HQ0858-21-R-0016_Attachment J-01 Statement of Work_7.26.21.pdf

HQ0858-21-R-0016

Attachment J-01 Facilities Lifecycle Management (FLCM) SOW

Approved for Public Release

21-MDA-10882 (11 JUL 2021)

TEAMS-Next Statement of Work

Facilities Lifecycle Management

July 2, 2021

Approved for Public Release

Revision History

Author Date MR Number P00000 Reason For Change(s) SOW Version

Approved for Public Release

1.0 Top Level Overview

1.1 Purpose

To provide the Missile Defense Agency (MDA) with advisory and assistance services to include, but are not limited to, facility and infrastructure planning and programming;

real property asset management; facilities and infrastructure design, acquisition, construction, and configuration management; integration and operations functions to synchronize strategic planning, acquisition, and financial management activities. These activities also include site activation, deployment, and integration for real property buildings and infrastructure during Missile Defense System (MDS) mission deployments globally; support to Foreign Military Sales (FMS) will be on a case-by-case basis.

This effort is required for the MDA Real Property Investments and Deployments (MSR). Requirements include facilities life-cycle management, siting, site activation planning and programming, design, engineering, construction oversight, sustainment, demolition and disposal, deployment, and integration for geographically dispersed locations identified in this SOW.

1.2 Organizational Description and General Requirements

1.2.1 Organizational Description

1.2.1.1 Mission

The MDA Real Property Investments and Deployments (MSR) mission is to site, acquire, oversee design and construction of, operate, and maintain real property in support of the global MDA mission while ensuring environmental compliance and enhancing the safety and quality of the workplace.

1.2.1.2 Overview

The Real Property Division’s mission is to plan, program, acquire, design, and construct sustainable, environmentally efficient facilities and infrastructure; execute the MDA Military Construction and Sustainment, Restoration, and Modernization programs; and manage the MDA Real Property Program (including lease management) that enables MDA to meet mission requirements worldwide.

1.2.1.3 Organizational Structure

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Figure 1.2.1: Real Property Investments and Deployments (MSR) Organization Chart

1.2.2 General Requirements

1.2.2.1 Non-Personal Services

The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required work within the hours invoiced for each employee. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are personal services in nature, or give the perception of personal services as defined in Federal Acquisition Regulations (FAR) 37.104. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor’s responsibility to notify the Procuring Contracting Officer (PCO) and Contracting Officer’s Representative (COR) immediately.

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1.2.2.2 Business Relations

The Contractor shall successfully integrate and coordinate all activities needed to execute the requirement. The Contractor shall manage the timeliness, completeness, quality of problem identification, and fraud prevention/reporting (i.e., obligation to ensure expenses charged to the contract are properly accounted for before submitting invoices to MDA). The Contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of Subcontractors. The Contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all Contractor personnel in support of the United States Government.

1.3 Reference Documents

The following documents are applicable to this SOW:

1) MDA Directive 4165.01 Real Property Acquisition, Sustainment, Restoration, Modernization, and Accountability, December 9, 2020

2) MDA 4165.02-INS Siting Implementation, June 14, 2018 (Administrative Change 1, June, 5, 2020)

3) MDA 6015.01-INS Facilities Management, April 18, 2017

4) MDA 4700.03-INS Sustainable Acquisition, April 17, 2019

5) DoD Instruction 4165.14, Real Property Inventory (RPI) and Forecasting

6) DoD Directive 4270.5, Military Construction

7) DoD Regulation 7000.14R, Financial Management Regulations

8) DoDI 4715.9, Environmental Planning and Analysis

9) DoD O-200.12H, DoD Anti-Terrorism Handbook

10) OUSD(C) Financial Improvement and Audit Readiness (FIAR) Guidance

11) Joint Travel Regulation (JTR), at https://www.defensetravel.dod.mil/

12) Synchronized Pre-deployment and Operational Tracker (SPOT), at https://www.acq.osd.mil/log/PS/spot.html

Note: Support under this requirement will be completed using the referenced documents listed in this section. If any document referenced in this section is replaced or superseded, the replacement or superseding document shall be applicable to this SOW unless MDA provides other guidance. In addition, while this section provides documents to be used completing this requirement, work is not limited to these documents. Other documents may be provided by the Government, or required by the Government, for use in supporting this requirement throughout the life of the contract.

2.0 Government Information Protections

2.1 Government and Proprietary Information

https://www.defensetravel.dod.mil/ https://www.acq.osd.mil/log/PS/spot.html

Approved for Public Release

In the performance of this contract, the Contractor may be provided access to privileged government information. Government information may include items such as plans, policies, reports, studies, financial plans, or data which has not been released or otherwise made available to the public. The Contractor shall ensure that all such information is protected in accordance with any restrictions imposed on such information. The contractor agrees that without the prior written approval of the Contracting Officer, it shall not:

1) Use such information for any private purpose unless the information has been released or otherwise made available to the public.

