Attachment 1 - PWS - IDIQ Basic.pdf

PERFORMANCE WORK STATEMENT (PWS)

Washington Headquarters Services (WHS)

Environmental Support Services

IDIQ Basic PWS

Date: 13 November 2019

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide Environmental Support Services. The

Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Environmental Support Services as defined in this Performance Work Statement except, for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: Washington Headquarters Services (WHS) maintains and operates Department of Defense

(DoD) facilities within the National Capital Region (NCR) and at the Raven Rock Mountain Complex (RRMC) in Adams County, Pennsylvania and Washington County, Maryland. The purpose of this contract is to provide environmental, sustainability, and energy management support services primarily at the Pentagon, Mark Center, and RRMC. Occasional work may occur at other WHS owned and/or leased facilities within the NCR. The contractor shall be able to provide and manage full-time, on-site support staff to assist the civil service staff of the

Standards and Compliance Division (SCD) at the Pentagon and the Environmental, Safety, and Health (ESH)

Division at RRMC. The contractor shall also have subject matter experts and additional technical support staff from off-site to provide responsive support for all ongoing projects.

The purpose of this contract is to fulfill a need of the Environmental, Sustainability, and Energy Branch (ESEB) and the SCD within the Facilities Services Directorate at the Pentagon, as well as the Environmental, Safety, and

Health Division at RRMC. Support efforts include multimedia environmental compliance, sustainability, natural resources, energy management, and communications.

1.3 Objectives: The objective of this contract is to ensure all WHS operations and projects are environmentally compliant, and meet sustainability, and energy goals. An additional goal is to provide event planning, outreach, and communications support.

1.4 Scope: The Contractor shall perform the specific tasks as described in Part 5 of this PWS. Individual task orders with detailed scopes of work will be issued that fall within the Part 5 Specific Task descriptions. The work shall be performed with a combination of on-site staff, subject matter experts, and specialized subcontractors. The task orders shall also provide details regarding deliverables, schedules, and places of performance.

1.5 Period of Performance: The period of performance shall be for one 12-month Base Year, plus four 12-month option years, with one 6-months extension period.

The Period of Performance reads as follows:

Base Year

Option Year I

Option Year II

Option Year III

Option Year IV

Six (6) months extension

1.6 General Information

1.6.1 Quality Control (QC): The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

The quality control plan (QCP) is to be delivered within thirty days after contract award with copies of a comprehensive written QCP shall be submitted to the Contracting Officer (KO) and the Contracting Officer’s

Representative (COR) within five working days when changes are made thereafter. After acceptance of the QCP, the Contractor shall receive the KO’s acceptance in writing of any proposed change to the QC system.

1.6.2 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the

Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The Contractor is not required to perform services on holidays.

New Year’s Day Labor Day

Martin Luther King Jr. Day Columbus Day

Presidents’ Day Veterans’ Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.6.4 Hours of Operation: On-site Contractor is responsible for conducting business between the hours as early as

7:00 AM Eastern Time (ET) to as late as 5:00 PM ET, Monday thru Friday, except Federal holidays or when the

Government facility is closed due to local or national emergencies, administrative closings, or similar

Government-directed facility closings. For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons. Regular business hours are anticipated;

however, weekend work or night work may occur on occasion based on oversite responsibilities or special events.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined by active task orders when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The majority of the work is anticipated to be performed at DoD facilities at RRMC, the Mark Center, or the Pentagon site. The Pentagon site is defined as the Pentagon, the Heating & Refrigeration

Plant, the Incinerator Plant, the Remote Delivery Facility, Metro Entrance Facility, the Pentagon Athletic Center, the North Village, and associated structures on the Pentagon campus. RRMC is approximately 80 miles from the

Pentagon.

