C9 Solicitation HQ0516-24-R-0071 DMA- AC Chiller Unit.pdf

SEE ADDENDUM

(No Collect Calls)

HQ051624R0071 10-Jul-2024

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

04:00 PM 19 Jul 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HQ05169. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

COURTNEY RUSSELL

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DEFENSE MEDIA ACTIVITY

6700 TAYLOR STREET

FORT MEADE MD 20755

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE HQ0030 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

HQ0030 AFN-BC

MICHAEL JOHNSON

23755 Z STREET

BLDG 2370

RIVERSIDE CA 92518-2221

TEL: (951) 413-2352 FAX:

FAX:

TEL: 301-222-6197 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

X 8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$19,000,000

NAICS:

238210

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF60

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO OFFERORS

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(MAR 2023) (Addendum) In addition to the instructions in FAR 52.212-1 – for the quotation preparation/submission instructions, the following addendum is applicable:

Instructions To Offerors This RFQ is a SDVOSB set-aside with applicable NAICS Code 238210, Electrical Contractors and Other Wiring Installation Contractors, with a corresponding Small Business Size Standard of $19 Million.

Quote is due by 4:00 PM EST on July 19, 2024. The quote shall remain valid for 90 calendar days from the RFQ due date.

Questions are due by 4:00 PM EST on July 12, 2024. Offerors shall submit questions to the Contract Specialist and Contracting Officer identified below. Verbal questions will NOT be accepted.

Any correspondence shall reference "DMA AC Chiller Unit RFQ HQ0516-24-R-0071” in the subject line of your email via email to Contract Specialist, Courtney Russell at courtney.r.russell.civ@mail.mil and Contracting Officer, David Shingleton at david.m.shingleton.civ@mail.mil.

Basis of Award:

Award will be made on a competitive basis using the “lowest price, technically acceptable” (LPTA) approach. The government will first identify the lowest priced vendor. If the lowest priced vendor’s quote is determined technically acceptable, no further evaluations will be conducted and the award will be granted to the offeror.

However, if the lowest priced vendor is not technically acceptable, the government will proceed to review the next lowest priced offeror for technical acceptability. This process will continue until both lowest price and technical acceptability is achieved. An evaluation for technical acceptability will be made to ensure satisfactory responsiveness to the requirements as set forth in this solicitation using the following criteria.

The following information must be submitted in order to be considered for award:

(1) Technical Capability Statement:: Provide a 1-2 page Capability Statement describing how the contractor intends to meet the Governments requirements as outlined in this RFQ, and all vendor terms, conditions, and agreements comport with applicable Federal laws, regulations, and otherwise satisfy the Government’s needs. The capability statement should not exceed two (2) pages.

Registered company name

DBA

Unique Entity Identification Cage Code NAICS Code Summary description of the company Core Capabilities Description of services offered Authorized Contracting Representative

(2) Price Quote: Price Quote shall include the unit price for the item quoted, the extended totals, and the total order amount. Quotes may be received via the Contractors internal form. All proposed pricing details shall be included only in the Price Quote and not in any other sections of the quote. There are no page limitations for price. The Contractor shall include pricing for all items, partial pricing will not be accepted. The quote must also contain the following:

Complete Business Mailing Address Contact Name, phone number, and e-mail Address RFQ Number Quote Number

Part Numbers (if any) Identification of any terms and conditions applicable to the quote that do not comply with the terms and conditions of this solicitation Provide pricing information to include any and all discounts taken into consideration

Other General Information

The Government intends to establish a contract without further communicating with offerors. Consequently, offerors are highly encouraged to quote their best technical and pricing quotes in their initial submissions. However, the Government reserves the right to communicate with any or all quotes submitting a technical and price quote, if it is determined advantageous to the Government to do so. This statement is not to be construed to mean that the Government is obligated to communicate with every quoter (note that FAR Part 15 procedures will not apply, therefore formal discussions are not applicable). An offeror may be eliminated from consideration without further communication if its technical and/or pricing quotes are not among those offerors considered most advantageous to the Government based on a best value determination.

This RFQ in no way obligates the Government to award a contract or to reimburse a Contractor for any costs incurred in preparing the response to this RFQ. Offerors are advised to take proper steps to ensure timely submission of their quotes. It is the sole responsibility of the offeror to ensure that the electronic files submitted are virus free and can be opened and read by the Government. If the electronic files cannot be opened, and read by the Government, the offeror shall have one business day after notification of same, to correct the deficiency. After that time, if the electronic files cannot be opened and read by the Government, the quote may be rejected and not evaluated further.

Any quote, modification, or revision, that is received after the exact time specified for receipt of quotes is “late” and may not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition, and there is acceptable evidence to establish that it was received at the Government installation designated for receipt of quotes and was under the Government’s control prior to the times set for receipt of quotes, or it was the only quote received. Quotes shall also be uploaded to SAM.gov.

