Section_L_-_Protocol_6-8-18.pdf

HQ0147-18-R-0007 Protocol

Section L: Instructions, Conditions, and Notices to Offerors

L-1.0 GENERAL INSTRUCTIONS TO OFFERORS

L-1.1 The proposal instructions in this section are designed to assist offerors in preparing a complete response that reflects a full understanding of the approach proposed to accomplish all contractual requirements. Section M details how proposals will be evaluated.

L-1.2 Offerors are expected to comply with all requirements of the Request for Proposal (RFP).

Team Members are the entities that make up a joint venture or any other partnership or teaming arrangement that is formed for the purpose of responding to this solicitation. All forms of joint ventures are acceptable for TEAMS. Industry should review FAR subpart 9.6, FAR part 19, and 13 CFR part 121 for information on joint ventures. The responsibility for ensuring that any joint venture meets the Small Business Administration (SBA) requirements to be classified as a Small Business rest with the offeror. Teaming agreements should be provided with a joint venturer’s proposal.

L-1.3 The Procuring Contracting Officer (PCO) is the sole point of contact for this acquisition.

Address any questions or concerns you may have to the PCO. Written requests for exchanges of information may be sent to the PCO via email. Email is the preferred method for exchanges of information. The PCO for this acquisition is as follows:

Bradley Price

MISSILE DEFENSE AGENCY (MDA)

CONTRACTS DIRECTORATE - MDA/DACM

5222 Martin Road Redstone Arsenal, AL 35898-0001

(256) 450-3257 Email: bradley.price@mda.mil

Proposals can be mailed to the above address. After coordination of a time and date with the PCO, hand delivery of proposals may be made to Von Braun 4, Building 5225, Main Lobby, Redstone Arsenal.

L-1.4 Non-Governmental personnel from the contractors identified below:

The Government may release proposal data submitted to non-Government advisors for review, analysis, and evaluation. The following firms may assist in the proposal evaluation process in an advisory capacity. The Government may also employ administrative and engineering support services contractors in the handling of solicitation documentation for purposes of security and document control. All such personnel will be required to execute a statement to preserve and protect from disclosure any source selection and contractor proprietary information disclosed to them during the course of these evaluations. It is anticipated that the following firms will be mailto:bradley.price@mda.mil involved in the source selection process:

Manage the Isolated Local Area Network (ISOLAN) during source selection.

LinTech Global, Inc.

Attn: Michael Lin 34119 W. 12 Mile Road Suite 200 Farmington Hills, MI 48331 Phone: 248.553.8033 E-mail: mlin@lintechglobal.com

Manage FEDSELECT© source selection evaluation database:

CACI, Inc.-FEDERAL Attn: Jim King 14370 Newbrook Drive Chantilly, VA 20151 Phone: 703.434.5193 E-mail: jtking@caci.com

Provide Source Selection Advisory Assistance:

Kepler Research Attn: Dudley Wireman 13663 Office Place Suite 202 Woodbridge, VA 22192 Phone: 703.465.4035 E-mail: dudley.wireman@keplerresearch.com

These support Contractor advisors are subject to contractual OCI restrictions and are expressly prohibited from competing on this acquisition in any fashion, i.e., being a prime, subcontractor, or teaming partner. Contractor personnel supporting this acquisition have signed Non-Disclosure Agreements (NDAs) and are subject to OCI restrictions. Individuals will be authorized access only to those portions of the proposal data and discussions that are necessary for them to perform their respective duties.

Objections to disclosure of proposals, or specific portions, to the non-Government advisors listed above must be provided in writing to the Contracting Officer within five (5) business days of solicitation issuance. If no objections are submitted, the Offeror(s) must enter into a non-disclosure agreement with the non-government advisor(s), or with the company employing the non-government advisor before the non-government advisor(s) are given access to the Offeror(s) proprietary or source selection information. The fully executed NDAs must be submitted NLT 15 days prior to the proposal submission. They can be sent to TEAMS_Protocol@mda.mil with a copy furnished to bradley.price@mda.mil.

mailto:TEAMS_Protocol@mda.mil mailto:bradley.price@mda.mil

WRITTEN OBJECTIONS MUST INCLUDE A DETAILED STATEMENT OF THE BASIS

FOR YOUR OBJECTION AND IDENTIFY SPECIFIC PORTIONS OF THE PROPOSAL

YOU OBJECT TO DISCLOSE TO NON-GOVERNMENT CONTRACTOR

ADVISORS.

