Amendment0008_14RP45453.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 2

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

0008 10 JAN 14 21-14-854P45453

6. ISSUED BY CODE HSCG85 7. ADMINISTERED BY (If other than Item 6) CODE

COMMANDER

SURFACE FORCES LOGISTICS CENTER C&P2

1301 CLAY ST. STE 807N

OAKLAND, CA 94612-5217

8. NAME AND ADRESS OF CONTRACTOR (no., street, county, State and ZIP Code) √ 9.A AMENDMENT OF SOLICITATION NO.

HSCG85-14-R-P45453

9B. DATE (SEE ITEM 11)

17 DEC 13

10A. MODIFICATION OF CONTRACT/ORDER

NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended. Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning 1 copy of the amendment; (b) By acknowledging receipt of this amendment on each copy of the Offer submitted: or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

√ A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT/.ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc)

SET FORTH IN ITEM 14, PURSUANT TO AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority).

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

USCGC POLAR STAR (WAGB 10) FY14 DRYOCKING & REPAIRS

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remain unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

BY

(Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070 30-105 STANDARD FORM 30 (REV. 10-83)

)PREVIOUS EDITION UNUSABLE Prescribed by GSA, FAR (48 CFR) 53.2

HSCG85-14-R-P45453 Amendment 0008

1. Response(s) to Request(s) for Clarification 0009R1, 0010R1 & 0011R1 is/are provided as Attachment A.

2. There is no change to the proposal closing date, which remains as follows:

16 JAN 14 (1100 Pacific)

A responsive proposal shall consist of the following:

a) Signed & dated SF1449 (2 pages) and any Amendments

b) Completed Provision (2) Info Regarding Responsibility Matters

c) Completed Provision (4) Prohibition…Corporate Expatriates

d) Any qualifications to FAR 52.212-3 (otherwise SFLC will consider your System for Award Management registration (formerly ORCA) current, accurate, complete, and applicable (zero pages if no qualifications). Make sure your registration in SAM.gov is current and accurate.

e) Completed Provision (21) Pre-Award Drydock Certifications and Pre-Award Drydock Calculations

f) Completed Electronic Spreadsheet Schedule of Supplies (1 page – submit electronically as a spreadsheet)

g) Completed HSAR clause 3052.215-70 Key Personnel or Facilities

h) By submission of an offer, your company is affirming the ability to comply with the arrival-to-docking interval specified in SFLC Std Spec 8634, para 3.4.2.4.

i) If the offeror is a large business, submission of a Small Business Subcontracting Plan, pursuant to Provision (16), subparagraph (b)(15)(i), FAR 52.219-9 (Alt II)

As an alternative to the instructions at (17) FAR 52.212-1 INSTRUCTIONS TO OFFERORS, you are encouraged to email your proposal to the individual in Block 7.a. at james.s.altice@uscg.mil. Please economize on the size of your emailed submission and please confirm receipt.

3. Shipchecks may be arranged by contacting the vessel’s Seattle-based Port Engineer, LCDR Eben Phillips. He can be reached via the following methods:

Desk Phone: (206) 217-6942 Email: Eben.H.Phillips@uscg.mil

ATTACHMENT A

Date: 1/8/14

Question No. 0009R1

REQUEST FOR CLARIFICATION

SHIP & HULL No.: CGC POLAR STAR (WAGB 10) FY14 DRYDOCKING AND REPAIRS

RFP No.: HSCG85-14-R-P45453

SOLICITATION SECTION: PARA NO.

WORK ITEM NO. D-09 PARA NO. Various

TITLE: C/L Propulsion Shaft and Propeller R&R

QUESTION:

3.1.2 – States: CPP Technical representative – “Technical Representative is to be familiar with Polar Class’s Escher Wyss CPP system”.

Communicated during shipcheck, the system has been modified upstream from the OD Box by others. Will this require an additional tech rep familiar with the system upstream of the OD Box and if so, does the Coast Guard have a recommended tech rep?

