Amendment0009_14RP45453.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 2

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

0009 10 JAN 14 21-14-854P45453

6. ISSUED BY CODE HSCG85 7. ADMINISTERED BY (If other than Item 6) CODE

COMMANDER

SURFACE FORCES LOGISTICS CENTER C&P2

1301 CLAY ST. STE 807N

OAKLAND, CA 94612-5217

8. NAME AND ADRESS OF CONTRACTOR (no., street, county, State and ZIP Code) √ 9.A AMENDMENT OF SOLICITATION NO.

HSCG85-14-R-P45453

9B. DATE (SEE ITEM 11)

17 DEC 13

10A. MODIFICATION OF CONTRACT/ORDER

NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended. Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning 1 copy of the amendment; (b) By acknowledging receipt of this amendment on each copy of the Offer submitted: or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

√ A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT/.ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc)

SET FORTH IN ITEM 14, PURSUANT TO AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority).

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

USCGC POLAR STAR (WAGB 10) FY14 DRYOCKING & REPAIRS

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remain unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

BY

(Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070 30-105 STANDARD FORM 30 (REV. 10-83)

)PREVIOUS EDITION UNUSABLE Prescribed by GSA, FAR (48 CFR) 53.2

HSCG85-14-R-P45453 Amendment 0009

1. Response(s) to Request(s) for Clarification 0013 - 0019 is/are provided as Attachment A.

2. There is no change to the proposal closing date, which remains as follows:

16 JAN 14 (1100 Pacific)

A responsive proposal shall consist of the following:

a) Signed & dated SF1449 (2 pages) and any Amendments

b) Completed Provision (2) Info Regarding Responsibility Matters

c) Completed Provision (4) Prohibition…Corporate Expatriates

d) Any qualifications to FAR 52.212-3 (otherwise SFLC will consider your System for Award Management registration (formerly ORCA) current, accurate, complete, and applicable (zero pages if no qualifications). Make sure your registration in SAM.gov is current and accurate.

e) Completed Provision (21) Pre-Award Drydock Certifications and Pre-Award Drydock Calculations

f) Completed Electronic Spreadsheet Schedule of Supplies (1 page – submit electronically as a spreadsheet)

g) Completed HSAR clause 3052.215-70 Key Personnel or Facilities

h) By submission of an offer, your company is affirming the ability to comply with the arrival-to-docking interval specified in SFLC Std Spec 8634, para 3.4.2.4.

i) If the offeror is a large business, submission of a Small Business Subcontracting Plan, pursuant to Provision (16), subparagraph (b)(15)(i), FAR 52.219-9 (Alt II)

As an alternative to the instructions at (17) FAR 52.212-1 INSTRUCTIONS TO OFFERORS, you are encouraged to email your proposal to the individual in Block 7.a. at james.s.altice@uscg.mil. Please economize on the size of your emailed submission and please confirm receipt.

3. Shipchecks may be arranged by contacting the vessel’s Seattle-based Port Engineer, LCDR Eben Phillips. He can be reached via the following methods:

Desk Phone: (206) 217-6942 Email: Eben.H.Phillips@uscg.mil

ATTACHMENT A

Date: 1/9/14

Question No. 0013

REQUEST FOR CLARIFICATION

SHIP & HULL No.: CGC POLAR STAR (WAGB 10) FY14 DRYDOCKING AND REPAIRS

RFP No.: HSCG85-14-R-P45453

SOLICITATION SECTION: PARA NO.

WORK ITEM NO. D-12 PARA NO. 3.4.2

TITLE: Government Furnished Materials

QUESTION:

Para 3.4.2 States: “Reinstall the Syntron shaft seal in accordance with CG Tech Pub 2029 using new Contractor-Furnished consumables (O-rings, sealant, fasteners, pipe plugs, etc.) and new Contractor-Furnished seal elements, garter springs, and barb staples as outlined in paragraph 3.4.4.”

The seal elements, garter springs, and barb staples are listed as GFE in Para 1.2.

Is the government supplying these parts or is the Contractor?

Shaft Seal Alignment Procedure: Note: An alignment fixture was fabricated for use with this procedure.

Will this alignment Fixture be supplied as government furnished equipment?

RESPONSE:

The CG will supply the sealing elements (B144242), inflatable seal (D144241), garter spring (B132069-A), and barbed staple (A44244) as government-furnished equipment.

The Syntron Seal drilling/gluing fixture will also be provided as GFE.

Question No. 0014

RFP No.: HSCG85-14-R-P45453

SOLICITATION SECTION: PARA NO.

WORK ITEM NO. D-14 PARA NO. 3.7

TITLE: Elwell-Parker long-term storage work item 084-11-002

Para 3.7 – Work Item 084-11-002 was not in the drawing package received on 12/13/2013.Can the Coast Guard supply the Contractor with the work item 084-11-002, Long-term Maintenance and Storage of Propeller and Shaft Handling Equipment?

CG will supply Contractor with work item 084-11-002, Long-term Maintenance and Storage of Propeller and Shaft Handling Equipment upon award. Recommend Contractor submit CFR requesting work item after the arrival conference.

Question No. 0015

RFP No.: HSCG85-14-R-P45453

SOLICITATION SECTION: PARA NO.

