HQ0034-14-R-0002-0010.pdf

HQ0017BOS2014

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to extend the current proposal due date to 01/22/2014 at 11:00 am. EST and provide answ ers to RFIs received. Attachment J-C1 is revised. See Summary of Changes.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 18

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Jan-2014

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HQ0034-14-R-0002

X 9B. DATED (SEE ITEM 11)

25-Oct-2013

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Jan-2014

CODE

WHS - ACQUISITION DIRECTORATE

1155 DEFENSE PENTAGON

WASHINGTON DC 20301-1155

HQ0034 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HQ0034-14-R-0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 17-Jan-2014 11:00 AM to 22-Jan-2014 11:00 AM.

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 01 J-B1 -- CLIN Summary 5 13-JAN-2014 Attachment 02 J-B2 -

IQ_Coefficient_Pricing

2 30-DEC-2013

Attachment 03 J-B3 -- Pricing Submission Worksheet

6 13-JAN-2014

Attachment 04 J-C1 BOS PWS 54 13-JAN-2014 Attachment 05 J-C2 Master Equipment

Inventory

2 03-OCT-2013

Attachment 06 J-C3 Historical Data 66 30-DEC-2013 Attachment 07 J-C4 Estimated Building

Area Measurements

1 10-OCT-2013

Attachment 08 J-C5 Trash & Refuse Location Information

1 13-JAN-2014

Attachment 09 J-C6 Snow & Ice Removal Information

1 03-OCT-2013

Attachment 10 J-C7 Service Location with Hour Requirement

1 03-OCT-2013

Attachment 11 J-C8 Operational Jurisdiction

14 03-OCT-2013

Attachment 12 J-C9A DC20120002 (Davis Bacon, DC)

19 23-AUG-2013

Attachment 13 J-C9B VA20120106 15 04-OCT-2013 Attachment 14 J-C9H WD2005-2104 2 19-JUN-2013 Attachment 15 J-C10 2007 Workload

History Per Location

1 03-OCT-2013

Attachment 16 J-C11a HVFB Fire Protection Inventory

1 03-OCT-2013

Attachment 17 J-C11b USCAAF Fire Protection Inventory

1 03-OCT-2013

Attachment 18 J-C12 HVFB Genrator Information

1 03-OCT-2014

Attachment 19 J-C13 Preventive Maintenance Schedule/Frequency

4 03-OCT-2013

Attachment 20 J-C14 HVAC Maintenance Schedule

3 13-JAN-2014

Attachment 21 J-L1 Past Performance Data

2 13-JAN-2014

Attachment 22 J-L2 Past Performance 4 03-OCT-2013

Questionnaire Attachment 23 J-C15 HYBLA Valley and USCAAF Equipment List

742 30-DEC-2013

Attachment 24 J-C16 RFI Responses 82 30-DEC-2013 Attachment 25 J-C17 CBA International

Union of Operating Engineers

22 30-DEC-2013

Attachment 26 J-C18 CBA Service Employees International Union

23 30-DEC-2013

Attachment 27 J-C19 USCAAF Floor Drawings

4 30-DEC-2013

Attachment 28 J-C20 Hybla Valley Floor Drawings

6 30-DEC-2013

Attachment 29 J-C21 Hybla and USCAAF Asset-PM list

344 30-DEC-2013

Attachment 30 J-C23 RFI Responses (2nd Round)

9 13-JAN-2014

Attachment 31 J-L3 Site Visit - Attachment

2 13-JAN-2014

to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 01 J-B1 -- CLIN Summary 5 13-JAN-2014 Attachment 02 J-B2 -

IQ_Coefficient_Pricing

2 30-DEC-2013

Attachment 03 J-B3 -- Pricing Submission Worksheet

6 13-JAN-2014

Attachment 04 J-C1 BOS PWS 54 13-JAN-2014 Attachment 05 J-C2 Master Equipment

Inventory

2 03-OCT-2013

Attachment 06 J-C3 Historical Data 66 30-DEC-2013 Attachment 07 J-C4 Estimated Building

Area Measurements

1 10-OCT-2013

Attachment 08 J-C5 Trash & Refuse Location Information

1 13-JAN-2014

Attachment 09 J-C6 Snow & Ice Removal Information

1 03-OCT-2013

Attachment 10 J-C7 Service Location with Hour Requirement

1 03-OCT-2013

Attachment 11 J-C8 Operational Jurisdiction

14 03-OCT-2013

Attachment 12 J-C9A DC20120002 (Davis Bacon, DC)

