Corrected_RFI_Response_9-26-13.pdf

Request for Information (RFI)

Multiple Award Construction Contract (MACC)

HQ0034-13-R-0014

September 26, 2013

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Q# Administrative Question Answer Official Date

0001 Would you please release the

Attendant Sheets for Pre-Proposal Site

Visit

The pre-proposal site visit sign-in sheet cannot be released, as it contains personal identifiable information. Ref.

Privacy Act of 1974

MC 9/16/13

0002 Price sheets shown in the Solicitation

Documents is for IDIQ contract.

Please provide the price sheet for Task

Order 0001

The Offeror’s price proposal shall include a breakdown of all costs using the same format as Attachment J-4.

Ref. Amendment 0002, Section L

MC 9/16/13

0003 Section L, Volume 2 Section C.

Does the government want every section of the SF330 filled out in its entirety

The SF330 will not be required. JH 9/24/13

0004 Does the government want a completed SF330 package for the entire design team or just the Lead

Design Firm?

0005 Does the SF330 (or the referenced appendix) have a page limit?

0006 Is the SF330 considered “reproduced section(s) of the solicitation document”? If that is the case, does that mean that it is not subject to the same font restrictions of the proposal documents?

The SF330 will not be required. JH 9/24/13

0007 Vol II – Tech Proposal Section A provides the Key personnel proposed.

Section C requires the list of Key personnel. As the page count for Vol

II is only 12 pages can this duplication be eliminated?

Technical Volume II was increased to

25 pages.

Ref. Amendment 0002, Section L

**Resumes and letters of commitment do not count toward the overall page limit required for Vol II.

The SF330 will not be required.

MC 9/24/13

0008 Vol II Section C requires at least 5 Technical Volume II was increased to MC 9/24/13

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3 from the Designer. Even if these are limited to 1 page each, they would take up 8 of the 12 page limit for the

Volume. Can the project write ups be eliminated from page count?

25 pages in Amendment 0002.

0009 Vol II b) The A/E firms experience is to be presented in SF 330 format and

“made part of this Appendix” What are they other components of the

Appendix mentioned and is the

Appendix page counted?

The SF330 will not be required. With this change, there should be no appendix.

0010 Joint Venture Agreement, Volume III, Does the Joint Venture contractor also have to be a Hubzone contractor?

CFR 13 § 126.616

A joint venture may submit an offer on a

HUBZone contract if the joint venture meets all of the following requirements:

(a) HUBZone joint venture. A qualified

HUBZone SBC may enter into a joint venture with another qualified

HUBZone SBC for the purpose of submitting an offer for a HUBZone contract. The joint venture itself need not be certified as a qualified HUBZone

SBC.

(b) Size of concerns. (1) A joint venture of two or more qualified HUBZone

SBCs may submit an offer for a

HUBZone contract so long as each concern is small under the size standard corresponding to the NAICS code assigned to the contract and the

HUBZone joint venture in the aggregate may exceed the size standard provided the procurement meets the following conditions:

MC 9/20/13

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(i) For a procurement having a revenue-based size standard, the procurement exceeds half the size standard corresponding to the NAICS code assigned to the contract; and

(ii) For a procurement having an employee-based size standard, the procurement exceeds $10 million.

(2) For a procurement that does not exceed the applicable dollar amount specified in paragraph (b)(1) of this section, a joint venture of two or more qualified HUBZone SBCs may submit an offer for a HUBZone contract so long as the qualified HUBZone SBCs in the aggregate are small under the size standard corresponding to the NAICS code assigned to the contract.

(c) Performance of work. The aggregate of the qualified HUBZone SBCs to the joint venture, not each concern separately, must perform the applicable percentage of work required by 13 CFR

125.6.