2) Compete for work based on such information after the completion of this contract, or until such information is released or otherwise made available to the public, whichever occurs first.

3) Submit an unsolicited proposal to the Government which is based on such information unless such information is released or otherwise made available to the public, whichever occurs first.

4) Release information unless such information has previously been released or otherwise made available to the public by the Government.

The Contractor agrees that, to the extent it receives or is given access to proprietary data, trade secrets, or other confidential or privileged technical, business, or financial information (hereinafter referred to as "proprietary data") under this contract, it shall treat such information in accordance with any restrictions imposed on such information.

The Contractor further agrees to enter into a written agreement for the protection of the proprietary data of others and to exercise diligent effort to protect such proprietary data from unauthorized use or disclosure.

2.2 Non-Disclosure Agreements

The contractor shall require all employees, and all subcontractor employees at all tiers, to sign the Missile Defense Agency Non-Disclosure Agreement (MDA NDA) set forth in Section J Attachment 06 within 10 days of employment. The signed forms shall be submitted to the PCO and the COR within 10 days of employee signature.

The Contractor shall obtain from each employee under this contract, a written MDA NDA (Section J Attachment 06) which shall provide that the employee shall not, during his/her employment by the Contractor or thereafter, disclose to others or use for their benefit, privileged government information or proprietary data received in connection with the work under this contract. The Contractor shall educate its employees regarding the philosophy of FAR Part 9.505-4 so that they will not use or disclose government information or proprietary data acquired in the performance of this contract.

Approved for Public Release

The MDA NDA is required of all Contractor employees and Subcontractors supporting this effort; however, there may be additional NDAs required dependent upon the support required at any given time throughout period of performance of the contract.

The Contractor shall certify completion of the MDA NDA requirement and others applicable NDAs for each employee via the Monthly Manpower Report (Contract Data Requirements List (CDRL) A004).

3.0 Scope of Work

3.1 Real Property Investments and deployments (MSR) Requirements/Tasks

3.1.1 Real Property (MSR-Real Property)

The contractor shall assist the Agency to effectively plan, site, program, and acquire facilities and capabilities that meet MDA mission requirements worldwide;

support and/or manage MDA’s real property portfolio and lease program; and manage the Agency facilities plan for future mission requirements.

The contractor shall engage in MDA real property planning, programming, budgeting, and execution for MILCON; Research, Development, Test & Evaluation (RDT&E); Operations & Maintenance (O&M); and Procurement in accordance with MDA Instruction 4165.01, Real Property Acquisition and Sustainment, the MDA Facility Acquisition Guide. The contractor shall assist with MDS and program level facilities and infrastructure requirements, plans, strategies, leases, technical estimates, and analyses, including working with external organizations to execute the mission. The contractor shall assist with agency policy reviews and/or updates for deployment and sustainment of real property. The contractor shall engage in real property asset management, reporting, and accountability. The contractor shall assist with agreements, (i.e., occupancy and international host nation) and participate in site surveys and Geographical Information System (GIS) mapping (in accordance with MDA Instruction 4165.02, Siting Implementation), sustainment, construction, and disposal planning. The contractor shall update and maintain databases. This task requires use of the DoD economic analysis tool, ECONPACK, for comprehensive calculations, documenting, and reporting of capital investments. Coordination is required with other government organizations, industry, and/or external agencies.

This effort also includes requirements execution and travel in the contiguous U.S.

(CONUS) and outside of contiguous U.S. (OCONUS).

a. Facility and Infrastructure Planning

1) Assist with developing agency and program level facility and resource plans, including developing the Facility Life-Cycle Management Plan and coordinating within the MDS Program Executive portfolios with

Approved for Public Release their respective programs. Coordination is also required with other government organizations, industry, and/or external agencies, as specified for the activity; including recommended courses of action and securing approval.

2) Assist with regional and area facility and infrastructure plans MDA Enterprise wide, which includes developing, maintaining, and implementing the Capital Improvement Plan, Real Property Management, Area Development Plan, and Facilities S/RM Plan. Make recommendations on courses of action for the plans; coordinate with other government organizations, industry, and/or external agencies, as specified by the MSR; and secure approval.

3) Assist with preparing project Facilities Requirements Documents (FRDs) that identify and define facilities and infrastructure requirements. Make recommendations on requirements; coordinate with other government organizations, industry, and/or other agencies, as specified by the MSR; and secure approval.

4) Review scientific, technical, and/or management analysis documents produced by other organizations for facility planning and asset management impacts. Prepare comments and make recommendations.

5) Assist with developing technical or management reports and decision support documents such as facility assessments, project briefings, schedules, planning charrettes, and Corporate Boards/Panels.

