2.17.10 CTIMR AREA 1 RFP HSBP1010R0018 - POST A00003.doc

<Request for Proposal

HSBP1010R0018

(Area 1)

POST A00003 Changes U.S. Department of Homeland Security

U.S. Customs and Border Protection

Secure Border Initiative

Facilities Management & Engineering Tactical Infrastructure

Comprehensive Tactical Infrastructure Maintenance and Repair (CTIMR)

February 2010 U.S. Customs and Border Protection

Secure Border Initiative Acquisition Office

1901 South Bell Street 8th Floor Arlington, VA 20598

SOLICITATION/CONTRACT FORM

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

X

OF SOLICITATION

SEALED BID (IFB) NEGOTIATED (RFP)

3. DATE ISSUED

1/08/2010

PAGE OF PAGES

IMPORTANT - The "offer section on the reverse must be fully completed by offeror.

N/A

7. ISSUED BY

CODE

8 ADDRESS OFFER TO (IF OTHER THAN ITEM 7)

Department of Homeland Security

Customs and Border Protection

1901 South Bell Street

8th Floor

Arlington

VA

20598

Department of Homeland Security

Customs and Border Protection

1901 South Bell Street

8th Floor

Arlington

VA

20598

Anar Desai

B. TELEPHONE NO. (INCLUDE AREA CODE) (NO COLLECT CALLS) 571-468-7041

SOLICITATION

NOTE:

IN SEALED BID SOLICITATIONS "OFFER" AND "OFFEROR" MEAN "BID" AND "BIDDER"

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (TITLE, IDENTIFYING NO., DATE):

Comprehensive Tactical Infrastructure Maintenance and Repair Area 1 is a Hub Zone set aside.

The Statement of Work located in Section C of the RFP.

Davis-Bacon Act Wage Determinations are included for Area 1 as Attachment 9 of the RFP, please check all wage rates for changes at http://www.wdol.gov/.

In accordance with FAR 36.204, the magnitude of the requirement is more than $10 million.

11. THE CONTRACTOR SHALL BEGIN PERFORMANCE WITHIN

CALENDAR DAYS AND COMPLETE IT WITHIN

CALENDAR DAYS

AFTER RECEIVING

X

(SEE

FAR 52.217-9

AWARD,

NOTICE TO PROCEED. THIS PERFORMANCE PERIOD IS

NEGOTIABLE.

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

X YES

NO

(/F "YES" INDICATE WITHIN HOW MANY CALENDAR DAYS AFTER AWARD IN ITEM 12B.)

128. CALENDAR DAYS

13 ADDITIONAL INFORMATION:

A. SEALED OFFERS IN ORIGINAL AND

COPIES TO PERFORM THE WORK REQUIRED ARE DUE AT THE PLACE SPECIFIED IN ITEM 8 BY

3 pm EST

(HOUR) LOCAL TIME

03/01/2010

(DATE). IF THIS IS A SEALED BID SOLICITATION, OFFERS MUST BE PUBLICLY

OPENED AT THE TIME SET. SEALED ENVELOPES CONTAINING OFFERS SHALL BE MARKED TO SHOW THE OFFEROR'S NAME AND ADDRESS, THE SOLICITATION NUMBER, AND THE DATE AND TIME OFFERS ARE DUE.

B. AN OFFER GUARANTEE

(X) IS, ( ) IS NOT REQUIRED.

C. ALL OFFERS ARE SUBJECT TO THE (1) WORK REQUIREMENTS AND (2) OTHER PROVISIONS AND CLAUSES INCORPORATED IN THE SOLICITATION IN FULL TEXT OR BY REFERENCE.

D. OFFERS PROVIDING LESS THAN

CALENDAR DAYS FOR GOVERNMENT ACCEPTANCE AFTER THE DATE OF THE OFFERS

WILL NOT BE CONSIDERED AND WILL BE REJECTED.

OFFER (Must be fully completed by offeror)

16. REMITTANCE ADDRESS (INCLUDE ONLY IF DIFFERENT THAN ITEM 14)

17. THE OFFEROR AGREES TO PERFORM THE WORK REQUIRED AT THE PRICE(S) SPECIFIED BELOW IN STRICT ACCOORDANCE WITH THE TERMS OF THIS SOLICITATION, IF THIS OFFER IS ACCEPTED BY GOVERNMENT IN WRITING WITHIN

CALENDAR DAYS AFTER THE DATE

OFFERS ARE DUE. (INSERT ANY INSERT ANY NUMBER MEANS OFFEROR

AMOUNTS

NUMBER EQUAL TO OR GREATER THAN THE MINIMUM REQUIREMENT STATED IN ITEM 130. FAILURE TO ACCEPTS THE MINIMUM IN ITEM 130.)

I $0.00

18. THE OFFEROR AGREES TO FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS.

19. ACKNOWLEDGMENT OF AMENDMENTS (THE OFFEROR ACKNOWLEDGES RECEIPT OF AMENDMENTS TO THE SOLICITATION - GIVE NUMBER AND DATE OF EACH)

AMENDMENT NO.

