HSFE20-16-R-0009_A00002.pdf

5. PROJECT NO.

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NO.

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NO. 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED

PAGE OF

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR AC- KNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 10-83)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 NSN 7540-01-152-8070

PREVIOUS EDITION NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(No., street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(If applicable)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

(X)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 6

A00002 04-21-2016

Department of Homeland Security/FEMA OCPO/Preparedness Section Building D - Acquisition 16825 South Seton Avenue Emmitsburg MD 21727

Department of Homeland Security/FEMA OCPO/Preparedness Section Building D -- Acquisition 16825 South Seton Avenue Emmitsburg MD 21727

To all Offerors/Bidders HSFE20-16-R-0009

03-16-2016 X

X X

The purpose of this amendment is as follows:

1) Revise specified sections of RFP # HSFE20-16-R-0009.

2) Provide Questions and Answers #2.

The proposal submission date remains unchanged at 4:00 pm Eastern, May 12, 2016.

See CONTINUATION PAGE

Gary P. Topper Contracting Officer

CONTINUATION PAGE

Request for Procurement # HSFE20-16-R-0009, Amendment A00002 incorporates all of the following:

1. Revised RFP Section L.8.C. INSTRUCTIONS TO OFFERORS, BUSINESS PROPOSAL INSTRUCTIONS/CONTENT (VOLUME 2), revised Section C. Other Direct Cost to include a plug-in number for External Agency Estimated Cost Expendables. (see below, changed section highlighted in yellow)

2. Questions and Answers # 2. (see attachment)

L.8 PROPOSAL PREPARATION INSTRUCTIONS

C. BUSINESS PROPOSAL INSTRUCTIONS (Volume 2)

1. Section B.2, Schedule of Line Items - The offeror shall propose firm fixed price, estimated cost and fixed fee for each CLIN set forth in B.2. The proposed firm fixed price and estimated cost shall be based on the requirements of the PWS and the workload data provided under Section J, Attachments 29 through 32.

2. The offeror shall submit estimated cost information (budget) for the contract phase-in and base period as well as each option period for the Cost Plus Fixed Fee (CPFF) CLINs.

The offeror must submit a detailed budget narrative that supports each proposed cost element item. The budget narrative shall describe the nature of individual cost items proposed and include a description of the source of that particular cost estimate (historical experience with the cost item, catalogue price, vendor price quotes, etc.). Narratives for the individual cost items must provide a discussion of any estimated escalation rates where applicable.

Proposed phase-in estimated costs shall be clearly defined and broken down by direct labor cost by labor category including number of hours and actual hourly rates. Direct labor or levels of effort shall be identified as labor hours and not as percentage of an individual’s time. Overhead, General and Administrative expenses and fixed fee for phase-in shall also be shown. All estimated costs associated with the phase-in (excluding proposed fixed fee) shall be included on CLIN 0001. Equipment, supplies, and material costs necessary for full contract performance shall not be included in the Phase-in CLIN. Full performance expenses shall be applied to the appropriate full performance CLIN as deemed necessary by the offeror.

The following is the minimum information required in the budget and budget narrative for: 1) each performance period and 2) aggregate amounts for the entire contract (inclusive of options) for each cost element listed below.

a. Direct Labor - Breakdown of direct labor cost by labor category including number of labor hours and current actual or average hourly rates. Indicate whether current rates or escalated rates are used. If escalation is included, state the degree (percent), effective date, and methodology. Direct labor or levels of effort are to be identified as labor hours and not as percentage of an individual's time. This will be the person's productive labor hours (estimated number of hours on the project). Vacations, holidays, sick leave, and any other paid absences should be cited as a fringe benefit rate or the offeror should indicate that those costs are included in the indirect cost rate.

b. Overhead and General, Administrative Expenses, and other indirect costs: Offerors lacking Government approved indirect cost rates shall provide a detailed budget of pool and base costs which supports the proposed indirect rates, and prior year preliminary actual indirect rates, including the detailed pool and base costs that make up those preliminary actual indirect rates. Offerors with established rate agreements with Federal cognizant agencies shall submit one copy of such agreement.

c. Other Direct Costs (ODC’s): Include in this category only those direct costs which you can support as direct costs.