6) Assist with facilities and infrastructure planning. Prepare technical estimates, project economic analyses and associated reports. Assist with reviewing cost analysis reports produced by other sources, such as MDA Cost Estimating Directorate cost estimates, Program Elements, Architect / Engineer developed cost estimates, and respective Tri-Service Design and Construction Agencies. Work directly with the Tri-Service Design and Construction Agencies, U.S. Army Corps of Engineers (USACE) and Naval Facilities Engineering Command (NAVFAC) to validate the Independent Government Estimate (IGE) at 100% design. Use ECONPACK and other resources for analysis.

b. Facility and Infrastructure Programming

1) Assist with agency facility and infrastructure project programming, Approved for Public Release which includes MILCON, RDT&E, and O&M design and construction.

Prepare DD Form 1390, Military Construction; DD Form 1391, Military Construction Project Data; and supporting budget exhibits for each project. Engage with the MDA Business Operations Directorate (DOB) in preparing and coordinating documents, and reporting facility design and construction budget planning and programming activities.

2) Review agency wide facility and infrastructure program requirements for compliance with acquisition policies for deployment and sustainment of real property. Assess requirements and budget alignment, and make recommendations for changes and/or out-of-cycle planning, programming, or project requests. Coordinate facilities life-cycle planning and programming documents, with the DO Directorate, and assist with securing approval.

3) Assist with facilities and infrastructure acquisition planning, which includes efforts such as requirements definition, strategy development, technical estimates, and Title 10 USC reporting. Assist with developing project Facility Acquisition Management Plans. Coordinate documentation, make recommendations, and assist with securing approval.

c. Real Property Asset Management

1) Coordinate Agency Critical Infrastructure Program (CIP) Report facility acceptance documentation; including DD 1354 development and transfer to the host service.

2) Reconcile MDA real property records for MDA Facilities with military services and Washington Headquarters Service (WHS) in accordance with DoD and MDA guidance, to include management and input of data into the MDA Accountable Property System of Record (APSR).

3) Engage in the agency lease acquisition processes. Prepare facility buy or lease decision support analyses and lease cost estimates in accordance with statutory and regulatory requirements and agency policies. Prepare plans and execute leased facility tenant improvements, fit-out, and disposition. The MDA lease efforts must be in compliance with DoD and General Service Administration (GSA) acquisition and real property management guidelines to include:

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• Title 10, United States Code

• Secretary of Defense Memorandum, Land Acquisition and

Leasing of Office Space in the United States

• Unified Facilities Criteria UFC 4-010-01, DoD Minimum

Antiterrorism Standards for Buildings

• DoD Instruction 5305.5, Space Management Procedures, National

Capital Region

• DoD Instruction 4165.71, Real Property Acquisitions

• GSA Real Estate Portfolio Management Program

• WHS External Operating Procedures

• Congressional Prospectus Processes

4) Assist with reviewing and analyzing occupancy agreements and/or leases. Prepare agreements, coordinate, and secure approval. Engage with the field activities in compliance and interpreting requirements.

5) Sustain and modernize the real property relational databases and web access that document legacy projects and real property assets utilized, funded and/or occupied by MDA. Maintain and update the property databases, including data entry, and make appropriate recommendations to streamline processes.

d. Audit Support

1) Assist with planning, conducting, and responding to internal and external audits. Technical responses, programmatic documentation, and/or presentations must be at executive level. Responses may require quick or same day turn-around and may address highly complex issues.

2) Review internal control audits associated with real property asset management, environmental management, and MDS deployments, including site activities. Assist with preparing audit responses;

recommend risk mitigations; coordinate response and documentation, including with MDA Internal Review Directorate; and secure approval.

3) Review audits from external organizations such as Congress, DoD, Government Accountability Office (GAO), and Services. Assist with preparation and coordinating responses and supporting documentation, and secure approval.

e. Siting

1) Engage in identifying and selecting administrative, test, and operational

BMDS sites for MDA facilities and infrastructure in accordance with MDA

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Instruction 4165.02-INS, Siting Implementation.

2) Plan and participate in site surveys. Establish and document exclusionary, screening and evaluative siting criteria such as environmental impact, logistics, public impact, system performance compatibility, and construction schedule. Survey planning includes efforts such as preparation of pre-planning documents, developing evaluative, screening and exclusionary criteria, supporting the Siting Working Group as the Secretariat/Book Boss and assisting in the collection and refinement of field data for the Siting Report. This effort includes CONUS and OCONUS travel.

3) Plot Global Positioning System coordinates from site surveys into geo-referenced maps.

4) Identify and document alternative evaluation results as required.

5) Prepare siting reports and studies as documents that support the

Comprehensive Siting Analysis Process (CASP) and provide the foundation for National Environmental Policy Act in CONUS and Host Nation environmental standards OCONUS in the format specified by the government.

6) Develop and sustain an archival system for the storage and retrieval of documents.

7) Mapping and graphics using GIS

• Assist with siting, master planning, real property, and other aspects of facility life-cycle planning, programming, design, construction, sustainment, and disposal. Government data may be provided during planning and programming.

• Develop geo-referenced maps and graphics to be used for site geometry, and site layout in planning, drafting, and design.

• Adhere to industry and DoD reference standards in the development of maps, layouts, overlays, and graphics.