DATE.

AWARD (TO BE COMPLETED BY GOVERNMENT)

22. AMOUNT:

$0.00

23. ACCOUNTING AND APPROPRIATION DATA

Sect G

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C.2304(c) ( 41 U.S.C.253(c)

26. ADMINISTERED BY

CODE

I

27. PAYMENT WILL BE MADE BY

DHS - Customs & Border Protection National Finance Center

PO Box 68908

Indianapolis

IN

46268

Department of Homeland Security

Customs and Border Protection

1901 South Bell Street

8th Floor

Arlington

VA

20598

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING

29. AWARD (CONTRACTOR IS NOT REQUIRED TO SIGN THIS DOCUMENT) YOUR OFFER ON THIS SOLICITATION, IS HEREBY ACCEPTED AS TO THE ITEMS LISTED. THIS AWARD CONSUMMATES THE CONTRACT, WHICH CONSISTS OF (A) THE GOVERNMENT SOLICITATION AND YOUR OFFER, AND (B) THE CONTRACT AWARD. NO FURTHER CONTRACTUAL DOCUMENT IS NECESSARY.

OFFICE.) CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS OR PERFORM ALL WORK REQUISITIONS IDENTIFIED ON THIS FORM AND ANY CONTINUATION SHEETS FOR THE CONSIDERATION STATED IN THIS CONTRACT. THE RIGHTS AND OBLIGATIONS OF THE PARTIES TO THIS CONTRACT SHALL BE GOVERNED BY (A) THIS

CONTRACT AWARD, (B) THE SOLICITATION, AND (C) THE CLAUSES, REPRESENTATIONS, CERTIFICATIONS, AND SPECIFICATIONS INCORPORATED BY REFERENCE IN OR ATTACHED TO THIS CONTRACT.

M.L. McDaniel

SUPPLIES OR SERVICES & PRICES OR COSTS

SECTION A <<SCHEDULE OF SUPPLIES/SERVICES>

Please note: Schedule B should be incorporated into the Cost Proposal. The associated CLIN for each work category should contain the total cost plus fee for each work category. (I.E. the total proposed cost plus fee for fences/gates work category for Area 1 should be the same as reported on the cost template provided in Attachment 3: Appendix A as the cost recorded on CLIN 10).

SECTION A <<DELIVERY SCHEDULE>

<<U.S. Customs and Border Protection Department of Homeland Security

1901 S. Bell St. (8th Floor)

Arlington, VA 20598>

B. 3

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a cost plus fixed-fee (CPFF) and CPFF with Objective Performance Incentives (OPIs) contract resulting from this solicitation.

B.4

CONTRACT TYPE CHANGE

The Government plans to change the contract type in the two one year option periods from cost-plus-fixed-fee (CPFF) to CPFF with objective performance incentives (OPIs). This alteration of contract type in the two one year option periods will benefit the Government and contractors in a paralleled manner. Thus, the total contract period including options is three years.

[END OF SECTION B]

<<>DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

COMPREHENSIVE TACTICAL INFRASTRUCTURE MAINTENANCE AND REPAIR (CTIMR) STATEMENT OF WORK (SOW)

1.0 Introduction

The purpose of this Statement of Work (SOW) is to acquire contractor Maintenance and Repair (M&R) support along the Southwest Border and surrounding areas that shall consist of: fence and gates; roads and bridges; drainage and grate systems; lighting and electrical systems and; vegetation control and debris removal.

1.1 Background

Section 102 of the Secure Fence Act requires the Department of Homeland Security (DHS) to construct – in the most expeditious manner possible – the infrastructure necessary to deter and prevent illegal entry on our Southwest Border, including pedestrian and vehicle fencing, roads, and technology. Gaining effective control of our Nation’s borders is a critical element of national security, and U.S. Customs and Border Protection (CBP) is constructing tactical infrastructure to better execute this vital mission.

Under the Facilities Management and Engineering (FM&E) Division of CBP, the Tactical Infrastructure (TI) Program Management Office – originally part of the Secure Border Initiative (SBI) – has been established to acquire, maintain, and sustain all TI. The program develops and installs physical components (consisting mainly of roads, bridges, pedestrian and vehicle fences, and lights) designed to consistently slow, delay, and act as persistent impedance to illicit cross-border activity. TI, in turn, helps increase the level of operational control by the Border Patrol between the Land Ports of Entry (LPOEs). Fencing is but one element of this layered defense-in-depth plan. Each Border Patrol Sector identifies specific TI requirements that, if fulfilled will enable agents to more effectively and efficiently perform their mission and increase the Sector’s level of effective control based upon the current threat.

