C10 Amendment HQ0516-24-R-0071-0003 DMA AC Chiller.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to post QA responses, a revised PWS, add cut sheet, draw ings and specif ications documents. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 15

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 26-Jul-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ051624R0071

X 9B. DATED (SEE ITEM 11)

10-Jul-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Jul-2024

CODE

DEFENSE MEDIA ACTIVITY

6700 TAYLOR STREET

FORT MEADE MD 20755

HQ0516 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ051624R0071

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

DRAWING

Q&A RESPONSES

# Question/Comment GOVERNMENT RESPONSES

Do we need bid bond? If yes how much and is there specific form?

No, this is not a FAR 14 Sealed Bidding action so a bid bond is not required.

Is building occupied? Yes, the building is occupied.

Do we need temporary cooling during construction?

No, temporary cooling during construction is not needed.

Do we have prevailing wage rates to share?

This information is publicly available on SAM.gov. SCA search can be done by state and county (Riverside).

Drawings and specification for new equipment?

An equipment specification sheet is attached to this amendment.

As built drawings of existing condition?

No as built drawings of existing conditions are included, the cut sheet is for the equipment to be installed

Confirm the bid date and time listed above are unchanged

The bid date and time has been extended to August 8, 2024 at 4pm.

Construction cost estimate or a construction cost range for the project.

This is not a construction action under FAR 36 so a construction cost estimate/ cost range for the project does not apply.

Planholders list/bidders list

This is not a sealed bidding action under FAR 14 so a planholders/ bidders list is not required.

Have you issued an addendum? If so, please attach them to this response.

All addendums/amendments are available in the solicitation located at SAM.gov as a courtesy the solicitation and it’s updates are attached.

When is the best time to follow up for bid results

This is a Solicitation under FAR 13 Simplified Acquisition, there are no bids, they are quotes. An inquiry can be made a week after the Solicitation closes however unsuccessful and successful offerors will be notified once an award is made.

What size of piping and type of pipe is needed for the chiller?

Copper or steel is acceptable. For copper piping the fitting can be grove lock/ Victaulic or brazed, for steel piping ether grove lock/

Victaulic or welded. The piping size is 3”.

Does the contractor need to supply the duplex pump?

The contractor needs to supply the pumps, VFD and all piping. The pumps and drives need to be 480/3-Phase. The pumps need to be outdoor rated and equipped with a suction diffuser. Exclude the controls but include the 1” conduit for the control wiring.

What is the connection on the chiller for the chilled water and what is required for the connection to the chiller?

The piping connection size is 3”. Please provided a balancing valve, discharge check valve, discharge shutoff valve, flow switch port, pressure ports, inlet wye-strainer, bleed and drain valves. Please provide pressure and temperature gages for the connections.

What is the concrete strength for the chiller and pump slab?

The concrete is 2500 psi.

Can we request an extension to bid date on this project 7 working days? Right now, bid date is 7/25/24, but there are RFIs we need to provide.

The bid date and time has been extended to August 8, 2024 at 4pm.

If there is any chance you can extend the bid date, and I can have our team come by the site?

The bid date and time has been extended to August 8, 2024 at 4pm.

See amendments for site visit information.

Is the installing contractor responsible for any repairs to the used York Chiller? If

Startup is done and there are deficiencies, will they be approved as change orders?

If repairs occurred during their installation, and when startup is done if the fault is from the contractor’s installation there will be no change orders. The expectation is to conduct a proper installation the first time. No one will be responsible or held accountable for someone else’s work.

Is JCI going to do startup or is the contractor?

The onsite contractor is responsible for startup.

Please confirm the chilled water piping is

3” not 6” as noted in the specs

The chilled water piping is 3” feet.

Regarding the pipe insulation (chilled water

/ return water)

a. The outside pipe will be 1.5” fiberglass with an aluminum jacket to match the other chiller

b. The piping under the raised floor will have 3” rubatex insulation with glued edges

Yes, the outside pipe will be 1.5” fiberglass with an aluminum jacket to match the other chiller. Additionally, the piping under the raised floor will have 3” rubatex insulation with glued edges.

For the installation of the 2” ball valves, we will need a fire watch and “hot work permit.” Is the customer covering this as no fee. If not, who is the responsible agency?

Yes, We will perform the fire watch duties at no cost.

Will the customer provide the shutdown of the fire alarm system for the hot work?

Yes, a shutdown of the fire alarm system will be done.

The length per run is the 245’ as noted for a total of 490’ of 3” pipe. Please confirm this is correct.

Yes, the length per run is 245’ for a total of 490’ of 3” pipe

Please provide the specification for the new

225A panel to be installed. We need to know voltage, poles, Breaker size, spaces needed etc.