3.1.2 Facilities and Infrastructure Acquisition, Design, Construction, and Configuration Management (MSR Engineering)

Provide multi-disciplined facilities engineering, design and construction project management, construction inspection and monitoring, facilities commissioning, Approved for Public Release facilities sustainment engineering, facilities disposal, technical research, surveying activities and special project management.

The contractor shall engage in mechanical, electrical, civil, and structural engineering activities. The contractor shall participate in facilities and infrastructure acquisition efforts for MILCON and Sustainable Readiness Model (SRM). The contractor shall prepare acquisition plans and requests for goods and services. The contractor shall perform computer aided drafting design; participate in design reviews; assist with facilities and infrastructure design and construction oversight; and assist with surveillance of: site conditions, construction, facility modification, and refurbishment. The contractor shall engage in configuration management, facility fit-out, commissioning, and turnover at worldwide locations. The contractor shall prepare analyses, plans, facilities and infrastructure statements of work, schedules, and reports. The contractor shall update and maintain databases.

A non-disclosure agreement may be required for performance of some requirements in this objective.

a. Facilities and Infrastructure Acquisition

1) Prepare facility assessment reports of existing MDA facilities and infrastructure. Coordinate with other facilities engineering organizations such as USACE, NAVFAC, and the respective MDA host installation facilities engineers (i.e. Installation Department of Public Works [Army], Base Civil Engineer [Air Force], or Navy Public Works Office) to assess facilities and identify S/RM requirements to maintain serviceable conditions, (e.g., Heating Ventilation and Air Conditioning [HVAC] systems, facility roofs status, electrical infrastructure, changes to life safety requirements).

2) Assist with technical engineering evaluation of facilities systems and components to trouble-shoot, identify failure modes, issues and areas of improvement. Provide multi-disciplined facility engineering expertise with capability to address the full complement of design and construction analysis.

3) Prepare supporting documentation for acquisition plans and procurement reports such as scientific and/or engineering facilities and infrastructure analyses, economic analyses, siting reports, facilities requirements, facilities design, facilities construction plans, construction oversight plans, and schedules.

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4) Integrate system requirements into facility design requirements in accordance with DoD facility criteria. System requirements include but are not limited to enhanced system reliability; resilience to nuclear, chemical, biological and conventional weapons effects; and resilience to natural environments (wind/seismic). Assist with preparing project Facilities Requirements Documents (FRDs) that identify and define facilities and infrastructure requirements. Make recommendations on requirements; coordinate with other government organizations, industry, and/or other agencies, as specified by the MSR; and secure approval.

5) Assist in the evaluation of infrastructure and facilities proposals, including technical, management, schedule, and cost. Facilitate the evaluation process and assist with coordinating and finalizing overall reports for government review and approval of purchases and acquisition of services.

6) Assist with monitoring, facilities and infrastructure design and construction. Prepare the Agency Efforts and Services Status Report of Tri-Service Agencies’ efforts during the execution of MDA facilities and site infrastructure activities. Tri-Services Agencies are responsible for the design, construction, and progress reporting to the MSR.

b. Facilities and Infrastructure Design and Construction

1) Participate in design reviews and routinely provide feedback in a timely manner. Review design plans and specifications. Submit technical comments, and make recommendations.

2) Assist with surveillance of MDA site conditions, construction, facility modification, refurbishment, and staff visits. Submit site surveillance feedback daily and prepare a formal report in government specified format that includes status and recommendations.

3) Engage the technical process for the identification and selection of administrative, test, and operational sites for MDA facilities in accordance with MDA Instruction 4165.02-INS, Siting Implementation.

4) Assist with developing technical or management reports such as

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Facilities and Infrastructure Assessment Reports and Facilities and Infrastructure Site Surveillance Summary Reports.

c. Configuration Management for MDA Facilities and Infrastructure Life-Cycle Management

1) Prepare Facilities Change Proposals (FCPs) in the format specified by the government. Review proposed changes, coordinate documentation, and make recommendations regarding comments, issues, or actions from the government, industry, and/or other agencies.

2) Develop, along with other facilities engineering organizations such as USACE, NAVFAC, and the respective MDA host installation facilities engineers (i.e. Installation Department of Public Works [Army], Base Civil Engineer [Air Force], or Navy Public Works Office) all applicable project initiation and coordination documentation such as AF form 332 or DA form 4283.

3) Assist in the configuration management process. Document issues, actions, and resolution. Prepare status reports with findings and tracking action items to closure. Prepare Facilities Configuration Management Report with updates.

4) Assist with engineering and technical aspects of fit-out, commissioning, turnover, and related activities at worldwide locations. Prepare documentation such as Facilities Construction Turnover and Transfer Reports, which include data and information on site activities, mission, and architectural design (AD) for small projects, sketches, printings, and drawings.

