HQ0858-21-R-0016_TN-FLCM Final Section L 8.11.21_Final.pdf

Approved for Public Release

21-MDA-10882 (11 JUL 21)

HQ0858-21-R-0016

TEAMS-Next

Facilities Lifecycle Management (FLCM)

Section L

Instructions, Conditions, and Notices to Offerors

August 11, 2021

Instructions, Conditions, and Notices to Offerors

Approved for Public Release

1.0 GENERAL INSTRUCTIONS TO OFFERORS 3

2.0 SOURCE SELECTION METHODOLOGY 9

3.0 PROPOSAL CONTENT 11

4.0 PROPOSAL ORGANIZATION 13

5.0 CONTRACT DOCUMENTATION (VOLUME I) 17

6.0 EXECUTIVE SUMMARY (VOLUME II) 18

7.0 FACTOR 1: MISSION CAPABILITY (VOLUME III) 20

8.0 FACTOR 2: SMALL BUSINESS PARTICIPATION (VOLUME IV) 22

9.0 FACTOR 3: IMCP (VOLUME V) 23

10.0 FACTOR 4: OCI MANAGEMENT PLAN (VOLUME VI) 24

11.0 FACTOR 5: FACILITY CLEARANCE (VOLUME VII) 25

12.0 FACTOR 6: PAST PERFORMANCE (VOLUME VIII) 24

13.0 FACTOR 7: COST AND PRICE (VOLUME IX) 29

14.0 LIST OF SECTION L ATTACHMENTS 39

Section L: Instructions, Conditions, and Notices to Offerors

This attachment will be removed upon award of the contract.

1.0 GENERAL INSTRUCTIONS TO OFFERORS

1.1 The proposal instructions in this section are designed to assist Offerors in preparing a complete response that reflects a full understanding of the approach proposed to accomplish all contractual requirements. Section M details how proposals will be evaluated.

1.2 Offerors are expected to comply with all requirements of the Request for Proposal (RFP).

The term “Subcontractor” is defined as any tier subcontractor or Intra-Company Work

Transfer Authorization (IWTA). Team Members are the entities that make up a joint venture or any other partnership or teaming arrangement that is formed for the purpose of responding to this solicitation. Industry should review Federal Acquisition Regulation

(FAR) subpart 9.6, FAR part 19, 13 Code of Federal Regulations (CFR) part 121 for information on joint ventures. A Joint Venture Agreement should be provided with a joint venture’s proposal.

1.3 Reserved

1.4 The PCO is the primary point of contact for this acquisition. The Contract Specialist is the secondary point of contact. Email is the preferred method of communication.

The PCO for this acquisition is as follows:

Laura Mabe

MISSILE DEFENSE AGENCY (MDA)

CONTRACTS DIRECTORATE - MDA/CS-K

5222 Martin Road

Redstone Arsenal, AL 35898-0001

(256) 450-0354

Email: laura.mabe@mda.mil

The secondary point of contact is as follows:

John Wallace

MISSILE DEFENSE AGENCY (MDA)

CONTRACTS DIRECTORATE - MDA/CS-K

5222 Martin Road

Redstone Arsenal, AL 35898-0001

(256) 450-4769

Email: john.d.wallace@mda.mil

The proposal shall be received prior to 4:00 pm central time on September 17, 2021. Late submissions will not be accepted. The Government requires proposal submissions be conducted via the Department of Defense (DoD) Secure Access File Exchange (SAFE).

To initiate the proposal submission through DoD SAFE, the Offeror (and/or

Subcontractors submitting information directly to the Government) must pre-coordinate point of contact (POC) information with MDA so that the PCO, in turn, can establish the required DoD SAFE “drop-off” to provide for the exchange. A one-time use drop-off link from DoD SAFE will be provided to the Offeror POC. NOTE: A single submission can only accommodate up to 25 attachment files for a maximum of 8 gigabytes of data.

Therefore, if additional files must be transmitted, the Offeror is required to request additional one-time use drop-off links from the PCO.

Offerors are strongly encouraged to provide this contact information well in advance of the proposal suspense date, preferably 14 days prior to proposal due date or earlier. To be clear, the Offeror is solely responsible for ensuring its proposal is submitted in a complete and timely manner in accordance with FAR 52.215-1.

For proposal submission through DoD SAFE, implement the following steps:

1. Email the name, email address, and phone number for a point of contact for the

Offeror’s designated individual(s) for the DoD SAFE exchange to the following addresses. If you are submitting as a subcontractor, identification of the prime offeror(s) must be provided:

a. laura.mabe@mda.mil

b. john.d.wallace@mda.mil

c. TN-FLCM@mda.mil

2. The PCO will establish a DoD SAFE “drop-off” for the identified Offeror POC, which is the location where the Offeror will upload its proposal.

3. The Offeror POC will receive an email notification from DoD SAFE (with an embedded link) when the drop-off location is available for document submission.

That link will only be available/accessible for 14 days from date of this email notification. The PCO will establish the drop-off location within 14 days of the proposal due date, regardless of how early the Offeror provides POC information.

NOTICE: This is a one-time use drop-off link

4. When accessing the DoD SAFE “drop-off” location, the Offeror shall identify the following addresses for proposal receipt:

mailto:laura.mabe@mda.mil mailto:john.d.wallace@mda.mil mailto:TN-FLCM@mda.mil mailto:laura.mabe@mda.mil mailto:clayton.hanna@mda.mil

5. Offeror will click to add files and make a determination whether or not to encrypt each file. If encrypting, the Offeror will be prompted to enter a “passphrase”.