1.6.6 Type of Contract: Firm Fixed Price - Indefinite Delivery Indefinite Quantity (IDIQ) contract.

1.6.7 Security Requirements: Contractor firm must have a Secret level Facilities Clearance at time of the proposal submission, and must maintain that level of security for the life of the contract. The Contractor must have sufficient personnel with individual clearances at the SECRET level to perform projects at RRMC and certain projects at the Pentagon. The security requirements are in accordance with the attached DD Form 254

(RFP Attachment 6). Contractors are required to report to the Pentagon Force Protection Agency (PFPA) any derogatory information that may justify an unfavorable administrative action in a personnel security or building access determination. Derogatory information includes, but is not limited to, criminal conduct, illegal drug involvement, or psychological conditions that impair judgment, reliability, or trustworthiness. Derogatory information must be provided to the COR and KO as promptly as possible, but in no event later than three (3) business days after the contractor becomes aware of the information.

PFPA reserves the right and prerogative to deny and/or restrict facility and information access of any

Contractor employee determined by PFPA at any time during performance to be unsuitable for access and/or present a risk of compromising sensitive Government information to which they would have access under this contract.

A determination by PFPA that a person is not suitable to perform work under this contract is not a denial, suspension, or revocation of a previously granted security clearance by another agency, nor shall it be interpreted as a direction or recommendation to the Contractor regarding the suitability of an affected individual for employment outside the scope of PFPA.

1.6.7.1 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control

1.6.7.2.1 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by

Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

1.6.7.2.3 The Contractor shall establish and implement methods of ensuring that all lock or PIN combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.6.8 Special Qualifications: The Contractor shall be responsible for providing full-time personnel to perform task order requirements while working from Government office space. All personnel shall be US citizens, literate in English, and possess any required licenses and/or certifications. The Contractor shall develop and maintain a contingency plan adequate to ensure that there will be no interruption of services due to labor disruption within the Contractor's own labor force. The Contractor shall employ or have a contractual relationship with qualified personnel according to the categories listed in the Personnel Duties and

Qualifications section (5.10) below to conduct the services required under this PWS. Although proposed

Contractor personnel may meet the qualifications presented below, the Government has sole discretion to determine if proposed personnel will be acceptable to complete the services requested. The Government will make this determination by reviewing resumes and certifications, interviewing prospective personnel, and checking references to ensure that personnel will satisfy WHS requirements. The COR for this contract will provide all official written correspondence to the contractor on acceptance or non-acceptance of proposed personnel.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal

Acquisition Regulation Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the KO will apprise the contractor of how the Government views the Contractor's performance and the Contractor will apprise the

Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.10 Contracting Officer Representative: The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of Government-furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, scope, or deliverable dates. The COR is not authorized to change any of the terms and conditions of the contract or task order.

1.6.11 Key Personnel: The labor categories listed below are considered essential to the work being performed under this contract. Full Labor category descriptions and minimum qualifications are presented in Section

5.10 for each Key Personnel position. Prior to substituting, removing, replacing, or diverting any of the specified individuals, the Contractor shall notify the KO fifteen (15) working days in advance and shall submit a written request and justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on this Contract. The proposed substitution of Key Personnel must meet or exceed the education, experience, and other technical requirements of the labor category description. No change in Key Personnel shall be made by the Contractor without the prior written consent of the KO. In the event the proposed substitution of Key Personnel does not meet or exceed the education, experience, and other technical requirements of the labor category description, the Government reserves the right to require continued performance of previously approved Key Personnel or to require substitution of acceptable replacements for the individuals specified below. The Key Personnel listed below may, with the consent of the contracting parties, be amended from time-to-time during the course of the Contract to either add or delete personnel as appropriate.

List of Key Personnel:

Program Manager

SME Engineer (Compliance)

SME Scientist (CBRN)

Senior Engineer (Energy)

Senior Scientist (Compliance)

Senior Scientist (Tank Management)

Senior Communications Specialist

Mid-Level Engineer (Energy)

Mid-Level Engineer (Stormwater)

Mid-Level Scientist (Compliance/Sustainability) – two positions

Mid-Level Scientist (RRMC)

Mid-Level Scientist (HRP)

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering

Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by

Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Contractor personnel will be required to obtain and wear badges that are visible above the waist in the performance of this service.

