HQ003420R0003-0001 Amendment.pdf

WHS - ACQUISITION DIRECTORATE

4800 MARK CENTER DRIVE, SUITE 09F09

ALEXANDRIA VA 22350-0002

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

PURPOSE: Please see the details of Amendment 0001 on the follow ing continuation pages.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 37

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Mar-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ003420R0003

X 9B. DATED (SEE ITEM 11)

14-Nov-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Mar-2020

CODE

WHS - ACQUISITION DIRECTORATE

4800 MARK CENTER DRIVE, SUITE 09F09

ALEXANDRIA VA 22350-0002

HQ0034 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

FACILITY CODECODE

EMAIL:TEL:

HQ003420R0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

SUMMARY OF CHANGES

AMENDMENT 0001 PURPOSE

The purpose of amendment 0001 is to include the following:

1) Questions and Answers: Responses to the solicitation questions are attached. There is not an extension or second opportunity for submission of questions. No additional questions will be accepted upon posting of this amendment.

2) Solicitation Revisions: Revisions based on questions are reflected within the solicitation amendment 0001 (Standard Form 30) and the conformed copy (displayed on a Standard Form 1449) documents include:

a. 52.212-1 Instructions Addendum

b. 52.212-2 Evaluation Addendum

c. Deleted FAR and DFARS Clauses

i. All revisions are shown as bold, red font for Offeror’s ease of viewing. Items or areas that have been deleted or removed are no longer shown in the solicitation.

ii. “Conformed copy” is a document that incorporates all revisions and edits captured into one document.

3) Solicitation Attachments: The following solicitation attachments have been revised. The titles end with “v2” to reflect version 2. All revisions are shown as bold, red font for Offeror’s ease of viewing.

a. Attachment 1: IDIQ Basic Performance Work Statement.v2

b. Attachment 4: Key Personnel Qualification Table.v2

c. Attachment 6: Past Performance Questionnaire.v2

d. Attachment 7: Pricing Submission Worksheet.v2

4) Section H: Section H Special Contract Requirements are hereby included.

(End of Amendment Purpose)

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The standard size code has changed from $15,000,000 to $16,500.000.00.

The required response date/time has changed from 18-Dec-2019 12:00 PM to 25-Mar-2020 12:00 PM.

The following have been added by full text:

QUESTIONS AND ANSWERS

Environmental Support Services

HQ003420R0003

Offerors Questions and Government’s Response

Questions Responses

1. Who is the current Incumbent on this opportunity? Applied Environmental, Inc, Herndon, Va.

2. RFP: Reference Pages 3-4 – Standard Form (SF) 1449 Continuation Sheet. Page 5 of the RFP states the maximum CLIN values for the contract.

Can the government confirm that Offerors are to populate Contract Line Item Numbers (CLINs) (e.g., 0001, 1001, etc.) on RFP pages 3-4 with $8,000,000 for each contract year?

Pages 3 & 4 represent the CLINs to which identifies the periods of performances (0001 = 1 base year; 1001 = 1001 option yr. 1, etc.)

Page 5 citation of MAXIMUM AMOUNT $8,000,000.00 by each CLIN represents the maximum value of task orders to be executed per each CLIN/period of performance.

The Offeror is not to populate the CLINs cited in the Section SF 1449-Continuaton Sheet, but as indicated in the pricing section - Under Clause 52.212-1 Instructions to Offerors, Proposal Content, Volume V-Factor V (Price) Please see:

Amendment page 26 Conformed copy page 49

3. RFP: Reference Page 7 of 55 – Clauses Incorporated by Reference.

It appears that 52.219-16 Liquidated Damages – Subcontracting Plan was included in error as a Subcontracting Plan is not required under the solicitation. Will the Government consider removing this clause?

The Government has removed FAR clause 52.219-16 from the Solicitation’s clause section as it does not apply to small business concerns.

4. RFP: Reference Page 32 of 55 – Can the Government please confirm whether the correct small business size standard should be $16.5M?

The size standard has been changed in accordance with the SBA Size Standards dated Aug. 19, 2019, which is $16.5M.

5. RFP: Reference Page 39 of 55 – The last sentence of the first paragraph states: “The Contractor agrees to submit firm-fixed price (FFP) proposal and certified cost or pricing data supporting its proposal.” Can the Government please remove the statement about certified cost or pricing data as it is not applicable to this competitive procurement?

The Government has revised the requirement of “certified cost or pricing data” cited in DFARS 252.217-7027 Contract Definitization clause.

The Contractor agrees to submit firm-fixed price (FFP) proposal and, if required to establish fair and reasonable price, provide data other than certified cost or pricing data.

Please see:

Amendment page 36 Conformed copy page 39

6. RFP: Reference Page 44 of 55 – PROPOSAL SUBMISSION (2) Hard copies (B)(C).

a. Can the government confirm if hand submission of hard copies is acceptable? If so, please specify where packages should be delivered.

b. Section (C) states hard copies shall be submitted before/by the due date/time. If hand submission is not acceptable, how do offerors guarantee/receive confirmation that packages will arrive on time?