Note: All vendors must be actively registered in https://sam.gov/ to be eligible for award.

Submission Requirements (to include administrative requirements):

1) The Offer (SF1449) duly executed with an original signature by an official authorized to bind the company.

2) Technical Capability Statement

3) Price Quote

4) Sign all amendments to the solicitation, (Amendment form(s) SF1449), if applicable

5) “SAM Representations and Certifications” fully completed in SAM.gov, and verify that the offeror is a small-business business in the NAICS code for this requirement, which is 238210, with a corresponding Small Business Size Standard of $19 Million.

Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the Offeror's quote. The quote shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The quote should demonstrate the Offeror's understanding of the scope of required services. The quote should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale that addresses how the Offeror intends to meet or exceed these requirements.

Note: If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(End of Provision)

RVALUATION FACTORS

The provision at 52.212-2, Evaluation-Commercial Products and Commercial Services (NOV 2021), applies to this solicitation. See addendum below:

EVALUATION and CONTRACT AWARD

a. In accordance with FAR Subpart 13.5 (Simplified Procedures for Certain Commercial Products and

Commercial Services), award will be made on a competitive basis to the offeror who are deemed responsible in accordance with the FAR 9.1, as supplemented, whose quote conforms to the RFQ requirements as required by FAR 52.212-1, and is the “Lowest Price Technically Acceptable. (LPTA)” Award will be made to the quote that is technically acceptable and offers the lowest price.

b. The Government will evaluate technical acceptability on an acceptable or unacceptable basis based on the below evaluation criteria. The Government will evaluate the lowest price quote. If the lowest price quote is determined to be technically acceptable and otherwise properly awardable, award will be made to that Contractor.

1. Technical Capability Statement Evaluation: Capabilities Statement shall describe the contractor’s capability to meet the requirements outlined in this RFQ. The capability statement should not exceed two

(2) pages.

Capabilities statements will be evaluated using Exhibit 1: Evaluation Table

Exhibit 1: Evaluation Table

Acceptable: The Contractor provided a capability statement that demonstrates to the Government evaluator its ability to meet the Governments need and the provided less than 2 pages.

Unacceptable: The Contractor does not provide a capability statement that demonstrates to the Government evaluator its ability to meet the Governments need and/or provided greater than 2 pages.

2. Price Quote Evaluation: Price will be evaluated and considered but will not be scored or combined with other aspects of the quote evaluation. The proposed prices will be analyzed for completeness and reasonableness. Completeness means that the required information is submitted and is accurate.

Reasonableness means the prices are justified through price analysis IAW FAR 15.404-1(b). The otherwise technically acceptable lowest-priced Offeror may be required to confirm/validate its price on a Contract Line Item (CLIN), element, or total price basis, and/or provide additional information in support of their price, prior to contract award at the Government’s request and discretion.

(End of Local Instruction)

STATEMENT OF WORK

PERFORMANCE WORK STATEMENT (PWS)

Contract Number: TBD

1. Contracting Officer’s Representative (COR)

a. Primary COR.

Name: TBA Organization: AFNBC Department of Defense Activity Address Code (DODAAC):

HQ0030

Address: 23755 Z Street Phone Number: TBA Fax Number: N/A E-Mail Address: TBA

a. Alternate COR.

Name: TBA Organization: AFNBC

DODAAC: HQ0030

Address: 23755 Z Street Phone Number: TBA Fax Number: N/A E-Mail Address: TBA

2. Contract Title. Install Chill Water Piping and Electrical Power for room 269 A/C unit and

Chiller #4 and install two 480-volt ATS units

3. Background. The Contractor will provide all materials required to perform the replacement, demo and commissioning for the electrical and chill water systems located in Bldg. 2730 DMA, Riverside.

4. Objectives: The objective of this contract is for the purchase, and installation of conduits, support, wire and termination of room two six nine A/C units, install chill water piping for room 269 A/C, chiller #4 and installation of two ATS units for campus Fire Pumps, for AFNBC Riverside.

5. Scope. The scope of the work requires contractor to Install Chill Water Piping and Electrical Power for room 269 A/C unit and Chiller #4 and install two 480-volt ATS units.

6. Performance Requirements. Repair personnel must be factory certified and experienced in the replacement of Command commercial industrial electrical systems. Contractor must be authorized for the service of electrical and HVAC systems by the manufacture. All parts supplied must be factor authorized. The contractor expressly warrants that all goods and services to be furnished pursuant to any contract awarded will conform to the descriptions and specifications contained herein and in supplier catalogs, product brochures and other representations, depictions, or models, and will be free from defects, of merchantable quality, good material, and workmanship. Contractor expressly warrants that all goods and services to be furnished pursuant to such award will be fit and sufficient for the purpose(s) intended. This warranty shall survive any inspections, delivery, acceptance, or payment by the Government.