1.6.13 Contractor Travel: Travel is required to various CONUS/OCONUS locations as determined by the

Government. In addition, some local travel may be required in conjunction with this task. Travel will not exceed

$8,000.00 for the base period and all option periods. The contractor shall provide a written request (e-mail) for travel to the COR prior to finalizing any travel arrangements. All travel must be approved by the COR prior to purchase of tickets and commencement of travel.

The Contractor shall be reimbursed for actual allowable, allocable, and reasonable travel costs incurred during performance of this effort in accordance with the FAR 31.205-46 "Travel costs." The contractor only may be reimbursed for its travel expenses, and not for any labor hours arising from the travel, as labor will be priced under different CLIN(S). The contractor will not receive an hourly payment for the time contractor personnel spend in travel; this should virtually eliminate the incentive that the contractor must undertake excessive or unnecessary travel. Any travel or arrangements for travel are conducted without the required approval(s), the

Contractor shall be responsible for all associated costs.

There are no other direct charges (ODCs) associated with this requirement or under award.

1.6.14 Other Direct Costs: This category includes items such as reproduction, materials, sampling supplies, and shipping expenses associated with activities such as deliverable preparation, training, and sampling.

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of

Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such

OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 Prime and Subcontractor: In accordance with FAR 52.219-14 Limitations on Subcontracting

(DEVIATION 2019-O0003) by submission of an offer and execution of a contract, the Offeror/Contractor agrees in performance of the contract in the case of a contract for services (except construction), it will not pay more than 50% of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities.

In performance of services awarded under this contract the Limitations on Subcontracting, will be monitored and strictly enforced. The Contractor's Limitations on Subcontracting performance will be monitored in accordance with the following criteria: In performance of all task orders combined, at least 50% of the cumulative average of all task order performance incurred for personnel shall be expended by the Prime

Contractor. (Note: Each task order does not have to meet 50% unless otherwise specified by the Contracting

Officer in their individual task order).

The contractor shall demonstrate this by submission of a deliverable report every 6 months on the amount of work subcontracted. The report shall demonstrate the allocation of work between the prime and subcontractor(s) and be submitted to the Contracting Officer’s Representative/Contracting Officer via email.

1.6.18 Phase In /Phase Out Period: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board during the thirty (30) day phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO). An employee of the U.S. Government with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the KO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does not have authority to change the terms and conditions of the contract.

2.1.4. CONTRACT SPECIALIST (CS): An employee of the U.S. Government; creates, examines, negotiates, and monitors contractual agreements between the Government and the Contractor, and is the primary point-of-contact on contracts.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When

Key Personnel are used as an evaluation factor in a best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.8. NATIONAL CAPITAL REGION (NCR). The NCR consists of the District of Columbia; Prince

Georges and Montgomery Counties in Maryland; Arlington, Fairfax, Loudoun, and Prince William

Counties in Virginia.

2.1.9. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10. QUALITY ASSURANCE (QA). The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.11. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.11. QUALITY CONTROL (QC). All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.12. SUBCONTRACTOR. An entity, person or firm, that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.13. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.14. WORK WEEK. Monday through Friday, unless specified otherwise.

ACRONYMS:

ACHP Advisory Council on Historic Preservation

AST Aboveground Storage Tank

CAC Common Access Card

CBRN Chemical, Biological, Radiological, Nuclear

CMR Contractor Manpower Reporting

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTS Commercial-Off-the-Shelf

CPARS Contract Performance Assessment Reporting System

CS Contract Specialist

DD Form 254 Department of Defense Contract Security Classification Specification

DFARS Defense Federal Acquisition Regulation Supplement

DHS Department of Homeland Security

DMR Discharge Monitoring Report

DOD Department of Defense

DODI Department of Defense Instruction

EA Environmental Assessment

ECM Energy Conservation Measure

EIS Environmental Impact Statement

EISA Energy Independence and Security Act

EIT Engineer in Training

EO Executive Order

EPA Environmental Protection Agency

EPAct Energy Policy Act

EPCRA Emergency Planning and Community Right-To-Know Act

ERCIP Energy Resilience and Conservation Investment Program

ESA Endangered Species Act

ESEB Environmental, Sustainability, and Energy Branch

ESH Environmental, Safety, and Health Division at RRMC

ESPC Energy Savings Performance Contract

FAR Federal Acquisition Regulation

FATF Facility Accessibility Task Force

FONSI Finding of No Significant Impact

FY Fiscal Year

GPs Guiding Principles for Federal Sustainable Buildings

HAZWOPER Hazardous Waste Operations and Emergency Response Standard

HRP Heating and Refrigeration Plant

HVAC Heating, Ventilation, and Air Conditioning

IDIQ Indefinite delivery/indefinite quantity

JTR Joint Travel Regulation

KO Contracting Officer

LCCA Life Cycle Cost Analysis

LDA Land Disturbing Activity

LEED Leadership in Energy and Environmental Design

MBTA Migratory Bird Treaty Act

MOU Memorandum of Understanding

MS4 Municipal Separate Storm Sewer System

NCR National Capital Region

NEPA National Environmental Policy Act

NPDES National Pollutant Discharge Elimination System

OCI Organizational Conflict of Interest

ODC Other Direct Costs

ODS Ozone Depleting Substances

OSD Office of the Secretary of Defense

PE Professional Engineer

PFPA Pentagon Force Protection Agency

PIN Personal Identification Number

POL Petroleum, Oil, and Lubricants

PPE Personal Protective Equipment

POC Point of Contact

PPD Presidential Policy Directive

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

REC Record of Environmental Consideration

ROD Record of Decision

RRMC Raven Rock Mountain Complex

SAIA Sikes Act Improvement Act

SCD Standards and Compliance Division

SDS Safety Data Sheet

SHPO State Historic Preservation Office

SIR Savings-to-Investment Ratio

SME Subject Matter Expert

SPCC Spill Prevention, Countermeasure, and Control Plan

TE Technical Exhibit

TMDL Total Maximum Daily Loading

TRI Toxics Release Inventory

UESC Utility Energy Service Contract

UFC Unified Facilities Criteria

USGBC U.S. Green Building Council

UST Underground Storage Tank

VAC Virginia Administrative Code

VDEQ Virginia Department of Environmental Quality

WAWF Wide Area Work Flow

WHS Washington Headquarters Services

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide basic services to phones, desks, utilities, information technology, and general office supplies) while working in Government facilities.

3.2 Facilities: Basic facilities such as work space and its associated operating requirements (i.e., phones, desks, utilities, information technology, and general office supplies) will be provided while working in Government facilities. The Government will provide office space of twelve (12) cubicles at the Pentagon, one (1) at the

Heating and Refrigeration Plant (HRP), and one (1) at RRMC including: workspace, computers with the same software programs and capabilities as Government, and access to an area network printer. Additional office space will be subject to availability.

3.3 Equipment: The Government will provide network printer access, photocopier access, fax machines, and telephones with voicemail. Projectors and training laptops will be issued as needed.

3.4 Materials: The Government will provide paper for reports and office supplies as needed.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: The contractor shall possess and maintain a SECRET facility clearance from the

Defense Security Service. The Contractor’s employees performing work in support of this contract shall have been granted a SECRET security clearance from the Defense Industrial Security Clearance Office. The DD Form

254 is provided as an attachment to the RFP.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services. The purpose of this contract is to fulfill a need of the Environmental, Sustainability, and

Energy Branch (ESEB) and the Standards and Compliance Division (SCD) within the Facilities Services

Directorate (FSD) at the Pentagon, as well as, the Environmental, Safety, and Health Division at the Raven Rock

Mountain Complex (RRMC). Support efforts include multimedia environmental compliance, incident response and recovery planning, sustainability, natural resources, energy management, and communications.

5.2. Environmental Compliance.

The contractor shall provide support for all environmental compliance programs including permitting, site assessments, technical training, recordkeeping, reporting, development of guidance documents and standard operating procedures, project reviews, tracking of metrics, escort duties, and coordination with both internal and external stakeholders, including regulatory authorities. The contractor shall support compliance with all applicable federal, state, and local regulations for all WHS owned and/or operated properties.

a. Air

Provide permitting and implementation support, including renewal applications and audit support as needed, for air emissions sources such as boilers, incinerators, emergency generators, and spray paint booths. Review projects for pre-construction permit applications.