Stringent mail screening requirements at the Pentagon could result in

a. Due to physical security requirement, no hand-delivered packages can be received.

b.

(i) Commercial carriers (e.g. FedEx and UPS) are not allowed to deliver packages directly to occupants within the Pentagon Reservation.

The packages delivered by the commercial carriers will be delivered by Pentagon Dockmaster personnel after screening is significant unknown delays, resulting in hard copy packages not arriving by the submission deadline.

completed. Upon clearance, the physical copies will be sent to the Contracting Office.

Therefore, the official record of timely receipt shall be the electronic version.

(ii) The date and time of the complete ELECTRONIC COPIES received shall be considered the OFFICIAL ON-TIME RECEIPT from the Offerors. Please see revised Proposal Submission Due Date section (C) for clarity.

Please see:

Amendment page 21 Conformed copy page 45

7. RFP: Reference Page 44 of 55 – PROPOSAL CONTENT CHART. Can the government please confirm that a cover page and table of contents within each volume will not be included in the overall volume page count?

PROPOSAL CONTENT CHART – The maximum page count for “cover pages’ per volume is two (2); cover pages and table of contents pages will not be included in the overall volume page count.

Please see:

Amendment page 23, Instruction (2) (a) Conformed copy page 46

8. RFP: Reference Page 45 of 55 – PROPOSAL CONTENT CHART

– VOLUME V – Factor V (Price). Can the government please confirm the Professional Employee Compensation Plan (PECP) should be submitted within the Volume V hardcopy and electronic versions (see RFP page 45 of 55 - Volume V) and shall not be submitted as a separate document in PDF as stated on Page 48 of 55,

e) Volume V – Factor V (Price), ii: “The Offeror shall provide a Professional Employee Compensation Plan (PECP) in accordance with FAR 52.222-46, as a separate document in PDF.”?

PROPOSAL CONTENT CHART - VOLUME

V - Factor V (Price); It is confirmed that --

(i) the Professional Employee Compensation Plan (PECP) is to be submitted within the Volume V of both the hardcopy and electronic versions of the Offeror's proposal submission;

(ii) the language of "as a separate document in PDF" is removed, i.e., the PECP can be submitted in a format deemed convenient for the Offeror.

Please see:

Amendment page 26 Conformed copy page 50

9. RFP: Reference Page 46 of 55 – a) Volume I – Administrative and Factor I (Security Clearance Requirement), second paragraph. Can the government please confirm completion of all FAR and DFARS clauses and provisions, as well as, representations and certifications should only be submitted for the prime?

Confirmed, completion of all FAR and DFARS clauses, provisions, and representations and certifications should be submitted for only the Prime Contractor.

10. RFP: Reference Page 48 of 55 – e) Volume V – Factor V (Price) (i). This section states: “The pricing volume must differentiate between prime, subcontractor, and teaming partner labor; include labor category hourly rate.”

VOLUME CONTENT (e) Volume V – Factor V (Price)

(1) The intent is to have ONE Hourly Rate for each Labor Category to represent the proposal

Should each company, prime and subs(s) propose a separate rate for each labor category or is the intent to have one rate for each labor category for the entire team to utilize?

If the intent is to have one rate per labor category for the entire team, what is the intent of differentiating between prime, subcontractor, and teaming partner (Attachment 7 – Pricing Submission Worksheet, Labor Category Price worksheet, Column C) since all team members would utilize the same rates?

effort. Offeror’s are requested to submit ONE Hourly Rate per Labor Category on the pricing worksheet-Labor Category Price tab.

(2) The column cited for Prime, Subcontracting, and Teaming Partner are to identify the team to perform the level of effort, to which these indicators will be evaluated within the Key Personnel/Staffing Plan submission.

As this requirement is set aside as Small Businesses, specifically for WOSB concerns, the Government will assess whether 50% of the contract value is incurred by the personnel of the WOSB concern. These indicators will further assist in identifying where each proposed Key Personnel Member lies within the Offeror’s submission, and will permit consistent evaluation of where each FTE falls within the overall price makeup.

Please see:

Revised Attachment 7: Pricing Submission Worksheet.v2

11. RFP: Reference Page 48 of 55 – e) Volume V – Factor V (Price) (ii). Can the government please confirm a Professional Employee Compensation Plan (PECP) should only be submitted for the prime?

If a PECP is required from each subcontractor, can the Government please confirm that each PECP is subject to its own 22-page limit? - -

VOLUME CONTENT (e) Volume V – Factor V (Price) (ii) PECP

1) IAW FAR 52.222-46 (a), Offerors’ PECP shall be a “total compensation plan setting forth salaries and fringe benefits proposed for the professional employees who will work under the contract.” It is a requirement that a PECP submission for all professional employees (prime, subcontractor, and teaming partners) be provided.

This will ensure all professional employees under the prime, subcontractor as well as teaming partner proposed to work under this contract are included in the complete PECP.