The specifications for the new 225A panel to be installed is 208 volt, 3 poles, 3 phase and (4) 35 AMP breakers.

Provide specification for the 4 in rack cooling units? and confirm these are provided by the Government.

Quantity (4), unit model # is CR040RC1C2. See attached spec sheet. Yes these will be provided by the government.

Can you provide the Amperage for each of the cooling units needed?

The amperage for each cooling unit is 24.9 FLA (Full Load Amps)

35 OPD (Overload protection Devis).

Provide Mechanical & Electrical AS-Build Drawings are attached to this amendment

Can we extend the bid date to 10 working days?

The bid date and time has been extended to August 8, 2024 at 4pm.

Please confirm concrete strength is 5000 psi not 500psi?

Minimum 4,000 PSI concrete.

Please confirm concrete thickness is 10ft

(per scope of work) not 10 in? SOW states concrete pad 12ft x 20ft x 10ft?

Concrete is 10 inches thick slab. Concrete pad 12ft x 20ft x 10 inches. See to scale PDF drawing.

Please confirm reinforce steel rebar cage size?

½ inch rebar, conceptional drawing attached with amendment.

Please provide underground utility for the project site.

As-builds not currently available utilize dig verification services.

REVISED PWS 7.26.24

PWS

REVISED PERFORMANCE WORK STATEMENT (PWS)

Contract Number: TBD

1. Contracting Officer’s Representative (COR)

a. Primary COR.

Name: TBA

Organization: AFNBC

Department of Defense Activity Address

Code (DODAAC):

HQ0030

Address: 23755 Z Street

Phone Number: TBA

Fax Number: N/A

E-Mail Address: TBA

a. Alternate COR.

Name: TBA

Organization: AFNBC

DODAAC: HQ0030

Address: 23755 Z Street

Phone Number: TBA

Fax Number: N/A

E-Mail Address: TBA

2. Contract Title. Install Chill Water Piping and Electrical Power for room 269 A/C unit and Chiller #4 and install two 480-volt ATS units

3. Background. The Contractor will provide all materials required to perform the replacement, demo and commissioning for the electrical and chill water systems located in Bldg. 2730 DMA, Riverside.

4. Objectives: The objective of this contract is for the purchase, and installation of conduits, support, wire and termination of room two six nine A/C units, install chill water piping for room 269 A/C, chiller #4 and installation of two ATS units for campus Fire Pumps, for AFNBC Riverside.

5. Scope. The scope of the work requires contractor to Install Chill

Water Piping and Electrical Power for room 269 A/C unit and

Chiller #4 and install two 480-volt ATS units.

6. Performance Requirements. Repair personnel must be factory certified and experienced in the replacement of Command commercial industrial electrical systems. Contractor must be authorized for the service of electrical and HVAC systems by the manufacture. All parts supplied must be factor authorized. The contractor expressly warrants that all goods and services to be furnished pursuant to any contract awarded will conform to the descriptions and specifications contained herein and in supplier catalogs, product brochures and other representations, depictions, or models, and will be free from defects, of merchantable quality, good material, and workmanship. Contractor expressly warrants that all goods and services to be furnished pursuant to such award will be fit and sufficient for the purpose(s) intended.

This warranty shall survive any inspections, delivery, acceptance, or payment by the Government. Contractor warrants that all work and services furnished hereunder shall be guaranteed for a period of 365 days from the date of acceptance by the Government.

Task Area 1 – Installation of room 269 air conditioning unit and associated electrical systems

Task Area 2 – Installation of room 269 air conditioning unit chill water piping for in rack cooling and associated cooling water systems.

Task Area 3 – Installation of chiller #4 chill water piping and associated cooling water systems mailto:Stephen.a.boyce4.civ@mail.mil

Task Area 4 – Installation of Two ATS for campus Fire pumps

6.1 Task 1 – Installation of room 269 air conditioning unit and associated electrical systems

6.1.1 Subtask 1 – Preparation

➢ Layout unit locations and prep them.

➢ Layout wire runs, mezzanine penetrations and conduit locations.

➢ Stage the units and lift them in place.

➢ Provide temporary power during unit replacement.

➢ Prepare the locations for the units to be installed.

6.1.2 Subtask 2 – Room 269 air conditioning unit electrical power for in rack cooling

➢ Provide labor and material for installation of (4) in rack cooling units for room #269

➢ (Quantity (4), unit model # is CR040RC1C2).

➢ Provide installation for 130- 150 feet of 2 ½" EMT run from 400 Amp panel "L" to new

➢ 225 Amp panel "L2" which will feed each cooling unit.

➢ Provide labor for all Coring wall holes and installation of all EMT.