5) Prepare facilities and infrastructure products such as GIS database(s), including spatial and attribute data, maps and overlays, topographic maps, site layouts on geo-referenced maps, line of sight calculations, plots and profiles, analyses, and reports. The GIS products support siting analysis, master planning, and other aspects of facility life-cycle management.

6) Assist with the facility transition to an operational capability, (e.g., commissioning HVAC, mechanical, and electrical systems) across the entire spectrum of facilities managed by the MSR. Facility post-

Approved for Public Release construction includes transition to operations, mission operations, test, and integration with the existing base operations support contractor.

7) Prepare facilities and infrastructure AutoCAD drawings that reflect up to date onsite as-built conditions. Review submitted as-built drawings, field verify the accuracy of received as-built drawings, consolidate as-built drawings into drawing sets by facility, produce as-builds AutoCAD drawings to reflect the current onsite built condition, and organize as-built drawings in a matter to ensure the most up to date drawings set is readily available upon request. As-built configuration products will support siting analysis, master planning, design and construction acquisition, maintenances, and other aspects of facility life-cycle management.

8) Prepare facilities and infrastructure products utilizing a Sustainment Management System using industry standard tools (such as BUILDER), including maintaining and updating the database using the most current facilities condition assessments, generating reports, and reviewing Remaining Service Life (RSL) and Condition Index (CI) data to predict and prioritize major component replacement three to five years in the future.

3.1.3 Operations Management (MSR-Operations Management)

Provide Directorate wide integration and operations functions necessary to synchronize program support, strategic planning, acquisition and contract management, facilities scheduling, and Military Construction (MILCON) financial management for MSR.

The contractor shall engage in facilities, infrastructure, and environmental compliance with statutory and regulatory requirements, including policy reviews, implementation, and execution of MDS deployment and site activities worldwide. The contractor shall update existing and/or participate in developing new MDA policies, directives, and procedures. The contractor shall assist in the execution of the MSR Director Manager’s Internal Control Program, the annual Inter/Intra Agency Acquisition Requirements (IAR) development and Service Requirements Review Board (SRRB) for MSR. The contractor shall assist in the monitoring of the Agency Integration Synchronization Group (ISG) for program baseline changes that may have facility or environmental implications. The contractor shall participate in strategic and organizational planning, integration, and agreements and assist in the preparation of project plans and schedules. The contractor shall assist with property audits and internal and external inquiries.

The contractor shall prepare analysis briefings, information papers, reports, and

Approved for Public Release decision documents. The contractor shall participate in Integrated Task Forces (ITFs), Integrated Product Teams (IPTs), working groups, tiger teams, and meetings. The contractor shall update and maintain databases and maintain project files as part of official agency records. This effort includes electronic schedules in Microsoft Project, Primavera, PowerPoint, Milestone Professional, and/or Portable Document Format for data submissions, reporting, meetings, reviews, and/or other forums.

a. Assist with policy reviews, integration, implementation, execution and compliance agency wide.

1) Engage in Real Property infrastructure and environmental policy reviews, including compliance agency wide for acquisition, sustainment of real property, environmental management, revitalization, modernization, MDS deployment and siting, and disposal.

2) Perform annual reviews of policies, directives, guidelines, instruction, and procedures. Reviews include compliance with public law, executive orders, federal regulations, DoD policies and guidance, and agency directives.

3) Prepare and/or update policy documentation and provide recommendations for best practices. Assist in the execution of the MSR Director Managers Internal Control Program; provide direct support to the MSR Internal Controls Coordinator. Coordinate documents, and secure approvals.

4) Facilitate the integration of Subject Matter Expert input to assist with documentation update and revisions.

b. Support development and assist in the execution of the annual Inter/Intra

Agency Acquisition Requirements (IAR) development and Service Requirements Review Board (SRRB) for MSR.

c. Participate in strategic and organizational planning and perform, once every two years, reviews of facilities, infrastructure, and environmental strategic plans, goals, and objectives. Serve as the organization secretariat for the development and progress tracking of the annual organization goals and objectives. Update strategic planning documents, make recommendations, and coordinate changes

Approved for Public Release for approval.

d. Engage in facilities, infrastructure, and environmental trade studies. Prepare analysis of alternatives and planning excursions. Document findings from studies, analyses, and excursions in reports.

e. Engage in developing and maintaining integrated baseline facility and SRM project schedules for MDA real property facilities, infrastructure, and environmental management, which includes siting, site activation, facilities requirements, design, construction, and commissioning through transition to operations. Integrate the facility centric schedule with the weapons system Project Manager’s integrated master schedule.

1) Prepare and/or update schedules and plans of action and milestones for projects in government specified format. This includes electronic schedules in Microsoft Project, Primavera, PowerPoint, Milestone Professional, and/or Portable Document Format to support data submissions, reports, meetings, reviews, or other forums.