Costs that are frequently charged as direct are computer costs, printing, rental of equipment, etc. Describe each cost giving details such as number of months for telephone costs; number of copies and costs per copy for reproduction costs, type of printing, and number of copies. ODC’s shall include the plug-in numbers listed below for total estimated equipment replacement and consumable supply costs (these amounts represent the aggregate estimated costs for these items per month). All other proposed ODC’s shall be itemized to the maximum extent possible.

The following “plug-in” numbers shall be used for the purpose of proposal preparation for estimated travel, expendable and non-expendable equipment costs. Please note that the Government estimate, plug-in numbers only include the estimated cost for these specific costs. This estimate does “not” include any other potential ODC’s such as subcontracts that may be needed for contract performance. The cost proposal shall include the plug-in numbers listed below and other proposed ODC’s shall be itemized to the maximum extent possible. The amounts provided below are only estimates and actual cost may vary. An escalation factor may be considered on the below plug-in numbers in the Option Years.

NA = Not Applicable

CLIN Description Plug Ins 0001 Estimated Cost NA 0002 Fixed Fee NA

Project Management NA

Course Management NA

0005 COBRATF NA

Equipment Management NA

0007 Safety NA

Instructors and Logistical Support Estimated Cost

Instructors and Logistical Support = To be proposed by Offeror

$1,250,000.00 = Expendables $300,000.00 = Non expendables

$1,500,000.00 = Travel 0009 Fixed Fee NA

External Agency Estimated Cost

External Agency Support = NA $200,000.00 = Expendables

0011 Fixed Fee NA

Management NA

Course Management NA

1003 COBRATF NA

Equipment Management NA

1005 Safety NA

Instructors and Logistical Support Estimated Cost

Instructors and Logistical Support = NA $1,293.750.00 = Expendables

$300,000.00 = Non expendables $1,552,500.00 = Travel

1007 Fixed Fee NA

External Agency Estimated Cost

External Agency Support = NA

1009 Fixed Fee NA

Management NA

Course Management NA

2003 COBRATF NA

Equipment Management NA

2005 Safety NA

Instructors and Logistical Support Estimated Cost

Instructors and Logistical Support = NA $1,339,031.25 = Expendables

$300,000.00 = Non expendables $1,606,837.50 = Travel

2007 Fixed Fee NA

External Agency Estimated Cost

External Agency Support = NA

2009 Fixed Fee NA

Management NA

Course Management NA

3003 COBRATF NA

Equipment Management NA

3005 Safety NA

Instructors and Logistical Support Estimated Cost

Instructors and Logistical Support = NA $1,385,897.34 = Expendables

$300,000.00 = Non expendables $1,663,076.81 = Travel

3007 Fixed Fee NA

External Agency Estimated Cost

External Agency Support = NA

3009 Fixed Fee NA

Management NA

Course Management NA

4003 COBRATF NA

Equipment Management NA

4005 Safety NA

Instructors and Logistical Support Estimated Cost

Instructors and Logistical Support = NA $1,434,403.75 = Expendables

$300,000.00 = Non expendables $1,721,284.50 = Travel

4007 Fixed Fee NA

External Agency Estimated Cost

External Agency Support = NA $200,000.00 = Expendables

4009 Fixed Fee NA

d. Subcontractors: If proposed, cost information for each subcontractor shall be furnished through the prime offeror in the same format and level of detail as prescribed for the prime offeror. Additionally, the prime offeror shall submit the following information: (1) a description of the items to be furnished by the subcontractor, (2) identification of the proposed subcontractor and an explanation of why and how the proposed subcontractor was selected including the extent of how competition was obtained; (3) the proposed subcontract price, together with the offeror's cost or price analysis thereof, and performance and delivery schedule; and (4) proposed subcontract type. Subcontractors, at their own discretion, may submit proprietary cost information (i.e. overhead rates, G &A, etc.) directly to the Contract Specialist listed in Part D below. However, this proprietary information shall only supplement the subcontractor’s total cost proposal provided by the prime offeror.

e. Fixed Fee. Fixed Fee shall be proposed in accordance with FAR 16.306. The proposed Fixed Fee must be justified. Profit analysis factors are discussed in FAR15.404-4(d); this may be used as a guideline for the justification.

The proposed fixed fee shall to encourage excellent performance but within the limitations of FAR 15.404-4(c)(4)(i)(C).