Contractor warrants that all work and services furnished hereunder shall be guaranteed for a period of 365 days from the date of acceptance by the Government.

Task Area 1 – Installation of room 269 air conditioning unit and associated electrical systems Task Area 2 – Installation of room 269 air conditioning unit chill water piping for in rack cooling and associated cooling water systems.

Task Area 3 – Installation of chiller #4 chill water piping and associated cooling water systems Task Area 4 – Installation of Two ATS for campus Fire pumps

6.1 Task 1 – Installation of room 269 air conditioning unit and associated electrical systems

6.1.1 Subtask 1 – Preparation

Layout unit locations and prep them.

Layout wire runs, mezzanine penetrations and conduit locations.

Stage the units and lift them in place.

Provide temporary power during unit replacement.

Prepare the locations for the units to be installed.

6.1.2 Subtask 2 – Room 269 air conditioning unit electrical power for in rack cooling

Provide labor and material for installation of (4) in rack cooling units for room #269.

Provide installation for 130- 150 feet of 2 ½" EMT run from 400 Amp panel "L" to new

225 Amp panel "L2" which will feed each cooling unit.

Provide labor for all Coring wall holes and installation of all EMT.

Provide labor to pull and terminate main feeders 3ph 4/0wire and #4 ground.

Provide labor for installation of (4) l" homeruns to each unit.

Provide labor for wire pull in l" homeruns and cap off in j-boxes temporary until units arrive.

Provide labor for installation of seal tight from j-boxes under floor to each unit and terminate.

6.1.3 Subtask 3 – Electrical Installation and Start-up Services

Electrical Installation Begin at the unit location.

Prep the first connections for the electrical supply and install the transition from breaker down through the mezzanine to Room 269 air conditioning unit.

Install the remainder of the conduits, supports, wire and terminations.

Install the new line voltage lines to a panel, then connect new flex conduit to each unit.

Extend the control circuits as needed.

Start-Up

Once the visual inspection has been completed for all electrical connections, and has been properly strapped, turn the unit on.

Perform start-up and verify proper rotation and amp draw, then fill out a start-up sheet.

Remove, replace, and extend electrical wire, conduit, ducting, piping, and unit housing as needed.

Contractor shall remove and dispose of all project waste/scrap off campus IAW local regulations.

Provided photos, drawings, and inventory are typical and for reference only. Contractor shall conduct site walk and area with the government.

Task to be accomplished during normal working hours.

Deliverables: A/C unit installation Management Plan

6.2 Task 2 – Installation of room 269 air conditioning unit chill water piping for in rack cooling and associated cooling water systems.

6.2.1 Subtask 1 – The Contractor shall ensure labor and materials to perform the demo, removal, and installation of room 269 air conditioning unit chill water piping for in rack cooling and associated cooling water systems.

Provide labor and material to Isolate existing Liebert unit in server area drain system and install two 3-inch US made ball valves.

Provide labor to Isolate existing Liebert unit with existing valves drain water from section of piping from valves to coils.

Provide labor to remove section of insulation on piping cut in 2” copper tees.

Provide labor to install Apollo threaded ball valves with brass plugs, clean up area dispose of debris Provide labor to leak check and restore water back to piping.

Provide labor to install piping with valves through server area for new chill water racks.

Provide labor to install two valves supply and return next to chill water Liebert unit.

Provide labor to install piping in server room area to supply units under raised flooring approximately 100 feet of 2- inch piping reducing off with tees to 1-inch with threaded ball valves to be plugged and terminated with threaded plugs.

Provide labor to install solder and prefabricated piping to allow for minimal unions.

Provide labor to install strut anchored to concrete floor every 4 feet with closure clamps to fit insulation and support piping Supplying four units at 1-inch supply valves and four 1-inch return valves to isolate each rack.

Provide labor to install drain valves at end of run-on supply and return with ½ inch nipple pipe thread to hose bib adapters with brass sealed caps.

NOTE:

o All piping to be domestic piping type :”k“ copper.

o All piping will be insulated with rubitex style insulation.

o Provide labor to install insulate entire pipe runs excluding ½ inch section of water and drainpipe for new humidifier.

o Provide labor to install approximately 80 feet of ½ inch pipe.

o One pipe will be for the drain of which will be tied to existing after check valve.

o Provide labor to install check valves on new section of the drain and supply water with ball valves for isolation.

o Provide labor to install leak check all piping before insulation.

Deliverables: Weekly Event Report

6.3 Task 3 – Installation of chiller #4 chill water piping and associated cooling water systems

6.3.1 Subtask 1 – The Contractor shall perform all labor and materials to perform the installation of chiller #4 chill water piping and associated cooling water systems.

Provide labor to install 245ft of 6-inch steel piping from AHU # 4 & 5 existing

6-inch chill water supply and return piping.