19 23-AUG-2013

Attachment 13 J-C9B VA20120106 15 04-OCT-2013 Attachment 14 J-C9H WD2005-2104 2 19-JUN-2013 Attachment 15 J-C10 2007 Workload

History Per Location

1 03-OCT-2013

Attachment 16 J-C11a HVFB Fire Protection Inventory

1 03-OCT-2013

Attachment 17 J-C11b USCAAF Fire Protection Inventory

1 03-OCT-2013

Attachment 18 J-C12 HVFB Genrator Information

1 03-OCT-2014

Attachment 19 J-C13 Preventive Maintenance Schedule/Frequency

4 03-OCT-2013

Attachment 20 J-C14 HVAC Maintenance Schedule

3 13-JAN-2014

Attachment 21 J-L1 Past Performance Data

2 13-JAN-2014

Attachment 22 J-L2 Past Performance Questionnaire

4 03-OCT-2013

Attachment 23 J-C15 HYBLA Valley and USCAAF Equipment List

742 30-DEC-2013

Attachment 24 J-C16 RFI Responses 82 30-DEC-2013 Attachment 25 J-C17 CBA International

Union of Operating Engineers

22 30-DEC-2013

Attachment 26 J-C18 CBA Service Employees International Union

23 30-DEC-2013

Attachment 27 J-C19 USCAAF Floor Drawings

4 30-DEC-2013

Attachment 28 J-C20 Hybla Valley Floor Drawings

6 30-DEC-2013

Attachment 29 J-C21 Hybla and USCAAF Asset-PM list

344 30-DEC-2013

Attachment 30 J-C23 RFI Responses (2nd Round)

9 13-JAN-2014

Attachment 31 J-L3 Site Visit - Attachment

2 13-JAN-2014

Attachment 32 J-C24 RFI Responses (3rd)

5 15-JAN-2014

Attachment 33 J-C1 PWS 1-15-2014 54 15-JAN-2014

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L. INSTRUCTIONS

INSTRUCTIONS TO OFFERORS

L. INSTRUCTIONS TO OFFERORS

Instructions, Conditions and Notices to Offerors

L.1. PROPOSAL REQUIREMENTS

1.1 This section provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror’s proposal must include all data and information and must be submitted in accordance with these instructions. Any offeror who submits proposal that does not include all the required information as described in this section may be considered ineligible for award. The offer shall be compliant with the requirements as stated in the Performance Work Statement (PWS) and Attachments as well as the terms and conditions of the Request for Proposal (RFP). Non-conformance with the instructions provided may result in an unfavorable proposal evaluation. Proposals that are submitted after the submission deadline will be rejected and not considered for evaluation. Material contained in proposals that exceed the requisite page limit will be disregarded and not considered in the evaluation.

1.2 The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements, but rather provide convincing, factually-based explanation on how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror’s proposal.

1.3 Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

1.4 The proposal acceptance period is a minimum of 120 calendar days from date of submission. The offeror shall make a clear statement in the proposal documentation volume that the proposal is valid until this date.

1.5 In accordance with Federal Acquisition Regulation (FAR) Subpart 4.805(b)(5)(i) (Storage, handling, and disposal of contract files), the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

1.6 Proposals Containing Exceptions

Proposals containing exceptions, conditions or other deviations from the RFP’s terms shall not be accepted and shall be deemed ineligible for award.

1.7 Electronic Reference Documents

All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) web site at http://www.fbo.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

1.8 Amendments to Solicitation

Changes to the solicitation prior to the deadline for receipt of proposals will be executed via issuance of SF-30, which will contain a summary of changes to the solicitation. The SF-30 will be available on http://www.fbo.gov under the announcement number of the solicitation. Offerors are encouraged to check the solicitation announcement regularly to verify issuance of amendments. Offerors shall acknowledge receipt of any amendment and provide confirmation upon submission of the offeror’s proposal. Any unacknowledged amendments in the offeror’s proposal will be considered incomplete.

1.9 Solicitation Questions.

Any formal communications such as requests for clarifications, questions and/or information concerning this solicitation must be submitted in writing via email to the following:

Ms. Kadian Ferguson, Contract Specialist at kadian.L.ferguson.civ@mail.mil.

The Government will answer all questions provided that the questions are received by 11:00 a.m. (EST) on 12 November 2013. The Government reserves the right not to respond to any questions received concerning this solicitation after the question receipt date and time above. Accordingly, Offerors are encouraged to carefully review all solicitation requirements and submit questions to the Government early in the proposal cycle.

Answers to the solicitation questions will be posted on FedBizOpps as an amendment to this solicitation.