2. Coordinate schedules and plan with other government organizations and industry, make recommendations, and secure approval. Distribute schedules and/or post at designated websites and/or agency portals. Integrate the facility centric schedule with the weapons system Project Manager’s integrated master schedule.

f. Research Memorandum of Agreements (MOAs), Inter-Service Support Agreements (ISSAs), and Memorandum of Understanding (MOUs) for external support requirements and transactions regarding MDA’s Life-Cycle Facility support requirements. Compile research data and authenticate agreements records.

1) Coordinate research results and make recommendations for updating support agreements pertinent to MDA, including reviews with internal and external organizations.

2) Review new agreement and/or agreement updates, and prepare

Approved for Public Release comments and recommendations. Coordinate new agreements and/or updates with the DA Directorate and secure approval.

3) Maintain and update the agreements on the MDA Knowledge Online (MDA’s internal website) MSR site.

g. Engage in facilities and infrastructure program management, integration activities, and other real property management and environmental processes and forums. Assist with developing supporting documents such as briefings, information papers, and reports for facilities, infrastructure, and environmental resource management; integrated baseline reviews; change management program and/or project management; and acquisition reviews.

h. Assist with preparing responses to inquiries from internal and external organizations. Sources of inquiries include, but are not limited to, Congress, DoD, GAO, and Services.

Technical responses, programmatic documentation, and/or presentations must be at executive level. Responses may require quick or same day turn-around and may address highly complex issues. Coordinate responses, including with the DOB Directorate for Congressional and GAO inquiries; make recommendations; and secure approvals.

i. Facilitate infrastructure, facilities, and environmental ITFs and IPTs and participate in working groups, tiger teams, and meetings (planned or ad hoc) in support of life-cycle management.

j. Serve as MSR administrator for infrastructure and facilities life-cycle management databases.

1) Maintain and update databases, which include archiving project data, documenting risk and mitigation, documenting lessons learned, and tracking projects. Data management also includes action item review, tracking, status updates, and reporting.

2) Existing databases for facilities, infrastructure, environmental operations, and integration include the following:

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• Facility Acquisition Support System

• Critical Infrastructure program

• Geographic Information System

• Program Resource Internet Database Environment

3) Create, maintain and/or modify SharePoint web parts to enable data manipulation, analysis, and reporting for active facility projects.

k. Maintain project files and documentation in accordance with MDA Records Management guidelines.

l. Prepare decision documentation such as briefings and supporting materials, (e.g., white papers, fact sheets, status reports, progress reports, and information papers) that support life-cycle management of MDA facilities, infrastructure, and environmental activities. Some supporting information may be compiled from MSR databases and/or associated spreadsheets.

3.1.4 Site Activation Planning, Deployment, and Integration for Real Property

Buildings and Infrastructure (MSR-Deployments)

The MSR Deployments leads all site development and facility/weapon system integration required to deploy enhanced capability to the MDS by teaming with and synchronizing the efforts of all stakeholders.

The contractor shall engage in identification and validation of requirements, site activation planning and estimates, support agreements, Host Nation Agreements, site surveys and site management, integration and deconfliction of on-site activities, schedule development, and execution of site-specific tasks. The contractor shall support coordination with the host installation and other non-MDA stakeholders to support the eventual Transition and Transfer of the weapon system capability to the Lead Service. The contractor shall prepare site activation planning documentation and assist with the execution of on-site operations. The contractor shall prepare strategies, plans, analysis, and reports. The contractor shall participate in ITFs, IPTs, working groups, technical interchange meetings, workshops, and conferences.

a. Site Activation Planning, Deployment, and Integration

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1) Participate in developing and executing site activation agreements including local jurisdiction permits, MOUs, MOAs, and ISSAs using procedures in DoD Instruction 4000.19, Support Agreements. Define site activation and deployment requirements, develop proposed agreements and/or changes, make recommendations for resolution of issues associated with site activation, coordinate documents, and secure approval.

2) Assist with coordinating international requirements as assigned by the MSR. Assist Combatant Command representatives with drafting Host Nation Agreements, coordination, approval process, and implementation. Review signed and ratified ballistic missile defense agreements and make recommendations for execution and implementation.

3) Engage in planning and execution of site activation requirements for deployment of global MDS capabilities.

a) Prepare site activation planning documentation, which includes efforts such as analysis, site deployment plans, staffing plans, schedules, risk mitigation plans, facilities/ infrastructure cost estimates and preparation of presentations.

b) Assist with the execution of on-site operations, including site evaluations and transitioning from planning and construction to capability delivery. Serve as the MSR on-site representative engaging in the daily battle rhythm, maintaining accountability of personnel on-site and access rosters, coordinating meetings, planning visits and coordinating visitor control, and emergency preparedness.

Prepare Site Manager’s Daily Report, coordinate, and secure approval for release.

c) Participate in identifying, defining, and documenting overall site activation requirements. Assist with developing the Site Activation Facilities Requirements Document that includes a plan for on-site temporary facilities requirements. Coordinate requirements documents with organizations identified by the MSR, make recommendations, secure approval, and publish for dissemination.