6. Add all required files and click “Drop-off Files”. Files names shall follow this example: “FLCM HQ085821R0016 (Subcontractor Name if applicable) Volume #

Title”. The files will now be available for pickup by the Government.

7. If encrypting, provide a separate email containing the “passphrase” to the following recipients:

8. The Offeror’s identified POC should receive an email notification from DoD SAFE when the files are picked up by the Government.

NOTE: IF THE PROPOSAL IS NOT RECEIVED BY THE DUE DATE AND TIME

SPECIFIED, THE OFFEROR’S PROPOSAL IS CONSIDERED LATE IN

ACCORDANCE WITH FAR 52.215-1.

Address any questions or concerns you may have to the PCO. Offerors may submit written questions requesting clarification of RFP requirements via electronic mail to the following address: TN-FLCM@mda.mil. Subject line shall state "FLCM HQ0858-21-R-0016 - RFP

Questions." It is requested that all questions be submitted within seven (7) days after issuance of RFP to allow the Government adequate time to prepare and issue responses to all Offerors prior to the date and time set for receipt of proposals. The Government will continue to accept questions up to the closing time of the solicitation; however, time may not permit responses to questions received after the aforementioned timeframe. Only written questions will receive a response. Information provided with each question shall include the document name, document date, specific page, paragraph, clause or other definitive citation requiring clarification. The Government will answer questions

(providing both the question and the answer) via email to all interested parties. No questions with restrictive markings will be answered. Company-specific information will be omitted from all questions and answers.

1.5 Non-Governmental personnel from the contractors identified below:

The Government may release submitted proposal data to non-Government advisors for review, analysis, and evaluation. The following firm(s) may assist in the proposal evaluation process in an advisory capacity. The Government may also employ administrative and engineering support services contractors in the handling of solicitation documentation for purposes of security and document control. All such personnel will be required to execute a statement to preserve and protect from disclosure any source selection mailto:laura.mabe@mda.mil mailto:john.d.wallace@mda.mil mailto:TN-FLCM@mda.mil and contractor proprietary information disclosed to them during the course of these evaluations. It is anticipated that the following firm(s) will be involved in the source selection process:

Provide Source Selection Advisory Assistance:

Kepler Research, Inc.

13663 Office Place

Suite 202

Woodbridge, VA 22192

Attn: Margie Heminger

(703) 465-4035 margie@keplerresearch.com

The support contractor advisors are subject to contractual Organizational Conflict of

Interest (OCI) restrictions and are expressly prohibited from competing on this acquisition in any fashion, i.e., being a prime, subcontractor, or teaming partner. Contractor personnel supporting this acquisition have signed Non-Disclosure Agreements (NDAs) and are subject to OCI restrictions. Individuals will be authorized access only to those portions of the proposal data and discussions that are necessary for them to perform their respective duties.

Objections to disclosure of proposals, or specific portions, to the non-Government advisors listed above must be provided in writing to the PCO within five (5) business days of solicitation issuance. If no objections are submitted, the Offeror(s) and its subcontractors must enter into a non-disclosure agreement with the non-Government advisor(s), or with the company employing the non-Government advisor before the non-Government advisor(s) are given access to the Offeror(s) proprietary or source selection information.

WRITTEN OBJECTIONS MUST INCLUDE A DETAILED STATEMENT OF THE

BASIS FOR THE OFFEROR’S OBJECTION AND IDENTIFY SPECIFIC PORTIONS

OF THE PROPOSAL THE OFFEROR OBJECTS TO DISCLOSE TO NON-

GOVERNMENT CONTRACTORS ADVISORS.

1.6 Notice Regarding OCI – Determination to Withhold Award Based on Conflict of Interest

Considerations

a) The acquisition of advisory and assistance services under this solicitation may create actual or potential conflicts of interest for Offerors and prospective teammates or subcontractors. In assessing and addressing conflicts of interest, MDA will follow the guidance in FAR subpart 9.5 and DFARS 209.5. The Offeror is responsible for ensuring that the proposed performance of both it and its proposed teammates and/or subcontractors does not create the existence of a conflict of interest that cannot be avoided or mitigated due to performance under any MDA-funded contract or subcontract; Missile Defense System (MDS)-related contract or subcontract; or, other mailto:margie@keplerresearch.com significant, non-MDS related business relationships with firms doing business with or in support of MDA.

b) Given the broad reach of the contracting discipline in terms of access to contractor proprietary information, as well as sensitive acquisition strategy information, MDA requires a robust contract without unavoidable or unmitigatable OCIs, such that the

Facilities Lifecycle Management contractor can support the entire MDA enterprise.

Accordingly, the Facilities Lifecycle Management contractor will be restricted through the entire Facilities Lifecycle Management contract period of performance as set forth in contract clause H-09 - ORGANIZATIONAL CONFLICT OF INTEREST.

Applicable restrictions are indicated in paragraph f of the clause.

c) Procedures to follow with proposal submission:

1) Each Offeror must submit, for itself, partners, and subcontractors, an “OCI

Disclosure Form”, Attachment L-07 and applicable supporting documents. The submission shall identify all of the team's MDA-funded contracts or subcontracts;

MDS-related contracts or subcontracts; and any significant (greater than 45% of revenues) non-MDS related business relationships with firms doing business with or in support of MDA. For each identified contract, the Offeror shall disclose the contract number; name, and telephone number of the PCO; a description of the work performed or being performed; and, such additional information as the PCO may request to assist in the identification of actual or potential OCIs.