Obtain fuel delivery reports, fuel certification letters, and safety data sheets; update tracking spreadsheets;

and prepare monthly fuel reports.

Prepare annual air emissions reporting.

Perform air compliance assessments.

Determine regulatory requirements for any equipment brought onto a WHS site.

b. Wastewater

Provide permitting and implementation support, including renewal applications and audit support as needed, for wastewater discharges covered by the National Pollutant Discharge Elimination System

(NPDES).

Provide support to meet water intake requirements under the Clean Water Act, Section 316(b).

Prepare monthly Discharge Monitoring Reports (DMRs), verifying the transfer of information from daily logs and laboratory results into the final reports. Investigate causes for any exceedances in permit conditions such as temperatures and pollutant concentrations.

Provide technical input in responses to inquiries from local, state, and federal agencies.

Conduct sampling to fulfill permit monitoring requirements. Provide laboratory analysis services. Ensure quality assurance and control.

c. Stormwater

Implement programs and training as required by stormwater permits, including the Pentagon’s Municipal

Separate Storm Sewer System (MS4) permit.

Perform biweekly erosion and sediment control inspections of all active construction sites to ensure that proper and effective erosion and sediment control measures are in place.

Provide stormwater construction permitting and permit implementation support. For construction projects at the Pentagon site, these requirements include Arlington County Land Disturbing Activity (LDA) permits and Virginia Construction General Permits.

Develop the annual update to the Pentagon’s MS4 Annual Report, the MS4 Program Plan, and the

Chesapeake Bay Total Maximum Daily Loading (TMDL) Action Plan. For all sites, prepare required reports and plan updates as required.

Coordinate with engineering and construction management teams at the planning and design phase of projects to ensure that the most effective stormwater treatment measures are installed.

Perform storm sewer outfall inspections to identify illicit discharges. Develop plans and coordinate efforts to eliminate non-stormwater discharges from entering the storm sewer system.

Maintain the stormwater management facility inventory. For the Pentagon site, update the Virginia

Department of Environmental Quality (VDEQ) electronic database accordingly. For all sites, submit updates to state agencies as required.

Respond to annual DoD Chesapeake Bay Program data calls.

d. Hazardous Waste and Chemical Inventories

Provide recordkeeping for solid and hazardous waste generation and develop reports as required for submission to EPA, state, and local authorities.

Maintain an inventory of all chemical waste stored and generated on site.

Maintain an inventory of hazardous materials stored on site. Review the safety data sheets (SDSs) for new chemicals purchased.

Conduct monthly inspections of the hazardous waste and universal waste storage areas to ensure proper signage, labeling, and disposal requirements are being followed.

Inspect the dental clinic to ensure proper hazardous waste storage, labeling, and collection procedures.

Maintain the Hazardous Waste Contingency Plan and update as needed to reflect current operations.

Conduct annual training to comply with the Hazardous Waste Operations and Emergency Response

Standard (HAZWOPER) for operations personnel.

Prepare the Emergency Planning and Community Right-To-Know Act (EPCRA) Tier II and Toxics

Release Inventory (TRI) reports.

Provide regulatory guidance to project teams regarding collection and shipment of waste generated on site.

e. Ozone Depleting Substances (ODS)

Develop the annual ODS inventory.

Review ODS Service Reports and tracking sheets for consistency. Confirm ODS movement is documented and leak rate calculations are performed when needed.

Perform monthly checks to ensure all elements of the ODS Management Plan are implemented. Update the plan as needed to reflect current operations.

Provide annual ODS training for operations personnel.

f. Storage Tanks

Provide support for the WHS underground storage tank (UST) and aboveground storage tank (AST) programs, including third party inspections and repairs to maintain compliance.

Ensure all EPA and VDEQ regulatory tank inspection requirements are completed on an annual basis.

Perform monthly site visits to ensure all USTs and ASTs at the Pentagon, Mark Center, U.S. Courts of

Appeals, and the Taylor building in compliance.

Ensure all monthly recordkeeping requirements and the compliance tracking database are up-to-date.