L-1.5 Notice Regarding Organizational Conflict of Interest (OCI) – Determination to Participate in This Acquisition (JAN 2015)

a. The acquisition of advisory and assistance services under this solicitation may create actual or potential conflicts of interest for offerors and their prospective subcontractors. In assessing and addressing conflicts of interest, MDA will follow the guidance in FAR subpart 9.5. Offerors are responsible for ensuring that both they and their proposed subcontractors are not restricted from participating in any acquisition under the TEAMS areas due to an OCI caused by any MDA-funded contract or subcontract; Ballistic Missile Defense System (BMDS)-related contract or subcontract; or, other significant, non-BMDS related business relationships with firms doing business with or in support of MDA.

b. MDA has developed an OCI memorandum with respect to the acquisition of advisory and assistance services (see Attachment L-12 to Section L). This solicitation also includes a clause in Section H that establishes restrictions and obligations to prevent and resolve OCIs.

c. Protocol Support is not considered system engineering and technical assistance, therefore DFARS 252.209-7009 does not apply to this effort.

d. Procedures To Follow Before Submission of Proposals:

1) Offerors should carefully review the respective MDA and TEAMS OCI

Memorandum and OCI clause to ensure their proposals and teaming arrangements are consistent with MDA’S and TEAMS’ OCI Memorandum. Questions and clarifications regarding the policy should be provided to the contracting officer.

The contracting officer will meet with offerors on a one-on-one basis, if requested and as necessary, to discuss individual offeror or team arrangements concerning MDA’s OCI policy.

2) Offerors are encouraged to submit the completed OCI Disclosure Form and supporting documentation before the proposal due dates as PDF documents via electronic mail to TEAMS_OCI@mda.mil. This submission will not count against any proposal page limitation. Based on MDA’s review of the submitted documentation, the contracting officer will provide preliminary, written advisory approval to participate in this acquisition. This advisory approval will not be binding on MDA. If the form and supporting documentation are not submitted earlier, they must be included as part of the offeror’s proposal submission.

3) The submission shall also identify all actual or potential conflicts of interest that might occur under the TEAMS areas, and shall specify in adequate detail for the Government’s evaluation, the nature of the conflict and the measures the contractor has taken or proposes to take to avoid, mitigate, or neutralize (hereafter referred to as “mitigate”) such conflicts.

e. Procedures to Follow With Proposal Submission:

1) Each offeror must submit, for itself and its subcontractors, an "OCI Disclosure

Form" (dated Jan 2015), Attachment L-05, and applicable supporting documents.

The submission shall identify all of the team's MDA-funded contracts or subcontracts; BMDS-related contracts or subcontracts; and, any significant, non- BMDS related business relationships with firms doing business with or in support of MDA. For each identified contract, the offeror shall disclose the contract number; name, and telephone number of the contracting officer; a description of the work performed or being performed; and, such additional information as the contracting officer may request to assist in the identification of actual or potential OCIs. An offeror which has already submitted the OCI Disclosure Form(s) to the contracting officer and received an OCI advisory letter does not have to re-submit the forms with its proposal. If changes have been made, the offeror must submit the changes with its proposal.

2) An offeror’s failure to provide adequate information to avoid or mitigate an OCI may cause its proposal to be rejected and relieves the Government of any further responsibility to resolve OCI issues. Notices to offerors of OCIs and their responses thereto are not negotiations or discussions as those terms are used in FAR 15.306(d).