2) The Agency prefers that Offerors competing for TEAMS-Next requirements be free from OCIs and that they avoid or neutralize potential conflicts as opposed to proposing mitigation strategies. While mitigation strategies will not be prohibited, a high standard will be applied when determining the sufficiency of any proposed strategy. MDA does not intend to waive OCIs for TEAMS-Next except in situations where application of the OCI provision to a particular situation would not be in the Government’s best interests. Any such waiver will require review and approval by the MDA Director. Consequently, Industry is encouraged to avoid

OCIs to the maximum extent practicable and to submit OCI free proposals for

TEAMS-Next efforts.

3) If an Offeror determines that an actual or potential OCI does not exist, it shall include a statement to that effect as part of its proposal, and does not need to submit an OCI Mitigation Plan with its proposal. (NOTE: Even if no actual or potential OCI is present at time of proposal, each Offeror must still submit an OCI Management Plan pursuant to the OCI Management Plan Factor).

4) If the offeror determines that an actual or potential OCI exists it shall submit an

OCI Mitigation Plan as part of its proposal. The plan shall contain adequate detail for the PCO to determine that all identified OCIs will be avoided, neutralized or mitigated. The OCI Mitigation Plan shall specifically address the OCI disclosures required in this section and explain how the prime is in full compliance with H-09

Organizational Conflict of Interest (April 2020). The OCI Mitigation Plan will be reviewed in conjunction with the PCO’s Responsibility Determination prior to award.

Note: Notices to Offerors of OCIs and the responses thereto are not negotiations or discussions as those terms are used in FAR 15.306(d).

d) Per FAR 9.504(e), the PCO shall award the contract to the apparent successful Offeror unless a conflict of interest is determined to exist that cannot be avoided or mitigated.

The PCO shall review and determine whether the Offeror selected for award has no OCIs or has addressed and resolved all OCIs before making an award. In accordance with

FAR 9.504(e), if an OCI is not adequately resolved, the PCO will notify the Offeror and allow the Offeror a reasonable opportunity to respond before making an award decision.

If, after responding to the notice, the apparent successful Offeror has not adequately resolved all OCIs consistent with the identified Facilities Lifecycle Management OCI restrictions and is rejected due to an OCI, the Government reserves the right to award to another apparent successful Offeror. The PCO also reserves the right to obtain an OCI waiver and make an award when in the best interests of the United States.

1.7 Unfair Competitive Advantage Under FAR Part 3 – Disqualification for the Appearance of

Impropriety

In accordance with FAR 3.101-1, Government business shall be conducted in a manner above reproach and, except as authorized by statute or regulation, with complete impartiality and with preferential treatment for none. The general rule is to avoid strictly any conflict of interest or even the appearance of a conflict of interest in Government-contractor relationships.

An appearance of impropriety may arise where an offeror in a competitive acquisition may have gained an unfair competitive advantage through its hiring of, or association with, a former government official. In such a situation, an unfair competitive advantage may arise based on the appearance of impropriety, even if no actual impropriety can be shown, if there are facts indicating the former government official, through their former government employment, had access to non-public, competitively useful information. (See Government

Accountability Office decisions, Health Net Fed. Svcs, B-401652.3; B-401652.5, and

Obsidian Solutions Group, LLC, B-417134, 417134.2 for further details.) The existence of an unfair competitive advantage may result in an offeror being disqualified from a competition and this restriction cannot be waived.

In order for MDA to assess any potential unfair competitive advantage, Offerors shall disclose the following in Volume II Executive Summary of its proposal submission:

1. All individuals who are

a. Former government employees now employed by the prime offeror or any sub-contractor or teammate, or

b. Former government employees with whom the prime offeror or any sub-contractor or teammate have associated (for example, consultants or advisors), and

2. Who, during their government employment, by virtue of their government position, had access to non-public information competitively useful to this acquisition.

Offerors shall include an affirmative response in the event there are no such disclosures.

Due to the possibility of disqualification, offerors are encouraged to consider the potential for creating an unfair competitive advantage when contacting a current government employee regarding post-government employment or any other association with the government employee. The responsibility to ensure the offeror has not gained an unfair competitive advantage remains with the offeror.

1.8 Notice Regarding Small Business Subcontracting Plan

The Small Business Individual Subcontracting Plan will not be evaluated. The PCO will review the Individual Subcontracting Plan for adequacy in accordance with FAR 19.705-4.

2.0 SOURCE SELECTION METHODOLOGY

2.1 Competitive, Best Value Source Selection

The Government intends to award a full and open, cost reimbursement, single Cost-Plus-

Fixed-Fee (CPFF) contract under FAR Part 15. The contract will consist of Cost Plus

Fixed Fee (CPFF) Level of Effort (LOE) Labor Contract Line Item Numbers (CLINs), Cost Travel and ODC CLINs, and an option CPFF LOE CLIN; and, will have a base period of 3-years with two 1-year options, plus a 6 month option to extend services.