➢ Provide labor to pull and terminate main feeders 3ph 4/0wire and #4 ground.

➢ Provide labor for installation of (4) l" homeruns to each unit.

➢ Provide labor for wire pull in l" homeruns and cap off in j-boxes temporary until units

➢ arrive.

➢ Provide labor for installation of seal tight from j-boxes under floor to each unit and terminate.

6.1.3 Subtask 3 – Electrical Installation and Start-up Services

Electrical Installation

Begin at the unit location.

Prep the first connections for the electrical supply and install the transition from breaker down through the mezzanine to Room 269 air conditioning unit.

Install the remainder of the conduits, supports, wire and terminations.

Install the new line voltage lines to a panel, then connect new flex conduit to each unit. Extend the control circuits as needed.

Start-Up

Once the visual inspection has been completed for all electrical connections, and has been properly strapped, turn the unit on.

Perform start-up and verify proper rotation and amp draw, then fill out a start-up sheet.

Remove, replace, and extend electrical wire, conduit, ducting, piping, and unit housing as needed. Contractor shall remove and dispose of all project waste/scrap off campus IAW local regulations. Provided photos, drawings, and inventory are typical and for reference only.

Contractor shall conduct site walk and area with the government.

Task to be accomplished during normal working hours.

Deliverables: A/C unit installation Management Plan

6.2 Task 2 – Installation of room 269 air conditioning unit chill water piping for in rack cooling and associated cooling water systems (Quantity (4), unit model # is CR040RC1C2).

6.2.1 Subtask 1 – The Contractor shall ensure labor and materials to perform the demo, removal, and installation of room 269 air conditioning unit chill water piping for in rack cooling and associated cooling water systems.

➢ Provide labor and material to Isolate existing Liebert unit in server area drain system and install two 3-inch US made ball valves.

➢ Provide labor to Isolate existing Liebert unit with existing valves drain water from section of piping from valves to coils.

➢ Provide labor to remove section of insulation on piping cut in 2” copper tees.

➢ Provide labor to install Apollo threaded ball valves with brass plugs, clean up area dispose of debris

Provide labor to leak check and restore water back to piping.

➢ Provide labor to install piping with valves through server area for new chill water racks.

➢ Provide labor to install two valves supply and return next to chill water Liebert unit.

➢ Provide labor to install piping in server room area to supply units under raised flooring approximately

100 feet of 2- inch piping reducing off with tees to 1-inch with threaded ball valves to be plugged and terminated with threaded plugs.

➢ Provide labor to install solder and prefabricated piping to allow for minimal unions.

➢ Provide labor to install strut anchored to concrete floor every 4 feet with closure clamps to fit insulation and support piping Supplying four units at 1-inch supply valves and four 1-inch return valves to isolate each rack.

➢ Provide labor to install drain valves at end of run-on supply and return with ½ inch nipple pipe thread to hose bib adapters with brass sealed caps.

NOTE:

o All piping to be domestic piping type :”k“ copper.

o All piping will be insulated with rubitex style insulation.

o Provide labor to install insulate entire pipe runs excluding ½ inch section of water and drainpipe for new humidifier.

o Provide labor to install approximately 80 feet of ½ inch pipe.

o One pipe will be for the drain of which will be tied to existing after check valve.

o Provide labor to install check valves on new section of the drain and supply water with ball valves for isolation.

o Provide labor to install leak check all piping before insulation.

Deliverables: Weekly Event Report

6.3 Task 3 – Installation of chiller #4 chill water piping and associated cooling water systems

6.3.1 Subtask 1 – The Contractor shall perform all labor and materials to perform the installation of chiller #4 chill water piping and associated cooling water systems.

➢ Provide labor to install 245ft of 3-inch steel piping from AHU # 4 & 5 existing 3-inch chill water supply and return piping.

➢ Provide labor to install include four 6-inch isolation valves.

➢ Provide labor to install exterior piping must have aluminum insulation.

➢ Provide labor to install Core Drill Two 8-inch exterior wall holes to include an additional 1-inch core drill hole for DDC electrical wiring.

➢ Provide labor to install a duplex pump skid.

➢ Provide labor to install two 6 -inch motorized valves at chiller.

➢ Provide labor to install 12 feet X 20 feet x 10 inches thick concrete slab in discussed location with 2 feet

X 2 feet X ½-inch reinforce steel rebar cage using, minimum 4000 psi concrete with fiber.

➢ Provide labor to install scope grade and form out location Tie steel cage 2 X 2 grid with ½ -inch rebar lift cage with dobie blocks.

➢ Provide labor to install concrete with broom finished with control joints.

➢ Remove form board haul away trash and associated debris.