3) The offeror must submit a Mitigation Plan that addresses all conflicts in adequate detail for the contracting officer to determine whether an OCI exists or has been mitigated. If an offeror determines that an actual or potential OCI does not exist, it shall include a statement to that effect as part of its proposal, and does not need to submit an OCI Mitigation Plan with its proposal. However, to facilitate resolution of OCIs during proposal evaluations, offerors are encouraged to submit an OCI Mitigation Plan with their proposals. The OCI Mitigation Plan shall specifically address the OCI disclosures required in this section and explain how the Prime is in full compliance with the agency's OCI policy. As part of its Mitigation Plan, the offeror must identify which contracts or subcontracts it will continue to support and those it intends to terminate or allow to lapse to eliminate any conflicts. The plan shall also address other OCI resolution and mitigation measures to include the divestment of business units.

f. MDA Engineering Team – Industry (MET-I) (formerly MDA National Team

(MDNT)) Participation: Based on the relevant MET-I confidentiality documents and FAR subpart 9.5:

1) MET-I Participants will be restricted from all TEAMS pre-contract award activity, including, but not limited to, marketing activities, IR&D planning in support of TEAMS, bid/no-bid decisions, and proposal preparation activities -including red-team participation.

2) After award of a TEAMS contract, MET-I Participants may work for a TEAMS contract awardee, including direct or indirect involvement with any subsequently competed TEAMS contracts, so long as they are not continuing to also work as a MET-I Participant. Former MET-I Participants have a continuing duty to protect proprietary information acquired under the MET-I program and to refrain from any non-MET-I use of such information without permission of the owner.

3) The term "MET-I Participant" means those individuals who are assigned by their

MET-I employer to work on the MET-I and, by reason of this assignment, will have access to the Proprietary Information of others or information that could provide its employer an unfair competitive advantage.

L-2.0 PROPOSAL CONTENT

L-2.1 Proposal Acceptability

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as factors or subfactors to be eligible for award. By submission of its offer, the offeror consents and agrees to all solicitation requirements and identified constraints. Non-conformance with the instructions provided may result in an unfavorable proposal evaluation, or rejection of an offeror’s proposal, rendering it ineligible for award. Non-conformance includes failure to submit all volumes described in Table L-1 both in hard copy and electronic format.

L-2.2 The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation by the Government and for substantiating the validity of stated claims. The proposal shall not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet the areas to be evaluated. Offerors shall assume that the Government has no prior knowledge of their experience and will base its evaluation on the information presented in the offeror's proposal.

The offeror’s proposal shall demonstrate that the offeror possesses the technical expertise, to perform the requirements of the PWS. Offerors are permitted to submit a maximum of one proposal. Alternate proposals – defined herein as proposals that deviate in any way from the solicitation terms and conditions and/or the stated performance requirement – will not be considered.

Contingent proposals are not allowed, nor will they be accepted, considered or evaluated by the Government. Contingent proposals are defined herein as proposals that include terms or conditions that imply that performance is contingent upon any sort of provisioning from the Government that is not set forth in the RFP.

The offeror’s proposal shall include all of the information requested and shall comply fully with these Section L instructions. Failure to do so may cause the offeror's proposal to be eliminated from consideration for award. Offerors are reminded to properly mark their proposal documents which contain proprietary or restricted information.

NOTE: IF THE PROPOSAL IS NOT RECEIVED BY THE DUE DATE/TIME SPECIFIED, THE

OFFEROR’S PROPOSAL IS CONSIDERED LATE IN ACCORDANCE WITH FAR 52.215-1.

L-2.3 With the exception of Section B of the model contract and the Pricing Volume, no cost or pricing information should appear in any other volume. The Government advises offerors that taking exception to or deviating from any term or condition of the RFP may make an offer unacceptable and the offeror ineligible for award.

L-2.4 All offerors’ proposal(s) shall be valid at least 180 days after the proposal due date. The offeror shall make a clear statement in the Executive Summary that the proposal is valid at least 180 days from the proposal due date. Offeror shall also annotate Block 12 of the SF33.

L-3.0 PROPOSAL ORGANIZATION

L-3.1 In presenting material in the proposal, the offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization should be emphasized during proposal preparation. It is the responsibility of the offeror to present enough information to allow the technical approach to be meaningfully evaluated without discussions. The offeror must include any data necessary to illustrate the adequacy of the various assumptions, approaches, and solutions to problems. Unnecessarily elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective proposal is neither necessary nor desired.

L-3.2 The offeror shall prepare the proposal as set forth in the Proposal Organization Table L-1 below. The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table L-1. The volumes identified in the table should be separately bound in three-ring, loose-leaf binders, as necessary. The contents of each proposal volume are described in the Proposal Organization paragraphs as noted in the table below.

L-3.3 Each proposal volume shall be unclassified. Each volume shall be written in Standard English and be complete in and of itself.