The TI program addresses the goals and objectives established by both the DHS 2008 Strategic Plan and U.S. Customs and Border Protection (CBP) Fiscal Year 2009-2014 Strategic Plan (draft). The TI program directly aligns with the achievement of the DHS Strategic Plan’s Goal 1 – “Protect our Nation from dangerous people,” and corresponding Objective 1.1 – “Achieve effective control of our borders.” The TI program also directly aligns with the achievement of the CBP Strategic Plan’s Goal 1 – “Secure our Nation’s borders to protect America from the entry of dangerous people and goods and prevent unlawful trade and travel,” and corresponding Objective 1.1 – “Establish and maintain effective control of air, land, and maritime borders through the use of the appropriate mix of infrastructure, technology, and personnel.”

1.2 Scope

This work effort addresses the M&R of TI and, at the discretion of the Government, improvements incidental to the M&R of existing TI along the Southwest Border. Architectural and Engineering (AE) design support is not part of this contract.

Maintenance includes work activities that preserve or sustain the ability of an asset to continue to carry out its intended function or preserve its established level of performance.

Repairs include work to restore an existing asset to pre-damage condition and level of performance so that it may be effectively utilized for its designated purpose.

Improvements include work that enhances the mission and functional capabilities of an asset through an addition, expansion, or adaptation, for example, replacement of fence sections with more permanent fence structures, improving the condition of a roadway by adding improved base or surfacing material, and replacing a drainage culvert with a larger diameter culvert. Improvements included in this work effort, will be confined to the existing TI footprint, and will not exceed a dollar level threshold of $750,000 per activity. Any improvements will be vetted for environmental compliance.

While the Border Patrol divides the Southwest Border into nine (9) unique Sectors, for internal contract management purposes, CBP has aggregated the Sectors into four (4) area-oriented groupings as shown in Table 1. This was done to align Sectors with similar characteristics to promote efficiency and ensure consistency with other CBP programs. While the TI within each Sector is similar, the specific TI types and quantities vary, driving the unique M&R requirements for each Sector.

Table 1. Areas

1.3 Objectives

The Government seeks a Contractor that has the proven management capability and sufficient experience and resources to perform a wide variety of both urgent and routine M&R activities for different types of assets dispersed along the Southwest Border of the United States. The Contractor must have demonstrated capability to efficiently and effectively manage its personnel, equipment, and other resources to satisfy all Government requirements.

2.0 References

The Contractor must comply with all applicable Federal, State, International Boundary and Water Commission (IBWC) regulations, local, and Native American Nation laws, regulations, policies and other requirements while executing the SOW requirements. Relevant documents are:

· Occupational Safety and Health Manual Regulations (OSHA)

· Code of Federal Regulations, Title 29, Part 1926 – Safety and Health Regulations for Construction and Engineering Manual, US Army Corps of Engineers (USACE) Engineering Manual (EM) 385-1-1 (November 2003)

· Code of Federal Regulations, Title 49, Part 105 – Hazardous Materials Program Definitions and General Procedures

Roads/Bridges:

· American Association of State Highway and Transportation Officials (AASHTO) Standard specification for Highway Bridges, 17th Edition, dated 2002

· Federal Highway Administration (FHWA) Manual of Uniform Traffic Control Devices (MUTCD)

· American Welding Society Standards and Specifications (AWS) AASHTO/AWS D1.5M/D1.5:2008; Bridge Welding Code, dated 2008 Concrete/Steel:

· American Concrete Institute (ACI) Manual of Concrete Practice, dated 2009

· American Institute of Steel Construction (AISC), Steel Construction Manual, 13th Edition

· American Welding Society Standards and Specifications (AWS)

· American Society for Testing and Materials (ASTM) Standards

Electrical:

· National Fire Protection Association (NFPA) 101, Line Safety Code, dated 2009

· National Electrical Code (NEC), NFPA 70, dated 2005

Environmental:

· Code of Federal Regulations, Title 40, Part 122.26, Storm Water Discharges (for Storm Water Pollution Prevention Plans)

· National Environmental Policy Act (NEPA)

· DHS MD 023.1 Environmental Planning Program

· DHS MD 023.2 Environmental Compliance

· DHS MD 025.01 Sustainable Practices for Environmental, Energy and Transportation Management

· Code of Federal Regulations, Title 40: Protection of the Environment, Chapter I -- Environmental Protection Agency

· Subchapter A -- General (Parts 1 - 29)

· Subchapter C -- Air Programs (Parts 50 - 99)

· Subchapter D -- Water Programs (Parts 100 - 149)

· Subchapter E -- Pesticide Programs (Parts 150 - 189)

· Subchapter G -- Noise Abatement Programs (Parts 201 - 211)

· Subchapter I -- Solid Wastes (Parts 239 - 282)

· Subchapter J -- Superfund, Emergency Planning, and Community Right-to-Know Programs (Parts 300 - 399)

· Subchapter Q -- Energy Policy (Parts 600 - 699)

· Subchapter R -- Toxic Substances Control Act (Parts 700 - 799)

· Subchapter U -- Air Pollution Controls (Parts 1027 - 1074)

· Approved State Hazardous Waste Management Programs:

· 272 CFR 151 Arizona

· 272 CFR 1601 New Mexico

· 272 CFR 2201

Texas

· California environmental regulations: Title 14, Natural Resources -- Division 7, California Integrated Waste Management Board (CIWMB) and Title 27, Environmental Protection -- Division 2, Solid Waste

· Code of Federal Regulations Title 40: Council on Environmental Quality (Parts 1500-1508)

Building/Construction Codes:

· Arizona

· International Building Code (IBC), Revised 2006

· California

· California Building Code 2007 (IBC 2006)

· California Electrical Code 2007 (NEC 2005)

· New Mexico

· New Mexico Building Code 2006 (IBC 2006)

· New Mexico Electrical Code 2005 (NEC 2005)

· Texas

· Texas Department of Transportation Bridge Inspection Manual, Revised July 2002

· International Building Code (IBC), Revised 2003

· Applicable City, Local, Native American Nation, and County Codes

3.0 Work Requirements

The Government requires maintenance, repair, and improvement support in five work categories: 1) Fence and Gates, 2) Roads and Bridges, 3) Drainage and Grate Systems, 4) Lighting and Electrical Systems, 5) Vegetation Control and Debris Removal. A Program Management Support category has been added in order to capture support for transition efforts, work plan development and other program management tasks. The work required to support the TI varies based primarily on the inventory quantities for each work category, the number and type of intrusions, time of year (variances in illegal border traffic fluctuate with the time of year), economic conditions, weather events, and location. There is typically a higher frequency of damage in and around the more urbanized areas. Also, the Contractor will be required to develop the appropriate work plan, which will be the basis for routine maintenance and repair; and must collect, store, and report certain data into an automated system for use by the Government.

Work to be performed as part of this contract is divided into two work classifications. The Government will classify work as urgent or routine. M&R work to be performed is defined as:

Urgent – All work requirements resulting from willful or other destruction, a natural event such as severe weather or premature failure of the TI asset, and an immediate M&R response is necessary to support the mission requirements.

Routine – All non-urgent work requirements that can be planned or scheduled at a designated frequency.

During urgent servicing, the Contractor shall provide service to restore TI condition to its pre-damage state. It is anticipated that almost all urgent work requirements will be for breaches for fences, gates, and grates and will be done during day light hours. However, based on mission requirements, the Contracting Officer’s Technical Representative (COTR) may direct the Contractor to perform a limited amount of urgent work at night. Table 2 provides typical urgent service response and completion times. The COTR will set the time to start and completion of the repair will be based on the severity and location of the urgent service.

Table 2. Typical Urgent Services Support Times a

Thirty minutes from notification by the COTR, the Contractor must provide a mobilization responseb.

As defined by the COTR, typically within twenty-four hours after the Contractor is notified by the COTR.

Within two hours of arriving at the repair site the Contractor will notify COTR of the estimated completion time c a Both response and completion times begin at the time of notification (or identification).

b Mobilization Response is when the Contractor verbalizes to the COTR the plan of action to complete the urgent repair, including justification for any time needed outside of the Government prescribed times. Exceptions are made only by the COTR.

c Completion is when the work is done and conditions are restored back to pre-damage conditions. If estimated completion time is greater than 24 hours, Contractor must provide COTR verbal explanation why.

The Government shall have the primary TI inspection responsibility to identify work requirements. The Contractor shall report to the Government any work requirements that it observes while performing maintenance, repair, or improvement activities. Also, the Government may require the Contractor to formally survey and inspect select TI on a periodic basis.

3.1 Description of Work

3.1.1 Fence and Gates

There are two general types of fencing: pedestrian fencing and vehicle fencing. Each fence type has several different designs (e.g., for pedestrian fence, there is chain link, wire mesh, landing mat, bollards, and other designs). Many fence segments and roads have gates that will also require periodic M&R. The gates are manually, mechanically, and electromechanically-operated types. All electrical work is covered in section 3.1.4.

Damage to fencing can be caused by two elements: natural and manmade. Natural elements refer to the forces of nature that will act upon the fencing and include corrosion, erosion, water pooling, sand drifting, debris build-up, wind loading, temperature change (i.e., thermal expansion and contraction cycles that may create cracks) and ground shift. The manmade element refers to damage made by vandalism and includes, but may not be limited to, the following attack/defeat vectors: cutting, burrowing below, climbing, prying/twisting, disassembly, ramming, bridging, pulling down, graffiti, cryogenic and fire/heating/burning. Fence segments have varying levels of susceptibility to the aforementioned damage elements depending on design and location.

The Contractor, at a minimum, shall perform the following types of work as directed by the COTR:

· Making repairs that restore the structural integrity to pre-damage state, are tamper proof, and do not change the design

· Fixing damage caused by burrowing, water, and wind erosion

· Fixing damage to fence foundations and all erosion control elements

· Relocating fence sections that are specially designed to work on shifting sands

· Repositioning movable fence segments that have concrete bases and set on top of the ground

· Preparing the fence for potential floods by taking preventative actions such as removing and storing fence panels, and then reinstalling them

· Moving and storing fence panels so levee and other work can be performed and then reinstalling them.