(2) Offerors are permitted to submit the PECP portion of Factor V (Price) in a variety of structures as exampled below:

(A) Submission of PECP inclusive of Prime, Subcontractor(s) and Teaming Partner(s) employees in its content -or - (B1) Submission Prime PECP document content, and, (B2) Submission as Subcontractor(s) PECP document content, and

(B3 Submission as Teaming Partner(s) PECP document content.

-or- (C1) Submission of PECP document of Prime & Subcontractor(s) in content, and (C2) Submission of PECP document of Teaming Partner(s) & Subcontractor(s) in content -or- (D1) Submission of PECP document of Prime in content, and (D2) Submission of PECP document of Teaming Partner(s) & Subcontractor(s) in content

(E) Other various as deemed convenient.

Regardless of the submission format, the PECP portion of the proposal is limited to 22-pages in content, excluding a 2-page cover document and its table of contents (albeit a consolidated submission of individual entity submission)

12. RFP: Reference Page 50 of 55 – FACTOR II – Key Personnel/Staffing Plan. The RFP states

“The Government will evaluate the proposed Organizational Chart to ensure all labor categories (not only the key personnel) meet the minimum education, experience, and any required security clearance requirements.”

Can the government confirm the Staffing Plan will be evaluated to “ensure all labor categories (not only the key personnel) meet the minimum education, experience, and any required security clearance requirements” and the Organizational Chart does not need to include education, experience, and any required security clearance requirements for all proposed personnel?

Evaluation Factors – FACTOR II – Key Personnel/Staffing Plan

The following solicitation language is revised as follows:

The Government will evaluate the proposed key personnel/staffing plan in accordance with the Performance Work Statement (PWS) section 5.10 – Personnel Duties and Qualifications, which includes minimum education, experience, and any required security clearance requirements. In addition, the Government will evaluate the proposed Organizational Chart to ensure all labor categories (not only the key personnel) are cross-walked to the personnel/staffing plan proposed. Note, the org charge does not need to reflect education, experience nor security clearance requirements.

Confirmed, the Staffing Plan will be evaluated to ensure labor categories meet the minimum requirements. Also, the Organizational Chart does not need to include the education, experience, and security clearance requirements.

Please see:

Amendment page 28 (2) FACTOR II – Key Personnel/Staffing Plan Conformed copy page 52

13. RFP: Reference Page 54 of 55 – FACTOR V – Price. Evaluation Factor V states:

“For evaluation purposes, the phrase “combined contract price” in this section includes the total proposed price for the 12-month base period, plus four 12-months option periods, plus the 6-month extension period under FAR clause 52.217-8. The entire period of performance shall not to exceed a total 66-month period. The combined contract price will be considered the Offeror’s proposed price in response to this solicitation and will be evaluated for reasonableness.”

The RFP does not appear to require Offerors to provide a “combined contract price”. Can the Government please clarify what will be evaluated under Factor V – Price?

Evaluation Factors – FACTOR V – Price

This section has been revised to ensure the Offeror establishes Escalation Rates for each of the four (4) option years. The Offeror will also be required to cite its price total of the Base and Option Years (4) established upon the Sample Task Order pricing document which is part of this solicitation. The Government will use these rates to evaluate the proposed price for each of the performance years (base and option years), to include the 6-month extension period in accordance with FAR 52.217-8.

Please see:

Amendment page 29 Conformed copy page 53 and Revised Attachment 7: Pricing Submission Worksheet.v2

14. PWS: Reference Page 4 – Section 1.6.13 Contractor Travel, first paragraph. Can the Government clarify if the $8,000 amount stated is for the entire 5-year period of performance, or is it intended to be $8,000 per year?

PWS Section 1.6.13 – Contractor Travel

An annual estimated amount of $8,000.00 is allotted for required and approved contractor travel (estimated $40,000 for the life of the contract). As stated in the referenced PWS section, the contractor will be required to submit a written request (e-mail with attachments will be allowed) to the COR for any travel deemed necessary in the course of the performance of this contract. The request submission and approval must be prior to finalizing any travel arrangements.

Please see:

Revised Attachment 1: IDIQ Basic Performance Work Statement.v2 Section 1.6.13

– Contractor Travel.

15. PWS: Reference Page 5 – Section 1.6.13 Contractor Travel, second paragraph. This section states that travel costs will be included as a separate CLIN from labor, however the RFP does not include any CLINs for travel. Can the Government please modify the RFP to include travel CLINs?

PWS Section 1.6.13 – Contractor Travel

Any approved travel will be incorporated at the task order award level; the ceiling limitation for each performance period (and contract in its entirety) remains as stated, which includes the allocation of necessary travel (see also response to question #14). Contract line item Numbers will remain as stated.

Please see:

Revised Pricing Submission Worksheet.v2, tab

“SAMPLE TO”.

16. PWS: Reference Page 5 – Section 1.6.15 Data Rights – The second sentence states that everything produced under the contract “shall be Government owned and are the property of the Government

PWS Section 1.6.15 with all rights and privileges of ownership/copyright belonging exclusively to the Government”.