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d) Participate in real property site activation, deployment, and integration ITF, IPT, and working group planning meetings. Develop meeting agendas and minutes, prepare presentations, distribute documentation, and disseminate materials for meetings. Provide feedback through meeting notes and/or minutes based on forum.

b. Conference Planning

Assist with analysis of event, participation, location, and topics.

Conduct technical interchange meetings, workshops, or other related efforts and engage in finalizing the event. Collect data upon completion of events and make recommendations for improvements.

Prepare topics, presentations, meeting minutes, and lessons learned.

Coordinate with other MDA activities regarding conference planning as required.

3.1.5 MSR Directorate Analysis & Response Team (MSR-DART)

The MSR DART provides executive level support to advise Executive Leadership with regard to complex and difficult mission execution challenges.

a) Develop Executive Correspondence (End of Week Reports, briefings, white/info papers, etc.) in support of MSR Director & Deputy Director.

b) Independently interfaces with Directorate Leaders and SMEs to formulate products pertaining to organizational CONOPS and mission planning and execution.

c) Strategically integrate MSR responses to Agency, OSD, and Congressional inquiries while ensuring responses are synchronized with previous responses and current agency initiatives.

d) Assist with development and integration of annual OSD Real Property and Environmental Management POM budget briefings.

4.0 Place of Performance, Work Schedule, and Labor Qualifications

4.1 Place of Performance

The work to be performed under this SOW shall occur at, but is not limited to the following locations:

4.1.1 MDA and other Government facilities and locations

a. Permanent Facility Locations:

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1) MDA Headquarters located in Fort Belvoir, VA

2) Von Braun Complex and other MDA facilities, Redstone Arsenal, Huntsville, AL, etc.

3) Vandenberg AFB, CA (VAFB)

4) Eareckson Air Force Station, AK (EAS)

5) Fort Greely, AK (FGA)

The Contractor shall identify an on-site primary Point of Contact (POC) for each MDA location listed above via the Monthly Manpower Report (CDRL A004) (Section J Attachment 13).

4.1.2 Telework

For work to be accomplished at the "Gov't Site", the Government may direct these labor hours to be performed at the Government site or full-time telework at a contractor approved location where the Government provides the same workstation and materials that are provided at a Government site.

Telework is a work arrangement that allows a contractor employee to perform work, during any part of regular, paid hours, at an alternative worksite (e.g., home). Notwithstanding the requirement for onsite work as stated in paragraph 4.2 herein, the Government may request that the Contractor implement telework procedures for under certain conditions; therefore, the Contractor must have established telework policies and agreements in place with their employees. Upon contract award, a copy of the contractor's telework policies and a sample employee agreement must be submitted to the Contracting Officer for review.

During times of telework, the Contractor is wholly responsible for their employees and shall ensure that they are productive and are in compliance with security and safety requirements. The contractor shall provide necessary hardware and/or IT equipment needed for employees to perform their duties in a telework environment other than Government provided laptops and Skype equipment. During periods of telework, contractor employees may occasionally be required to enter the Government facility for classified meetings or work. Telework of contractor employees shall not result in increased cost to the Government. Contractor telework under this contract falls into 3 general categories:

1. Regular/Recurring Telework. Examples of situations when this may be appropriate are when an employee is located at a geographic location outside of the commuting area of the government work location or when workspace at the Government facility is unavailable.

2. Situational Telework. Situational or infrequent work done at an alternate work location may be implemented at the contractor's discretion to meet

Approved for Public Release short-term requirements. Examples of situations when situational telework may be appropriate are when an employee needs to complete discrete portions of projects or work assignments, recovery from an injury, or when office space is unavailable due to renovations.

3. Unscheduled Telework. Unscheduled telework serves as a means for MDA to continue operations and maintain productivity during an emergency event involving inclement weather or other emergency situations that may result in the closure or restricted access to government installations and/or MDA facilities. Unscheduled telework is only authorized when a government official declares an installation or facility closure/restriction that impacts the contractor's ability to perform onsite work. During periods of extended, unscheduled telework, the contracting officer will provide additional guidance regarding contractor activities during the event.

4.2 Work Schedule (to include holidays and Installation closures)

4.2.1 Work Schedule

The Contractor shall provide the required support services and staffing coverage during normal working hours (0800 to 1630 each Monday through Friday except on the legal holidays specified below). Some supported offices may require support starting as early as 0600 and ending as late as 1800, Monday – Friday.

All required duties and tasks shall be performed on-site at MDA facilities or MDA developer contractor facilities unless authorized by the COR in advance and with concurrence with the respective Requiring Activity in writing.