Deliverables: Weekly Event Report

6.4 Task 4 - The Contractor shall provide all labor and materials to perform purchase and installation of Two

Automatic Transfer Switch (ATS) for campus Fire pumps

6.4.1 Subtask 1 - Install Automatic Transfer Switch for Fire Pump A

Install (1) 400 amp, 277-480 volt, 3 pole, 3 wire, Open Transition, GE ABB microprocessor controlled, phase synchronized, SCR Zero

Switching Technology, Automatic Transfer Switch, including, full installation, elevator and generator interface controls, commissioning, start-up, testing, timing and adjustments for NFPA 110-A8 Compliance in a NEMA-1 Cabinet.

6.4.2. Subtask 2 - Install Automatic Transfer Switch for Fire Pump B

Install (1) 400 amp, 277-480 volt, 3 pole, 3 wire, Open Transition, GE ABB microprocessor controlled, phase synchronized, SCR Zero

Switching Technology, Automatic Transfer Switch, including, full installation, elevator and generator interface controls, commissioning, start-up, testing, timing and adjustments for NFPA 110-A8 Compliance in a NEMA-1 Cabinet.

Deliverables: ATS unit installation Management Manual

7. Performance Standards/Quality Control/QASP

Performance Standard Acceptable Quality Level (AQL) Method of Surveillance

6.1 Task 1 – Install fifty-ton air

conditioning unit electrical system

Inspection of 100% of all content Periodic/Randum Field Inspection

6.2 Task 2 – Install fifty-ton air

conditioning unit chill water piping

Inspection of 100% of all content Periodic/Randum Field Inspection

6.3 Install 50 Ton A/C Unit Inspection of 100% of all content Periodic/Randum Field Inspection

6.4 Install Two ATS Units Inspection of 100% of all content Periodic/Randum Field Inspection

8. Incentives. None

9. Place of Performance.

American Forces Network Broadcast Center (AFNBC) 23755 Z Steet

Riverside, CA 92518

10. Period of Performance. The period of performance is for one (1) year after JUL 2024 – JUL 2025.

11. Delivery Schedule.

PWS

Task#

Deliverable Title Format Due Date Distribution/Copies Frequency and

Remarks

6.1 Installation of

room 269 fifty-ton air conditioning unit electrical systems

Contractor format Weekly Standard Weekly

Distribution*

Management

Plan

12. Security Requirements. The work performed in accordance with this performance work statement is UNCLASSIFIED with occasional to frequent access to and processing of

CONTROLLED UNCLASSIFIED INFORMATION (CUI).

DMA retains the right to request removal of contractor personnel regardless of prior clearance or adjudication status, whose actions, while assigned to this contract, clearly conflict with the interest of the Government.

References:

a. DoDM 5200.02, DOD Personnel Security Program, 3 April 2017, Incorporating Change 1, October 29, 2020.

28, 2020.

b. DoD 5220.22-M, (NISPOM) National Industrial Security Program Operating Manual, 28 February 2006, Incorporating Change 2, May 18, 2016, and as amended.

c. DoDI 5220.22, National Industrial Security Program (NISP), March 18, 2011, Incorporating Change 2, September 24, 2020.

d. DoDM 5200.01, Information Security Program, Vols. 1-3, 24 February 2012, Incorporating Change 2, July

e. DoD 5400.7, DoD Freedom of Information Act Program, April 5, 2019.

f. Homeland Security Presidential Directive 12 (HSPD-12): Policy for a Common Identification Standard for

Federal Employees and Contractors, 27 August 2004.

g. DoDI 8500.01, Cybersecurity, March 14, 2014, Incorporating Change 1, October 7, 2019.

h. DoD 8570.01-M Information Assurance Workforce Improvement Program, 19 December 2005, Incorporating Change 4, November 10, 2015

i. DoDD 5205.02E, DoD Operations Security (OPSEC) Program, 20 June 2012, Incorporating Change 2, August 20, 2020.

j. DoDI 2000.12, DoD Antiterrorism (AT) Program, 01 March 2012, Incorporating Change 3, May 8, 2017.

k. DoDI 5015.02, DoD Records Management Program, 24 February 2015, Incorporating Change 1, August

17, 2017.

l. DoDI 8170.01, Online Information Management and Electronic Messaging, January 2, 2019.

m. DoDI 5200.46, DoD Investigative and Adjudicative Guidance for Issuing CACs, 9 September 2014, Incorporating Change 2, November 2, 2020

n. DoDI 5200.48, Controlled Unclassified Information (CUI), March 6, 2020.