· Removing graffiti by chemical or abrasive methods

3.1.2 Roads and Bridges

A minimum 1,200 miles of roads are used for patrolling and access to TI. The roads can be dirt, gravel, or paved, and require different types of maintenance and varying levels of repair. Culverts, low water crossings, cattle guards, guard rails, and bridges are also part of the road system. Many of the roads belong to public agencies other than CBP, or to private individuals, creating some challenges to road M&R, such as acquiring Rights of Entry and maintaining accurate mileage information and location data. The Government will coordinate the Rights of Entry and mapping for all roads.

CBP classifies its roads as follows:

FC-1: any type of surface paved road. These roads may include surfaces consisting of bituminous asphalt and aggregate, hot-mix asphaltic concrete, portland cement concrete or some combination of these types of improved surface courses; generally overlaying an aggregate base course of varying depths.

FC-2: an all-weather road. These roads generally consist of 6” minimum depth well-graded aggregate (may be native or imported) roadbeds, shaped with a defined crown section and including adequate parallel ditches and cross-culverts to ensure proper drainage both parallel and transverse to the road alignment. These roads should allow travel even during inclement weather, with service disruption only in the case of severe localized flooding of the road.

FC-3: a graded earth road. These roads should generally consist of a defined crown section and parallel ditches, similar to the FC-2 roads. However, the graded earth roadbed will consist of shaped and compacted in-situ materials of varying depth. These roads will be more susceptible to service disruption during storms of only moderate severity. Wet weather traction may also be compromised in areas with clay or silt soils.

FC-4: a two-track road. These roads may also be described as un-improved roads, wagon trails, or 4-wheel drive roads. The two track name implies that the road consists of two parallel tracks created by the loss of vegetation where the tires contact and compact the earth; between which may lay a strip of low-growth vegetation. These roads receive very little maintenance consisting primarily of occasional brush and boulder clearing, and possibly, but much less frequently, box-blading. Two-track roads have no crown, and generally do not have any improved drainage features or ditches.

Each Sector’s M&R requirements vary across the different road classifications. Road maintenance is relatively predictable and can usually be scheduled in advance. Access roads to fence and technology facilities need to be inspected after major rain storms upon COTR direction.

The Contractor, at a minimum, shall perform the following types of work as directed by the COTR:

· Blading FC-2 and FC-3 roads to facilitate traffic and provide proper drainage.

· Performing spot surfacing, patching potholes, deep patching of asphalt surface, skin patching of asphalt surfaces, and patching asphalt berms. The work includes preparing the area, furnishing, hauling, and placing all necessary materials.

· Furnishing, hauling, and placing erosion resistant materials and protecting materials for use on designated locations such as embankments and culvert inlets.

· Returning road sections damaged by weather events or excessive use to a serviceable condition.

· Adding binding and/or stabilizing agents to roads for dust suppression and road stabilization efforts.

· Repair or replace damaged safety barriers and guard rails.

· Inspecting bridges (to include cross-overs), as required by applicable codes, to evaluate the structural integrity and determine M&R items. Bridge inspections and evaluations are to be performed by a qualified, experienced structural engineer.

· Perform periodic maintenance to bridges and repair damage related to weather-related events and willful/accidental destruction.

3.1.3 Drainage and Grate Systems

Drainage systems are composed of such items as catch basins, storm drainage grates, and conveyance structures used for peak water flow mitigation and runoff control/containment, water quality improvement, and flood plain compensation. They can range in size from two foot diameter pipes to tunnels large enough to accommodate trucks. Repairs are required to keep the system operating efficiently. The periodic removal of debris and trash is required to reduce the risk of flooding and to ensure proper functioning. Water flowing at or near the border may be contaminated, thus requiring special hazardous material (HAZMAT) equipment and procedures to perform the work.

The drainage system gates and grates are subject to vandalism on a daily basis. The most common form of vandalism is cutting the gate or grate with a saw or torch to allow for illegal aliens to pass. Other forms of vandalism occur such as using hydraulic jacks to pry openings in the structure.

The Contractor, at a minimum, shall perform the following types of work as directed by the COTR:

· Making repairs that restore the structural integrity, are tamper proof, and do not change the design without prior COTR approval

· Fixing damage caused by water and wind erosion

· Removing and replacing existing culverts and appurtenances with new ones

· Cleaning and reconditioning culverts, appurtenances, other drainage structures, and ditches

· Restoring drainage system function by removing debris and other obstacles

3.1.4 Lighting and Electrical Systems

Lighting systems and electrical equipment range from power supply and distribution, to utility pole-style lights to stadium-type lights and are used to illuminate the border at night. Also included are electrical components of gates and grates. Damage to lighting and electrical systems may be caused by a variety of events such as shooting out lights, theft of lighting system copper wire, or poles downed by storms or vehicles.