This statement asserts Government rights in excess of DFAR 252.227-7013—Noncommercial Items (RFP Page 9 of 55). Can the Government please clarify which Data Rights clause takes precedence?

Revised, the DFARS 252.227-7013 clause and the Data Rights language under section 1.6.15 have been removed.

Please see:

Revised Attachment 1: IDIQ Basic Performance Work Statement.v2.

17. Attachment 4: Key Personnel Qualifications Table – EDUCATION. In the Key Personnel Qualifications Table, the EDUCATION section for all positions states the requirement to have a “BS” (Bachelor of Science) degree in xyz”.

Can the government please confirm proposed personnel must meet the education requirements presented in Attachment 1 – PWS, section 5.10.x, Education (e.g., Education: Shall have a [xyz] Bachelor’s degree)?

Although all positions, with the exception of 5.10.22, require a Bachelor’s degree, they all (as stated in PWS 5.10.x) do not require “Bachelor of Science (BS)” degrees.

Key Personnel Qualifications (RFP ATTACHMENT 4 and PWS Documents)

(1) It is confirmed that proposed personnel must meet the education requirements at a minimum, as cited in this solicitation; further, the Government has presented an alternative in terms of degree and education discipline

(2) All positions require, at a minimum, a Bachelor's degree in either the discipline of science or engineering. All references to “BS” have been revised to and restated for clarification.

Please see:

Revised Attachment 4: Key Personnel Qualification Table.v2 and Revised Attachment 1: PWS – IDIQ Basic.v2

18. Attachment 4: Key Personnel Qualifications Table – EXPERIENCE. In the Key Personnel Qualifications Table, the EXPERIENCE section for most positions states “X years (minimum) of relevant experience…for the Pentagon and Mark Center”.

Can the government please confirm proposed Key Personnel must meet the experience requirements presented in Attachment 1 – PWS, section 5.10.x, Experience (e.g., Experience: Shall have a minimum of 8 years of relevant experience) and must demonstrate relevant experience, but the minimum years of experience does not have to specifically be in support of (for) the Pentagon and Mark Center?

Key Personnel Qualifications (RFP ATTACHMENT 4 and PWS Documents)

(1) It is confirmed that proposed personnel must meet the experience requirements at a minimum, as cited in this solicitation; further, the Government has presented an alternative in terms of education discipline and experience.

(2) References to specific DoD agency/location experience has been deleted.

Please see:

Revised Attachment 4: Key Personnel Qualification Table.v2 and Revised Attachment 1: IDIQ Basic Performance Work Statement.v2

19. Attachment 6: Past Performance Questionnaire. In Attachment 6, is the Past Performance Questionnaire missing a page/section for reference contact information (e.g., name, agency, phone, email) and submission instructions, to include the government point of contact where the questionnaire must be submitted?

RFP ATTACHMENT 6 – Past Performance Questionnaire (PPQ)

Correct, a page was missing from the PPQ document due to an oversight; the PPQ is now present in its entirety.

Please see:

Revised version of the Past Performance Questionnaire.v2

20. Attachment 7: Pricing Submission Worksheet – SAMPLE TO worksheet.

a. Can the Government please explain how Offerors should reflect ODCs (i.e., sampling supplies, equipment rental) in their sample Task order price proposal?

b. Can the government please explain how Offerors should reflect pricing for specialty subcontractors (i.e., laboratory analytical services, tank maintenance contractor) in their sample task order price proposal.

RFP ATTACHMENT 7 – Pricing Submission Worksheet.v2

a) The Offerors are to reflect necessary other direct costs (ODCs) on the Pricing Worksheet, CLIN 0008, which has been newly established for allocation of ODCs as of this amendment.

(See also ‘note’ in the CLIN) Offeror shall edit CLIN 0008 of Attachment 7

– Pricing Submission Worksheet to display a breakout of all proposed ODCs and costs, e.g.

subCLINs 0008aa-ODC1, 0008ab-ODC2, 0008ac-ODC3, etc. However, the consolidated total of the subCLINs > must < equal the overall total of the OCD #0008 CLIN.)

b) The Offerors are to reflect all other necessary costs on the Pricing Worksheet, CLIN 0009, which has been newly established for allocation of such specialty costs as of this amendment. (See also ‘note’ in the CLIN) Offeror shall edit CLIN 0009 of Attachment 7

– Pricing Submission Worksheet to display a breakout of all proposed ODCs and costs, e.g.

subCLINs 0009aa-OC1, 0009ab-OC2, 0009ac- OC3, etc. However, the consolidated total of the subCLINs > must < equal the overall total of the OCD #0009 CLIN.).

b. Offerors are able to input their proposed Other Costs within the revised pricing sheet.

Please see:

Revised Attachment 7: Pricing Submission Worksheet.v2, tab “SAMPLE TO”.