Will the Coast Guard be providing drawings for these systems to better identify interferences?

3.1.4 – States: Interferences. “The Contractor shall handle all interferences in accordance with SFLC Std Spec 0000, paragraph 3.3.5 (Interferences). Known interferences include, but are not limited to the below-listed:” No interferences are listed. Is the Contractor to assume that there are no interferences?

Para 3.4.1 – Refers to Elwell-Parker Operating Maintenance Manual Part 1 & Part 2. This manual was not supplied by the Coast Guard on 12/13/13. Will this be supplied?

Para 3.9.6 – In draining of the hydraulic system completely, is it the Coast Guard’s desire to drain the reservoir and head tank of the modified systems?

Para 3.13.4.5 – States: “Remove the remaining eight bolts and sleeves.” Should this read “remaining twelve bolts and sleeves?” CG supplied drawings show a total of 16 coupling bolts.

Para 3.19.4 – Tells the Contractor to remove the outer upper bearing shell, yet Para 3.21.1 says that bearing shells are permanently mounted and cannot be removed. Should the read, “Upper Bearing Segments”?

Para 3.22 – States: Oil Distribution Box (O.D.) Box Inspection. Inspection of the oil distribution box is covered in a separate specification item of this specification package titled: OD Box – Open, Inspect, and Repair. Please clarify as the Coast Guard did not include a separate work item for the OD Boxes in the specification package.

Para 3.29.1 – Please clarify hub number to shaft location in table.

Para 3.34.2 – States: “Reassemble the Cooper bearing using the new GFE races and roller assemblies and using new Contractor-Furnished consumables (including grease, zerk fittings, lock-wire, etc.), in accordance with CG Tech Pub 2029 and attached Figure, “Cooper Double Split Roller Bearing” The races and roller assemblies are not called out as GFE. Please clarify.

Para 3.37.1 & Note tells the Contractor to replace oil with Mobil DTE 797 and no substitutions. It is the Contractor’s belief that Mobil DTE 797 oil has been discontinued. If this is true, which oil should the Contractor price to use to replenish the system?

RESPONSE:

3.1.2 – Eagle Hydraulics is a recommended tech rep, although no work upstream of the OD box will be required during this availability. Coast Guard dwgs for CPP System include:

400_WAGB_185_1 thru _2 - Fab and Foundations 400_WAGB_245_1 thru _7 - Piping and Equip 400_WAGB_252_1 thru _3 - Controls 400_WAGB_556_2 thru _151

3.1.4 – Interferences may include piping, deck plates or any disturbances listed in SFLC 0000 para.

1.3. Contractors may shipcheck the POLAR SEA, homeported at CG Base Seattle, WA, for interferences.

3.4.1 – The CG will provide an electronically scanned copy of the Elwell-Parker Operating Manual Part 1 & Part 2 upon award of the contract.

3.9.6 – It is not the Coast Guard’s desire to drain the reservoir and head tank of the modified systems.

3.13.4.5 – Replace 13.3.4.5 with, “Remove the remaining 12 bolts and sleeves.”

3.19.4 – Delete Para 3.19.4, that Para was intended for former split aft stern bearing. CG does not intend to remove the Aft Stern Bearing shell (permanent) or Upper Bearing Segments(Thordon). The upper bearing segments shall be removed to allow clearance for the forward shaft seals.

3.22 – Delete sentence, “Inspection of the oil distribution box is covered in a separate specification item of this specification package titled: OD Box – Open, Inspect, and Repair”. OD box inspection is covered within paragraphs 3.22.1 – 3.22.6.4.

3.29.1 – Replace port, centerline, and starboard propellers listed in table 3.17.2 with U10, U11, and U18, respectively. Replace port, centerline, and starboard propellers listed in table 3.29.1 with U16, U15, and U14, respectively. These propeller hub assemblies are currently in storage at Oregon Iron Works and will be verified by the COR on 15Jan14. Contractor shall submit a CFR for WI-9 at the time of the availability in which the CG will respond with correct propeller numbers.