Update the Tank Management Plan, the Spill Prevention and Response Plan, and the Oil Discharge

Contingency Plan as necessary.

Perform quality checks on calibration gauges and ensure annual calibration is performed.

Ensure new USTs and ASTs are properly registered with VDEQ, along with any major repairs. Renew

AST registrations every five years.

Provide oversight for periodic tank and line testing.

Provide formal and informal training for both contractor and federal employees tasked with operating and maintaining tanks and associated equipment.

Provide oversight and ensure all documentation is completed for any tank closure activities.

Ensure all elements of the Spill Prevention, Countermeasure, and Control Plan (SPCC) are implemented at the Mark Center. Provide updates to the SPCC as needed to reflect current operations.

g. Soil and Groundwater

Sample soil and groundwater to investigate impacts from spills.

Conduct special studies to determine soil and groundwater quality to support planning, design, and construction activities.

Prepare documentation for state regulatory authorities.

Review soil test results, determine acceptability for soils being brought on site, and ensure proper disposal requirements are followed for soils being taken from the site.

h. Multimedia Assessments

Review construction project documentation at all stages of planning, design, and construction. Reviews shall focus on regulatory and permit requirements for air pollution, ozone depleting substances, wastewater, stormwater, storage tanks, soil and groundwater quality, hazardous and solid waste, and compliance with the National Environmental Policy Act (NEPA).

Perform periodic assessments for operational compliance with all regulatory and permit requirements.

Reviews shall focus on regulatory and permit requirements for air pollution, ozone depleting substances, wastewater, stormwater, and hazardous and solid waste. Meet with facility operations personnel throughout the Pentagon to review documentation created and maintained by the operations personnel.

Provide formal and informal training to both contractor and federal operations employees tasked with meeting the multimedia environmental regulatory and permit requirements.

i. NEPA Compliance

Maintain project tracking system to ensure NEPA compliance for all major construction projects.

Assess projects and make recommendations regarding the appropriate level of environmental review for

NEPA compliance.

Support the development of NEPA documentation, including Records of Environmental Consideration

(RECs), Environmental Assessments (EAs), Environmental Impact Statements (EISs), Findings of No

Significant Impact (FONSIs), and Records of Decision (RODs) for projects that require NEPA review.

Perform data gathering and analysis, write assessment reports, coordinate with outside agencies, and prepare the final record and supporting documentation.

Coordinate with other divisions within the WHS Facilities Services Directorate to ensure that NEPA is consistently addressed.

j. Cultural and Historic Resources

Provide technical support to implement the requirements for cultural and historic resources management.

Requirements include those described in the following documents:

o DODI 4715.16 Cultural Resources Management o National Historic Preservation Act

Support development of programmatic agreements with State Historic Preservation Offices (SHPOs).

Support efforts to implement cultural resource management projects such as cultural resources inventories, surveys and studies, arranging curation of historic documents and images, creating and maintaining archival records management system. Prepare technical and scientific reports.

Support the Section 106 review process to support compliance with the National Historic Preservation Act.

Provide technical support to coordinate the implementation of integrated cultural resources management plans including coordinating consultation and review with SHPOs, the Advisory Council on Historic

Preservation (ACHP), and the public.

Prepare consultation documents, technical reports, and create and maintain administrative records.

5.3. Incident Response and Recovery Planning.

The contractor shall provide support for WHS programs related to both environmental releases as well as response and recovery from chemical, biological, radiological, and nuclear (CBRN) attacks. For CBRN issues, coordination is needed with the Pentagon Force Protection Agency (PFPA) and other DoD components and outside government agencies.

Provide emergency response planning, including drills and exercises, to support pollutant containment and recovery activities in the event of a release of hazardous materials to the environment that exceeds the reportable quantity.

Report to state and local regulatory agencies any environmental releases and promptly update them regarding the progress of recovery and the preventive plan forward.

Support updates to the Pentagon Chemical, Biological, Radiological, and Nuclear (CBRN)

Decontamination Plan.