[69 FR 29426, May 24, 2004] http://www.ecfr.gov/cgi-bin/text-idx?c=ecfr&SID=2577cc51bbec1e885fb

4ad57589340a0&rgn=div8&view=text

&node=13:1.0.1.1.21.6.295.17&idno=1

Offerors shall seek further guidance from the SBA HUBZone Program

Office.

http://www.ecfr.gov/cgi-bin/text-idx?c=ecfr&SID=2577cc51bbec1e885fb4ad57589340a0&rgn=div8&view=text&node=13:1.0.1.1.21.6.295.17&idno=13 http://www.ecfr.gov/cgi-bin/text-idx?c=ecfr&SID=2577cc51bbec1e885fb4ad57589340a0&rgn=div8&view=text&node=13:1.0.1.1.21.6.295.17&idno=13 http://www.ecfr.gov/cgi-bin/text-idx?c=ecfr&SID=2577cc51bbec1e885fb4ad57589340a0&rgn=div8&view=text&node=13:1.0.1.1.21.6.295.17&idno=13 http://www.ecfr.gov/cgi-bin/text-idx?c=ecfr&SID=2577cc51bbec1e885fb4ad57589340a0&rgn=div8&view=text&node=13:1.0.1.1.21.6.295.17&idno=13 http://www.ecfr.gov/cgi-bin/text-idx?c=ecfr&SID=2577cc51bbec1e885fb4ad57589340a0&rgn=div8&view=text&node=13:1.0.1.1.21.6.295.17&idno=13

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0011 How many contractors will be chosen for the MACC contract?

This procurement consists of one solicitation with the intent to award five or more Indefinite Delivery Indefinite

Quantity (IDIQ) Construction Contracts.

MC 9/19/13

0012 How many task orders, on average, will be awarded annually?

Approximately 15-20 per year based on previous MACC.

MC 9/19/13

0013 The list of general contractors that are bidding on this project.

This is source selection information and will not be released.

MC 9/19/13

0014 Are the 5 past performance projects

(in addition to the 3 from the design teaming partner) to be submitted from the prime contractor only or from the team?

Teaming Arrangements: If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide relevant past performance information. If the Offeror is a joint venture, projects, should be submitted for all joint venture partners.

Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

There is a max. of five references total for the Offeror, which includes teaming arrangement past performance information.

There is a max. of three references for the Lead Design Firm.

MC 9/26/13

Corrected

0015 Is this bid bond requirement on the task order which is 1-5 million?

Yes. The bid bond amount shall be at least 20 percent of the bid price but shall

MC 9/20/13

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The Offeror is to provide pricing for

Task Order 0001/Seed Project only.

0016 SECTION 21.0

“BONDABILITY/BID BOND” states:

“For every Task Order placed on the

MACC, a letter of "bondability" on the Surety's letterhead stating the offeror has the bonding capacity available is required of each proposer responding to the order. The purpose of this letter is to put the bonding company on notice that their client is proposing on a project. This letter does not require the proposer to incur cost. The bonding company will provide it upon a client's request. A bid bond in the amount of 20% for each Task Order may be required in lieu of a bondability letter.”

The TASK ORDER Submission

Requirements and Evaluation states, “A letter of bondability on the Surety's letterhead stating the offeror has the bonding capacity available is required for this proposal, per the aforementioned IDIQ MACC contract.”

The SF1442 states that a bid guarantee is required.

Please verify if a bid bond is required.

A bid bond is required.

Ref. Amendment 0002-

Section 21.0, Bondability/Bid

Bond, Section L, Volume III Tab B:

Bid Bond and Letter of

Bondability, and

Attachment 2, Task Order 0001

Submission Requirements and

Evaluation

MC 9/20/13

0017 Please provide instructions for correctly filling out Section B –

Supplies or Services and Prices. Each

CLIN item includes a quantity on

12,000,000 with a unit of “Lot”. Are we required to develop a Unit Price and extend that towards the “Lot” of

Pricing should only be provided for

Task Order 0001/Seed Project. Pricing for Task Order 0001 shall be provided in Volume III-Cost/Price, Tab C.

The Offeror’s price proposal shall include a breakdown of all costs using

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12,000,000? If so, what is the scope of work we are to develop the unit prices for?

the same format as Attachment J-4.