Personnel Locator. The Contractor shall provide the COR with a list of all personnel assigned to the contract at time of award. The contractor shall include full name, room number, work phone number, duty hours, and ctr@mail.mil e-mail address. The contractor shall provide the COR with an updated list when personnel changes occur and quarterly even if there are no personnel changes. The COR will provide copies of these rosters to the Industrial Security point of contact in the

DMA Security Directorate.

12.2 Investigation Requirements. Personnel require UNCLASSIFIED access under this contract and must undergo a favorably adjudicated Tier 1 (T-1), Low Risk, and, if deemed applicable, Tier 2 (T-2), Moderate Risk, or Tier 4 (T-

4), High Risk background investigations.

12.2.1 T-1, T-2 and T-4 Background Investigations. All contractor personnel who require NIPRNET access must qualify for a T-1, T-2, or T-4 background investigation, as appropriate, prior to starting work activities at the stated site or with the state organization, as appropriate. The contractor will coordinate with the COR and Security Directorate for processing of the background investigation and completion of fingerprints. This background investigation is completed at the government’s expense and no cost is transferred to the contractor. On-site, contractor personnel, work activity is prohibited until all DMA vetting requirements are completed. These background investigations must be accomplished before operating government- furnished computer workstations or systems that have access to e-mail systems. DMA Account

Management policy (CITO-2018-13) establishes the timeline for disabling and/or deleting user accounts for all account types.

Contractors must use their official DoD e- mail address (ctr@mail.mil or other, as applicable) to conduct official DMA business.

The contractor shall diligently pursue obtaining the appropriate Personnel Security Investigations (PSIs) for its employees prior to assigning them to work.

12.2.1.1 OPM Online Position Designation Tool (PDT). To determine the proper designation of a position and its required corresponding level of investigation, the position description and any other necessary supplemental information must be carefully evaluated to assess the nature of the position as it relates to the potential material adverse impact to the national security and its impact on the efficiency or integrity of the service being performed. The PDT assesses the duties and responsibilities of a position to determine the degree of potential damage to the efficiency or integrity of the service performed from misconduct of an incumbent to the position. This establishes the risk level of that position. This assessment also determines if a position’s duties and responsibilities present the potential for position incumbents to bring about a material adverse effect on the national security, and the degree of that potential effect, which then establishes the sensitivity level of a position. The results of this assessment determine what level of investigation should be conducted for a position. Currently, the PDT is located at https://www.opm.gov/suitability/suitability-executive-agent/position-designation-tool/

12.2.1.1.1 The Contractor Officer Representative (COR) shall be responsible for the preparation and submittal of the resulting Position Designation Records for each contractor position to the Security Directorate Industrial Security point of contact. The Security Directorate will process the proper background investigation based on the final PDT result.

12.2.1.2 Public Trust/ Suitability Background Investigations

Vendor will identify, and comply with applicable security requirements for, necessary positions pursuant to the following tiers of position sensitivity:

• Tier 4: Non-Sensitive/High Risk: Adverse impact on the efficiency of the service: Potential for exceptionally serious impact involving duties especially critical to the agency or a program mission with broad scope of policy or program authority.

• Tier 2: Non-Sensitive/Moderate Risk: Adverse impact on the efficiency of the service: Potential for moderate to serious impact involving duties of considerable importance to the agency or program mission with mailto:ctr@mail.mil mailto:ctr@mail.mil https://www.opm.gov/suitability/suitability-executive-agent/position-designation-tool/ significant program responsibilities and delivery of customer services to the public.

• Tier 1: Non-Sensitive/Low Risk: Potentially prejudicial to the national security. Adverse impact on the efficiency of the service with the potential for impact involving duties of limited relation to the agency mission with program responsibilities that affect the efficiency of the service.

12.2.1.3 Entry on Duty (EOD) Considerations. DMA will exercise full control over granting, denying, withholding, or terminating unescorted government facility and/or sensitive Government information access for Contractor employees, based upon the results of a background investigation. DMA may, as it deems appropriate, authorize and make a favorable expedited EOD decision based on preliminary security checks. The expedited EOD decision will allow the employees to commence work temporarily prior to the completion of the full investigation. The granting of a favorable EOD decision shall not be considered as assurance that a favorable full employment suitability authorization will follow as a result thereof. The granting of a favorable EOD decision or a full employment suitability determination shall in no way prevent, preclude, or bar the withdrawal or termination of any such access by DMA at any time during the term of the contract. No employee of the Contractor shall be allowed to EOD and/or access sensitive information or systems without a favorable EOD decision or suitability determination by the Security Directorate. No employee of the Contractor shall be allowed unescorted access to a Government facility without a favorable EOD decision or suitability determination by the Security Directorate.