The Contractor, at a minimum, shall perform the following types of work as directed by the COTR:

· Performing preventive, routine maintenance, repairs, and replacements

· Repositioning lights to properly illuminate border areas as dictated by operational needs

3.1.5 Vegetation Control and Debris Removal

Vegetation control and debris removal are critical to the Border Patrol for three main reasons: to eliminate areas in which illegal aliens can hide; to eliminate cover for illegal persons to vandalize fencing and other TI; and remove debris that collects on fencing, which may cause damage to infrastructure and local flooding.

The Sectors have vastly different needs for vegetation control. It is critical though that all local, county, State, Native American Nation, and Federal environmental regulations and statutes be followed when performing vegetation control work. The Contractor, at a minimum, shall perform the following types of work as directed by the COTR:

· Mowing, removing, and disposing of grass, and other vegetation in the vicinity of TI. Approved herbicides have been, and may be used under certain circumstances

· Clearing and grubbing in the vicinity of TI

The accumulation of organic debris is driven largely by weather events such as flashfloods and wind. Inorganic debris is primarily left behind by those attempting to illegally cross the border. Its exact makeup varies greatly and can include vehicles and other large items. The Contractor, at a minimum, shall perform the following types of work as directed by the COTR:

· Collecting, removing, and disposing of both organic and inorganic material that collects in the vicinity of TI. The Contractor will be responsible to find suitable disposal sites that can accept all debris material

· Inspecting drainage and grate systems after weather events and clearing them of accumulated debris *Please note that the Government anticipates that the accumulation of debris might include dead animals as well as hazardous materials.

3.1.6 Collecting, Storing, and Reporting Data

It is the intention of the Government to establish a Web-based work management system that will house relevant data for all TI M&R work categories during the life of this contract. Therefore, the Government will require the Contractor to provide, manage, and maintain all work planning and performance information in an electronic format and enter data and reports directly into the Web-based work management system. Other than urgent work, which must be submitted daily, this information shall be submitted within two (2) normal work days from the time the data was created. This electronic information will be accessible to the Government at all times. The work information will likely include description, schedule, and cost details for M&R work performed on TI assets. There will likely be a requirement to attach files in a multitude of formats including photos, word processing documents, spreadsheets, and PDFs. All documents and spreadsheets shall be in Microsoft Office Version 2003 format and PDFs in Adobe Reader 9 format. To meet compliance and accessibility, at a minimum, the Contractor shall provide a hi-speed data connection and a computing system with a compatible Web browser for which the primary purpose is to achieve the requirements of this SOW.

For work reporting purposes, the Contractor shall use a GPS device capable of describing asset location by latitude and longitude. The Contractor shall take two (2) or more digital photographs of the work prior to being performed and two (2) or more digital photographs showing the work once completed. All digital photographs shall be taken with a digital camera with Global Positioning System (GPS) capabilities. The cameras shall have the following capabilities: 3.24 Mega pixels, 3X optical zoom, and a Compact Flash, Wide Area Surveillance Satellite (WASS) enabled GPS card. The GPS coordinates and the date shall be displayed on each submitted photograph. The following nomenclature shall be used to label each picture:

Sector Name

Date

Work Category (such as fence)

Before (or) Completed

GPS Coordinates

3.1.7 Program Management Support - Work Planning, Scheduling, Executing, and Reporting The Government shall require the Contractor to develop and maintain a work plan for each respective Sector that will meet the Sector’s CTIMR requirements for the period of performance. Typically, the work plan is issued for a period of performance of six to twelve months. Program management support includes: labor, equipment, and material cost estimates for mobilization and transition costs, work plan development, program oversight activities of key personnel described in Section H, government information management/reporting requirements, meeting requirements, and transportation and storage of Government furnished materials. The Contractor shall:

· Review all available Government documentation including: current TI inventory data; border area maps and weather data; proposed plans for TI improvement, such as those submitted by Sector Project Delivery Teams; and data associated with past M&R activities, such as fence breaches and debris removal

· Conduct interviews with the COTR and key Sector and Station representatives to gain insight as to mission needs and priorities associated with M&R of Sector TI

· Conduct Sector field reconnaissance visits to visually confirm TI inventory, assess its condition, and to develop an understanding of M&R requirements

The Contractor shall develop a proposed work plan that identifies the estimated work to be done by work category and work classification to cover the period of performance (typically six to twelve months), and propose a schedule to accomplish this work. Although urgent work elements cannot be scheduled, the work plan shall include “place holder” work elements for urgent work. These urgent work elements shall have an assumed work description, location, and time period–assumptions shall be based on information acquired by the Contractor during work plan development. Routine work requirements will be performed five (5) days a week from Monday to Friday. Urgent work (for breaches for fences, gates, and grates) requirements will be performed seven (7) days a week, as required. The Government will review and approve the proposed work plan. The Government may require the Contractor to revise certain aspects of the plan based upon its review. Funding constraints may dictate that not all work items contained in the approved work plan can be scheduled for work execution during the current period of performance.