Ref. Amendment 0002, Section L and

Attachment 2, Task Order 0001

Submission Requirements and

Evaluation

0018 How many General Contractors will be selected to participate in the

MACC? Is the contractor that is awarded Task Order 0001 automatically part of the short listed

GC’s for the MACC

This procurement consists of one solicitation with the intent to award five or more Indefinite Delivery Indefinite

Quantity (IDIQ) Construction Contracts.

The awardee of Task Order 0001 will be to one of the five MACC awardees.

0019 Is this project tax-exempt? Ref. FAR 52.229-3 MC 9/24/13

0020 On page 106 of the RFP, “Tab B:

Letter of Bondability Each offeror shall include a notarized letter from its surety certifying the offeror’s bonding capacity. Offerors must possess a minimum aggregate bonding capacity of $50,000,000 and a minimum per-contract bonding capacity of

$10,000,000 to be eligible for award.

Offerors possessing less than the minimum bonding capacity will be considered not responsible.”

However, in clause 52.216-19, (b) (2)

“Order Limitations” you indicate that the maximum aggregate contract value for any one contractor is $10,000,000.

It is unclear why the government is requiring an aggregate bonding capacity 5 times greater than the value of contracts it can award to the contractor? Further, given that this solicitation is a HUBZone set-aside and the firm must be a small business to be HUBZone, even if the firm has a

The bonding capacity remains the same per Vol III, Tab B.

FAR 52.216-19(b) states, Maximum order. The Contractor is not obligated to honor:

(1) Any order for a single item in excess of $10,000,000;

(2) Any order for a combination of items in excess of $10,000,000; or

(3) A series of orders from the same ordering office within 7 days that together call for quantities exceeding the limitation in subparagraph (1) or (2) above.

The Government is requiring a min aggregate bonding capacity of $50 million, because it is estimated that each

MACC participant will be awarded multiple task orders during the period of performance. The maximum task order

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$50 mil aggregate bonding program, selection for award would most likely tie up the selected firm’s entire bonding program which clearly would not be in the best interest of any small business and especially given the guaranteed minimum is on $10,000 over five years. The untended consequence of the government’s stipulation would in affect be hampering the entities ability to develop with no promise of any work and would eliminate many otherwise qualified small HUBZone certified contractors. Therefore, we request the bond capacity of section K be reduced to $5 million single and $10 million aggregate. Please advise.

amount is $10 million per task order, not the aggregate.

0021 Section B of the RFP requests for supplies or services and price as follow:

a. Item 0001 for base year performance period with quantity of

12,000,000 Lot

b. Item 1001 for option year 1 with quantity of 12,000,000 Lot

c. Item 1002 for option year 2 with

d. Item 1003 for option year 3 with

e. Item 1004 for option year 4 with

For this task order, Pricing should only be provided for

Task Order 0001/Seed Project. Pricing for Task Order 0001 shall be provided in Volume III-Cost/Price, Tab C.

The Offeror’s price proposal shall include a breakdown of all costs using the same format as Attachment J-4.

Section B, Supplies or Services and

Prices is for the basic MACC are not to be completed by the Offeror.

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Attachment 1 – SOW AF Alterations

5A324, which price items are to be filled. Please explain the quantity of

12,000,000 Lot equate to the pricing?

0022 Page 107 of 117 of the RFP requests for 28% minority participation and

6.9% female participation. Please confirm.

FAR 52.222-23, “Notice of

Requirements for Affirmative Action to

Ensure Equal Employment Opportunity for Construction” applies to this acquisition.

MC 9/24/13

0023 May we have the sign in sheet from the site visit?

The pre-proposal site visit sign-in sheet cannot be released, as it contains personal identifiable information.

Ref. Privacy Act of 1974

MC 9/24/13

0024 Will a project that is slightly larger than $10MM ($10.6MM) be considered very relevant/relevant?

Relevant, if the effort is similar in scope and complexities to the solicitation requirements. Ref. Section M

MC 9/24/13

0025 Can each member of a JV submit 5 projects if the JV has no past performance?

No, the Offeror, which in this case would be the JV (excluding Lead

Design Firm(s)) shall submit a minimum of three to a maximum of five references total.