21. RE: PWS IDIQ 5.10, Personnel Duties and Minimum Qualifications.

a. QUESTION 1: In several cases bachelor’s degrees in specific types of engineering are listed. Will the government consider lifting these requirements and accept candidates with other relevant degrees as long as the candidate brings relevant PWS experience? (For example, environmental engineers are not listed but would be eminently suitable for the wastewater position. In other cases, a civil engineer may have extensive relevant experience in HVAC because of the turns their career took.)

b. QUESTION 2: In several cases, individual positions require a PE or EIT. Can these be substituted with other certification such as LEED AP, Certified Energy Auditor (CEA), or Certified Energy Manager (CEM) in particular?

PWS Section 5.10 Personnel Duties & Minimum Qualifications

a. The Government has considered lifting the requirement of specific types of engineering degrees for other degrees that may carrying the required PWS experience for only the following two (2) exceptions, which has been revised in the PWS Sections 5.10.12 and 5.10.18:

(1) From the Mid-Level Engineer (Storm-water, section 5.10.12), it has been revised for allowance of education qualification and certification/license requirement for the position.

c. QUESTION 3: Finally, will the government accept an advanced degree, such as a Master’s in Science, as a substitute for 2 or 3 years of experience as required by the minimum qualifications listed for the various labor categories listed in PWS 5.10? For example, if the requirement calls for 10 years of experience and a bachelor’s, we could provide a candidate with 7 years of experience and a master’s degree instead.

(2) For the three various level energy engineering positions, only education qualification in mechanical engineering is required.

b. Certification substitutions cannot be accepted, as requested, due to the complexity of the requirement; EIT Certifications and PE Licenses remain a qualification.

c. The Government accepts, as requested, and changes the education requirement to grant two years of experience for a master’s degree in the same engineering or science field required by that labor category.

Please see:

Revised Attachment 1: IDIQ Basic Performance Work Statement.v2

22. RE: Attachment 4, Key Personnel Qualification Table.

QUESTION: For most key personnel listed in this document, specifically in the section called, Experience,” would the government please remove references to PENTAGON, MARK CENTER, and RRMC because only the incumbent would be able to show this level of experience.

RFP ATTACHMENT 4 Key Personnel Qualifications

References to specific DoD agency/location experience has been deleted from this section.

Please see:

Revised Attachment 4: Key Personnel Qualification Table.v2

23. RE: D.5, Evaluation Criteria, Factor IV, Past Performance (Page 52 of 55) “To be considered, the referenced project must, at a minimum, involve environmental services, similar complexity to the solicited work; and total contract value over $5 million for any federal or private projects.”

QUESTION: Because this solicitation is a woman owned small business (WOSB) set aside, would the government consider removing the contract value requirement

Evaluation Factors, Factor IV Past Performance, D.5 Evaluation Criteria-Past Performance (Paragraph (d), 2nd statement)

The requirement of the $5M threshold for any federal or private project/contract, to be considered as a relevant submitted project, remains unchanged, due to the complexity of this requirement. This requirement has elements of intricacy and/or complicated levels of efforts in the performance of services.

24. RE: Attachment 5, Past Performance Data Sheet.

a. QUESTION 1: Would the government please confirm that each of the three (3) past performance references submitted in Volume IV includes the completed Attachment 5, Past Performance Data Sheet and up to two (2) additional pages (per the instructions in BLOCK 14) for a total of three pages per past performance reference?

b. QUESTION 2: Please delete BLOCK 13, the questions about small business subcontracting plans, which is not relevant on this woman owned small business set-aside solicitation.

RFP ATTACHMENT 5 Past Performance Data Sheet

a. Confirmed.

b. This element remains UNCHANGED.

Offeror’s shall complete Block 13 with “No”, as a response to that section.

25. RE: PWS IDIQ, Technical Exhibit 3, Estimated Workload Data.

PWS IDIQ, Part 7 Technical Exhibit Listing, #7.3 Technical Exhibit 3 - Estimated Workload

QUESTION: When a labor category is estimated at 1920 hours, will the government allow more than one employee to be proposed within this labor category? (Example: One person can be proposed at 1000 hours, a second person can be proposed at 420 hours, and a third at 500 hours?)

Data and Section 5.10 Personnel Duties & Minimum Qualifications

For continuity purposes to ensure consistency in operations and interactions, this requirement has established 'specific classification(s)' cited in section 5.10 of the PWS, which not only identifies key personnel positions, it also identifies position quantity (i.e. FTE) and performance location -- 'onsite position at … (Pentagon or RRMC)'. The physical presence and continuity of personnel is essential to performance. All onsite location positions are required to have one person for 1920 hours.

It is the preference of the Government that one full time equivalent (FTE) is equivalent to one employee working full-time in a position for offsite locations. However, the Offeror may propose its best level of effort that will clearly describe the performance objective and standards expected of this requirement.

Please see:

Revised Attachment 1: PWS – IDIQ Basic.v2.

Technical Exhibit 3 – Estimated Workload Data

Amendment page 24 Conformed copy page 48

26. RE: Sample Task Order Pricing.

QUESTION: How will the government evaluate the Sample Task Order pricing?