WORK ITEM NO. D-17 PARA NO. Various

TITLE: Propulsion Shafts Strain Gauge Alignment Checks

Para’s 3.1, 3.2 & 3.4 - Please clarify where (geographically) the operational tests, vibration and sound surveys, and the strain gauge alignments are to be conducted.

a. Since the firm price for these two items is partly based on the dock to dock time, can it be predicted if this would be a one day sea trial in Puget Sound, or are we talking riding the STAR from Seattle to the Contractor’s facility, a matter of several days?

b. The word “survey” in the vibration and sound survey implies shipwide measurements, which could be a huge task, given that the words “at a full range of speed and power” are used. By placing this item in the spec for work related to the propulsion shafting systems, I suspect what is intended is that there are some vibrations and sounds in one or more shafts that ships force are suspicious of, and want those investigated.

Can we get some more specific information on what is really wanted in Para. 3.2, such as the extent of the vibration and sound data required, to be estimated on the basis of: number of spaces to be observed;

number of operating modes; and number of speed points. The firm price is also partly based on the total number of data points to be recorded, correlated, and reported.

a. The intent of para. 3.1, 3.2 & 3.4 is for the Contractor to ride the vessel from homeport, Seattle, WA to the Contractor’s facility over a course of several (1-3) days.

b. The extent of testing will be localized in the shafting and steering compartments (5 total) and pilot house. Two operating modes and four speed points (3HP astern, idle, mid-throttle ahead, and full throttle ahead).

Question No. 0016

RFP No.: HSCG85-14-R-P45453

SOLICITATION SECTION: PARA NO.

WORK ITEM NO. D-18 PARA NO. 3.2

TITLE: Sea Strainers (Hayward) Open, Clean, and Inspect

3.2.1 Disassemble the eight duplex sea strainers in place, using the procedures outlined below using Standard Service Module SSM 131-106-004, Date 11/28/05 for guidance.

Paragraph 2, Other References lists, Standard Service Module 131-106-004 Polar Class Re-installation of Hayward Strainers.

This document was not supplied by the Coast Guard on 12/13/13. Will this document be supplied?

The CG will provide reference Standard Service Module SSM 131-106-004 Polar Class Reinstallation of Hayward Strainers upon award. Recommend Contractor submit CFR after arrival conference to request document.

Question No. 0017

RFP No.: HSCG85-14-R-P45453

SOLICITATION SECTION: PARA NO.

WORK ITEM NO. D-15 PARA NO. 3.2

TITLE: Forward Stern Tube Bearing Inspections

The Note in Para 3.2 states: “Due to the modifications of the aft stern tube bearings the forward bearing inspections must be accomplished in the Motor Room.”

After a shipcheck of the Polar Sea it was noted that the starboard propulsion shaft CPP system had been modified and we were told that all of the Polar Star’s propulsion shaft CPP systems were modified. The Contractor believes that with these new modifications there will not be enough room in the Motor Room to inspect the forward stern tube bearings as noted.

The Contractor proposes to inspect the bearings in the JP-5 pump Room, 4-197-0-E. This would require removal of the Cooper Bearing compartment’s, 5-205-0-Q, access hatch which would also require diesel fuel oil tank 5-211-0-F to be at a Safe For Hot Work status.

The Contractor would like to know if the Coast Guard would pump the fuel tank to low suction and if they would allow the removal & reinstallation of the Cooper Bearing access hatch for inspections of the FSB’s in JP-5 Pump room?

The specification will stand as written. Post award this request may be submitted as a CFR and considered by the CG if it’s in the best interest of the Government.

Question No. 0018

RFP No.: HSCG85-14-R-P45453

SOLICITATION SECTION: PARA NO.

WORK ITEM NO. N/A PARA NO. N/A

TITLE: Consolidated List of Government-Furnished Property

The Consolidated List of Government-Furnished Property in the Specification For Drydock Repairs FY2014 shows the Coast Guard supplying (3) propeller shipping cradles with one (work item 10) marked as:

*Government-loaned property, which shall be returned to the vessel upon completion of the availability. There is no mention in the work specifications as to the location, how and when the (3) propeller shipping cradles will be delivered to the Contractor’s facility. Is the Coast Guard going to deliver the propeller stands to the Contractor’s facility and if so, when would they be delivered?

The CG will make arrangements to deliver (6) propeller stands to the Contractor’s facility.

Arrangements will be made to deliver the stands within 2 weeks prior to the vessel’s arrival at the shipyard.

Date: 01/09/14

Question No. 0019

RFP No.: HSCG85-14-R-P45453

SOLICITATION SECTION: PARA NO.

WORK ITEM NO. D-28 PARA NO. Various

TITLE: Firewatches, Provide

QUESTION: Is the Contractor to sub-contract this work on a T&M basis

3.2.1 Provide enough personnel to protect the ship from fire damage due to any hot work being performed in the execution of this contract. These Personnel are known as a “Firewatch”. (For estimating purposes, assume a total of 2070 M/H required for the entire maintenance availability, assume 2 to 3 people a day, and on weekends when requested).

NOTE

This is a level of effort, "T&M" specification. The subcontractor will only charge us for those hours requested and used. The subcontractor buyer is not to exceed this estimated amount.

Vigor Marine LLC., normally utilizes our Trained Boilermakers and other in-house services personnel for this type work.

Is the Coast Guard directing this Work Item to be sub-contracted as a T&M level of effort and if so are there such sub-contractors known by the Coast Guard in the Portland/Seattle area?

Delete Work Item D-028 from the specification and the Schedule of Supplies.

All fire watch requirements and responsibilities are listed at paragraph 3.2 of the General Requirements on Page 2 of the specification.