0026 If an Offeror is teamed and is not a

JV, can each team member submit 5 projects?

No, the Offeror and the Offeror’s team

(excluding Lead Design Firm(s)) shall submit a minimum of three to a maximum of five references total.

0027 In Volume II, Section C.a. are these 5 prime contractor projects and 3 lead design firm projects supposed to be the same as the Past Performance projects?

It is not required to be the same projects, but can be.

0028 Can the lead design firm and teamed members provide a single letter that serves both as a letter of commitment

Subcontractor consent should be provide with the past performance information.

Letters of commitment should be provided in Vol II, Section A.

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You may combine them, but they shall be included in both Vol I and Vol II.

0029 In Volume II, Section D, can the government please confirm that the

Offeror must discuss Quality Control paragraph c and Limiting Cost Growth paragraph c? It appears that these paragraphs requirements are repeats;

with the page limits do we need to have this section twice?

Yes. MC 9/24/13

0030 Can Form J-1a and Form J-2a be converted to Word so that they can be more easily incorporated into the proposal?

You may convert these to Word Format;

however, the page count for each form shall not change.

MC 9/24/13

0031 What percentage of construction must be complete for a Lead Design Firm’s project to be considered very relevant?

*A project submitted for past performance information must satisfy all of the following criteria in order to be considered “Very Relevant”:

(1) The contract value is between

$300,000 - $10,000,000 for design-build construction project

(2) The Offeror is the prime contractor

(3) The Offeror’s lead design firm is the designer of record

(4) The effective date of the contract performance is within 36 months from the date of the proposal submission deadline.

MC 9/24/13

0032 In Section L, Volume I, Section B:

Past Performance Questionnaire, what are we supposed to be include in this section of the volume? Attachments

J-2a and J-2b questionnaires are to be submitted by the reference POCs and returned to the CO. Do you want us to include the page 1 of Attachments J-

Include a tab for Vol I Section B. Past

Performance Questionnaires received will be inserted by the CO/CS.

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2a and J-2b in this section or just an empty tab where the completed questionnaires can be inserted?

0033 According to Section L, Electronic

Copy, we are required to provide all files in a format readable by Word, Excel, Project, Power Point or MS

Office. Therefore we request that you provide RFP sections A through K in

Word format for Volume III, Tab A.

They may also be provided as a PDF. MC 9/24/13

0034 We also request Word format for

Attachments J-1a, J-1b, and J-3.

You may convert these to Word Format;

however, the page count for each form shall not change.

0035 According to Section L, Factor 2, Subfactor A, Key Personnel, table of minimum qualifications: Does the

Program Manager or Project Manager need an active Licensed Professional

Registration in VA, MD, DC or PA IN

ADDITION TO or INSTEAD OF

CCM, PMP, or CPC certification?

Ref. Amendment 0002, Section L

0036 For Attachment J-3: Financial

Questionnaire, the instructions indicate that the financial institution

“upon completion, place the completed questionnaire in a sealed envelope showing the return address of the financial institution and forward it to the Offeror’s address shown below”. Does this mean that

Attachment J-3 should be provided with our proposal still in the sealed envelope (from the financial institution), not in Volume III binder under Tab D?

It should be provided in the sealed envelope in Vol III, Tab D

0037 In Amendment 0001, the page The technical page limitation is MC 9/24/13

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15 pages. Considering that Section C

Experience will include potentially 8 projects total, that means almost 8 pages for that section alone. That leaves 7 pages for the organizational chart, technical approach, resources, quality control, scheduling, and cost control.

We request that the Volume II

Technical page limitation be increased to 25 pages.

increased to 25 pages.

0038 "In determining acceptability, the

Government may also consider factors including the Contracting Officer's knowledge of and previous experience with the offering firm,...."

This would seem to give unfair advantage to incumbent contractors.