1.11Discrepancies.

If an offeror believes that the requirement in these instructions contain an error, omission, or are otherwise unsound, the offeror shall notify the CO in writing with supporting rationale immediately, but no later than ten (10) days after release of the solicitation. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

http://www.fbo.gov/

1.12 Site Visit

Site Visit

(a) A site visit will be conducted at Hybla Valley Federal Office Building, 6801 Telegraph Road, Alexandria, Virginia on 06 November 2013 from 1000-1200 and United States Court of Appeals for the Armed Forces, 450 E Street, N.W., Washington, D.C. on 06 November 2013 from 1245-1345.

(b) Submit the names of all attendees (not to exceed 2 individuals per offeror) to Ms. Kadian Ferguson, kadian.l.ferguson.civ@mail.mil, prior to 04 November 2013 at 1100 EST.

(c) A written record of the site visit shall be made and furnished to all prospective offerors. The record will include a summary of all the areas visited.

(d) No questions will be permitted during the site visit all questions shall be submitted in writing as stated in 1.9 above.

(e) All prospective offerors are permitted to take notes during the site visit. Taking pictures is not permitted.

L.2. PROPOSAL SUBMISSION INSTRUCTIONS

2.1 Document Submission: Proposals must be completed and returned to the below address prior to the exact time and location set forth for the closing of proposals, see Block 9 of the SF33.

All documents shall be sent to:

ATTN: Kadian Ferguson

WASHINGTON HEADQUARTERS SERVICES

1225 S. Clark Street Suite 1202 Arlington, VA 22202

The box shall be marked “DO NOT OPEN/ RFP HQ0034-14-R-0002” Telegraphic offers are not acceptable. All proposal responses must be sealed when submitted.

2.2 Submission, Modification, Revision, and Withdrawal of Proposals Proposals and modifications to proposals shall be submitted in sealed envelopes or packages in paper media and electronic media addressed to the KO at the address shown above, and showing the time and date specified for receipt, the solicitation number, and the name and address of the offeror.

Proposals must be submitted in one of the following two methods:

(1) Hand Delivery: The proposals may be hand delivered to the address referenced in section 2.1. Offerors must notify the Government via E-Mail at kadian.L.ferguson.civ@mail.mil AND jason.L.myers25.civ@mail.mil or telephone Jason Myers at 703-545-1186 to coordinate the hand delivery and receipt of proposal.

(2) FedEx/UPS: The proposals may be sent via FedEx or UPS to the address referenced in section 2.1.

*The use of United States Postal Service (USPS) for the submission of proposals is NOT recommended as it may significantly delay the receipt of proposals by the Government for evaluation.

2.3 Electronic Copies

The content and page size of electronic copies must be identical to the hard copies. When discrepancies exist between the written offers and those provided in electronic format, the written offer will take precedence in all cases. For electronic copies, indicate on each CD-ROM the volume number and title. Use separate files to permit rapid location of all portions, including subfactor required plans, exhibits, appendices and attachments, if any. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Word 2007®, MS Excel 2007®, MS-Project 2007®, and MS-Power Point 2007®, or Microsoft Office XP®, as applicable.

2.4 Pricing Information

Pricing information shall be addressed ONLY in the Price Proposal, Volume III. Offeror shall separate amounts for the Base and all Priced Options. The Options shall be clearly identified as a part of the offeror’s proposal.

Washington Headquarters Services may award all, some, or none of the Options at their discretion. Any Options awarded by WHS must be performed by the offeror within the same performance period.

2.5 Cross Referencing

To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted.

2.6 Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

2.7 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Offerors shall not use the glossary definitions to explain or clarify content of proposals. Proposals must contain clear discussion of the offeror’s statements in the proposals. Glossaries do not count against the page limitations for their respective volumes.

2.8 Past Performance Submission

Volume II - Past Performance Section A – Past Performance Reference Information Section B – Past Performance Questionnaire

Section A : References The Offeror shall submit a minimum of three to a maximum of five references that can provide information regarding the offeror’s relevant past performance. This information must be submitted on the past performance data sheet (Attachment J-L1) The offeror shall provide the following information for each reference:

- Name

- Company/Agency

- Contract number

- Address

- Telephone Number

- E-mail Address This section shall not exceed 3 pages.

Section B: Past Performance Questionnaire As soon as practicable, offerors shall complete Section 1 of the Past Performance Questionnaire (Attachment J-L2) and e-mail it to all individuals or organizations listed as references in section A of this volume. The reference must submit their completed questionnaires via E-Mail to kadian.l.ferguson.civ@mail.mil by the deadline for submission of proposals. The information contained in the submitted Past Performance Questionnaires is proprietary to the individual or the organization providing the reference, therefore, it will not be released to the offerors.