Provide labor to install include four 6-inch isolation valves.

Provide labor to install exterior piping must have aluminum insulation.

Provide labor to install Core Drill Two 8-inch exterior wall holes to include an additional 1-inch core drill hole for DDC electrical wiring.

Provide labor to install a duplex pump skid.

Provide labor to install two 6 -inch motorized valves at chiller.

Provide labor to install 12 feet X 20 feet x10 feet thick concrete slab in discussed location with 2 feet X 2 feet X ½-inch reinforce steel rebar cage using, 500 psi concrete with fiber.

Provide labor to install scope grade and form out location Tie steel cage 2 X 2 grid with ½ -inch rebar lift cage with dobie blocks.

Provide labor to install concrete with broom finished with control joints.

Remove form board haul away trash and associated debris.

Deliverables: Weekly Event Report

6.4 Task 4 - The Contractor shall provide all labor and materials to perform purchase and installation of Two Automatic Transfer Switch (ATS) for campus Fire pumps

6.4.1 Subtask 1 - Install Automatic Transfer Switch for Fire Pump A Install (1) 400 amp, 277-480 volt, 3 pole, 3 wire, Open Transition, GE ABB microprocessor controlled, phase synchronized, SCR Zero Switching Technology, Automatic Transfer Switch, including, full installation, elevator and generator interface controls, commissioning, start-up, testing, timing and adjustments for NFPA 110-A8 Compliance in a NEMA-1 Cabinet.

6.4.2. Subtask 2 - Install Automatic Transfer Switch for Fire Pump B Install (1) 400 amp, 277-480 volt, 3 pole, 3 wire, Open Transition, GE ABB microprocessor controlled, phase synchronized, SCR Zero Switching Technology, Automatic Transfer Switch, including, full installation, elevator and generator interface controls, commissioning, start-up, testing, timing and adjustments for NFPA 110-A8 Compliance in a NEMA-1 Cabinet.

Deliverables: ATS unit installation Management Manual

7. Performance Standards/Quality Control/QASP

Performance Standard Acceptable Quality Level (AQL) Method of Surveillance

6.1 Task 1 – Install fifty-ton air

conditioning unit electrical system

Inspection of 100% of all content

Periodic/Randum F ie ld Inspection

6.2 Task 2 – Install fifty-ton air

conditioning unit chill water piping

Inspection of 100% of all content Periodic/Randum Field Inspection

6.3 Install 50 Ton A/C Unit Inspection of 100% of all content Periodic/Randum Field Inspection

6.4 Install Two ATS Units Inspection of 100% of all content Periodic/Randum Field Inspection

8. Incentives. None

9. Place of Performance.

American Forces Network Broadcast Center (AFNBC)

23755 Z Steet

Riverside, CA 92518

10. Period of Performance. The period of performance is for one (1) year after JUL 2024 –

JUL 2025.

11. Delivery Schedule.

PWS

Task#

Deliverable Title Format Due Date Distribution/Copies Frequency and Remarks

6.1 Installation of

room 269 fifty-ton air conditioning unit electrical systems

Contractor format Weekly Standard Weekly

Distribution*

Management

Plan

12. Security Requirements. The work performed in accordance with this performance work statement is UNCLASSIFIED with occasional to frequent access to and processing of

CONTROLLED UNCLASSIFIED INFORMATION (CUI).

DMA retains the right to request removal of contractor personnel regardless of prior clearance or adjudication status, whose actions, while assigned to this contract, clearly conflict with the interest of the Government.

References:

a. DoDM 5200.02, DOD Personnel Security Program, 3 April 2017, Incorporating Change 1, October 29, 2020.

28, 2020.

b. DoD 5220.22-M, (NISPOM) National Industrial Security Program Operating Manual, 28 February 2006, Incorporating Change 2, May 18, 2016, and as amended.

c. DoDI 5220.22, National Industrial Security Program (NISP), March 18, 2011, Incorporating Change 2, September 24, 2020.

d. DoDM 5200.01, Information Security Program, Vols. 1-3, 24 February 2012, Incorporating Change 2, July

e. DoD 5400.7, DoD Freedom of Information Act Program, April 5, 2019.

f. Homeland Security Presidential Directive 12 (HSPD-12): Policy for a Common Identification Standard for

Federal Employees and Contractors, 27 August 2004.

g. DoDI 8500.01, Cybersecurity, March 14, 2014, Incorporating Change 1, October 7, 2019.

h. DoD 8570.01-M Information Assurance Workforce Improvement Program, 19 December 2005, Incorporating Change 4, November 10, 2015

i. DoDD 5205.02E, DoD Operations Security (OPSEC) Program, 20 June 2012, Incorporating Change 2, August 20, 2020.

j. DoDI 2000.12, DoD Antiterrorism (AT) Program, 01 March 2012, Incorporating Change 3, May

8, 2017.

k. DoDI 5015.02, DoD Records Management Program, 24 February 2015, Incorporating Change 1, August 17, 2017.

l. DoDI 8170.01, Online Information Management and Electronic Messaging, January 2, 2019.

m. DoDI 5200.46, DoD Investigative and Adjudicative Guidance for Issuing CACs, 9 September

2014, Incorporating Change 2, November 2, 2020

n. DoDI 5200.48, Controlled Unclassified Information (CUI), March 6, 2020.