The offeror shall provide a Proposal Cross Reference Matrix as set forth in Table L-2. This proposal matrix is only a tool to assist in the proposal evaluation process.

L-3.4 Table L-1 shall serve as the offeror’s guide for proposal organization and content by volume.

Table L-1: Proposal Organization and Content

Volume Title # of Hard Copies

# of Electronic Copies *

Max # of Pages **

Volume I – Contract Documentation 1 1 No Limit

Tab 1: Master Table of Contents No Limit Tab 2: Model Contract No Limit Tab 3: Solicitation Exceptions Matrix No Limit Tab 4: Ground Rules and Assumptions No Limit Tab 5: OCI Mitigation Plan*** No Limit

Volume II – Executive Summary 1 1 Tab 1: Executive Summary Content 5 Tab 2: Proposal Cross Reference Matrix No Limit

Volume III – Mission Capability 1 1 Tab 1: Security Plan 10

Tab 2: Key Personnel Staffing and Qualifications 3 per resume

Tab 3: Corporate Experience

2 per reference;

PWS or

SOW

attachment unlimited

Tab 4: Small Business Plan No Limit Volume IV – Cost/Price 1 1 No Limit

* SUBMIT EACH VOLUME ON A SEPARATE DVD-R.

** Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. These limitations shall apply to both electronic and hard copy proposals. Each page shall be counted except the following:

1. Volume Cover Pages

2. Table of Contents

3. List of Tables and Figures

4. Glossaries / Acronym List

5. Tabs / Dividers

6. Blank pages

*** OCI Mitigation Plan will not be part of the evaluation criteria but will be reviewed for compliance with H-09 FAR, DOD, and MDA policy and must be submitted with the proposal, except as specified in L-1.5e. See L-1.5 for further instructions.

L-3.5 Page size shall be 8.5 x 11 inches, not including foldouts. Except for the reproduced sections of the solicitation document and any non-narrative sections (e.g., tables, graphs, charts, figures, etc.), the text size shall be no less than Microsoft Word Times New Roman 12 point font, single-spaced. Use at least 1-inch margins on the top and bottom and 1-inch side margins.

Pages shall be numbered sequentially by volume. In the event the offeror creates an ambiguity, the Government may exercise its own discretion in counting pages. If the page count is exceeded, the excess pages will not be read or considered in the evaluation of the proposal.

These limitations shall apply to both electronic and hard copy proposals. Special considerations will not be given for colors, pictures or unnecessary graphics. Other than the electronic media solicited, audio and video recordings, or any other electronic media (i.e., CD & tape) will not be accepted.

L-3.6 Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics.

Foldout pages may not be used for pages of text. Legible tables, charts, graphs, diagrams, schematics and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible and shall not exceed 11 x 17 inches in size. Each printed side of a foldout will count as two pages.

For tables, charts, graphs and figures, the font shall be no smaller than 10 point. All information (except documentation numbers, classification markings, and page numbers) shall be contained within an image area of 9 x 15 inches. Foldout pages shall fold so that the Government can read and evaluate them without removal from proposal binder. Foldout pages shall fold entirely within the volume.

L-3.7 Each volume shall contain a glossary of all abbreviations and acronyms used for the entire proposal, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

L-3.8 Each volume shall contain detailed table of contents to delineate the subparagraphs within that volume. A Master Table of Contents, contained in Volume I, shall contain a consolidation of the individual Table of Contents for all Volumes (I through IV). See L-5.1.

L-3.9 Tab indexing shall be used to identify sections within each Volume. The offeror shall index the sections identified in the Volume Organization outlined in each Volume. Tabs do not count against the page limitations for their respective Volumes.

L-3.10 Tables and figures can be used to illustrate quantitative or qualitative data. Tables and figures are not required. If provided, each volume shall contain a list of all tables and figures within that volume. The List of Tables and Figures will not count against the page limitations for their respective volumes. Tables, graphs, charts, and figures are considered non-narrative sections of the proposal and are only to be provided to enhance the proposal narrative. If, at the PCO’s discretion, an excessive amount of narrative is included in a table, chart, graphic, or illustration in an effort to subvert the proposal’s page limitations, the text may be severed from the non-narrative section and included in the page count of the narrative section of the proposal.