As stated in Factor V - Price, the Government shall perform price analysis techniques and procedures in FAR 15.404-1(b)(2) to determine the reasonableness of the offeror’s price proposal for the Sample Task Order pricing document in this solicitation, and in accordance with the Labor Category Price excel worksheet, also in this solicitation. Reasonableness may be based on one or more of the price analysis techniques cited in the FAR reference.

The technical team will evaluate the Sample Task Order submission for its level of effort and the mix of labor proposed to perform the sample task in this solicitation. The pricing team will evaluate the total price is reasonable through appropriate analysis techniques as aforementioned.

Please see:

Amendment page 29 Conformed copy page 53 Revised Attachment 7: Pricing Submission Worksheet.v2, tab “SAMPLE TO”.

27. RE: Professional Employee Compensation Plan (PECP).

a. Is this a requirement for prime contractors only or both prime and subcontractors?

b. If subcontractors are required to submit, can subcontractor submit the PECP (which contains proprietary information) via sealed package separate from the prime contractor’s proposal package?

c. For the PECP, please confirm that the cover page and table of contents do not count towards the limit of 22 pages?

VOLUME CONTENT (e) Volume V – Factor V (Price) (ii) PECP

For [a.] & [c.] See Answer Response to Question #11.

b. The Offeror is responsible for the response to this proposal request, which includes all content submissions. The Offeror may package the contents as it deems necessary or required, however, the contents are to be in accordance with the PROPOSAL CONTENT CHART to be deemed compliant with the request for proposal solicitation. The Government will not be responsible for associating a Subcontracting or Teaming Partner with its respective Prime.

The Prime remains responsible for adhering to the submission requirements of VOLUME V - Factor V (Price).

Please see:

Amendment page 26 Conformed copy page 50

(End of Solicitation Questions)

SECTION H

SECTION H - Special Contract Requirements Clauses Incorporated by Full Text

H1 – Compliance with Pentagon Regulations & Performance of Work on Government Premises H2 – Exercise of Options H3 – Information – Public Release, Protection of and Nondisclosure Agreements H4 – Insurance H5 – Personnel H6 – Alternate Dispute Resolution H7 – Protection of Existing Equipment H8 – Task Order Procedures H9 – Emergency/Urgent/Undefinitized Contract Action Procedures

H1. Compliance with Pentagon Regulations & Performance of Work on Government Premises

i. The site of the work is on a Federal Reservation Complex and the Contractor shall observe rules and regulations issued by the Director, Washington Headquarters Service (WHS) covering general safety, security, sanitary requirements, pollution and noise control, traffic regulations and parking. Information regarding requirements may be obtained by contacting the Contracting Officer, who will provide such information or assist in obtaining it from the appropriate authorities.

ii. The rules and regulations, whether in effect now or to go into effect in the future, at the premises where services are to be performed shall apply to the Contractor and its employees while working on the premises. These regulations include, but are not limited to: presenting valid identification for entrance, smoking restrictions, obtaining and using vehicle passes for all contractor-owned and/or privately owned vehicles, obeying posted directives, strict adherence to security and/or police directives, and safety procedures and directives.

H2. Exercise of Options

In accordance with FAR 52.217-9, "Option to Extend the Term of the Contract", as applicable, the Government is not obligated to exercise any of the options in this contract. The Government, however, reserves the right to exercise one or more options any time after contract award, but not later than the time frames specified in Section I.

H3. Information – Public Release, Protection of and NonDisclosure Agreements

i. Information pertaining to this contract shall not be released to the public except as authorized by the

Contracting Officer in accordance with DFARS 252.204-7000, Disclosure of Information. Requests for approval to release information pertaining to this contract shall be submitted to the Contracting Officer.

ii

(a) Definitions. As used in this clause only:

(1) Protected Information and Computer Software means, unless specifically excluded by paragraph (2) below, all information and computer software, in any form or media, that in the course of performing work under this contract are disclosed to the Contractor, its subcontractors, or their employees, or to which those persons otherwise are given access to, by (i) WHS, (ii) other government agencies, (iii) foreign governments or (iv) other contractors while directly supporting WHS, which is accompanied by written legends identifying use or disclosure restrictions or disclosed under circumstances that the Contractor knows are subject to use or disclosure restrictions established in writing by the Government.

(2) Protected Information and Computer Software does not include information that:

i. Has been released to the general public through no action of the undersigned in breach of this agreement or through no action of any other party in breach of any other obligation of confidentiality owing to the Government or the owner of the protected information or computer software;

ii. Has been lawfully obtained by the recipient outside the course of the performance of this contract;

iii. Has been properly licensed or provided directly by the owner (or other authorized source) of the information or computer software to the recipient to the extent so licensed or provided;

iv. Is owned by the recipient or was developed independently of the disclosure hereunder;

v. Has been used or disclosed by the recipient in response to an order of a court or administrative body of competent jurisdiction to the extent permitted by that authority; or

vi. Has been disclosed to the recipient by the Government who has explicitly authorized the recipient to use or disclose the information for another purpose, to the extent so authorized.