Personnel Locator. The Contractor shall provide the COR with a list of all personnel assigned to the contract at time of award. The contractor shall include full name, room number, work phone number, duty hours, and ctr@mail.mil e-mail address. The contractor shall provide the COR with an updated list when personnel changes occur and quarterly even if there are no personnel changes. The COR will provide copies of these rosters to the Industrial Security point of contact in the DMA Security Directorate.

12.2 Investigation Requirements. Personnel require UNCLASSIFIED access under this contract and must undergo a favorably adjudicated Tier 1 (T-1), Low Risk, and, if deemed applicable, Tier 2 (T-2), Moderate Risk, or Tier 4 (T-4), High Risk background investigations.

12.2.1 T-1, T-2 and T-4 Background Investigations. All contractor personnel who require

NIPRNET access must qualify for a T-1, T-2, or T-4 background investigation, as appropriate, prior to starting work activities at the stated site or with the state organization, as appropriate. The contractor will coordinate with the COR and Security Directorate for processing of the background investigation and completion of fingerprints. This background investigation is completed at the government’s expense and no cost is transferred to the contractor. On-site, contractor personnel, work activity is prohibited until all DMA vetting requirements are completed. These background investigations must be accomplished before operating government- furnished computer workstations or systems that have access to e-mail systems. DMA Account Management policy (CITO-2018-13) establishes the timeline for disabling and/or deleting user accounts for all account types. Contractors must use their official DoD e- mail address (ctr@mail.mil or other, as applicable) to conduct official DMA business. The contractor shall diligently pursue obtaining the appropriate Personnel Security Investigations (PSIs) for its employees prior to assigning them to work.

12.2.1.1 OPM Online Position Designation Tool (PDT). To determine the proper designation of a position and its required corresponding level of investigation, the position description and any other necessary supplemental information must be carefully evaluated to assess the nature of the position as it relates to the potential material adverse impact to the national security and its impact on the efficiency or integrity of the service being performed. The PDT assesses the duties and responsibilities of a position to determine the degree of potential damage to the efficiency or integrity of the service performed from misconduct of an incumbent to the position. This establishes the risk level of that position.

This assessment also determines if a position’s duties and responsibilities present the potential for position incumbents to bring about a material adverse effect on the national security, and the degree of that potential effect, which then establishes the sensitivity level of a position. The results of this assessment determine what level of investigation should be conducted for a position. Currently, the PDT is located at https://www.opm.gov/suitability/suitability-executive-agent/position-designation-tool/

12.2.1.1.1 The Contractor Officer Representative (COR) shall be responsible for the preparation and submittal of the resulting Position Designation Records for each contractor position to the Security Directorate Industrial Security point of contact. The Security Directorate will process the proper background investigation based on the final PDT result.

12.2.1.2 Public Trust/ Suitability Background Investigations

Vendor will identify, and comply with applicable security requirements for, necessary positions pursuant to the following tiers of position sensitivity:

Tier 4: Non-Sensitive/High Risk: Adverse impact on the efficiency of the service:

Potential for exceptionally serious impact involving duties especially critical to the agency or a program mission with broad scope of policy or program authority.

Tier 2: Non-Sensitive/Moderate Risk: Adverse impact on the efficiency of the service: Potential for moderate to serious impact involving duties of considerable importance to the agency or program mission with significant program responsibilities and delivery of customer services to the public.

Tier 1: Non-Sensitive/Low Risk: Potentially prejudicial to the national security. Adverse impact on the efficiency of the service with the potential for impact involving duties of limited relation to the agency mission with program responsibilities that affect the efficiency of the service.

12.2.1.3 Entry on Duty (EOD) Considerations. DMA will exercise full control over granting, denying, withholding, or terminating unescorted government facility and/or sensitive Government information access for Contractor employees, based upon the results of a background investigation. DMA may, as it deems appropriate, authorize and make a favorable expedited EOD decision based on preliminary security checks. The expedited EOD decision will allow the employees to commence work temporarily prior to the completion of the full investigation. The granting of a favorable EOD decision shall not be considered as assurance that a favorable full employment suitability authorization will follow as a result thereof. The granting of a favorable EOD decision or a full employment suitability determination shall in no way prevent, preclude, or bar the withdrawal or termination of any such access by DMA at any time during the term of the contract. No employee of the Contractor shall be allowed to EOD and/or access sensitive information or systems without a favorable EOD decision or suitability determination by the Security Directorate. No employee of the Contractor shall be allowed unescorted access to a Government facility without a favorable EOD decision or suitability determination by the Security Directorate.