Questionnaires must be submitted to the Government by the individual or the organization listed as the reference.

Past Performance Questionnaires that are submitted to the Government by the offeror will not be considered. Past Performance Questionnaires that are received after the deadline for submission of proposals will not be considered.

Past Performance Questionnaires will not count towards the page limit for this volume. Government personnel will incorporate all received Past Performance Questionnaires into this tab.

L.3 EVALUATION OF OFFERORS

BASIS OF AWARD. The proposals will be evaluated and award made to the offeror whose proposal conforms to the statement of work and this solicitation and who submits the proposal that represents the Best Value to the Government. Subject to the provisions contained herein, the Government intends to award a single contract resulting from the solicitation. The Government intends to award the contract without discussions but reserves the right to conduct discussions if discussions are determined by the Government to be in the Government’s best interest.

L.4 SITE VISIT AND PRE-PROPOSAL CONFERENCE

Site visit will take place on 06 November 2013 as detailed in 1.12 above.

L.5 PROPOSAL PREPARATION

Offerors must submit offers using the following submission guidance and information. Failure of an offeror to address any items listed may make the offer unacceptable and may result in its not being considered for award.

(a) Offer shall remain firm for at least 120 calendar days (offeror shall enter 120 in Block 12 of the SF33) and can be submitted via FEDEX, United States Postal Service (USPS), U.S. Mail, or another commercial carrier; however, the use of USPS is not recommended as the single method of submission. Offers shall be submitted to the address in paragraph L-9 above.

(b) Neither telegraphic nor facsimile offers will be considered.

(c) Offerors must submit one original and three (3) copies of their technical (Volume I), one original and three

(3) copies of their past performance proposal (Volume II), and one original and three (3) copies of their price proposal (Volume III) including all attachments, on separate CD-ROMs (one per proposal volume) using Microsoft Office 2007 compatible format.

L.6 GENERAL PROPOSAL REQUIREMENTS

(a) All proposals must clearly and convincingly demonstrate that the offeror has a thorough understanding of the requirements and associated risks, and is able, willing, and competent to devote the resources necessary to meet or exceed the requirements.

(b) Should any aspect of the Contractor’s proposal change after submission but prior to award, the Contractor shall promptly notify the Contracting Officer of the change. Note that substantial changes may require dismissal of the proposal from consideration.

(c) Offer’s outside wrapper shall clearly indicate that it is a submission under this solicitation.

L.7 GENERAL PROPOSAL CONTENT

(a) Each proposal shall contain the following:

i) Standard Form 33. Failure to do so may lead to rejection of the offer.

ii) Cover Letter. All offerors shall submit a cover letter including a concise statement of what is being proposed. The statement should be complete, not more than two pages, and should clearly indicate reasons why a contract should be awarded to the offeror, with appropriate summary of highlights and references to the body of the proposal.

iii) Technical Proposal – Volume I (provide one original and 3 copies).

iv) Past Performance Data and Business Information – Volume II (provide one original and 3 copies).

v) Price Proposal – Volume III (provide one original and 3 copies).

L.8 TECHNICAL PROPOSAL – VOLUME I

(a) Proposal Contents. The technical proposal must demonstrate an ability to comply with all requirements in the solicitation.

(b) Proposal Length. The Technical Proposal must not exceed 75 pages, single-sided; including the original technical proposal and additional or change pages submitted with an offeror’s final proposal revision (if any), excluding glossary, foldouts, blank pages, title pages, tab indices and table of contents. Changed pages shall be clearly identified as such and should be provided on colored paper with the revisions clearly marked. If Final Proposal Revisions are requested by the Government and if the offeror elects to submit a complete revised technical proposal, the revisions must be clearly identified. Each page shall be 8 ½ x 11 inches, single-spaced, 12-point font, with one-inch margins. This limit extends to all introductory comments, overviews, text, illustrations, graphics, appendices and other pertinent information. Graphics and appendices must be single-spaced. Graphics are exempt from the 12-point font and one-inch margin requirements. Plans and Drawings are not included in the 75-page limit. The Technical Proposal must be bound separately in a binder and all foldouts must be in sleeves and placed in the binder. Claims as to proprietary data must specifically identify page(s), paragraph(s), sentence(s), and must not be generalized. Pages shall be numbered and paragraphs identified by a commonly used and consistent system to assist in referencing specific areas of the proposal.