The Contractor shall instruct its workforce, in the course of its on-site work execution, to identify and report any new maintenance and repair requirements that become evident while engaged in work activities, or while in transit to and from TI work sites. The Contractor may also be directed specifically to investigate selected portions of the TI for damage. Repair requirements such as significant debris buildup or road washouts following a storm, fence breaches, and damaged lighting are examples of damage that could be found. In such cases, the Contractor must report damages immediately into the Web-based work management system. These additional work requirements may be sufficiently important that work scheduled in the current work plan requires adjustment to accommodate these additional requirements.

First hand experience gained in the course of work execution will provide the Contractor a sound basis for proposing work to be included in the subsequent work plan.

The work plan that describes the proposed work to be performed shall sub-divide the work category and work classification system previously described into work elements and projects.

A work element is a Maintenance and Repair task (routine or urgent) and can be categorized within the work category and work classification system previously described. A work element is distinguished by three characteristics: the work description, its location, and the time period during which the work is to be performed. Fence repairs, road grading, debris removal, and replacement of lighting ballast and luminaries are examples of tasks to be included as work elements. A detailed example of a work element would be to grade 50 miles of Category 2 road between mile markers 10 and 60 during the period August 1 through August 15. Work elements are performed only for those TI assets at locations where the Government has full rights of access and authorization to conduct the work. It is the Contractor’s responsibility to propose work elements for the work plan.

Projects possess one or more of the following characteristics:

· Require professional engineering and/or design services,

· Work to be performed in locations for which the Government must acquire permits, easements, or other forms of authorization to accomplish the work. Such locations include environmentally sensitive areas, private land, Native American land, or areas under the jurisdiction of another Government entity. Ongoing work items at locations where the existing Government work authorization agreements expire also require a project to continue M&R activities.

· Work that would upgrade or improve the asset value or alter its classification. Adding a crushed stone surface to a FC-3 class road that would change the classification to a FC-2 class road would be defined as a project. Work to replace a section of legacy fence with a new fence design would change the character of the fence and be defined as a project.

The work plan shall include all M&R work elements to be executed by the Contractor. Proposed work plans should also include projects identified by the Contractor during work plan development. The Government will determine which projects, if any, will be included in the approved work plan.

During execution, the Contractor shall designate an individual to participate in a daily stand-up meeting with the COTR and other key Government personnel at each Sector. These meetings will occur five (5) days a week from Monday through Friday. The purpose of this meeting is to monitor work execution, with particular emphasis on planned versus actual work and the scheduled M&R activities of the day. The Government may further prioritize work items and provide execution direction to the Contractor. The scheduled activities will be based on the identification of urgent work requirements during the previous 24 hours and the planned routine work. Also, the Contractor shall identify any potential work issues at this meeting and propose solutions to resolve them. The meeting results shall be documented by the Contractor and incorporated into a monthly report. The Contractor shall designate an individual to manage any urgent work requirements that must be addressed on Saturday and Sunday. Also, the Contractor shall provide a series of reports described in section 3.2

The Contractor will be required to develop and submit a work plan as described in the SOW. That work plan will be due no later than 45 days after award. The Government will review, finalize, and approve this first Contractor-developed work plan no later than 45 days after submittal by the contractor. During the time period from the post-award conference to 30 days after contract award, the CTIMR contractor will accompany - as needed - the contractors providing interim M&R on the Tactical Infrastructure in order to gain an increase understanding of the M&R work. This will allow for an efficient transition from any existing M&R contracts to the CTIMR contract. During the time period while the work plan is being prepared by the Contractor and reviewed and approved by the Government, the Contractor will be responsible for executing a Government-provided work plan. The Government-provided work plan will be given to the Contractor at the post-award conference, and will cover the time period from 30 days after contract award to 90 days after contract award. The contractor shall provide a performance bond and proof of insurance at the post award conference. Starting 90 days after contract award, the Contractor will be responsible for executing the approved Contractor-developed work plan.

3.2 Deliverables

The Contractor shall provide the following deliverables:

A proposed work plan that shall contain, at a minimum, the following information:

· The estimated work by work category and work classification combination. The Contractor shall package all work into individual work elements and projects. Work elements and projects shall describe a discrete set of work items, the specific location of each work item, when they should be performed, the required work standards (if applicable), the required resources by labor type, equipment, and materials/supplies to accomplish the work, and the estimated cost.

· A detailed description of the process to be applied for collecting and reporting information associated with work planning; work execution, including planned versus actual resource and cost expenditures; and other relevant information needed for Contractor management and Government oversight.

· A detailed description of the processes to be applied in communicating with the COTR and other Government representatives in controlling work activities that accommodates daily or periodic tasking for urgent and routine requirements.

· A description of the methods that will be used to manage and control quality for each of the work categories. This is of particular concern to the Government because much of the work will be conducted at sites remote from Sector, station, and COTR offices.

· The procedures and methods to be employed to confirm compliance with local, county, State, Native American Nation, and Federal compliance requirements, to include environmental best management practices, labor pay and certification requirements, cultural awareness training requirements, and job safety criteria.

