detection Office DOJ: Department of Justice EAS: Electronic Archival System ERP: Emergency Response Program Plan FAR: Federal Acquisition Regulation FEMA: Federal Emergency Management Agency

FY: Fiscal Year GFP: Government Furnished Property GOCO: Government Owned Contractor Operated GPA: Government Property Administrator GSA: General Services Administration IACET: International Association for Continuing Education and Training IAW: In Accordance With LCMS: Learning Content Management System LDD: Lost, Damaged, Destroyed LMS: Learning Management System LRC: Learning Resource Center MCV: Mobile Command Vehicle MSDS: Materials Safety Data Sheet MTT: Mobile Training Teams NDMS: National Disaster Medical System NDPC: National Domestic Preparedness Consortium NIMS: National Incident Management System NLT: No Later Than NMT: No More Than NPD: National Preparedness Directorate NPG: National Preparedness Goal NRF: National Response Framework NTED: National Training and Education Directorate OBP: Office for Bombing Prevention PA: Performance Area PII: Personally Identifiable Information PKEMRA: Post-Katrina Emergency Management Reform Act POI: Plan of Instruction PPD: Presidential Policy Directive RDPC: Rural Domestic Preparedness Consortium REPP: Radiological Emergency Preparedness Program PRS: Performance Requirement Summary PWS: Performance Work Statement QA: Quality Assurance QAE: Quality Assurance Evaluator QASP: Quality Assurance Surveillance Plan QM: QuestionMark RTS: Responder Tracking System S&T: Science and Technology SOP: Standard Operating Procedure SPII: Sensitive Personally Identifiable Information SSD: Systems Support Division

3.3.3 CDP Training & Education (T&E) Directorate acronyms and definitions are provided in Section J, Attachment 12, CDP T&E Manual 142-1-00, CDP Official Acronyms and Definitions

4.0 GOVERNMENT FURNISHED FACILITIES, PROPERTY, EQUIPMENT,

MATERIAL AND SERVICES

4.1 Government Furnished Property (GFP), Equipment and Material In accordance with the "Government Furnished Property Clause”, the contractor shall utilize all Government owned facilities, equipment, materials, and utilities in connection with this contract.

Facilities, equipment, material and utilities provided by the Government shall be used only for performance of work related to this contract. The Government will provide telephone service to support training activities. The Government will provide vehicles for movement of training equipment. The Government will provide all office furniture, such as desks, chairs, file cabinets and computer/office automation equipment, such as computers, printers, scanners, facsimile machines, audio/video equipment and copiers. A complete listing of GFP is provided in Attachment 13 and Attachment 14 (for regional equipment).

The Government shall provide all physical facilities for classroom and exercise instruction. The contractor shall provide an updated listing on an annual basis as scheduled by the Government Property Administrator (GPA) or when receipts and transfers warrant an update. The annual report shall include:

• Contract Number and Contractor Name

• Property Number

• Property Nomenclature, Serial Number and Model Number

4.1.1 The contractor is directly responsible and accountable for all Government property in their possession in accordance with the requirements of this contract and FAR 52.245-1; this also includes Government property in the possession or control of a subcontractor. The contractor shall establish and maintain a written property control plan to control, protect, preserve and maintain all Government property within their responsibility. The contractor shall submit the property control plan for GPA and COR review and approval within 30 calendar days after contract award.

4.1.1.1 Upon completion of this contract, the contractor shall submit, in a form acceptable to the Contracting Officer, inventory schedules covering all items of Government property not consumed in the performance of this contract.

4.1.2 The contractor shall provide any additional or state of the art equipment needed to perform the requirements of this contract with contract-funded dollars with approval of the COR. The contractor shall report loss or damage of Government property to the COR within 24 hours of occurrence. The contractor and the COR or designee shall conduct a joint inventory before commencing work under this contract to determine the exact number and serviceability of Government furnished property and equipment. The contractor shall then certify the findings of this inventory, assume accounting responsibility, and subsequently report inventory discrepancies to the Contracting Officer. GFP shall not be removed from the facility unless approved in writing by the COR.

4.1.3 It is the contractor’s responsibility to utilize Government property as it was authorized.

The contractor shall provide periodic servicing, maintenance, and repair of the equipment accepted for use with contract-funded dollars; the total or partial breakdown or failure of the Government furnished equipment shall not relieve the contractor of responsibility to fully perform the work of the contract. Cleaning, adjustment, calibration, repair and preventive maintenance programs shall be established as necessary to prolong the useful life of the property.