Pages shall also have a header or footer that contains at a minimum, contractor name and solicitation number.

Enclosures must be identified on all pages.

(c) Technical Information. Offeror shall address their technical capability to adequately perform the requirements set forth in Section C. At a minimum, the proposal shall provide information supporting the Contractor's ability to meet contract requirements in the areas listed below (keyed to the Evaluation Factors Section M):

Factor Subfactor Specific Instructions

Key Personnel No Sub-factors Provide resumes of key personnel.

Describe their experience in Facilities Maintenance. This factor is evaluated as a Pass/Fail.

Should the offeror fail this factor, no further evaluation will be performed against the submitted proposal. Key personnel are identified in section M.

(1) Management Subfactor a.

“Organizational Structure”

Describe the offerors organizational structure proposed for managing this contract.

Provide organizational chart and describe lines of authority and responsibilities.

(1) Management Subfactor b.

“Quality Control Plan”

Provide a draft Quality Control Plan.

(1) Management Subfactor c. “Ability of Organization to Respond to Problems”

Summarize the ability of the offerors organizational structure to respond to problems, mitigate risk and maintain performance.

(1) Management Subfactor d. “Safety and Health Plan”

Provide safety plan and evidence of a satisfactory safety record. See additional requirements in section M.

Factor Subfactor Specific Instructions

(2) Technical Requirements

Subfactor a.

“Adequacy, Feasibility and Technical Merit”

Provide an overview of the offerors method and approach for delivering quality services.

(2) Technical Requirements

Subfactor b.

“Proposed Methodology”

Provide an overview of the offeror’s and any major subcontractors proposed method for meeting the performance requirements including capabilities and skills.

(3) Technical Requirements

Subfactor c.

”Technical Experience and Capability”

Summarize the offeror’s and any major subcontractors experience and qualifications in the required services.

(3) Past Performance See paragraph L-9 below.

L.9 PAST PERFORMANCE PROPOSAL – VOLUME II

(a) The Offeror past performance proposal must address corporate past performance in performing projects similar in size and scope to the effort required by Section C. The Contractor's relevant Past Performance will be evaluated to assess the extent of its ability to perform the contract successfully (quality of product or service, accuracy and completeness, timeliness of delivery/work, business relations, customer satisfaction, key personnel and staffing (including subcontractors/partners).

(b) Offeror shall submit a Past Performance Data Sheet, Section J, Attachment J-L1, for three (3) Government or commercial contracts for services directly related or similar to the services required in Section C.

Information for contracts or subcontracts shall be for relevant contracts and subcontracts currently in process for at least 12 months before the proposal deadline or completed no more than 60 months before the proposal deadline. Specifically address the following items:

i) The nature of the effort

ii) The tasks performed, including the deliverables, as they relate to Section C

iii) Timeliness of deliveries

iv) The extent of involvement (as a prime versus a subcontractor)

v) The period of performance

vi) The utilization of subcontractor technical support versus in-house technical support

vii) Remote site management experience

viii) Point of contact, phone and fax number for each contact listed

ix) reasons the offeror believes the project is relevant to the solicited work

(c) The Offeror shall complete the top portion of page 1, Section J, Attachment J-L2, Past Performance Questionnaire, and send it to each of the three (3) customers for the contracts identified above on Attachment J- L1. As stated in Attachment J-L2, the reference will complete this form and return it directly to the Government by the solicitation closing date.

(d) In accordance with FAR 15.305(a)(2)(iv), an Offeror without a record of relevant past performance or for whom information on past performance is not available will not be evaluated favorably or unfavorably on past performance (neutral evaluation).

(e) The Government will consider past or current contracts (including Federal, State and local government and private) for efforts similar to the Government requirement. The Government will consider information provided on problems encountered on the identified contracts and associated corrective actions. The Government may also consider information obtained from any other sources when evaluating past performance. Failure of a contractor to disclose a relevant Government contract with poor past performance may affect the contractor's past performance rating.

(f) The Government may consider past performance information regarding predecessor companies, key personnel who have relevant experience or subcontractors and joint venture partners that will perform major or critical aspects of the requirement when such information is relevant and the importance of the subcontractor’s work to the past performance is well explained.

L.10 PRICE PROPOSAL – VOLUME III

Proposal Contents: The price proposal shall consist of the following:

(i) Completed SF33

(ii) Completed Section B (including Attachments J-B1, J-B2 and J-B3)

(iii) Completed Section K (Representations and Certifications)

L.11 SPECIAL NOTICE TO OFFERORS

(a) Failure to submit any of the information requested by this solicitation may be cause for unfavorable consideration.