Would the Government consider removing this factor in evaluating

LPTA?

The evaluation method is best value for the MACC basic. The seed project evaluation method is LPTA and does not include a past performance evaluation. The factors for the seed project are Technical and Price only.

In regards to the past performance evaluation for the MACC basic, considering the CO’s knowledge of and previous experience with the Offeror will not give an unfair advantage to incumbent contractors.

This would be equivalent to other CO’s knowledge of and previous experience with offerors that are not the incumbents.

MC 9/25/20

Technical Questions

001 Are full-time superintendent, QCM and Safety Manager mandatory?

Site Superintendent shall be on site at all times that work is being performed. Per

Multiple Award Construction Contract

Scope of Work (MACC SOW)

Requirement 8.5, “The designated QCM shall be present on the site while

JH 9/23/13

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Manager) according to the EM 385-1-1 shall be on site at all times work is being performed. See MACC SOW

Requirement 8.1 Dual Roles for Key

Personnel and Safety.

002 Who provides “Cell and Safe” on

“Proposed – Furniture” of Test-Fit?

Government to provide Cell and Safe. JH 9/24/13

003 Is Display screen in the Conference

Room on “Proposed – Furniture” of

Test Fit in this contract?

Government to provide Display Screen JH 9/24/13

004 Who provides all the furniture in the conference room and two F offices?

Per the Evaluation SOW Technical

Requirements, Section 1.2 Project Scope

Item 8: “Furniture in the Conference

Room and F Offices will be provided by

Other Government Contractor (OGC).”

JH 9/23/13

005 Are new window blinds in this contract?

The blinds currently in the space shall be protected in place, or removed, protected and re-installed.

JH 9/24/13

006 Is HESKO Box in Conference Room to be provided by the contractor?

Government shall provide Hesko box. JH 9/24/13

007 Item 3 of Article 1.2 “Project Scope” on Page 1 of SOW for the Seed project states that there are three F offices. However, “Proposed –

Partition” of Test Fit shows only two

F offices. Please clarify

Refer to Proposed Furniture Test Fit

Drawing. Three F offices are part of the requirement. The third, located in Suite

Z, is combined with a hotel station. The

F Office furniture is to be provided by other Govt contractor, but all HX stations are to be contractor provided per KOP. See also Answer #009

JH 9/24/13

008 What is happening with existing Per the Evaluation SOW Technical JH 9/24/13

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(Steelcase) furniture that is to be removed? Will it need to be put into a storage room; on-site or off? Will it be disposed of? Will any of it be reused?

Requirements, Section 4.6 New

Furniture, “The Contractor shall be responsible for removal and disposal of existing furniture.”

009 The new plan requirements for the RP

Suite indicates (1) HX Hotel Style station. The plan on the drawing is an

AX size. We wanted to call attention to this because the price for an AX typical is more expensive than a typical hotel station.

Correct it is drawn as an AX. Price this one HX as an AX in RP Suite only.

The requirements for Suite Z calls for

(6) HX Hotel Style stations. There are

(7) on the proposed furniture drawing

(the 7th is located in the F office).

Can we provide a quote for this

7th one since it’s in the F office? We do not typically provide furniture for the F office (Not sure if they want this to match the furniture of the F office).

Yes provide a price for the HX in F

Office in Suite Z. This HX in the F

Office shall be KOP to match F Office

Furniture finishes.

JH 9/24/13

011 Task chairs: will they re-use any existing Aerons? Should we quote all new?

No re-use of furniture. D/B Contractor is to provide all new.

012 What chair should we spec for the (2) meeting areas? Caper?

Please provide a side chair similar to the chair depicted in chair description attachment.

JH 9/24/13

013 Would they like casters on the

Meeting tables or glides?

Glides are acceptable.

014 What chair should we spec for the F office guest chairs? Aeron Sled Base, Caper, Aside?

See attachment referenced in answer

#012 and provide 2 side chairs per each of three (3) F offices

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015 How high are the screens between stations; single or double stack?