L-3.11 Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal. Each response to each subfactor shall be self-contained.

L-3.12 All copies (hard copy and electronic copy) of an offeror’s proposal must be submitted together in accordance with the scheduled submission date for the particular volumes. All Prime and team member information must be incorporated into one coherent submittal. Be sure to identify appropriate markings such as the legend at FAR 52.215-1(e), Restriction on disclosure and use of data.

L-3.13 Each hard copy volume of the proposal should be separately bound in a three-ring loose-leaf binder, which shall permit the volume to lie flat when open. Staples shall not be used. A cover sheet shall be inserted on the front of each Volume, clearly marked with volume number, copy number, offeror’s name, solicitation title, and solicitation number.

L-3.14 A label shall be placed in the spine of each binder clearly identifying the solicitation number, volume number and name, copy number, and offeror’s name.

L-3.15 Complete electronic volumes shall be submitted in Microsoft Office 2010 or compatible format. Offerors are permitted to submit documents such as signed letters (i.e., OCI, Consent and Client Authorization Letters), ORCA and embedded graphics (if applicable) in .pdf format.

Electronic copies shall not be password protected. All electronic copies shall be submitted on DVD-R in a protective sleeve. The DVD-R and protective sleeve shall be clearly marked as to volume number, offeror’s name, solicitation title, and solicitation number. Electronic file directory titles and organization shall reflect the titles and organization of these instructions.

Each directory shall contain a Microsoft Word file with the Master Table of Contents for that directory. Offerors shall ensure electronic copies on DVD-R are virus free.

L-3.16 The Microsoft Office copies of the proposal shall be an exact duplicate of the “original” paper proposal. The DVD-Rs will also be used for proposal evaluation. The Government will not perform a word-by-word check of the “original” vs. the .doc and .xls versions. If discrepancies are identified between the electronic proposal and the “original” paper proposal, the paper proposal shall prevail.

L-3.17 Sound or video files shall not be embedded into the proposal files.

L-3.18 All proposals shall be submitted to the following address:

MISSILE DEFENSE AGENCY (MDA)

ATTN: Bradley Price, MDA/DACM MDA Source Selection Facility 5222 Martin Road Redstone Arsenal, AL 35898-0001

If hand delivering proposals, call Bradley Price, PCO, at (256) 450-3257 to schedule a date and time.

L-4.0 VOLUME I: CONTRACT DOCUMENTATION

L-4.1 The offeror shall include a master table of contents of the entire proposal (include in Contract Documentation only).

L-4.2 Model Contract (SF33)

The offeror shall provide a complete copy of this RFP (including Sections L and M, less other attachments, with any amendments) with the original signature of an official authorized to contractually bind the offeror in Block 17 of the SF 33. The offeror must complete the following sections within the RFP:

• Section A (SF 33, Blocks 13 through 18)

• Section B

Offerors will populate the unit price and total amount for Fixed Price CLINs, estimated cost for Cost CLINs, and ceiling price for T&M CLINs.

• Section K, Representations, Certifications and other Statements of Offeror Offerors shall complete representations, certifications, acknowledgments and statements via the System for Award Management (SAM) at https://www.sam.gov. A hardcopy shall be included in the Contract Documentation volume. Any additional Section K information shall also be included in this section. NOTE: Offerors shall verify that the “reps and certs” contained in Section K of the solicitation are also contained in SAM to ensure that all “reps and certs” completed and submitted via SAM correspond with those included in the solicitation. For example, the solicitation may contain new cybersecurity clauses that are not available in SAM. In such cases, offerors shall complete the applicable “reps and certs” included in the solicitation and submit with their proposal.

L-4.3 Solicitation Exceptions Matrix

The offeror is required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements. The offeror must clearly identify any exceptions to the solicitation terms and conditions and provide complete accompanying rationale. Each exception shall refer to a paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation to document any exceptions to, or deviations from, any of the clauses or special contract requirements along with justification. However, any exceptions which fail to comply with the terms and conditions of the solicitation may result in the offeror being removed from consideration for award.

L-4.4 Ground Rules and Assumptions

The offeror must clearly identify any ground rules and assumptions made in preparing the proposal.