2.2 MDA Intent to Award without Discussions - Offeror’s Best Terms

The Government intends to evaluate proposals and award a contract without discussions with Offerors (except clarifications as described in FAR 15.306(a)). Therefore, the

Offeror’s initial proposal should contain the Offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the

Contracting Officer later determines them to be necessary. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting

Officer may limit the number of proposals in the competitive range to the greatest n umber that will permit an efficient competition among the most highly rated proposals.

2.3 Competitive Range

If discussions are to be conducted, the PCO will establish a competitive range (as set forth in FAR 15.306(c)) based on the ratings of each proposal against all evaluation criteria. If the PCO determines that an Offeror’s proposal should not be included in the competitive range, the proposal will be eliminated from consideration for award and written notice of the decision will be provided to the unsuccessful Offeror in accordance with FAR 15.503.

Discussions (if determined to be necessary) may be conducted either orally or in writing.

The scope and extent of the discussions are a matter of PCO judgment as set forth in FAR

15.306. Responses from Offerors may be required within two business days.

If the PCO determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the PCO may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

2.4 Final Proposal Revisions (FPR)

Although the Government intends to award without discussions, should discussions with

Offeror(s) be deemed necessary, upon completion of those discussions, the PCO will request that the Offeror(s) provide a FPR.

The Offeror is advised that any changes to the proposal in the FPR shall be fully addressed, explained, and reflected in the proposed price. Failure to comply with this requirement can adversely influence the evaluation of the proposal. The PCO will establish a common due date, time, and instructions for submission of the FPR.

If FPRs are requested, any revisions or non-compliance with contract terms and conditions submitted in the FPR may not be subject to further discussion or negotiation and may render the offer unacceptable to the Government. This provision is not intended to restrict the Offeror’s opportunity to revise figures (e.g., prices, discounts, or percentage rates) but is intended to preclude any misunderstandings by the Government (that could result if new or revised terms and conditions submitted in the FPR have not been fully disclosed, discussed, and understood during discussions or negotiations). Thus, such new or revised terms and conditions are not solicited and, if submitted in the FPR, may render the offer unacceptable to the Government.

2.5 Pre and Post Award Debriefing

Pre and Post award debriefings will be conducted in accordance with FAR 15.505 and

15.506, respectively, and Class Deviation 2018-O0011 Enhanced Post-award Debriefing

Rights in the case of a post-award debriefing.

2.6 Errors or Omissions

If an Offeror believes that the requirements in these instructions contain an error, omission, ambiguity, or are otherwise unsound, the Offeror shall immediately notify the PCO in writing with supporting rationale no later than five business days after release of this solicitation.

2.7 Mistakes

Mistakes in an Offeror’s proposal discovered after award shall be handled in accordance with FAR 14.407-4 as referenced in FAR 15.508.

2.8 Evaluation Notices (ENs)

Should the Government need to conduct discussions with Offerors, they will be in the form of an evaluation notice (EN). Page format and limitations will be placed on responses to

ENs in the event they are issued. The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offerors. The ENs may be sent electronically (i.e., via e-mail) at the discretion of the PCO. Offerors must submit their responses by the time and date specified in the letter.

2.9 Request for Proposal (RFP) Revisions or Amendments

The Government reserves the right to revise or amend any portion of this solicitation. Such revisions or amendments will be available at https://SAM.gov/ using Standard Form (SF)

33. Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to https://SAM.gov/. For amendments requiring material changes, the proposal due date may be extended at the discretion of the PCO to enable an

Offeror to revise its proposal. In such cases, the amendment will include an announcement of the new proposal due date and time. The Offeror shall provide written acknowledgement of any solicitation amendments issued by the Government.

2.10 Offeror’s Library

The Offeror’s Library contains documents to inform Offerors of MDA’s requirements.

Requests for the Offeror’s Library may be submitted via https://SAM.gov/. The request must include the following information:

Company Name:

Company/Division Address:

CAGE Code:

https://sam.gov/ https://sam.gov/ https://sam.gov/

DUNS Number:

Company Point of Contract for Delivery: (name, email, and phone number)

Mailing Address (if different than Company/Division Address):

The Government will verify the company information identified above in the System for

Award Management website (https://SAM.gov/). Firms without a CAGE Code and DUNS number will not be provided the information.

All information provided by electronic means will be unclassified/Controlled Unclassified

Information (CUI).

To gain access to the library, firms must have been certified under the Joint Certification

Program (JCP). (https://www.dla.mil/HQ/LogisticsOperations/Services/JCP/) The

Government will verify company certification in the JCP database.

3.0 PROPOSAL CONTENT

3.1 Proposal Acceptability

The Government intends to award one contract as a result of this solicitation. Offerors shall submit one proposal. In order to be eligible for award, Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, in addition to those identified as factors or subfactors. By submission of its proposal, the Offeror consents and agrees to all solicitation requirements and identified constraints. Non-conformance with the instructions provided may result in an unfavorable proposal evaluation, or rejection of an Offeror’s proposal, rendering it ineligible for award.

Non-conformance includes, but is not limited to, failure to follow the instructions required by the RFP and/or failure to submit all required information for each volume described in the Proposal Organizational Table L-1.

Government advises Offerors that taking exception to, or deviating from, any term or condition of the RFP may make an offer unacceptable and the Offeror ineligible for award.

Alternate proposals – defined herein as proposals that deviate in any way from the solicitation terms and conditions and the stated SOW requirement – will not be considered or evaluated.