Single Stack JH 9/24/13

016 It looks like they are using 3h lateral files as locations for printers, etc. I’d suggest we spec an additional laminate top for these files. The typical KOP

3h file is painted metal top. I know the laminate isn’t the standard KOP, but the tops will last longer if we protect the metal top

Provide the lateral file only, no laminate top.

JH 9/24/13

017 We are planning on using the

Sandstone paint color (since that’s what Air Force mostly has at the PNT) and Aggregate Screens. Finishes will need to be confirmed

Agreed that finishes will need to be confirmed. This will be done during the

DID process. See Project SOW

Technical Requirements, Section 5.2.

Refer also to Project SOW Attachment

A-Design Requirements, Item B.

Reservation Finish Standards, page 2.

JH 9/24/13

018 Suite CR & Safes are noted as Tenant provided so we will not need to spec anything there

Government Provided. JH 9/24/13

019 Will you supply a drawing so we can plan the furniture accordingly? There are some non-typical workstations due to columns.

After Contractor has signed a non-disclosure statement and is under

Contract for this Project, Microstation

.DGN files, to include all A/E disciplines of existing conditions, will be provided to the D/B Contractor.(see

MACC Sow 2.12.2) The DIDs (see

Technical Requirements SOW Section

5.2 DID Phase Req.) shall serve the

purpose of further design development and problem-solving.

For this proposal, pdf drawing files were provided in Attachment A Design

Requirements, Item E As-Built pdfs for

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020 What chair should we spec for the

Entrapment area?

See answer #012

021 Is the Smart wall full height? There is one area we found that indicates they will use glass infill above. We just want to make sure we have hangers for the flippers

Yes, the smart wall is full-height.

Regardless of infill type the USP smart wall will accept overhead bins.

JH 9/24/13

022 The office in Suite Z with (2) BX stations is going to be tight. The return against the door violates ADA code and we don’t think the room is wide enough for (2) wardrobes. The proposed test fit plan shows them overlapped

See answer #019 JH 9/24/13

023 The F office in Suite Z is narrow and the space to get past the peninsula doesn’t look sufficient on their test fit plan. If we did KOP, we could use the teardrop table. If it was AO to sub for

Allsteel, the peninsula would need to change in size from the standard.

see answer #019 JH 9/24/13

024 Provide electrical and communication drawings for the job.

see answer #019 JH 9/24/13

025 Can the Govt. pls specify the types of design documents they would like to see for the seed project i.e. floor plans, submittals, etc.

See Technical Requirements SOW

Section 5.0 Design Requirements, more specifically 5.4 Design Deliverables

Table which also specifies quantities and due dates. See also MACC SOW

Section 2.0, more specifically 2.9

Design Submissions. The actual design deliverables (DAT, BOD, Reports, A/E design document packages, etc.), will be due on the dates following Notice to

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Proceed for the Project Award.

026 What is the Govt estimate for the Seed

Project?

The Government estimate will not be disclosed. FAR 36.203

MC 9/19/13

027 Pls specify security requirements for

Offerors crews for work at the

Pentagon and other facilities.

Refer to Section H of the solicitation. JH 9/24/13

028 Can a Masters Certificate in Applied

Project Management be substituted for a CCM, PMP or a CPC for either a

Program or Project Manager?

No. JH 9/24/13

029 The RFP indicates that the Program

Manager and Project Manager need to have 15 and 10 years of experience, respectively, in addition to at least one certification (CCM, PMP, CPC) and licensed in VA, MD, PA, or District of

Columbia. Is the licensure in one of the four states/territories in addition to having at least one of the professional certifications?

MACC SOW 8.0 Personnel

Requirements Chart is being amended to make the minimum qualifications more clear. Professional Licensure is an option for the Program Manager, for the

Project Manager and for the Design

Project Manager. In lieu of the Program

Manager having one of the listed certifications or professional licensure

(see revised Key Personnel Chart), the

Program Manager could instead possess

25 years of Construction Management experience. In lieu of the Project

Manager having one of the listed certifications or professional licensure

(see revised Key Personnel Chart), he could instead possess 20 years of

Construction Management experience.