12.2.2 Visit Authorization Requests (VARs). If granted access by the Defense

Counterintelligence and Security Agency (DCSA) or currently designated System Executive Agent, the Contractor will forward Visit Authorization Requests through the Defense Information System for Security (DISS), using Security Management Office (SMO) Code: DDAAAF4, for all employees prior to the beginning of each contracting/task order period of performance, and as new Contractor employees are assigned to the contract. This will be accomplished through memorandum to the DMA Security Directorate/ Industrial Security should DISS access be denied by the Executive Agent. Whether VARs are submitted via DISS or memorandum, the Contractor shall provide an electronic or hardcopy list of all personnel within a week after contract or contract task order is awarded.

12.2.3 Security Contacts. DMA Security Personnel can be contacted for security-related questions as follows: For Industrial Security related issues:

Primary: AFN-BC Security Officer, phone: (951) 413-2223 Alternate: HQ DMA Chief, Enterprise Security, phone: (301) 222- 6718

Email: dma.meade.hqdma.list.security-office@mail.mil

For Personnel Security related issues to include interim IT access requests: Primary: DMA Security Officer, phone: (301) 222-6091 Alternate: HQ DMA Chief, Enterprise Security, phone: (301) 222-6718 Email:

dma.meade.hqdma.list.security-office@mail.mil

Security Directorate Physical Location:

AFN-BC

23755 Z Street Riverside, CA 92518

12.2.4 Common Access Card (CAC) Application. The Contractor shall have all employees complete a Trusted Associate Sponsorship System (TASS) Form 1, TASS Applicant Registration Request. Once the contract is awarded, all names of contract employees will be submitted to DMA-HQ Security Directorate for HSPD-12 vetting through DISS to ensure investigative requirements have been obtained. This will be completed prior to the Trusted Associate (TA) submitting new contract employees for the Common Access Card (CAC) in the TASS. If a contract employee does not have the appropriate investigative requirement, such employee will be denied the ability to work in support of this PWS and will not be processed through TASS. A Government-issued CAC is required for all full-time contractor personnel. This can be acquired after the background investigation is approved, and the contract employee begins work at one of the identified locations. CACs will be issued for a period not to exceed 3 years from the date of issuance. The contractor shall ensure that all contract personnel requiring access to government information technology (IT) equipment/ systems and/or government records, or access to government facilities for a period longer than 180 days, have CACs prior to the start of the period of the contract performance. The TASS requires contractor personnel reverification every 180 days. TASS Form 2, Contractor CAC Re-verification and Retrieval form must be submitted no later than 120 days after an original CAC is issued, and henceforth every 120 days, to the DMA Industrial Security Specialist and the DMA electronic mailbox for contractors.

12.2.4.1 Retrieval of CAC. DMA Contractor CAC eligibility is specifically dependent on the mission and the

DMA contract being supported. In accordance with current DoD ID card policy (DoDM 1000.13), “ID cards shall be used as proof of identity and DoD affiliation to facilitate access to DoD facilities and systems” required by the contract. Additionally, “ID cards shall represent authorization for entitled benefits and privileges in accordance with DoD policies.” The physical and logical access requirements are particular to the place of duty as identified by the DMA contract, and the benefits conveyed by the ID card, if any, are particular to the contractor’s place of duty. If absent from work, the contractor does not have physical or logical access requirements, nor is the contractor entitled to the benefits identified on the

CAC.

12.2.4.2 Current policy (DoDM 1000.13) also states: “ID cards shall be retrieved by the sponsor or sponsoring organization when the ID card has expired, when it is damaged or compromised, or when the card holder is no longer affiliated with the DoD or no longer meets the eligibility requirements for the card.”

12.2.4.3 The COR has authority to hold the CAC when a contractor is no longer directly supporting DMA functions (DMA Policy Memo #10). This practice ensures that the CAC is available to resume contract support upon the contractor’s return from extended or prolong absence from working on the DMA contract. This eliminates unauthorized use of benefits and ensures the COR has a CAC to turn in should the contractor not return from extended or prolong absence from working on the DMA contract.

12.2.4.4 Examples of extended or prolong absence from work include:

12.2.4.4.1.1 Unauthorized Absence

12.2.4.4.1.2 Suspension

12.2.4.4.1.3 Released

12.2.4.4.1.4 Resignation

12.2.4.4.1.5 Unofficial Foreign Travel

12.2.5 Information Security.

The Contractor shall immediately notify the COR upon discovery of any inadvertent or unauthorized disclosures of classified information, data, documentary materials, records, or equipment.