(b) Upon receipt, all proposals become Government property.

(c) After award, the Government reserves the right to publish any and/or all technical and cost related submissions provided by the successful Offeror (s) in any Government database or publication.

L.12 CONFIDENTIAL INFORMATION

The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contract qualifications and proposals submitted to federal agencies.

If an offeror’s submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” [5 USC§552(b)(4)], the offeror should mark its submissions in the following manner:

• The following notice should be placed on the title page: “Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or confidential on such grounds is contained on page(s) _______”.

Each individual item considered privileged or confidential under FOIA should be marked with the following notice: “The data or information is considered confidential or privileged, and is not subject to mandatory disclosure under the Freedom of Information Act”.

SECTION M - EVALUATION FACTORS FOR AWARD

The following have been modified:

SECTION M. EVALUATION FACTORS

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options, including the potential 6-month option to extend services, to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(d) An Unacceptable rating under any factor or sub-factor or a No Confidence rating under the Past Performance evaluation factor will make the proposal unacceptable overall and ineligible for award.

M.1 INTRODUCTION. This section outlines the basis for evaluation of the offerors’ capabilities and proposals submitted in response to the solicitation. The evaluation criteria describe the scope of the evaluation to be performed on each proposal. Section L of the RFP describes the proposal content and format requirements.

M.2 BASIS FOR AWARD

Award will be made to the responsible offeror whose offer, conforming to the solicitation, represents the best overall value to the Government, given the outcome of the Government’s evaluation of each offeror’s management, technical proposal, past performance, price proposal and professional employee compensation plan.

In selecting the best overall offer for award, the Government will consider the quality offered, which includes all non-price factors, preferentially over the evaluated price. The relative quality of offers will be based upon the Government’s evaluation of the offeror’s ability to exceed the minimum performance requirements of this solicitation and the risk of non-performance, defective performance or late performance under the resulting contract.

The quality of offers will be considered the primary qualifying criteria, with price calculated as a determining factor between offerors of superior rating. The Government may award on the basis of a proposal with superior ratings even though it may result in a higher price to the Government.

M.3 EVALUATION FACTORS

The offer must be reasonable in both technical approach and total price.

Pursuant to FAR 52.215-1(f), Instructions to Offerors-Competitive Acquisition (JAN 2004), the Government may evaluate offers and award contract(s) without discussions with offerors. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

To arrive at the best value decision, the Technical Evaluation Committee (TEC) will evaluate the technical factors and the Source Selection Authority (SSA) will base the source selection decision on an integrated assessment of the submitted proposals in accordance with the evaluation factors and sub-factors established within the solicitation.

Evaluation of all timely received proposals will be based upon an integrated assessment of the evaluation factors and sub factors listed below. Award selection will be made in accordance with FAR 15.101-1 (c) and section M of the

RFP.

In selecting the best overall value, the following factors will be considered: Key Personnel (Pass/Fail), Professional Employee Compensation Plan (Pass/Fail), (1) management, (2) technical, (3) past performance, and (4) price to the Government. Price will not be a numerically weighted factor in the evaluation of proposals and the importance of price does not bear a linear relationship to the importance of the technical proposal and past performance. The importance of price in the evaluation for award will depend upon the differences in evaluated technical quality and in past performance among offerors and, as stated above, will increase as the differences decrease. The following evaluation factors will be used for this source selection:

Key Personnel (Pass/Fail)

(1) Management:

a. Organizational Structure

b. Quality Control Plan

c. Ability of Organization to Respond to Problems

d. Safety and Health Plan

(2) Technical Requirements:

a. Adequacy, Feasibility and Technical Merit

b. Proposed Methodology

c. Technical Experience and Capability

(3) Past Performance

(4) Price

A proposal that receives an unacceptable under any factor or sub-factor or a no confidence for past performance shall be considered unacceptable overall and not considered for award.

EVALUATION FACTORS:

Proposals will be evaluated and ranked considering the following:

Key Personnel: The Government will evaluate Section M: Key Personnel of the offeror’s proposal in accordance with the following criteria:

Proposals will be evaluated and ranked considering the following:

Key Personnel No Sub-factors Provide resumes of key personnel. Describe their experience in Facilities Maintenance. This factor is evaluated as a Pass/Fail. Should the offeror fail this factor, no further evaluation will be performed against the submitted proposal.

Key Personnel: This factor will consider the relevant experience and ability of each key personnel member.