Support WHS in developing outlines and templates for facility CBRN decontamination documentation

(e.g., sampling and analysis plans, clearance criteria, decontamination reports).

Support drills and exercises associated with CBRN response activities, participate in after action reviews, and respond to findings.

Assist WHS with risk and vulnerability assessments.

Assist WHS efforts to identify federal, state, and local agencies that may engage as facility CBRN decontamination partners to expand the Pentagon’s ability to recover after an incident.

Assist WHS in communicating and coordinating with contacts from partner organizations, including interviewing contacts, organizing meetings between WHS and potential partners, and supporting development of memoranda of understanding (MOUs).

Support WHS participation in initiatives and working groups convened by Pentagon emergency response entities, such as PFPA and related organizations.

5.4. Natural Resources.

The contractor shall provide technical support to the WHS natural resources program to include the Pentagon’s

Potomac River shoreline area, extensive forest habitat at RRMC, at other natural resource initiatives and requirements at WHS owned and operated properties.

Provide technical support to implement the requirements for natural resources management. Requirements include, but are not limited to, those described in the following documents:

o Sikes Act of 1960, including amendments and guidance o Endangered Species Act (ESA) of 1973 o Migratory Bird Treaty Act (MBTA) of 1918 o Bald and Golden Eagle Protection Act of 1940 o Clean Water Act of 1972 o Coastal Zone Management Act of 1972 o Wild and Scenic Rivers Act of 1968 o EPA’s Chesapeake Bay Total Maximum Daily Load (TMDL) (29 December 2010) o EO 13508 – Chesapeake Bay Protection and Restoration o EO 13112 – Invasive Species o EO 13186 – Responsibilities of Federal Agencies to Protect Migratory Birds o EO 13834 – Efficient Federal Operations o DoDI 4715.03 – Natural Resources Conservation Program o DoDI 4150.07 – DoD Pest Management Program o Virginia’s Chesapeake Bay Preservation Act o Arlington County Code Chapter 61: Chesapeake Bay Preservation Ordinance o Arlington County Code Chapter 67: Trees and Shrubs

Review construction projects at all stages of planning, design, and construction for natural resource and land use requirements.

Provide regulatory updates and provide analysis and guidance regarding how changes might impact WHS policies and operations.

Perform desktop analyses, develop small scope projects, and conduct biological and wildlife surveys, habitat assessments, wetland delineations, and invasive species identification and control.

Coordinate the development of integrated natural resources management plans including agency coordination, preparation of plans, and documentation.

Develop training presentations and guidance material (e.g., Exterior Standards Manual) and meet with

WHS design, construction, and operations personnel for training on natural resource management requirements, including pest management, landscape management, and submerged aquatic vegetation management.

Develop educational materials on topics such as preservation of birds and prevention of wildlife killing.

Oversee implementation of riparian buffer restoration.

Provide technical and logistical support for coordination with the public and other federal, state, and local agencies.

Prepare documents and create and maintain administrative records.

5.5. Sustainability.

The contractor shall provide technical support to the WHS sustainability program to include cost effective solutions, efficient operations, and healthy work environments.

Provide technical support to implement the requirements for sustainable planning, design, construction, and operations related to federal buildings and property. Requirements include those described in the following documents:

o Executive Order (EO) 13834 – Efficient Federal Operations o Guiding Principles for Federal Sustainable Buildings (GPs) o Energy Policy Act of 2005 (EPAct 2005) o Energy Independence and Security Act of 2007 (EISA 2007) o Unified Facilities Criteria (UFC) – High Performance and Sustainable Building Requirements

(UFC 1-200-02)

o DODI 4170.11 – Installation Energy Management o DOD Strategic Sustainability Performance Plan (SSPP)

Provide technical support to assess operations and verify design and construction documentation for WHS projects seeking certification under the Leadership in Energy and Environmental Design (LEED) system managed by the U.S. Green Building Council (USGBC). Support includes site assessments and developing documentation in areas such as sustainable sites and land use, energy management, water conservation, materials selection, waste disposal, and indoor environmental quality.

Assess WHS functions (e.g., operations, acquisition, planning, design, construction) to evaluate progress toward meeting sustainability goals and identify needs for new guidance and training.