3. The offeror shall provide a schedule of labor rates, including health and welfare (fringe) benefits, for those non-exempt labor categories that are subject to the Service Contract Act. The schedule of labor rates shall include the applicable labor rates for the base period and each option period (IAW FAR 52.222-43). The schedule also shall clearly map proposed labor category titles to the applicable Service Contract Act labor category.

4. Representations, Certifications, and Other Statements of Offerors (Section K of Part IV). This shall be completed and submitted as part of the Business Proposal.

5. Offerors shall have an adequate accounting system in accordance with FAR 16.301-3(a)(1). The accounting system is considered adequate if it complies with the system criteria as prescribed in Standard Form 1408, Section II, Evaluation Checklist, at FAR 53.301-1408. An inadequate accounting system may impede the Government’s ability to properly monitor allowable costs and thus make interim and final payments under a cost-type contract.

In responding to this requirement, offerors shall check one of the three boxes below:

_____The offeror’s accounting system has (1) been determined adequate by the cognizant federal agency official (CFAO), and/or (2) has been reviewed by the cognizant federal auditor (CFA) and the audit report states that the system is adequate. If this box is checked, the offeror shall provide a copy of the CFAO’s determination letter or the audit report. If the offeror does not have a copy of the report, the offeror shall furnish the audit report number.

_____The offeror believes it has an accounting system that is adequate, but the accounting system has not been determined adequate by the CFAO. If this box is checked, the offeror must submit a statement that (1) its accounting system is adequate and (2) the offeror agrees that if the Government finds the accounting system to be inadequate, no costs will be paid under the cost-type portion of the contract until the contractor’s system has been determined adequate by the Government.

_____ The offeror does not currently have an accounting system that is adequate. If this box is checked, the offeror must submit an action plan showing when and how the contractor will have an adequate accounting system. The corrective action plan must show milestones and detailed actions to eliminate any significant deficiencies and/or implement an adequate accounting system within 60 days of contract award. The offeror agrees that, no costs will be paid under the cost-type portion of the contract until the Contractor’s system has been determined adequate by the Government.

6. Evidence of Responsibility

The offeror must submit sufficient evidence of responsibility for the Contracting Officer to make an affirmative determination of responsibility pursuant to the requirements of FAR Subsection 9.104-1. However, in the case of a small business offeror, the Contracting Officer will comply with FAR 19.6. Accordingly, prime offerors should seriously address each element of responsibility. To be determined responsible, a prospective contractor must:

a. Have adequate resources, including financial, facilities, equipment and personnel, to perform the contract, or the ability to obtain them (see FAR 9.104-3(a));

b. Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental commitments;

c. Have a satisfactory performance record (See FAR 9.104-3(b) and Subpart 42.15). A prospective contractor shall not be determined responsible or non-responsible solely on the basis of a lack of relevant performance history, except as provided in FAR 9.104-2;

d. Have a satisfactory record of integrity and business ethics;

e. Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and subcontractors). (See FAR 9.104-3(a));

f. Have the necessary production, construction, and technical equipment and facilities, or the ability to obtain them (See FAR 9.104- 3(a)); and

g. Be otherwise qualified and eligible to receive an award under applicable laws and regulations (e.g., Equal Opportunity, Clean Air and Water, Small Business Subcontracting, etc.).

7. Letters of Commitment (Subcontractors)

The Business Proposal shall include a letter, on subcontractor letterhead, and signed by an authorized representative of each subcontractor, which specifically indicates the subcontractor's agreement to be included in the offeror’s proposed teaming arrangement.

8. Information to Support Consent to Subcontractors

The offeror must address each of the elements in FAR 44.202-2 in order for proposed subcontractors to be considered by the contracting officer for consent of subcontractors to be granted with the initial award.

9. Small Business Participation and Subcontracting Plan

The offeror shall describe its subcontracting plan, and its participation in the DHS Mentor- Protégé Program. The proposed subcontracting plan shall be provided as an appendix to the Business Proposal (Volume 2). The offeror shall provide its proposed approach to subcontracting, including providing subcontracting opportunities for small, small disadvantaged, women-owned, service-disabled veteran-owned, veteran-owned, and HUBZone small businesses. The offeror shall propose meaningful subcontracting goals that are significant and appropriate opportunities provided for above noted socio-economic categories. The offeror shall describe its participation in the DHS Mentor-Protégé Program and provide signed letters of mentor-protégé agreement approval from the DHS OSDBU.

L.8 PROPOSAL PREPARATION INSTRUCTIONS