(b) Use and disclosure restrictions. The Contractor shall use and disclose Protected Information and Computer Software only as necessary for the performance of the requirements of this contract. Protected Information and Computer Software may not be used or disclosed for any other purpose, including bid or proposal preparation or business marketing, without the written approval of the Contracting Officer. Furthermore, unless otherwise directed by the Contracting Officer, the Contractor shall comply with all restrictions set forth in any legends, licenses or instructions provided to the Contractor or accompanying Protected Information and Computer Software or other written directives of the Government known to the Contractor. The use and disclosure obligations imposed by this paragraph shall expire as follows:

(1) There shall be no expiration date for the following Protected Information and Computer Software:

(i) Technical data or computer software containing Limited Rights, Restricted Rights, Government

Purpose Rights, Special License Rights, or Unlimited Rights legends,

(ii) Information or software marked Limited Distribution (LIMDIS),

(iii) Information or software marked Source Selection Information,

(iv) Contract proposal information marked pursuant to FAR 52.215-1(e) limiting its use for proposal evaluation purposes only; (v) information and computer software marked Contractor Proprietary or a similar legend,

(v) Data known by the Contractor to be protected by the Privacy Act; and (vii) information and software marked For Official Use Only (FOUO).

(2) For other information or software accompanied at time of disclosure by a written legend identifying use or disclosure restriction time periods, the expiration date shall be as stated in or derived from the legend.

(3) For all other Protected Information and Computer Software, the expiration date shall be 3 years from the date the information or software is first disclosed to the Contractor.

(c) Unauthorized Use or Disclosure. The Contractor shall immediately notify the Contracting Officer of any unauthorized use or disclosure known by the Contractor of Protected Information and Computer Software in violation of the obligations contained in this clause.

(d) Disposition. At the conclusion of performance of work under this contract, the Contractor shall immediately return to the Government all Protected Information and Computer Software in its possession. Furthermore, if an employee of the Contractor who has had access to Protected Information and Computer Software is terminated or reassigned and thus is no longer performing work under this contract, the Contractor shall immediately return all Protected Information and Computer Software in the employee's possession. In lieu of returning Protected Information and Computer Software, the Contracting Officer or Contracting Officer's representative may authorize the destruction of the information or the transfer of the information to another employee of the Contractor working under the contract. Finally, this clause shall not be interpreted as preventing the Contractor from retaining records required by statutes or other clauses of this contract, such as FAR 52.215-2 Audit and Records--Negotiations.

(e) Third party beneficiaries. This clause is executed for the benefit of the Government and the owners of Protected Information and Computer Software. The Government and the owners of Protected Information and Computer Software (and their delegates, successors and assignees) are third party beneficiaries of the above obligations who may have additional legal rights not specified in this clause.

(f) Duration. The above obligations imposed by this clause shall survive the termination or completion of this contract.

(g) Classified Information. This clause is in addition to and in no manner abrogates requirements, obligations or remedies regarding the protection of classified information and does not supersede the requirements of any laws, regulations, other directives or nondisclosure agreements regarding classified information.

(h) Other Restrictions. This agreement does not abrogate any other obligations currently placed upon the Contractor or which may be imposed upon the Contractor in the future by the Government or other persons; or remedies afforded those persons regarding those obligations.

(i) Nondisclosure agreements. The Contractor shall require and ensure that each of its employees who may receive or be given access to Protected Information and Computer Software signs the nondisclosure agreement attached to this contract prior to the employee performing work under this contract covered by the nondisclosure agreement.

The Contractor shall maintain copies of signed nondisclosure agreements for a period of at least three years after final payment under this contract. At the direction of the Contracting Officer, the Contractor shall make those agreements available for inspection by the Contracting Officer and will furnish the Contracting Officer copies of those agreements at no additional cost to the Government if requested by the Contracting Officer.

(j) The Contractor shall include the substance of this clause in all subcontracts under this contract in which subcontractors may be disclosed or granted access to Protected Information and Computer Software.

H4. Insurance

(a) Pursuant to FAR 52.228-5, Insurance - Work on a Government Installation, the contractor shall acquire and maintain during the entire performance period of this contract, insurance of at least the following kinds and minimum amounts as set forth below:

Type Amount

Comprehensive General Liability $500,000 per occurrence Bodily injury or death

Motor Vehicle Liability (for each motor vehicle):

Bodily injury or death $200,000 per person $500,000 per occurrence

Property Damage $ 20,000 per occurrence

Workers' Compensation and Employer's Liability $100,000 per person*

*Worker’s Compensation and Employer’s Liability: Contractors are required to comply with applicable Federal and State workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so co-mingled with a contractor’s commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers.