Contingent proposals are not allowed, nor will they be accepted, considered or evaluated by the Government. Contingent proposals are defined herein as proposals that include terms or conditions that imply that performance is contingent upon any sort of provisioning from the Government that is not set forth in the RFP.

3.2 The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation by the Government and for substantiating the validity of stated claims. The https://www.dla.mil/HQ/LogisticsOperations/Services/JCP/ proposal shall provide convincing rationale to address how the Offeror intends to meet the areas to be evaluated. Proposals shall not simply rephrase or restate the

Government's statement of work (SOW) requirements nor restate applicable laws, policy, or regulations.

Offerors shall assume the Government has no prior knowledge of the Offeror’s experience and will only base its evaluation on the information presented in the Offeror’s proposal.

The Offeror’s proposal shall include all of the information requested and shall comply fully with these Section L instructions. Failure to do so may cause the Offeror’s proposal to be eliminated from further evaluation and consideration for award. Offerors are reminded to properly mark their proposal documents which contain proprietary or restricted information.

3.3 Offerors are advised that, should it be awarded a contract, the Government may incorporate into the final contract enhancing features included in the successful Offeror’s proposal deemed beneficial to the Government. With the exception of Section B, all cost or pricing information should be included in the Cost and Price Volume and no other volume.

4.0 PROPOSAL ORGANIZATION

4.1 In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity and logical organization should be emphasized during proposal preparation. It is the responsibility of the Offeror to present enough information to allow the various technical and management approaches, as well as cost and price, to be meaningfully evaluated without discussions. The Offeror must include any data necessary to illustrate the adequacy of the various assumptions, approaches, and solutions to problems. Unnecessarily elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective proposal is neither necessary nor desired.

4.2 The Offeror shall prepare the proposal as set forth in the Proposal Organization Table L-1 below. The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table

L-1. The contents of each proposal volume are described in the Proposal Organization paragraphs as noted in the table below.

4.3 Each proposal volume shall be unclassified. Each volume shall be written in Standard

English and be complete in and of itself.

The Offeror shall provide a Proposal Cross Reference Matrix as set forth in Table L-2.

This proposal matrix is only a tool to assist in the proposal evaluation process.

4.4 Table L-1 shall serve as the Offeror’s guide for proposal organization and content by volume.

Table L-1: Proposal Organization and Content

Volume Title

# of

Hard

Copies

# of

Electronic

Copies

Max # of

Pages

Volume I – Contract Documentation 0 2

Tab 1: Master Table of Contents Unlimited

Tab 2: Model Contract Unlimited

Tab 3: Solicitation Exceptions Matrix Unlimited

Tab 4: Ground Rules and Assumptions Unlimited

Tab 5: OCI Disclosure Forms and Attachments Unlimited

Tab 6: OCI Mitigation Plan (if required)* Unlimited

Tab 7: Mission Essential Services Plan 4

Tab 8: Offeror and Subcontractor NDAs with Kepler Research, Inc. Unlimited

Tab 9: Individual Subcontracting Plan (Large Business, as required) Unlimited

Volume II – Executive Summary 0 2

Tab 1: Executive Summary Content 10

Tab 2: Proposal Cross Reference Matrix Unlimited

Tab 3: Financial Resources Summary Unlimited

Tab 4: Joint Venture Agreement (if applicable) Unlimited

Volume III – Factor 1: Mission Capability 0 2

Tab 1: MCS1 Technical Approach 30

Tab 2: MCS2 Human Capital Management 20

Volume IV – Factor 2: Small Business Participation

Tab 1: Small Business Participation Plan 15

Volume V – Factor 3: Information Management and Control Plan

(IMCP) Services 0 2

Tab 1: IMCP (plan) 5

Tab 2: System Security Plan/POA&M Summary Unlimited

Volume VI – Factor 4: OCI Management Plan 0 2 15

Volume VII – Factor 5: Facility Clearance 0 2 3

Volume VIII – Factor 6: Past Performance 0 2

Tab 1: Summary Page & List of Subcontractors/ Joint Ventures (JVs) 5

Tab 2: Past Performance Information (PPI) 30

Tab 3: Contractor Performance Assessment Reports (CPARs)/FDO

Assessments

Unlimited

Tab 4: Consent Letter Unlimited

Tab 5: Client Authorization Letter Unlimited

Tab 6: Organizational Change History 2

Volume IX – Factor 7: Cost and Price 0 2 Unlimited

Tab 1: Cost/Price Narrative 0 2 Unlimited

Tab 2: Excel Prices Workbook (EPW) 1 Unlimited

* If the Offeror elects to submit an OCI Mitigation Plan, it should be provided as Tab 6 to Volume I (see paragraph 1.6(c)(4)). If required, the OCI Mitigation Plan will be included as a Section J attachment at award.

Page limitations shall be treated as maximums.

Proposal contents that exceed the stated page limitations defined in Table L-1 will be removed from the proposal (starting with the first page of content that exceeds the applicable page limit) by the PCO, prior to turning the proposal over to the Government evaluation teams, and will not be considered in the evaluation. Each page shall be counted except the following:

a) Volume Cover Pages

b) Table of Contents

c) List of Tables and Figures

d) Glossaries and Acronym List

e) Tabs and Dividers

f) Blank pages

4.5 Page size shall be 8.5 x 11 inches, not including foldouts. Except for the reproduced sections of the solicitation document and any non-narrative sections (e.g., tables, graphs, charts, figures), the text size shall be no less than Microsoft Word Times New Roman 12 point font, single-spaced. Pages shall be numbered sequentially by volume. In the event the Offeror creates an ambiguity, the Government may exercise its own discretion in counting pages. If the page count is exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Special consideration will not be given for colors, pictures or unnecessary graphics. Other than the electronic media solicited, audio and video recordings, or any other electronic media (i.e., CD & tape) will not be accepted.