12.2.2 Visit Authorization Requests (VARs). If granted access by the Defense Counterintelligence and Security Agency

(DCSA) or currently designated System Executive Agent, the Contractor will forward Visit Authorization Requests through the Defense Information System for Security (DISS), using Security Management Office (SMO) Code:

DDAAAF4, for all employees prior to the beginning of each contracting/task order period of performance, and as new Contractor employees are assigned to the contract. This will be accomplished through memorandum to the

DMA Security Directorate/ Industrial Security should DISS access be denied by the Executive Agent. Whether

VARs are submitted via DISS or memorandum, the Contractor shall provide an electronic or hardcopy list of all personnel within a week after contract or contract task order is awarded.

12.2.3 Security Contacts. DMA Security Personnel can be contacted for security-related questions as follows: For

Industrial Security related issues:

Primary: AFN-BC Security Officer, phone: (951) 413-2223 Alternate: HQ DMA

Chief, Enterprise Security, phone: (301) 222- 6718 Email:

dma.meade.hqdma.list.security-office@mail.mil

For Personnel Security related issues to include interim IT access requests: Primary: DMA

Security Officer, phone: (301) 222-6091

Alternate: HQ DMA Chief, Enterprise Security, phone: (301) 222- 6718 Email:

dma.meade.hqdma.list.security-office@mail.mil

Security Directorate Physical Location:

AFN-BC

23755 Z Street

Riverside, CA 92518

12.2.4 Common Access Card (CAC) Application. The Contractor shall have all employees complete a Trusted Associate

Sponsorship System (TASS) Form 1, TASS Applicant Registration Request. Once the contract is awarded, all names of contract employees will be submitted to DMA-HQ Security Directorate for HSPD-12 vetting through DISS to ensure investigative requirements have been obtained. This will be completed prior to the Trusted Associate (TA) submitting new contract employees for the Common Access Card (CAC) in the TASS. If a contract employee does not have the appropriate investigative requirement, such employee will be denied the ability to work in support of this PWS and will not be processed through TASS. A Government-issued CAC is required for all full-time contractor personnel. This can be acquired after the background investigation is approved, and the contract employee begins work at one of the identified locations. CACs will be issued for a period not to exceed 3 years from the date of issuance. The contractor shall ensure that all contract personnel requiring access to government information technology (IT) equipment/ systems and/or government records, or access to government facilities for a period longer than 180 days, have CACs prior to the start of the period of the contract performance. The TASS requires contractor personnel reverification every 180 days. TASS Form 2, Contractor CAC Re-verification and

Retrieval form must be submitted no later than 120 days after an original CAC is issued, and henceforth every 120 days, to the DMA Industrial Security Specialist and the DMA electronic mailbox for contractors.

mailto:dma.meade.hqdma.list.security-office@mail.mil mailto:dma.meade.hqdma.list.security-office@mail.mil

12.2.4.1 Retrieval of CAC. DMA Contractor CAC eligibility is specifically dependent on the mission and the DMA contract being supported. In accordance with current DoD ID card policy (DoDM 1000.13), “ID cards shall be used as proof of identity and DoD affiliation to facilitate access to DoD facilities and systems” required by the contract. Additionally, “ID cards shall represent authorization for entitled benefits and privileges in accordance with DoD policies.” The physical and logical access requirements are particular to the place of duty as identified by the DMA contract, and the benefits conveyed by the ID card, if any, are particular to the contractor’s place of duty. If absent from work, the contractor does not have physical or logical access requirements, nor is the contractor entitled to the benefits identified on the CAC.

12.2.4.2 Current policy (DoDM 1000.13) also states: “ID cards shall be retrieved by the sponsor or sponsoring organization when the ID card has expired, when it is damaged or compromised, or when the card holder is no longer affiliated with the DoD or no longer meets the eligibility requirements for the card.”

12.2.4.3 The COR has authority to hold the CAC when a contractor is no longer directly supporting DMA functions (DMA Policy Memo

#10). This practice ensures that the CAC is available to resume contract support upon the contractor’s return from extended or prolong absence from working on the DMA contract. This eliminates unauthorized use of benefits and ensures the COR has a

CAC to turn in should the contractor not return from extended or prolong absence from working on the DMA contract.

12.2.4.4 Examples of extended or prolong absence from work include:

12.2.4.4.1.1 Unauthorized Absence

12.2.4.4.1.2 Suspension

12.2.4.4.1.3 Released

12.2.4.4.1.4 Resignation

12.2.4.4.1.5 Unofficial Foreign Travel

12.2.5 Information Security.

The Contractor shall immediately notify the COR upon discovery of any inadvertent or unauthorized disclosures of classified information, data, documentary materials, records, or equipment.