L-4.5 OCI Mitigation Plan

The offeror must submit an OCI Mitigation Plan, unless one is not required, as detailed in paragraph 1.5 (e).

L-5.0 VOLUME II: EXECUTIVE SUMMARY

L-5.1 Executive Summary Content. The Executive Summary shall include company information and a summary of the offeror’s proposal. This portion may be utilized by the evaluation team to support its evaluation of each factor. However, any summary material presented here shall not be considered as meeting the solicitation requirements for any portions of other volumes of the proposal.

Company Information: The offeror shall provide the Company/Division Address, Identifying Codes, and Applicable Designations, company/division's street address, county and facility code, CAGE code, DUNS code, and size of business (large or small).

The offeror shall also provide the mailing address, telephone and fax numbers and facility codes for the cognizant Contract Administration Office, Defense Contract Audit Agency (DCAA), and Government Paying Office including the name, telephone and fax number for the Administrative Contracting Officer (ACO). The offeror shall provide a single point of contact and one alternate for all matters dealing with their proposal including name, position title, address, phone, fax number and email address. In addition, the offeror shall provide the name and contact information for their Facility Security Officer that is responsible for managing the offeror’s facility and personnel clearance actions.

Proposal Summary: The offeror shall provide a top-level summary of their proposal suitable for describing their approach to Agency senior leadership.

L-5.2 Proposal Cross Reference Matrix: The offeror shall provide a matrix using the format below (Table L-2) to cross reference their proposal to, at a minimum, the PWS and Sections L and M by filling in the forth column. This is only a tool to assist in the proposal process and is provided for informational purposes only. The contractor is ultimately responsible for ensuring all areas are fully addressed and all requested information is completed and turned in appropriately IAW Section L of the RFP.

TABLE L-2: Proposal Cross Reference Matrix Format

PWS Paragraph Section L Section M Offeror’s Proposal Volume and Paragraph Reference

6.0 Security

Requirements

L-6.1 Subfactor MCS1: Security Plan

M-2.1 Subfactor MCS1: Security Plan

9.0 Transition and

Staffing

L-6.2 Subfactor MCS2: Key Personnel Staffing and Qualifications

M-2.2 Subfactor MCS2: Key Personnel Staffing and Qualifications

N/A L-6.3 Subfactor MCS3: Corporate Experience

M-2.3 Subfactor MCS3: Corporate Experience

L-6.0 VOLUME III: MISSION CAPABILITY

The offeror’s Mission Capability Volume will consist of the following subfactor sections.

Subfactor MCS1: Security Plan Subfactor MCS2: Key Personnel/Resumes Subfactor MCS3: Corporate Experience Subfactor MCS4: Small Business Plan

The Mission Capability Approach factor will be addressed in Volume III. The following subfactors will be assessed as part of this factor:

L-6.1 Subfactor MCS1: Security Plan

Offerors must submit a Security Plan that addresses their approach in the following areas:

Provide evidence of an approved facility clearance (FCL) and approach to provide personnel security clearances and cleared personnel upon completion of the contract transition period and throughout contract performance, to include short-notice change orders.

Approach for safeguarding classified materials (to include handling, storing, transmitting, sharing and destroying) in accordance with the requirements of the DD Form 254, DoD 5220.22-M “National Industrial Security Program Operating Manual,” the DoD Manual 5200.01, Volume 3 “Protection of Classified Information.”

• Approach for safeguarding Controlled Unclassified Information (CUI) (to include handling, storing, transmitting, sharing and destroying) in accordance with DoD Manual 5200.01, Volume 4 “Controlled Unclassified Information.

L-6.2 Subfactor MCS2: Key Personnel Staffing and Qualifications

The offeror shall submit key personnel resumes in accordance with Attachment L-06. Key personnel for this requirement are the Contract Program Manager, Technical Lead/Assistant, and Regional Leads as defined in PWS paragraphs 3.0 and 9.0. The contractor shall specifically identify whether the CPM will perform both roles or if the Technical Lead will be performed by a separate individual.

The offeror shall ensure the qualifications and capabilities, education and experience requirements for key personnel comply with Attachment L-10 TEAMS Labor Competencies.

Offerors shall not change or modify Attachment L-10.