4.6 Tables and figures can be used to illustrate quantitative or qualitative data. Tables and figures are not required. If provided, each volume shall contain a list of all tables and figures within that volume. The List of Tables and Figures will not count against the page limitations for their respective volumes. Legible tables, charts, graphs, diagrams, schematics and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, and plans. These displays shall be uncomplicated, legible and shall not exceed 11 x 17 inches in size. Each printed side of a foldout will count as two pages. For tables, charts, graphs and figures, the font shall be no smaller than

8 point.

4.7 Each volume shall contain a glossary of all abbreviations and acronyms used for the entire proposal, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

4.8 Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. A Master Table of Contents, contained in Volume I, shall contain a consolidation of the individual Table of Contents for all Volumes. See Section 5.1.

4.9 Reserved

4.10 Reserved

4.11 Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal with the one exception being

MCS2 Element #2, which requires review of the Cost Volume. In addition, each response to each subfactor for Factor 1, Mission Capability, shall be written on a stand-alone basis so that its contents may be evaluated without cross-reference to other subfactors (with the exception of MCS2 Human Capital Management Element #2 Retain Qualified Personnel, which cross references the Total Compensation Plan in the Cost and Pricing Volume).

4.12 All prime and team member information must be incorporated into one coherent submittal.

Be sure to identify appropriate markings such as the legend at FAR 52.215-1(e), Restriction on disclosure and use of data.

4.13 Reserved

4.14 Reserved

4.15 Reserved

4.16 One set of complete electronic volumes shall be submitted in Microsoft Office 2016 (or earlier compatible version). A second set of complete electronic volumes shall be submitted in Adobe Acrobat DC, with the exception of Volume VII Tab 2 Excel Price

Workbook. For the first set of complete electronic volumes (in Office), documents originally provided by the Government in Acrobat in the solicitation do not have to be converted back to Microsoft Office. Pricing spreadsheets (Excel Price Workbook (EPW)) shall be submitted using MS Excel 2016 or earlier compatible version. The EPW must contain all formulas used in developing the proposal and all cells in the EPW must be

“unlocked” and without password protection. If files contain links, the links must be intact and maintained through all revisions. Electronic copies shall not be password protected.

Each volume shall contain a file with the Table of Contents for that volume. Offerors shall ensure electronic files are virus free. Offerors who do not provide a “complete” electronic

EPW (Attachment L-05 – Excel Pricing Workbook) and/or Pricing Volume Narrative

(Section L Paragraph 13.6) may be deemed ineligible for award and therefore the proposal will not be further evaluated. A “complete” EPW is defined as an EPW that contains, at a minimum, completion of all the fields in the EPW format provided with the RFP.

4.17 Sound or video files shall not be embedded into the proposal files.

5.0 CONTRACT DOCUMENTATION (VOLUME I)

5.1 The Offeror shall include a master table of contents of the entire proposal (include in

Contract Documentation volume only). See Table L-1, Tab 1: Proposal Organization and

Content.

5.2 Model Contract (SF33)

The Offeror shall provide a complete copy of this RFP (including Section L and Section M, less other attachments, with any amendments) with an official electronic signature or copy of a scanned original signature of an official authorized to contractually bind the Offeror in

Block 30 of the SF33. The Offeror must complete the following sections within the RFP:

Section A (SF33, Blocks 12 through 18). The proposal shall be valid at least 270 calendar days from the proposal due date, and Block 12 will be annotated as such by the offeror. SPECIAL NOTICE: If an offeror fails to establish proposal validity of at least 270 days from proposal due date, the proposal may be eliminated from consideration. Prime contractors shall ensure subcontractor proposals submitted directly to the Government do not contain conflicting proposal validity information from the 270 day proposal validity requirement in Block 12 or the proposal may be eliminated from consideration.

Section B

Offerors will populate the estimated cost and fixed fee values for CPFF LOE CLINs and Government-provided cost values for Cost-Only CLINs.

Section K, Representations, Certifications and other Statements of Offeror

Offerors shall complete representations, certifications, acknowledgments and statements via the System for Award Management (SAM) at https://SAM.gov/. A copy shall be included in the Contract Documentation volume. Any additional Section K information shall also be included in this section. NOTE: Offerors shall verify that

“reps and certs” are also contained in SAM to ensure that all “reps and certs” completed and submitted via SAM correspond with those included in the solicitation. For example, the solicitation may contain new cybersecurity clauses that are not available in SAM. In such cases, the Offeror shall complete the applicable “reps and certs” included in the solicitation and submit with its proposal.

5.3 Reserved

5.4 Ground Rules and Assumptions

The Offeror must clearly identify any ground rules and assumptions made in preparing the proposal.

5.5 OCI Disclosures

The Offeror must submit an OCI Disclosure Form for each instance of MDA related work

(e.g., subcontract, prime contract, etc.), whether contracted by MDA or another

Government Agency as detailed in paragraph 1.6(c)(1).