4.2.2 Holidays

Except for mission essential personnel, or personnel supporting test events, or as otherwise directed by the PCO or the COR, Contractor labor support is not required nor is it authorized on the following holidays:

New Year’s Day, January 1 Martin Luther King’s Birthday, Third Monday in January President’s Day, Third Monday in February Memorial Day, Last Monday in May Juneteenth, June 19 Independence Day, July 4 Labor Day, First Monday in September Columbus Day, Second Monday in October Veteran’s Day, November 11 Thanksgiving Day, Fourth Thursday in November Christmas Day, December 25

Approved for Public Release

4.2.3 Installation and Facility Closures

When Federal installations/facilities are closed by the Government, or when Federal employees are officially excused from work due to a holiday or a special event, severe weather, a security threat, or any other Government facility related problem that prevents Federal personnel from working at the Government facility, Contractor personnel assigned to work at that MDA facility are not authorized entrance to the installation/facility and shall follow company policies. This does not apply to mission essential personnel, or personnel supporting test events, or as otherwise directed by the PCO or the COR. The Contractor shall refer to contract Section I clause DFARS 252.237-7023 CONTINUATION OF ESSENTIAL CONTRACTOR SERVICES (OCT 2010) and Section J, Attachment 18 "Mission Essential Functions" requirements.

4.3 Labor Qualifications

The Contractor shall employ personnel that have met the minimum level of education, training, and experience, prior to on-boarding, as stated under each labor category specified herein in order to successfully accomplish the tasking outlined in the SOW.

4.3.1 Professional Labor Categories

The following defines the minimum labor category education, experience, and functional description for each professional labor category.

4.3.1.1 Experience and Education Level Definitions

The professional labor category experience, certification, and educational requirements corresponding to the specified Labor Category and Title (i.e., Basic, Intermediate and Advanced) are defined in the labor categories below in 4.3.1.6, Professional Labor Category Functional Description, Degree or Experience Requirements.

“Years of experience” shall mean full, productive years of participation within the defined area of the scope.

“Productive years” shall mean 52 weeks of work reduced by reasonable amounts of time for holidays, annual and sick leave.

If participation was part-time, or if less than one-half of the standard work week was spent performing qualifying functions, the actual time spent performing qualifying functions may be accumulated to arrive at full years of experience. For example, if one worked half time for two years, this would equate to one year of experience.

Approved for Public Release

4.3.1.2 College Degree/Degree Majors

All degrees shall be obtained from an “accredited college or university” as recognized by the U.S. Department of Education. This includes Associate’s, Bachelor’s, Master’s, and Doctoral degrees.

4.3.1.3 Professional Labor Category Degree/Experience Requirements

Degree, experience, and certification requirements are detailed in the specific labor competencies below.

4.3.1.4 Professional Labor Category Functional Descriptions

All personnel supporting the SOW shall be proficient with the standard Microsoft Office Suite (e.g., Outlook, Word, Excel, and PowerPoint).

4.3.1.5 Labor Qualification Enforcement

Contractor submission of the CDRL A004, Monthly Manpower Report, serves as self-certification that each employee meets the 4.3.1.6 Professional Labor Category Functional Description, Degree or Experience Requirements.

The Government reserves the right to review individual qualifications.

4.3.1.6 Professional Labor Category Functional Description, Degree or Experience Requirements

The following labor categories set forth the mandatory (unless otherwise stated) qualifications for each employee under this contract. Specifically, throughout performance, the Government reserves the right to verify competency and qualification of personnel through resume or other inspection. Additionally, on a monthly basis, the Contractor shall self-certify (CDRL A004) that all personnel meet the qualifications set forth below.

Contract Program Manager (Key Staff Position)

SOW (para 3.1.1, 3.1.2, 3.1.3, 3.1.4, and 3.1.5)

Approved for Public Release

Functional Description:

• BA/BS degree and 16 years of relevant experience required. A Master’s degree may be substituted for 3 years’ experience.

• Capable of providing leadership, direction, and management of MDS Operations Support and

Infrastructure & Environment fields of study and proficient in standards, principles, practices, and processes related to complex weapon systems.

• Possess extensive managerial, technical, and business knowledge, and experience relating to DoD and major systems or programs.

• Proven ability to lead and provide direct input in solving complex issues involving staff and resources of sizable magnitude.

• Capable of thinking strategically to address issues and implement plans for major operational defense programs.

• Responsible for overall contract performance.

• Security Clearance requirements: Top Secret (TS)

Real Property Life Cycle Management Subject Matter Expert

SOW (para 3.1.5) Functional Description:

• A minimum of a BA/BS with MA/MS desired.

• PMP/DAWIA certification or equivalent desirable

• 5+ years leading an Executive Level Support team with knowledge, skills, and ability to advise Executive Leadership with regard to complex and difficult mission execution challenges

• 15 years professional experience directly supporting a Federal Acquisition or DoD program(s)

• Ability to lead Strategic Integration, Planning, and Implementation services to executive level management

• Ability to independently develop and/or interface with Directorate Leaders and other SMEs to formulate strategies pertaining to organizational CONOPS, mission planning and execution

• Ability to review, process, and formulate strategy for Flag Officer/General Officer (FOGO) and Senior Executive Service (SES) review/decision

• Security Clearance requirements: Secret (S)

Facility Senior Engineer (FSE) SOW (para 3.1.2)

A…