4.4 Small Business

L-6.4 Subfactor MCS4: Small Business Plan

M-2.4 Subfactor MCS4: Small Business Plan

N/A

L-7.0 VOLUME IV:

COST/PRICE

PROPOSAL

M-3.0 FACTOR F2:

Cost/Price Proposal

L-6.3 Subfactor MCS3: Corporate Experience

The offeror shall complete Attachment L-13 for each example of its Corporate Experience and include them in its Mission Capability Volume.

The offeror shall describe its corporate experience in performing the types of work identified in the PWS Performance Objectives. Corporate experience is defined as the offeror’s (including subcontractors) experience in the area of protocol support as a corporation, not individual personnel experience. In order to be considered for award, the offeror must demonstrate one 1service contract that meets all of the following criteria:

1. twelve (12) months of continuous contract performance;

2. contract performance occurred within the last 5 years from the date of the solicitation;

3. contract supported a Department of Defense organization for at least any five (5) of the following services:

i. military customs and courtesies

ii. receptions/receiving line

iii. flag display

iv. seating arrangements

v. meal selection

vi. rendering of honors

vii. sequence of events

viii. escort duties

ix. planning packages for events

x. event invitations

xi. event VIP lists

4. and contract value of at least $500,000 annually.

L-6.4 Small Business Plan

a. Small Business Utilization

Each offeror shall provide a Small Business Utilization Plan to be incorporated into the resultant contract. The plan shall include the information in the table below and a description of the offeror’s initiatives to utilize small businesses in accordance with FAR 52.219-8, Utilization of Small Business Concerns. Note: This requirement is not intended to require the SB Prime contractor to subcontract any effort associated with this PWS, it is utilized solely to determine compliance with FAR 52.219-8

1 Service contract as defined in FAR 37.101 Definitions

Table L-3 FAR 52.219-8 (Utilization of Small Business Concerns)

b. Small Business Compliance

Each offeror shall provide a Small Business Compliance Plan to be incorporated into the resultant contract. The plan shall include the information in the table below and a description of the offeror’s process for tracking and monitoring their compliance with FAR 52.219-14(c)(1), Limitations on Subcontracting.

The following table shall be used to calculate the Prime’s percentage of work to be performed at the base period and each option period:

Table L-4 FAR 52.219-14 (Limitation on Subcontracting)

Base Period Proposed

Total Base Period Labor Cost (loaded) $ Total Base Period Labor Cost Performed by the SB Prime (loaded) $

Total Base Period Labor Cost Subcontracted (loaded) $

Percentage of Total Labor Cost Performed by the SB Prime %

Option 1 Proposed

Total Option I Labor Cost (loaded) $

Total Option I Labor Cost Performed by the SB Prime (loaded) $

Total Option I Labor Cost Subcontracted (loaded) $

Percentage of Total Labor Cost Performed by the SB Prime %

Option 2 Proposed

Total Option II Labor Cost (loaded) $

Total Option II Labor Cost Performed by the SB Prime (loaded) $

Total Option II Labor Cost Subcontracted (loaded) $

Percentage of Total Labor Cost Performed by the SB Prime %

“Loaded” is defined as Direct Labor Cost, plus all Indirect Cost, but does not include fee.

The values provided in the table above must be consistent with the values provided in the cost volume.

NOTE: The above L-6.4a Small Business Utilization Plan will not be evaluated by the Government and will not be a determining factor for contract award. However, the plan will be used to ensure the contractor complies with

Category

Contractor Name Product/ Service to Be Performed

Period of Performance

Proposed SB Percent of

Total Contract

Value

Proposed SB Participation

Dollars

Small Business (includes SB Prime) HUB Zone Small Business Veteran Owned Small Business Service-Disabled Veteran-Owned Small Business

Small Disadvantaged Business Women-Owned Small Business

FAR clause 52.219-8 and 52.219-14(c)(1), after contract award. The Small Business Plans shall have no page limit and adhere to the page guidelines outlined in Section L, paragraph L-4.5.

L-7.0 VOLUME IV: COST/PRICE

Failure to comply with RFP requirements for pricing information may result in an adverse assessment of an offeror’s proposal which may reduce or eliminate its chance of being selected for award. When an offeror fails to completely and accurately provide all pricing information required by the RFP, the offeror bears full responsibility for any adverse impact upon the evaluation of its proposal. For proposal purposes, the estimated start date is 14 December 2018 with a two-year base and three 1-year options.