Prospective offerors are required to provide resumes of personnel that meet or exceed the following certifications and work experience:

Project Manager Chief Engineer All personnel qualifications, licenses and certification will be consolidated and provided in a spread sheet.

The qualifications of the Project Manager should at a minimum be as follows:

- At least 3 years of recent (within the past 5 years) responsible experience in managing the operation and maintenance of buildings, equipment and systems of the same size and characteristics of the buildings in this solicitation.

- At least 2 years experience in managing buildings with an Energy Management Control System/Digital Control System (EMCS/DDC) system controlling the HVAC.

The qualifications of the Chief Engineer should at a minimum be as follows:

- Possession of a valid Third Class Steam Engineers License issued by the District of Columbia (or the equivalent for Maryland or Virginia).

- At least 3 years of recent (within the past 5 years) responsible experience in the operation and maintenance of buildings, equipment and systems of the same size and characteristics of the buildings in this contract.

- Be trained and certified in the operations, maintenance and management of the EMCS/DDC systems.

- At least 2 years experience in the operation, maintenance and control of an EMCS/DDC system.

The positions referenced above are key personnel. This factor will be conducted on a “Pass / Fail” basis; any offeror that fails to meet all minimum required certifications and work experience for each key personnel position will not be evaluated further.

Factor 1: Management Plan The Government will evaluate Section M: Management Plan of the offeror’s proposal in accordance with the following criteria:

(1) Management Subfactor a.

“Organizational Structure” Describe the offerors organizational structure proposed for managing this contract. Provide organizational chart.

(1) Management Subfactor b.

“Quality Control Plan”

Provide a draft Quality Control Plan. See additional requirements below.

(1) Management Subfactor c.

“Ability of Organization to Respond to Problems”

Summarize the ability of the offerors organizational structure to respond to problems, mitigate risk and maintain performance. See additional requirements below.

(1) Management Subfactor d.

“Safety and Health Plan”

Provide safety plan and evidence of a satisfactory safety record.

Sub factor A –Organizational Structure The evaluation of this subfactor will consider the relevant experience and ability of the current management structure and organization and changes to the organization along with the operations for managing performance of the contract. Evaluation will consider the ability of the offeror to establish organizational controls and procedures to ensure a safe and hazard free work environment. Management commitment and proposed interaction with the COR should be defined in detail in this section.

Sub factor B – Quality Control Plan The offeror shall submit a quality control plan. The evaluation of this subfactor will consider the proposed quality control plan that will be used in the performance of this contract and how well the offeror demonstrates that it will meet the requirements of the PWS. Consideration shall be given to whether the offeror has achieved certification or whether it is pursuing certification to an internationally accepted and certified quality system and when certification to that system is anticipated.

Sub factor C – Ability of Organization to Respond to Problems

The evaluation of this subfactor will consider the organizational structure’s ability to respond to rapidly emerging problems to include how the organization will evaluate problems and coordinate implementation of risk mitigation strategies to maintain performance, quality, and schedule. The offeror should detail problems that may arise in performance of the requested services and how the organization addresses these problems.

Sub factor D – Safety and Health Plan The evaluation of this subfactor will consider the proposed safety and health plan that will be used in the performance of this contractor. The offeror should detail the company’s safety rating from an insurance company and also the plan to ensure the work environment is safe.

The contractor shall provide Occupational Safety and Health Administration (OSHA) Days Away, Restricted and Transferred (DART) Ratings for the past three years. The ratings will be evaluated on the OSHA DART rating submitted from your insurance company.

Factor 1: Management Rating Scheme

The Technical Evaluation Panel will assign a single rating under Factor 1 that most accurately describes the Offeror’s proposal for Factor1 using the adjectival scheme below. All sub-factors are equally weighted in determining the single overall rating for Factor 1 :

Rating Description

Outstanding (O)

Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Good (G) Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Acceptable (A)

Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Marginal (M) Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

Unacceptable (U)

Proposal does not meet requirements and contains one or more deficiencies. Proposal is unawardable.

Factor 2: Technical

(2) Technical Requirements Subfactor a.

“Adequacy, Feasibility and Technical Merit”

Provide an overview of the offerors method and approach for delivering quality services.

(2) Technical Requirements Subfactor b. “Proposed Methodology”

Provide an overview of the offeror’s and any major subcontractors proposed method for meeting the performance requirements including capabilities and skills.

(2) Technical Requirements Subfactor c. “Technical Experience and Capability”

Summarize the offeror’s and any major subcontractors experience and qualifications in the required services.