3.34.2 – Delete Para 3.34.2 and replace with, “Reassemble the Cooper bearing using new Contractor-Furnished consumables (including grease, zerk fittings, lock-wire, etc.), in accordance with CG Tech Pub 2029 and attached Figure, “Cooper Double Split Roller Bearing”.

3.37.1 – The Contractor shall replenish the CPP system with 200 gallons of new Mobil DTE 732 hydraulic oil. See attached.

Question No. 0010R1

RFP No.: HSCG85-14-R-P45453

SOLICITATION SECTION: PARA NO.

WORK ITEM NO. D-10 PARA NO. Various

TITLE: Port Propulsion Shaft and Propeller R&R

Para 3.1.2 – Work Item 9 requires a Thordon Bearing Tech Rep. Is a Thordon Bearing Tech Rep required for work item 10? What’s the lead time on Thordon?

Para 3.1.2.1 – States: CPP Technical representative – “Technical Representative is to be familiar with Polar Class’s Escher Wyss CPP system”.

Communicated during shipcheck, the system has been modified upstream from the OD Box by others. Will this require an additional tech rep familiar with the system upstream of the OD Box and if so, does the Coast Guard have a recommended tech rep?

Will the Coast Guard be providing drawings for these systems to better identify interferences?

Interferences. There is no paragraph for interferences. Is the Contractor to assume that there are no interferences?

Para 3.4.1 – Refers to Elwell-Parker Operating Maintenance Manual Part 1 & Part 2. This manual was not supplied by the Coast Guard on 12/13/13. Will this be supplied?

Para 3.13.4.5 – States: “Remove the remaining eight bolts and sleeves.” Should this read “remaining twelve bolts and sleeves?” CG supplied drawings show a total of 16 coupling bolts.

Para 3.19.4 – Tells the Contractor to remove the outer upper bearing shell, yet Para 3.21.1 says that bearing shells are permanently mounted and cannot be removed. Should the read, “Upper Bearing Segments”?

box is covered in a separate specification item of this specification package titled: OD Box – Open, Inspect, and Repair. Please clarify as the Coast Guard did not include a separate work item for the OD Boxes in the specification package.

Para 3.29.1 – Please clarify hub number to shaft location in table.

Para 3.37.1 & Note tells the Contractor to replace oil with Mobil DTE 797 and no substitutions. It is the Contractor’s belief that Mobil DTE 797 oil has been discontinued. If this is true, which oil should

3.1.2 – D-09 requires a Thordon Bearing Tech Rep. The lead time on Thordon is not available at this time.

3.1.2.1 – Eagle Hydraulics is a recommended tech rep, although no work upstream of the OD box will be required during this availability. Coast Guard dwgs for CPP System include:

400_WAGB_185_1 thru _2 - Fab and Foundations 400_WAGB_245_1 thru _7 - Piping and Equip

3.4.1 – The CG will provide an electronically scanned copy of the Elwell-Parker Operating Manual Part 1 & Part 2 upon award of the contract.

3.13.4.5 – Replace 13.3.4.5 with, “Remove the remaining 12 bolts and sleeves.”

3.19.4 – Delete Para 3.19.4, that Para was intended for former split aft stern bearing. CG does not intend to remove the Aft Stern Bearing shell (permanent) or Upper Bearing Segments(Thordon).The upper bearing segments shall be removed to allow clearance for the forward shaft seals.

3.22 – Delete sentence, “Inspection of the oil distribution box is covered in a separate specification item of this specification package titled: OD Box – Open, Inspect, and Repair”. OD box inspection is covered within paragraphs 3.22.1 – 3.22.6.4.

3.29.1 – Replace port, centerline, and starboard propellers listed in table 3.17.2 with U10, U11, and U18, respectively. Replace port, centerline, and starboard propellers listed in table 3.29.1 with U16, U15, and U14, respectively. These propeller hub assemblies are currently in storage at Oregon Iron Works and will be verified by the COR on 15Jan14. Contractor shall submit a CFR for WI-9 at the time of the availability in which the CG will respond with correct propeller numbers.