L-7.1 Cost or Pricing Data Requirements

It is anticipated that pricing of this action will be based on adequate price competition; therefore, the offeror is not required to submit certified cost or pricing data.

Below are the RFP-specified amounts for Travel, ODC, and Surge cost. The prime offeror’s Section B must reflect these amounts, which are inclusive of indirect costs for all CLINs.

Table 1 Table L-4 Government Directed Fill-ins

Description Base Option 1 Option 2 Option 3 Total Travel dollars-AB $70,000 $35,000 $35,000 $35,000 $176,000 Travel dollars-DS $84,000 $42,000 $42000 $42,000 $210,000 ODC dollars $72,000 $36,000 $36,000 $36,000 $180,000

L-7.2 Surge CLINs X0008

For Surge CLINs, the offeror will propose a single set of hourly Time and Materials (T&M) rates, inclusive of prime and subcontractor cost and profit, for each labor category and year. The single set of T&M rates will cover all performance locations (Huntsville, AL/National Capital Region/Dahlgren, VA/Colorado Springs, CO). These rates will be incorporated into Contract Attachment J-10 and be used for billing all future surge actions. The offeror will input the proposed T&M rates in the Excel Pricing Workbook (EPW) (Attachment L-14). The EPW will apply the Government specified notional labor hours to calculate the proposed CLIN prices, which the offeror will reflect in Section B. The offeror will submit the completed EPW as part of the cost/price volume.

L-7.3 Pricing Volume Narrative (Word Doc)

The offeror must provide cost narrative in MS Word format.

1) In accordance with FAR 16.301-3(a) (1) and 9.104-1(e), the prime offeror must use an accounting system that is adequate for determining costs applicable to the contract.

Prime offerors must state whether their accounting system has been reviewed by the Government and provide evidence of the review and approval by DCAA / DCMA. If the system has not been reviewed by the Government, then prime offerors must provide a summary description of the offeror’s accounting system and state whether it is compliant with Generally Accepted Accounting Principles. Provide any known/cited accounting system deficiencies and identify any deviations from the offeror’s standard procedures in preparing this proposal. For known/cited accounting system or methods non-compliances, provide a schedule and description of corrective actions the offeror is taking to eliminate the non-compliance issues.

2) Prime offerors without an approved accounting system must submit the completed Pre-award Survey of Prospective Contractor Accounting System Checklist provided as Attachment L-08 with its proposal. The Government will forward a copy of the checklist to the cognizant DCAA office along with the survey request. Prior to contract award, the accounting system must be deemed adequate for determining cost applicable to the contract in accordance with FAR 16.301-3(a)(3) and FAR 9.104-1(e).

3) The Governmnet intends to award a contract resultant from this solicitation without discussions; offerors who do not provide an electronic EPW or Pricing Volume Narrative will be eliminated from consideration for award. Offerors who do not provide a “complete” electronic EPW or Pricing Volume Narrative (after discussions, if discussions are held) will be removed from consideration for award. A “complete” EPW is defined as an EPW that matches hard copy proposals and contains, at a minimum, completion of all the fields in the EPW format provided with the RFP. In the event the Government elects to enter into discussions, offerors may be provided an opportunity to submit an EPW or pricing volume narrative if they failed to provide the EPW as part of the original proposal submittal.

4) The offeror shall complete the Total Pricing tab of the EPW by filling in the price or estimated cost from Section B. In the event of a conflict between the Total Pricing tab and Section B, Section B shall prevail.

L-8.0 LIST OF SECTION L ATTACHMENTS

L-01 Reserved NA L-02 Reserved NA L-03 Reserved NA L-04 Reserved NA L-05 OCI Disclosure Form 4 L-06 Key Personnel Resume Template 1 L-07 Reserved NA L-08 Pre-award Survey of Prospective Contractor Accounting System Checklist 3 L-09 Reserved NA L-10 Labor Competency Descriptions 2

L-12 TEAMS OCI Memorandum 2 L-13 Corporate Experience Questionnaire 2 L-14 Electronic Pricing Workbook (EPW) for Surge T&M

Table L-4 FAR 52.219-14 (Limitation on Subcontracting)