12.2.5.1 Sensitive Information Protection and Storage. Controlled Unclassified Information (CUI) in its many forms, personally identifiable information (PII) of any type, as well as any otherwise sensitive data, and/or equipment will only be disclosed to authorized personnel on a need-to-know basis. The contractor shall ensure that appropriate administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, and/or equipment is properly protected. When no longer required, this information, data, and/or equipment will be returned to Government control, destroyed, or held until otherwise directed. The disposition of all data will be at the written direction of the COR. This may include documents returned to Government control; destroyed; or held as specified until otherwise directed. Items returned to the Government shall be hand-carried or sent by certified mail to the COR. It is anticipated that this information will be gathered, created, and stored within the primary work location.

If contractor personnel must remove any information from the primary work area they should protect it to the same extent they would their proprietary data and/or company trade secrets. The use of any information that is subject to the Privacy Act will be utilized in full accordance with all rules of conduct as applicable to Privacy Act Information. The government will retain unrestricted rights to government data. The ordering activity retains ownership of any user created/loaded data and applications hosted on vendor’s infrastructure, as well as maintains the right to request full copies of these at any time. The data that is processed and stored by the various applications within the network infrastructure contains personally identifiable information (PII). This data and PII shall be protected against unauthorized access, disclosure or modification, theft, or destruction. The contractor shall ensure that the facilities that house the network infrastructure are physically secure. No data shall be released by the contractor without the consent of the Government in writing. All requests for release must be submitted in writing to the COR/Contracting Officer (KO). The COR, with support, if necessary, from DMA’s Security Directorate, will instruct the Contractor as to which deliverables must be marked Controlled Unclassified Information (CUI).

12.2.5.2 The contractor is required to obtain DMA Contracting Office approval prior to engaging in any contractual relationship (e.g., a sub-Contractor) in support of this contract which would require the disclosure of information, documentary material, and/or records generated under, or relating to this contract.

12.2.5.3 The contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974, or that is generally protected by the Freedom of Information Act.

12.2.5.4 Contractor employees will be required to comply with all Government security regulations and requirements listed in the references section. Initial and periodic security training and briefings will be provided by Government security personnel. Failure to comply with security requirements will be cause for removal, and the contractor will not be able to provide service on this contract.

12.2.5.5 The contractor shall not divulge any information about DoD or DMA files, data processing activities or functions, user identifications, passwords, or any other knowledge that may be gained, to anyone who is not authorized to have access to such information.

12.2.6 Miscellaneous Security Requirements.

12.2.6.1 Contractor personnel must comply with local security requirements for entry and exit control for personnel and property at the installation and DMA facilities. The contractor shall observe and comply with the security provisions in effect at all DoD facilities. Identification shall be worn and prominently displayed as required.

12.2.6.2 Potential Operational Constraints – Force Protection Conditions (FPCONs) and

Health Protection Conditions (HPCONs) may affect access to the host installation.

FPCONs and HPCONs are established by the host installation or higher national command authorities. The Installation Executive Director is responsible for implementing the proper response to progressive levels of terrorist and health threats.

FPCONs and HPCONs are normally displayed at entrance gates, building entrances, and office entrances. The contractor shall adhere to and operate in accordance with any restrictions imposed as a result of a FPCON or HPCON. Measures implemented under the various levels of threat may impact the contractor’s normal operational approach to services. The contractor shall ensure that services are sustained during heightened security measures.

• Operations during officially designated pandemics or similarly significant events may require contractor personnel, mandated to work on-site at DMA or other Government facilities, to show or provide proofs of vaccination, regular negative tests, completed official forms, etc. in order to continue to perform on the contract.

12.2.6.3 Reporting Requirements – The contractor shall report to the Security Directorate and/or

COR any information or circumstances, of which they are aware, that may pose a threat to the security and/or safety of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Additionally, the contractor shall report any incident of sexual assault or sexual harassment involving any contractor personnel.

12.2.6.4 Authorized Visitor Control – Contractor representatives on official business related to the contract shall have the visit coordinated by the COR to gain access to the installation access control. All planned visits shall be scheduled at least three (3) business days in advance.

Once on-site, the representative shall obtain a visitor security badge from the Security Directorate and the appropriate escort will be provided to destination.

12.2.6.5 Periodic Security Briefings and Mandatory Training – Contractor employees shall participate in all annual and special training requirements as required by DMA-HQ Leadership.

12.2.6.6 Cybersecurity Training. All Contractor personnel shall complete information assurance training before gaining access to DoD computer systems (DoDI 8500.01, Cybersecurity), and, annually, thereafter in accordance with DMA Computer Use Policy. Contractor personnel are prohibited from sharing their DoD network logins or passwords with others.