5.6 OCI Mitigation Plan

If the Offeror elects to submit an OCI Mitigation Plan, it should be included in Volume I at

Tab 6. See paragraphs 1.6(c)(2) through 1.6(c)(4) for additional considerations. The PCO may request mitigation plans as required depending on the content provided in the OCI disclosure forms.

5.7 Mission Essential Services Plan

In accordance with DFARS 252.237-7024, Notice of Continuation of Essential Contractor

Services, Offeror shall provide the plan required as specified in the provision. The plan should be included in Volume I at Tab 7. The plan shall be incorporated at contract award.

5.8 Offeror and Subcontractor NDAs with Kepler Research, Inc.

The Offerors and its Subcontractors shall submit required Non-Disclosure Agreements with

Kepler Research, Inc. with its proposal.

5.9 Individual Subcontracting Plan

A large business Offeror shall submit a Small Business Individual Subcontracting Plan

IAW FAR 52.219-9. At contract award, the successful Offeror’s Individual Subcontracting

Plan will be incorporated into the contract along with the evaluated proposed Small

Business Participation Plan.

Large business Offerors’ DoD Comprehensive Subcontracting Plan Test Program participants which comply with DFARS 252.219-7004 may submit the most current

Defense Contract Management Agency (DCMA) approved Comprehensive Subcontracting

Plan in lieu of an Individual Subcontracting Plan. If submitting a comprehensive plan, DoD Comprehensive Subcontracting Plan Test Program participants must additionally submit for evaluation a Small Business Participation Plan. At contract award, the successful Offeror’s Comprehensive Subcontracting Plan may be incorporated into the contract along with the evaluated proposed Small Business Participation Plan.

6.0 EXECUTIVE SUMMARY (VOLUME II)

6.1 The Executive Summary shall include company information and a summary of the

Offeror’s proposal. Any summary material presented here shall not be considered as meeting the solicitation requirements for any portions of other volumes of the proposal.

Company Information: The Offeror shall provide the Company/Division Address, Identifying Codes, and Applicable Designations, company/division's street address, county and facility code, CAGE code, DUNS code, and size of business (large or small). The

Offeror shall also provide the mailing address, telephone and fax numbers and facility codes for the cognizant Contract Administration Office, Defense Contract Audit Agency

(DCAA), and Government Paying Office including the name, telephone and fax number.

The Offeror shall provide a single point of contact and one alternate for all matters dealing with its proposal including name, position title, address, phone number, fax number and email address. In addition, the Offeror shall provide the name and contact information for its Facility Security Officer that is responsible for managing the Offeror’s facility and personnel clearance actions.

Proposal Summary: The Offeror shall provide a top-level summary of its proposal suitable for describing its approach to Agency senior leadership.

6.2 Proposal Cross Reference Matrix: The Offeror shall provide a matrix using the format below (Table L-2) to cross-reference its proposal to, at a minimum, Section L, and Section

M. The Offeror’s proposal paragraph number and format shall mirror Section L and

Section M paragraph numbering to the maximum extent practicable. The Offeror shall include and populate additional columns as it sees fit to accommodate a more efficient evaluation.

Table L-2: Proposal Cross Reference Matrix Format Section L Section M Offeror’s Proposal Paragraph Reference

L-7.2 M-4.1 XX.X

L-7.3 M-4.2

L-8.0 M-5.0

L-9.0 M-6.0

L-10.0 M-7.0

L-11.0 M-8.0

L-12.0 M-9.0

L-13.0 M-10.0

6.3 Reserved

6.4 Financial Resources Summary

Include documentation to facilitate the PCO’s determination that the Offeror has adequate financial resources to perform the contract or ability to obtain them (e.g., a letter of credit from a bank or other applicable information). The information provided shall not be dated earlier than three (3) months from the date of the solicitation. See FAR 9.104-3(a).

7.0 FACTOR 1: MISSION CAPABILITY (VOLUME III)

7.1 While an Offeror is required to perform the entire Statement of Work (SOW) upon award, for proposal purposes the Offeror’s Mission Capability volume will consist of the following subfactors:

Mission Capability Subfactor 1 (MCS1): Technical Approach

Mission Capability Subfactor 2 (MCS2): Human Capital Management

7.2 Subfactor MCS1: Technical Approach

The Offeror shall propose its approach to, and understanding of, the MDA Real Property

Investments & Deployments (MSR) mission to accomplish the following mission tasks:

MCS1 Element #1: Planning and Programming. Performing Planning, Programming, Budget, and Execution (PPBE) process functions as related to MILCON, RDT&E, and

O&M appropriations. Process functions include review of facilities, infrastructure, and environmental plans and documents for compliance with statutory and regulatory requirements pursuant to deployments and site activities worldwide.

MCS1 Element #2: Siting. Evaluating potential sites against siting criteria such as environmental impact, logistics, public impact, system performance compatibility, and construction schedule.

MCS1 Element #3: Requirements Development. Integrating system requirements into facility design requirements in accordance with DoD facility criteria and assisting with documenting the facility requirements. System requirements include but are not limited to enhanced system reliability; resilience to nuclear, chemical, biological and conventional weapons effects; and resilience to natural environments (wind/seismic).

MCS1 Element #4: Design and Construction. Assisting with and monitoring the execution of design and construction activities worldwide. Activities include design reviews, engineering studies, review of construction contract submittals, de-confliction of construction activities, and integration of construction with weapons system installation and test activities.