3.37.1 - The Contractor shall replenish the CPP system with 200 gallons of new Mobil DTE 732

Question No. 0011R1

RFP No.: HSCG85-14-R-P45453

SOLICITATION SECTION: PARA NO.

WORK ITEM NO. D-11 PARA NO. Various

TITLE: Stbd Propulsion Shaft and Propeller R&R

Para 3.1.2 – Work Item 9 requires a Thordon Bearing Tech Rep. Is a Thordon Bearing Tech Rep required for this work item 11?

Para 3.1.2.1 – States: CPP Technical representative – “Technical Representative is to be familiar with Polar Class’s Escher Wyss CPP system”. The system has been modified upstream from the OD Box by others. Will this require an additional tech rep familiar with the system upstream of the OD Box and if so, does the Coast Guard have a recommended tech rep?

Will the Coast Guard be providing drawings for these systems to better identify interferences?

Interferences. There is no paragraph for interferences. Is the Contractor to assume that there are no interferences?

Para 3.4.1 – Refers to Elwell-Parker Operating Maintenance Manual Part 1 & Part 2. This manual was not supplied by the Coast Guard on 12/13/13. Will this be supplied?

Para 3.13.4.5 – States: “Remove the remaining eight bolts and sleeves.” Should this read “remaining twelve bolts and sleeves?” CG supplied drawings show a total of 16 coupling bolts.

Para 3.19.4 – Tells the Contractor to remove the outer upper bearing shell, yet Para 3.21.1 says that bearing shells are permanently mounted and cannot be removed. Please clarify. Should the read, “Upper Bearing Segments”?

box is covered in a separate specification item of this specification package titled: OD Box – Open, Inspect, and Repair. Please clarify as the Coast Guard did not include a separate work item for the OD Boxes in the specification package.

Para 3.29.1 – Please clarify hub number to shaft location in table.

Para 3.37.1 & Note tells the Contractor to replace oil with Mobil DTE 797 and no substitutions. It is the Contractor’s belief that Mobil DTE 797 oil has been discontinued. If this is true, which oil should

3.1.2 – D-09 requires a Thordon Bearing Tech Rep. The lead time on Thordon is not available at this time.

3.1.2.1 – Eagle Hydraulics is a recommended tech rep, although no work upstream of the OD box will be required during this availability. Coast Guard dwgs for CPP System include:

400_WAGB_185_1 thru _2 - Fab and Foundations 400_WAGB_245_1 thru _7 - Piping and Equip

3.4.1 – The CG will provide an electronically scanned copy of the Elwell-Parker Operating Manual Part 1 & Part 2 upon award of the contract.

3.13.4.5 – Replace 13.3.4.5 with, “Remove the remaining 12 bolts and sleeves.”

3.19.4 – Delete Para 3.19.4, that Para was intended for former split aft stern bearing. CG does not intend to remove the Aft Stern Bearing shell (permanent) or Upper Bearing Segments(Thordon). The upper bearing segments shall be removed to allow clearance for the forward shaft seals.

3.22 – Delete sentence, “Inspection of the oil distribution box is covered in a separate specification item of this specification package titled: OD Box – Open, Inspect, and Repair”. OD box inspection is covered within paragraphs 3.22.1 – 3.22.6.4.

3.29.1 – Replace port, centerline, and starboard propellers listed in table 3.17.2 with U10, U11, and U18, respectively. Replace port, centerline, and starboard propellers listed in table 3.29.1 with U16, U15, and U14, respectively. These propeller hub assemblies are currently in storage at Oregon Iron Works and will be verified by the COR on 15Jan14. Contractor shall submit a CFR for WI-9 at the time of the availability in which the CG will respond with correct propeller numbers.

3.37.1 - The Contractor shall replenish the CPP system with 200 gallons of new Mobil DTE 732