12.2.6.7 Drug Screening – The contractor shall have a random employee drug-screening program.

All drug testing shall be performed and documented by a certified third-party medical laboratory. The contractor is responsible for all associated costs of drug screening for contract employees. Contractor is responsible to conduct initial drug tests for all employees. Drug testing will meet all state and local requirements. Drug testing will also be conducted anytime a contract employee is involved in a serious accident/incident while on duty. Any positive drug test disqualifies the individual from employment under this contract. Contract personnel are subject to random drug screening at all times. The contractor shall conduct, at a minimum, quarterly random drug screening on 25% of their contract workforce, resulting in a 100% test completed within a one-year period or within the term of this contract, whichever is shorter (e.g., 25 employees under contract shall complete minimum 25 drug test samples within one- year or less). Drug screening will be completed at no cost to the government.

12.2.6.8 Temporary Removal of Personnel Posing an Imminent Threat – The DMA-HQ Chief, Security or designated representative, in consultation with the PM, may remove any individual from duty who poses an imminent threat to himself, other personnel, or Government resources. The contractor will be notified as soon as possible of the action taken. The temporary removal will last until the incident prompting removal has been resolved to the satisfaction of the Government. Once the incident has been resolved, the individual will either be allowed to return to work on the contract or prohibited from performance on the contract, as the government deems appropriate. Temporary removal of personnel does not relieve the contractor of any performance requirements.

12.2.6.9 Derogatory Information – If the Government notifies the contractor that the employment or the continued employment of any contractor personnel is prejudicial to the interests of or endangers the security of the United States, that employee shall be removed and barred from the worksite. This includes security deviations/incidents and credible derogatory information concerning contractor personnel during the course of the contract's period of performance, as noted in the DISS. Personnel who have incident reports posted in DISS will be denied the ability to support the contract until the issues have been resolved and the incident has been removed from DISS, as appropriate. The contractor shall provide qualified, substitute personnel for any permanently or temporarily removed personnel.

12.2.6.10 Exclusion of Performance – The Government reserves the right to permanently exclude any individual from working under this contract when performance does not meet standards or fails to pass a security parameter as stipulated in this PWS. Such failure includes but is not limited to falsifying reports or statements; loss, destruction, or irresponsible use of government equipment; or other criteria identified in this PWS. When so instructed, the contractor shall immediately remove such individual in accordance with the KO’s instructions. Permanent removal of personnel does not relieve the contractor of any performance requirements or create an entitlement to an equitable adjustment. The contractor shall not, without the KO’s consent, reinstate on this contract any employee who has been permanently removed.

12.2.6.11 The following shall be completed for every employee of the Government Contractor working on this contract upon contract expiration. Additionally, the Contractor shall notify the COR immediately in writing whenever a contractor employee working on this contract resigns, is reassigned, is terminated, or no longer requires admittance to the Government-controlled facility or access to Government-controlled information systems. When a contractor employee departs, the COR will relay departure information to the DMA Security Directorate and the TA so appropriate databases can be updated. The Contractor will ensure each departed employee has returned any Government-furnished equipment, returned the DoD CAC, DMA (or equivalent Installation) badge, returned any DMA parking passes, and requested deletion of local area network account with a prepared DD Form 2875. The Contractor will be responsible for any costs involved for failure to complete out-processing, including recovery of Government property and associated investigation.

12.3 Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). N/A

12.4 Reference the DMA/DVIDS property book for GFI currently on site. N/A

12.5 Other Pertinent Information or Special Considerations.

a. Identification of Possible Follow-on Work. N/A

b. Identification of Potential Conflicts of Interest (COI). N/A

c. Identification of Non-Disclosure Requirements. N/A

d. Packaging, Packing and Shipping Instructions. The Contractor will be required to ship equipment, parts, and correspondence as required by the COR.

The Contractor can use commercial shipping methods but is also encouraged to utilize the Government shipping methods to include DMA procedures. Property book regulations and guidelines must be followed.

e. Inspection and Acceptance Criteria. All systems, databases, processes, procedure and equipment shall be available for inspection 24/7 365 days a year. All development work and code are property of the federal government.

f. Property Accountability. The Contractor shall submit the attached Electronic Product

List (see below) in addition to complying with all requirements of DFARS 252.211- 7003.

Electronic Products List (EPL) Template -

g. Department of Defense (DoD) Enterprise Service Management Framework (DESMF) Compliance. All IT service requirements contained within this PWS shall be conducted in accordance with the DESMF which can be accessed at https://community.apan.org/esmf_consortium_working_groups/m/desmf_ed_ii/def ault.aspx

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1 Each

Labor

FFP

Services in accoradance wiith the Statement of Work.

FOB: Destination

PSC CD: J061

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1 Lot

Materials

FFP

Materials in accordance with the Statement of Work.

FOB: Destination

PSC CD: J061

NET AMT

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions JUN 2020 52.