MCS1 Element #5: Site Activation. Preparing and reviewing site activation planning documentation. Site Activation planning documentation may include but is not limited to

Host Nation agreements, interagency support agreements, site deployment plans, staffing plans, schedules, risk mitigation plans, temporary facilities/ infrastructure requirements, cost estimates, and preparation of presentations to Agency executives.

MCS1 Element #6: On-site operations. Assisting with the execution of on-site operations foreign and domestic, OCONUS and CONUS. On-site operations include but are not limited to de-conflicting on-site activities, maintaining accountability of personnel on-site and access rosters, coordinating meetings, planning visits and coordinating visitor control, and emergency preparedness.

MCS1 Element #7: Sustainment. Assessing existing facilities and infrastructure condition using industry standard tools and processes in coordination with other facilities engineering organizations such as USACE, NAVFAC, and the respective MDA host installation facilities engineers and to identify sustainment, restoration, and modernization requirements needed to maintain serviceable conditions. Facilities and infrastructure include MDS operational facilities and administrative facilities worldwide.

7.3 Subfactor MCS2: Human Capital Management

The Offeror shall propose its Human Capital Management capability based on its approach to, and understanding of, the following elements:

MCS2 Element #1: Provide Qualified Personnel. Demonstrating how the Offeror will provide support personnel that meet the qualifications set forth in the SOW labor competencies (SOW 4.3.1.6). Addressing processes and timelines for backfilling critical billets and approach to quickly increase staffing to support potential new mission areas.

MCS2 Element #2: Retain Qualified Personnel. In concert with the compensation plan portion of the Cost/Price Volume, addressing compensation plan/benefits and other associated incentives to retain qualified personnel.

MCS2 Element #3: Problem Resolution Strategy. Problem resolution strategy addressing customer complaints in the following areas:

a) Unsatisfactory job performance at the employee level (e.g. lack of technical ability)

b) Unsatisfactory systemic performance (e.g. pervasive and continued unsatisfactory performance across an entire function)

c) Personnel misconduct issues (e.g. timecard fraud, computer misuse, behavior/conduct)

8.0 FACTOR 2: SMALL BUSINESS PARTICIPATION PLAN (VOLUME IV)

8.1 All Offerors shall submit a Small Business Participation Plan for evaluation. The successful Offeror’s evaluated proposed Small Business Participation Plan (Atttachment J-

20) will be incorporated into the contract at contract award. All categories of small business goals specifically identified in the proposed Small Business Participation Plan must be the same as the goals included in the Individual Subcontracting Plan (if applicable).

Small business participation constitutes small business utilization contributions to contract performance at the 1st tier subcontract level. The proposed work to be performed directly by a small business prime Offeror will also be considered as Small Business Participation.

8.2 Small Business Participation Plan:

All Offerors shall submit as Volume IV a Small Business Participation Plan. The

Government will assess the five aspects of the Small Business Participation Plan, and use the submitted Plan to determine the contractor’s commitment to small business participation for Factor 2. This assessment is separate from the FAR requirement for the

PCO’s review and acceptance of an Offeror’s Individual Subcontracting Plan. The Small

Business Participation Plan provides specific details of how the Offeror will use small business at the first tier subcontract level and throughout the period of performance of the contract, including all options.

As a minimum, an acceptable Small Business Participation Plan comprehensively addresses the following five aspects and provides specific details of how the Offeror will use small business at the first tier subcontract level and throughout the period of performance of the contract, including all options:

a) Credible method used to develop dollar and percentage goals for the Small Business

Participation Plan expressed in terms of total contract value dollars and percentages.

Total contract value, to be specified in Table L-3, means the final anticipated dollar value, including the base contract and dollar value of all options. Large businesses achieve the goals through subcontracting; small businesses may achieve goals through their own performance / participation as a prime without having to subcontract. The

Government will assess the Small Business Participation Plan to determine which

Offeror(s) proposed the best value in terms of meeting or exceeding all categories of the small business participation goals established for this acquisition as specified in the table below.

Table L-3: Small Business Participation Percentages and Dollars

TOTAL CONTRACT VALUE - $

Small Business

Categories

Total Contract

Value % Goals Subcontractor Name

Proposed

Total Contract

Value SB %

Proposed

Total Contract Value SB

Participation Dollars

Small Business 33

Small Disadvantaged

Small Business

Women-Owned

Small Business

HUBZone Small

Business

TOTAL CONTRACT VALUE - $

Service-Disabled

Veteran-Owned

Small Business

Veteran Owned

Small Business

Note: The above small business participation goals represent the PCO’s assessment of appropriate minimum participation (prime through the 1st tier) expressed as a percentage of total contract value. Offerors are encouraged to propose values greater than the program goals listed.

b) Specific initiatives and tools (e.g., mentor protégé program, use of innovative technology) that will be employed under the contract to enhance small business participation and strengthen the industrial base MDA relies on for Missile Defense

System.

c) Small business objectives of significant importance to MDA include:

1) Increasing use of qualified small businesses to enhance readiness and sustainment.

2) Engaging small businesses to increase missile defense engagement capability and capacity to outpace evolving threats.

3) Leveraging technologies to increase speed of delivery of new capability to address evolving missile threats.

d) Information specified below segregated by base period and each option period:

1) Subcontractor name, NAICS code and current business size as listed in the System…