12.2.5.1 Sensitive Information Protection and Storage. Controlled Unclassified Information (CUI) in its many forms, personally identifiable information (PII) of any type, as well as any otherwise sensitive data, and/or equipment will only be disclosed to authorized personnel on a need-to-know basis. The contractor shall ensure that appropriate administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, and/or equipment is properly protected. When no longer required, this information, data, and/or equipment will be returned to Government control, destroyed, or held until otherwise directed. The disposition of all data will be at the written direction of the COR. This may include documents returned to Government control;

destroyed; or held as specified until otherwise directed. Items returned to the Government shall be hand-carried or sent by certified mail to the COR. It is anticipated that this information will be gathered, created, and stored within the primary work location. If contractor personnel must remove any information from the primary work area they should protect it to the same extent they would their proprietary data and/or company trade secrets. The use of any information that is subject to the Privacy Act will be utilized in full accordance with all rules of conduct as applicable to Privacy Act Information. The government will retain unrestricted rights to government data. The ordering activity retains ownership of any user created/loaded data and applications hosted on vendor’s infrastructure, as well as maintains the right to request full copies of these at any time. The data that is processed and stored by the various applications within the network infrastructure contains personally identifiable information

(PII). This data and PII shall be protected against unauthorized access, disclosure or modification, theft, or destruction. The contractor shall ensure that the facilities that house the network infrastructure are physically secure.

No data shall be released by the contractor without the consent of the Government in writing. All requests for release must be submitted in writing to the COR/Contracting Officer (KO). The COR, with support, if necessary, from DMA’s Security Directorate, will instruct the Contractor as to which deliverables must be marked Controlled Unclassified

Information (CUI).

12.2.5.2 The contractor is required to obtain DMA Contracting Office approval prior to engaging in any contractual relationship (e.g., a sub-Contractor) in support of this contract which would require the disclosure of information, documentary material, and/or records generated under, or relating to this contract.

12.2.5.3 The contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974, or that is generally protected by the Freedom of Information Act.

12.2.5.4 Contractor employees will be required to comply with all Government security regulations and requirements listed in the references section. Initial and periodic security training and briefings will be provided by Government security personnel. Failure to comply with security requirements will be cause for removal, and the contractor will not be able to provide service on this contract.

12.2.5.5 The contractor shall not divulge any information about DoD or DMA files, data processing activities or functions, user identifications, passwords, or any other knowledge that may be gained, to anyone who is not authorized to have access to such information.

12.2.6 Miscellaneous Security Requirements.

12.2.6.1 Contractor personnel must comply with local security requirements for entry and exit control for personnel and property at the installation and DMA facilities. The contractor shall observe and comply with the security provisions in effect at all DoD facilities. Identification shall be worn and prominently displayed as required.

12.2.6.2 Potential Operational Constraints – Force Protection Conditions (FPCONs) and Health Protection Conditions

(HPCONs) may affect access to the host installation. FPCONs and HPCONs are established by the host installation or higher national command authorities. The Installation Executive Director is responsible for implementing the proper response to progressive levels of terrorist and health threats. FPCONs and HPCONs are normally displayed at entrance gates, building entrances, and office entrances. The contractor shall adhere to and operate in accordance with any restrictions imposed as a result of a FPCON or HPCON. Measures implemented under the various levels of threat may impact the contractor’s normal operational approach to services. The contractor shall ensure that services are sustained during heightened security measures.

• Operations during officially designated pandemics or similarly significant events may require contractor personnel, mandated to work on-site at DMA or other Government facilities, to show or provide proofs of vaccination, regular negative tests, completed official forms, etc. in order to continue to perform on the contract.

12.2.6.3 Reporting Requirements – The contractor shall report to the Security Directorate and/or COR any information or circumstances, of which they are aware, that may pose a threat to the security and/or safety of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Additionally, the contractor shall report any incident of sexual assault or sexual harassment involving any contractor personnel.

12.2.6.4 Authorized Visitor Control – Contractor representatives on official business related to the contract shall have the visit coordinated by the COR to gain access to the installation access control. All planned visits shall be scheduled at least three (3) business days in advance. Once on-site, the representative shall obtain a visitor security badge from the Security Directorate and the appropriate escort will be provided to destination.

12.2.6.5 Periodic Security Briefings and Mandatory Training – Contractor employees shall participate in all annual and special training requirements as required by DMA-HQ Leadership.

12.2.6.6 Cybersecurity Training. All Contractor personnel shall complete information assurance training before gaining access to DoD computer systems (DoDI 8500.01, Cybersecurity), and, annually, thereafter in accordance with DMA

Computer Use Policy. Contractor personnel are prohibited from sharing their DoD network logins or passwords with others.