Sub factor A – Adequacy, Feasibility and Technical Merit The evaluation of this subfactor will consider the adequacy, feasibility and technical merit of the Contractor’s method and approach for providing quality facility systems and operations support services to the Hybla Valley Office Building (Hybla) and the United States Court of Appeals for the Armed Forces (USCAAF), including the Contractor’s understanding of and approach to meeting overall requirements as described in Section C.

Sub factor B – Proposed Methodology The evaluation of this subfactor will consider the offeror’s proposed methodology for meeting the performance requirements including the offeror’s and any major subcontractor’s capabilities and skills. Evaluation of this subfactor will also consider the offerors methodology for addressing the specific needs of Hybla Valley and USCAAF that are covered under this contract. Methodology includes the Offeror’s approach to providing quality facility systems and operations support services in accordance with the requirements described in Section C.

Subfactor C- Technical Experience and Capability The evaluation of this subfactor will consider the offeror’s and major subcontractor’s depth of experience and qualifications in delivering quality facility systems and operations support services similar in scope and type as those specified in Section C.

Factor 2: Technical Rating Scheme:

The Technical Evaluation Panel will assign a single rating under Factor 2 that most accurately describes the Offeror’s proposal for Factor 2 using the adjectival scheme below. All sub-factors are equally weighted in determining the single overall rating for Factor 2:

Rating Description

Outstanding (O)

Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Good (G) Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Acceptable (A)

Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Marginal (M) Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

Unacceptable (U)

Proposal does not meet requirements and contains one or more deficiencies. Proposal is unawardable.

Factor 3: Past Performance The Government will evaluate the offeror’s quality of performance on its previous/or current, relevant** projects by using a combination of the following methods:

Relevance Schemes: The Past Performance Evaluation Panel will assign a relevance rating based on the offeror’s past performance information.

RELEVANCE RATING: The Government will evaluate the relevance of the offeror’s past performance prior to assessing the offeror’s confidence rating. This rating is a measure of how relevant a recent effort accomplished by the offeror is to the effort to be acquired through the source selection. Each project referenced in will be assigned one of the following ratings:

Rating Definition Very Relevant

(VR)

Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant (R) Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant (SR)

Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant

(NR)

Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

The Government will evaluate the offeror’s quality of performance on its previous/or current, relevant** projects by using one or a combination of the following methods:

- Awardee search in FAPIIS and SAM- In accordance with Subpart 9.104-6 and FAR 9.405(d)(4)

- Contacting references as provided in Section M: Past Performance

- Provide references from 3-5 from similar experiences in the same capacity

- Review of information available from U. S. Army Corps of Engineers Construction Contractor Appraisal Support System (CCASS), Architect/Engineer Contract Administration Support System (ACASS), Contractor Performance Assessment Reporting Systems (CPARS), Past Performance Information Retrieval System (PPIRS), and other commercial sources

- The Contracting Officer’s knowledge of the offeror’s past performance

- Interviews with other Government or commercial personnel contacts not provided by the offeror

** Relevant Project is defined as:

- A contract for facility systems and operations support services

- The total contract value is at least $500,000.00;

- The offeror must be the prime contractor;

- If the referenced contract has expired, the end date of the contract performance must have occurred within the last 60 months from the date of the proposal submission deadline;

- If the referenced contract is an active contract at the time of proposal submission, the start date of the contract performance must have occurred no less than 60 months from the date of the proposal submission deadline.

Each offeror’s past performance will be evaluated as part of the Government’s overall evaluation of best value. At a minimum, this evaluation will take into account past performance information submitted as a part of each offeror’s proposal including information regarding predecessor companies, key personnel who have relevant experience and subcontractors that will perform major or critical aspects of the requirement. For those offerors without a record of relevant past performance or for whom information on past performance is not available, the offeror will receive a neutral past performance rating. Offerors with a negative past performance rating will be afforded an opportunity to address alleged deficiencies. \ Past performance as a prime contractor will be weighted more heavily in the relevance determination.

Using the method as described in this section, the Government will assign a rating that indicates its degree of relevance in the offeror’s ability to successfully perform the proposed contract requirements based on its performance on similar contracts in the past Confidence Scheme: The Past Performance Evaluation Panel will assign a confidence rating based on the offeror’s past performance information.

CONFIDENCE RATING: The second aspect of the past performance evaluation is to determine how confident the Government is based on the offeror’s recent/relevant performance record, that the offeror will successfully perform the required effort. The past performance evaluation performed in support of a current source selection does not establish, create, or change the existing record and history of the offeror’s past performance on past contracts; rather, the past performance evaluation process gathers information from customers on how well the offeror performed those past contracts.