(b) Prior to the commencement of work hereunder, the Contractor shall furnish to the Contracting Officer a certificate of written statement of the above required insurance. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation, or any material change in policies adversely affecting the interests of the Government in such insurance, shall not be effective for such period as may be prescribed by the laws of the State in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

(c) The Contractor agrees to insert the substance of this clause, including this paragraph, in all subcontracts hereunder.

H5. Personnel.

i. The contractor shall employ the key personnel identified in Performance Work Statement to perform the services required under this contract. During the first one-hundred fifty (150) calendar days of performance, to maintain stability of personnel proposed in order to provide quality services, it is desired that the Contractor make no substations of key personnel unless the substitution is necessitated by illness, death, or termination of employment. See the Performance Work Statement (PWS) for defined key personnel.

ii. If key personnel become unavailable for work under the contract for whatever reason for a continuous period exceeding thirty (30) working days, or are expected to devote substantially less effort to the work than indicated in the proposal, the contractor shall propose a substitution for such personnel in accordance with paragraph below.

iii. The contractor agrees that changes in key personnel will not be made unless necessitated by compelling reasons. When the contractor determines that compelling reason to change key personnel exists, the contractor shall exchange key personnel with equal or more qualified credentials individuals.

iv. All proposals to change or add key personnel shall be submitted, in writing, to the Contracting Officer not less than fifteen (15) days prior to the date of the proposed substitution/addition. In those situations where a security clearance is required, the request must be submitted not less than thirty (30) days prior to the date of the proposed substitution/addition. Each proposal or request shall provide a detailed explanation of the circumstances necessitating the proposed change, the qualification of the individual proposed for substitution or addition, and any other relevant information for Contracting Officer’s assessment. All proposed substitutes (no matter when they are proposed during the performance period) shall have qualifications that are equal to or higher than the qualifications of the person being replaced.

v. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the assessment on substitutions. Disapproval(s) of replacement personnel shall not relieve the contractor from complying with the requirements, including schedules, of this contract.

vi. Noncompliance with the provisions of this clause will be considered a material breach of the terms and conditions of this contract for which the Government may seek any and all appropriate remedies including Termination for Default pursuant to the applicable FAR clause.

H6. Alternate Dispute Resolution (ADR)

(a) The parties to this contract agree that swift, inexpensive and amicable resolution of disagreements is in our mutual interest. The parties further agree that Alternate Disputes Resolution (ADR) can contribute significantly to the shared goal of resolving disagreements swiftly and efficiently. Therefore, the parties agree to the non-binding use of ADR in an effort to seek final disposition of disagreements within the timeframes set forth below:

Resolution Period after Receipt Amount in Controversy of Written Notice $250K or less Not to exceed 60 days $250,001K-$1M Not to exceed 90 days Over $1M Not to exceed 120 days

(b) The parties agree that one or more of the following ADR methods may be utilized; mediation, arbitration, mini-trial, establishment of an Executive Dispute Resolution Committee consisting of principals of the owner and the builder, establishment of a standing Dispute Resolution Board made up of impartial third parties (each party shall elect one member and the third shall be elected by the two party-designated members) at any time during contract performance. The parties further agree that the use of ADR is entirely voluntary and nothing in this provision shall affect the rights of either party under the clause entitled “Disputes,” FAR 52.233-1.

H7. Protection of Existing Equipment

The Contractor is responsible for providing adequate protection for the job site and the occupants while performing under a contract. Equipment that is to remain in place within the area of contract operations shall be covered and protected against damage or loss. Equipment which is removed in performance of work under the contract shall be stored on the premises where directed for shall be reused in work required by the specifications. Security for equipment or material that is to be reused and is removed for temporary storage shall be the sole responsibility of the Contractor.

H8. Task Order Procedures

The following information provides the process that will be used to issue task orders under this contract.

The contractor is reminded that only the Contracting Officer (KO) is authorized to request proposals and to task the contractor.

a) STEP 1 – Issuance of Request for Proposal (RFP) Letter:

• The KO will submit an RFP letter to the contractor via email. At a minimum, the RFP letter will consist of a Performance Work Statement (PWS). The PWS will contain:

1) Purpose

2) Scope or mission

3) Period and place of performance

4) Background

5) Performance objectives, i.e., required results

6) Deliverables

7) Any operating constraints

8) Points of contact for the KO and the Contracting Officer’s Representative (COR).

• As part of the RFP package, the Government may also provide any of the following information on an as-needed basis: diagrams, charts, pictures, required material specifications, et cetera. The PWS will be incorporated into the Task Order as the official requirement document.

b) STEP 2 – Contractor submits proposal

• The contractor shall submit a complete, detailed proposal in accordance with the time guidelines provided in the RFP letter. In general, due date for submitting a proposal ranges from 5 to 14 calendar days from receipt of the RFP letter.

• At a minimum, the contractor’s proposal shall include a technical approach to perform the requirement, a project schedule (if necessary), and a price proposal.

• Project Schedule: The project schedule shall identify and specify estimated duration for each major task area measured in terms of “days from issuance of task order”. The total duration of the project schedule must equal the duration of the period of performance referenced in the PWS.

• Price Proposal: The…