Develop training presentations, guidance material, attachments for design and construction bid documents, and tracking tools.

Review construction projects at all stages of planning, design, and construction for sustainability requirements.

Track and report on key performance metrics for the solid waste program.

Identify opportunities to increase WHS’s recycling and waste diversion rates.

Evaluate technologies and best management practices that may be used to help achieve sustainability goals.

Determine feasibility for use by WHS and quantify life cycle costs and environmental benefits.

5.6. Energy Management.

The contractor shall provide support to the energy program including assisting with overall development of the program plan to ensure energy and greenhouse gas reduction goals are being met.

Provide technical input at periodic brainstorming sessions convened to review status on program goals.

Also provide support for these sessions through coordination, facilitation, and development of meeting documents.

Review and audit energy data and provide high-level guidance on energy projects to ensure execution meets intended purpose and energy goals.

Track ongoing initiatives and priorities and assist with response to data calls from the Office of the

Secretary of Defense (OSD).

Identify energy conservation measures (ECMs) that are viable candidate projects for submission to the

Energy Resilience and Conservation Investment Program (ERCIP). Perform life cycle cost analysis

(LCCA) to determine the savings-to-investment (SIR) ratio of projects.

Develop DD 1391s and LCCA documentation for projects with acceptable SIRs suitable for submission to the ERCIP program.

Provide technical support to respond to data calls and tasks, perform project engineering analyses and technical reviews, prepare briefings, develop scopes of work and cost estimates for energy projects, prepare grant program materials and applications, and perform detailed reviews of design and construction project documentation for energy requirements.

Provide technical support on implementing a Utility Energy Service Contract (UESC) at the Pentagon to enhance energy security and reduce the WHS carbon footprint.

Coordinate and monitor the RRMC Energy Savings Performance Contract (ESPC).

5.7. Outreach and Event Planning.

The contractor shall provide outreach, event planning, and communications support to assist WHS in the implementation of technical programs within the Facilities Services Directorate - Standards and Compliance

Division and the RRMC – Environmental, Safety, and Health Division.

a. Events and Meetings

Plan and organize awareness events, including providing logistical support. Events include Earth Day, National Engineers Week, Safety Month, Fire Prevention Week, Preparedness Fair, Energy Action Month, World Water Day, and Ask a Fire Inspector.

Create promotional materials for events, meetings, and training activities and coordinate distribution.

Methods for delivering promotional messages include newsletters, electronic message boards, posters, column wraps, WHS Intranet postings, and targeted emails.

Develop educational materials to be used and/or distributed at events (e.g., fact sheets, display booths, pull up banners, and handouts).

Coordinate and provide onsite logistical support during events.

Provide event, programmatic, promotional, and logistical support to the WHS Facility Accessibility Task

Force (FATF), including planning and implementing quarterly Working Group and Task Force meetings and annual events.

b. Web and Other Communications Support

Update and maintain websites and SharePoint sites.

Monitor and respond to inquiries received in the Environmental, Fire Training, Accessibility, and SCD email boxes.

Create informational materials and coordinate distribution.

Assist with proofreading and formatting plans, memoranda, notices, reports, PowerPoint presentations, and other materials.

Develop briefings for leadership on events and programs.

Provide support for annual outreach campaigns, including Distracted Driving Month, Pollinator Week, and

America Recycles Day.

Provide support for the Environmental, Sustainability, and Energy Branch’s (ESEB’s) Recycling

Coordinators Program, a volunteer network of Pentagon employees who support recycling efforts at work, including developing outreach materials, scheduling and hosting meetings, and answering questions about recycling.

5.8. Mandatory Contractor Manpower Reporting (CMR)

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2018. Contractors may direct technical questions to the help desk at: http://www.ecmra.mil.

5.9 New Hire Orientation and Training Plan

5.9.1 Sixty (60) days after contract award, the Contractor shall submit a training plan to the COR for review and acceptance.

5.9.2 The training plan shall include, but not be limited to: finding their way around the building; obtaining badges, network access, and photo permits; understanding key organizations served; protocols for communications…