Upon completion or termination of the contract, all Government owned equipment shall be returned to the Government in the same condition as received, except for normal wear and tear.

In accordance with FAR part 45, the contractor shall be responsible for the cost of any repairs or replacement caused by negligence or abuse by the contractor or his/her employees. Such replacement equipment may be used or reconditioned, and with Government approval, may be leased but must fully replace the GFP in terms of functionality. For the purposes of this contract, "exclusive use" means that the equipment has been accepted by the contractor and that the operation and control of the equipment is usually restricted to contractor employees or its subcontractors, except in cases of extreme emergency. Government property must be stored and used in areas that protect it from damage, deterioration and destruction due to the elements, careless handling and other conditions. Government property must be secured and physically protected as necessary to prevent loss, theft or unauthorized movement.

4.1.4 Sensitive Property. Sensitive property is defined as property that requires a high degree of protection and control due to its high-risk nature or its inherent attractiveness, portability, and/or sensitivity. It is highly susceptible to misuse, loss or theft. Property of this type is considered accountable regardless of its acquisition cost. Sensitive property includes, but is not limited to the following property categories: dangerous and hazardous property, weapons (as defined in Section 4.1.6), property with data storage capability, portable property and property that can be easily converted for home use or has a high potential for theft, and all property authorized for processing and/or storing classified information. The contractor will perform a daily physical inventory of all sensitive property to include personnel sign out/in sheets and document any sensitive property expended or received and document results on an inventory listing to be turned into the COR and Asset Management Office on the first day of each month for the prior month’s inventories.

4.1.5 Controlled Property. Government property not meeting standards to be considered accountable, but still requiring control of its use is considered controlled property. Examples of this property include but are not limited to durable hand tools, drills, drill bits, hammers, wrenches and protective equipment such as goggles, welding hoods, and hard hats. The contractor should put controls in place for this type of property such as internal hand receipts, sign out sheets, etc.

4.1.6 Weapons and Ammunition. All weapons, including all drill/training weapons, stun guns, shock weapons such as stun belts with or without serial numbers and ammunition are considered sensitive and require a high degree of protection and control due to its high risk or its sensitivity regardless of dollar value. The contractor will be responsible for the authorized use, proper care, protection, storage and accountability of these items. These items shall be secured in Government provided storage vaults. The contractor will perform a daily physical inventory of all weapons and ammunition to include personnel sign out/in sheets and document any ammunition expended or received and document results on an inventory listing to be turned into the COR and Asset Management Office on the first day of each month for the prior month’s inventories. Any discrepancy in the physical inventory shall be reported immediately to the Asset Management Office. The contractor shall perform a monthly weapons and ammunition inventory with a disinterested party assigned by the Asset Management Office. Any discrepancies will be reported immediately to the Asset Management Office. This inventory will be documented in the contractor’s official property administration files.

4.1.7 Government Property Transfers. The contractor shall not transfer Government property from the contract to another individual, contractor, or agency.

4.1.8 Equipment Warranties. Typically the Government will receive one-year and extended warranties on equipment and systems. Warranties begin on the date of warranty-approved installation. Equipment, components, and parts, other than that installed under this contract, shall not be removed or replaced or deficiencies corrected while under warranty of the manufacturer or the installer without prior approval of the Contracting Officer or COR. The contractor shall inventory, maintain warranty documentation and track such warranties, as well as the warranties on future equipment/systems purchased and installed throughout the life of the contract. The contractor will maintain a warranty log, which outlines the appropriate warranty information for each piece of equipment component or part installed under this contract. The contractor shall advise the COR on whether inoperable or broken equipment is under warranty. Warranty information on equipment installed may be obtained from the Contracting Officer or COR.

4.1.9 Government Vehicles. The contractor may use Government provided vehicles for official purposes only in the performance of their contract, Section J, Attachment 15 CDP Vehicle Management Procedures. Under no circumstances may the vehicle be used for transportation between residence and place of employment. The contractor will pay any expense or cost, without Government reimbursement, for using such motor vehicles for other than in the performance of the contract.

4.1.9.1 It is the responsibility of the contractor to have procedures to identify and train employees who are authorized…