12.2.6.7 Drug Screening – The contractor shall have a random employee drug-screening program. All drug testing shall be performed and documented by a certified third-party medical laboratory. The contractor is responsible for all associated costs of drug screening for contract employees. Contractor is responsible to conduct initial drug tests for all employees. Drug testing will meet all state and local requirements. Drug testing will also be conducted anytime a contract employee is involved in a serious accident/incident while on duty. Any positive drug test disqualifies the individual from employment under this contract. Contract personnel are subject to random drug screening at all times. The contractor shall conduct, at a minimum, quarterly random drug screening on 25% of their contract workforce, resulting in a 100% test completed within a one-year period or within the term of this contract, whichever is shorter (e.g., 25 employees under contract shall complete minimum 25 drug test samples within one- year or less). Drug screening will be completed at no cost to the government.

12.2.6.8 Temporary Removal of Personnel Posing an Imminent Threat – The DMA-HQ Chief, Security or designated representative, in consultation with the PM, may remove any individual from duty who poses an imminent threat to himself, other personnel, or Government resources. The contractor will be notified as soon as possible of the action taken. The temporary removal will last until the incident prompting removal has been resolved to the satisfaction of the Government. Once the incident has been resolved, the individual will either be allowed to return to work on the contract or prohibited from performance on the contract, as the government deems appropriate. Temporary removal of personnel does not relieve the contractor of any performance requirements.

12.2.6.9 Derogatory Information – If the Government notifies the contractor that the employment or the continued employment of any contractor personnel is prejudicial to the interests of or endangers the security of the United

States, that employee shall be removed and barred from the worksite. This includes security deviations/incidents and credible derogatory information concerning contractor personnel during the course of the contract's period of performance, as noted in the DISS. Personnel who have incident reports posted in DISS will be denied the ability to support the contract until the issues have been resolved and the incident has been removed from DISS, as appropriate. The contractor shall provide qualified, substitute personnel for any permanently or temporarily removed personnel.

12.2.6.10 Exclusion of Performance – The Government reserves the right to permanently exclude any individual from working under this contract when performance does not meet standards or fails to pass a security parameter as stipulated in this PWS. Such failure includes but is not limited to falsifying reports or statements; loss, destruction, or irresponsible use of government equipment; or other criteria identified in this PWS. When so instructed, the contractor shall immediately remove such individual in accordance with the KO’s instructions. Permanent removal of personnel does not relieve the contractor of any performance requirements or create an entitlement to an equitable adjustment. The contractor shall not, without the KO’s consent, reinstate on this contract any employee who has been permanently removed.

12.2.6.11 The following shall be completed for every employee of the Government Contractor working on this contract upon contract expiration. Additionally, the Contractor shall notify the COR immediately in writing whenever a contractor employee working on this contract resigns, is reassigned, is terminated, or no longer requires admittance to the

Government-controlled facility or access to Government-controlled information systems. When a contractor employee departs, the COR will relay departure information to the DMA Security Directorate and the TA so appropriate databases can be updated. The Contractor will ensure each departed employee has returned any

Government-furnished equipment, returned the DoD CAC, DMA (or equivalent Installation) badge, returned any

DMA parking passes, and requested deletion of local area network account with a prepared DD Form 2875. The

Contractor will be responsible for any costs involved for failure to complete out-processing, including recovery of

Government property and associated investigation.

12.3 Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). N/A

12.4 Reference the DMA/DVIDS property book for GFI currently on site. N/A

12.5 Other Pertinent Information or Special Considerations.

a. Identification of Possible Follow-on Work. N/A

b. Identification of Potential Conflicts of Interest (COI). N/A

c. Identification of Non-Disclosure Requirements. N/A

d. Packaging, Packing and Shipping Instructions. The Contractor will be required to ship equipment, parts, and correspondence as required by the COR. The Contractor can use commercial shipping methods but is also encouraged to utilize the Government shipping methods to include DMA procedures.

Property book regulations and guidelines must be followed.

e. Inspection and Acceptance Criteria. All systems, databases, processes, procedure and equipment shall be available for inspection 24/7 365 days a year.

All development work and code are property of the federal government.

f. Property Accountability. The Contractor shall submit the attached Electronic

Product List (see below) in addition to complying with all requirements of

DFARS 252.211-7003.

Electronic Products List (EPL) Template -

g. Department of Defense (DoD) Enterprise Service Management

Framework (DESMF) Compliance. All IT service requirements contained within this PWS shall be conducted in accordance with the DESMF which can be accessed at https://community.apan.org/esmf_consortium_working_groups/m/desmf_ed_ii/ default.aspx

The following have been deleted:

STATEMENT OF WORK

(End of Summary of Changes)