· Identification of those work elements that are planned for subcontracting, including the names and locations of firms that will do the work.

· The projected quantity, if any, of required Government Furnished Material (GFM) that is forecasted for each urgent or routine work element or project. Include in the plan pick-up/delivery schedule and security/accountability arrangements.

· A daily report, including the associated data entry into the Government established work management system that lists the status of all urgent work requirements (see section 3.0 for the definition of urgent). The report shall be organized by those requirements that are completed and open by work element. For those completed requirements, the report shall include date and hour completed and include the date and hour the work was accepted. Open requirements shall include date and hour accepted and identify the estimated date and time when the work shall be completed. The Contractor shall also identify any general issues impacting its ability to provide support.

· A weekly report, including the associated data entry into the Government established work management system that describes the status of all scheduled routine work requirements by work plan element and project. This report shall be provided on the following Wednesday for the previous week and organized by work category. It will show work completed and the status of all outstanding work to be performed. The Contractor shall also identify any general issues impacting its ability to provide support.

· A monthly report, including the associated data entry into the Government established work management system, that summarizes the status of all activities performed during the month. The report shall be delivered on or before the sixth (6th) work day of the month to summarize the activities of the previous calendar month. The report shall summarize the information reported in the daily urgent work reports and weekly routine work reports and report on the quantities of GFM used and where it was used. The report shall include the planned resource expenditures against the actual resource expenditures, in both tabular and graphic form, for each work category and work classification combination. The Contractor shall explain any deviations by work category and work classification combination that exceed plus or minus five (5) percent. The report will identify any issues that the Government should be made aware of and improvement opportunities. Also, the COTR may direct the Contractor to address certain topics in this report. The Contractor shall meet with the COTR and other key Government personnel within five (5) work days of the report delivery to brief them on the results.

· On a quarterly basis, the Contractor shall participate in a meeting with key Government personnel and the other area Contractors to discuss best practices, issues, and improvement opportunities. Fifteen (15) work days prior to this meeting, the COTR will direct the Contractor to prepare a brief on specific topics for the meeting. The Contractor will provide the COTR a copy of the brief within eight (8) work days for its review. The COTR will provide the Contractor its comments, which shall be incorporated into the briefing. The Contractor shall present its briefing at the meeting. The Contractor shall also be responsible for preparing and providing minutes of the meeting.

· A final report shall be prepared 20 work days after the task order ends. The report shall summarize all previous reports delivered under the task order and include a section on lessons learned. The Contractor shall meet with the COTR and other key Government personnel within five (5) work days of the report delivery to brief them on the results.

· On occasion, the Contractor shall provide additional information as requested by the Government pertaining, but not limited to, work activities, labor, costs, and resources.

3.3 Schedule

The Contractor shall submit the various deliverables associated in accordance with the following schedule shown in Table 3.

Table 3. Required Deliverables

3.4 Assumptions

Since TI is a new and evolving asset, the historical workload information that CBP possesses is incomplete. CBP can identify the known or future inventory quantities for certain TI assets such as the fence with a high degree of certainty but currently has only estimates for other assets such as roads. Some assets such as fence and drainage systems often require immediate attention to deter future breach attempts. Other assets such as roads can generally be maintained on a planned schedule.

CBP has developed a Web site that shows the most current and up-to-date information available regarding the existing assets as well as documentation regarding the CTIMR requirements. The information is located in the section titled “Comprehensive Tactical Infrastructure Maintenance and Repair (CTIMR) Overview” on the Website (http://cbp.gov/xp/cgov/border_security/ti). Prospective offerors are cautioned that the CBP TI program is continually evolving and that all numerical data should be considered as the best available estimate at the time.

Information currently available includes:

· CTIMR Introduction: Provides introductory information regarding the TI program requirements and mission.

· CTIMR Work Categories: Provides description of the existing asset, expected damages, and anticipated M&R work requirements for each of the five work categories.

· CTIMR Considerations: Addresses additional considerations, such as safety, seasonal effects, constraints, and work environment that offerors should consider before responding to the “Sources Sought” announcement.

· Photos of the existing assets, identified by asset type and Sector

· Inventory of assets, identified by asset type and Sector

4.0 Monitoring Progress/Compliance

The Government shall continually monitor the Contractor’s performance using the following criteria:

· Completeness of the work plan.

· Timely completion of urgent work items.

· Timely completion of routine work items.

· Completion of work as scheduled, within the estimated cost.

· Compliance with approved subcontracting plan.

· Completion of work to proposed standards.

· Timeliness and completeness of all required reports and briefings.

· Timely entry of accurate data into the Government Web-based system.

5.0 Environmental Compliance

CBP is committed to responsible environmental stewardship. For each type of TI described in this contract, the Contractor’s M&R activities will likely trigger environmental compliance obligations. The Contractor will therefore be required to carry out assigned tasks in conformance with applicable federal and state environmental laws, regulations, and CBP and DHS environmental policies. The Contractor shall be required to comply with all applicable environmental, transportation, and safety laws and regulations.