Please note, the DOR or EOR stamping the drawings is the person who must be licensed in the State in which the Project is being performed. For example licensed in PA for work at Raven Rock.

030 Will having an active Licensed

Professional Registration in VA, MD, See answer #029. JH 9/24/13

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D.C., or PA meet that requirement?

031 Will a licensed Professional Engineer

(PE) suffice to meet the requirements of having one certification (CCM, PMP, CPC) as indicated for the program manager and project manager in the RFP?

See answer #029 and amended Key

Personnel Chart. Each of the personnel on the chart must meet the minimum qualifications in their box.

JH 9/24/13

032 Is it a requirement under this contract that the offeror should have worked with the

Proposed design team on previous projects?

Refer to Section M- Factor 2 and

Relative Importance of the Evaluation

Factors

JH 9/24/13

033 Can the proposed project team be changes at a later time?

The project team may only change with approval by the Contracting Officer.

JH 9/24/13

034 How many full time personnel are required on task orders awarded? ( do all key personnel mentioned in the proposal requirement have to be full time)

It is at the Offeror’s discretion as to how many full time personnel are required on task orders; however, shall meet the requirements of Section 8.0.

JH 9/24/13

035 How important is it for the offeror to have design build experience?

The Government will be evaluating the degree of design/build experience, similar in scope of this requirement, of the Offeror’s team, including previous projects worked together. The degree of success from the Government’s perspective of the team’s ability to work together. (Ref. Section M- Factor II

Technical, Subfactor C)

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Relative of importance:

Within Factor 2, Subfactor A will be conducted on a “Pass/Fail” basis; any offeror that fails to meet all minimum required certifications and work experience for each key personnel position will not be evaluated further.

Subfactor’s B, C, and D are listed in descending order of importance. (Ref.

Section M)

036 Do the key personnel that we list in our proposal need to have security clearance or can that be done once the contract is awarded?

Refer to Section H of the Solicitation, under Security Requirements.

037 Reference Section 8.0. The RFP requires both the Program Manager and the Project Manager to have atleast one of the following certifications in addition to 15 and 10 years of experience: Certified

Construction Manager, Project

Manager Professional, and Certified

Professional Constructor. These certifications are not widely held in the general contractor industry. The certifications are more prominent amount large CM/PM firms. Please consider eliminating this certification requirement to increase the ability of small firms to compete.

See answer #029 JH 9/24/13

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038 (Reference Section 8.0 Key

Personnel and page 110 of 117)

The RFP requires both the Program

Manager and the Project

Manager to have at least one of the following certifications in addition to 15 and 10 years of experience: Certified Construction

Manager, Project Manager

Professional, Certified Professional

Constructor. Can the D e s i g n

Build Institute of America professional certification be substituted f o r the CCM, PMP, or

CPC requirement? The DBIA certification is very appl icable to t h i s s o l i c i t a t i o n and is more prevalent among design I build contracting firms.

See Answer #029

The Design Build Institute of America professional certification has now been added to the Revised Key Personnel

Chart.

Ref. Amendment 0002

Please provide USP Kit of Parts

Specifications for furniture items FN-

23; FN-24; FN-26; FN-26.1; FN-37.1

and item FN-40.1

See Project SOW Attachment A- Design

Requirements, Item C. Furniture KOP

Prototypicals

JH 9/24/13

040 On the proposed furniture plan, there is an item shown what would indicate it as a chair, yet it is labeled FN-19 which is a keyboard tray according the

USP Technical guide. Please verify what this object is to be.

Each workstation receives a key board tray and a task chair.

JH 9/24/13

041 The Proposed partition plan states that the drywall partitions adjacent to the corridor are to include STC-45 and

See answer #019

Also per the Project SOW, plan for

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STC-50 ratings. Please provide as-built drawings of the existing partitions.

renovated space to meet STC 45 throughout.

042 Please provide as-built cross sections providing floor to floor heights and floor to ceiling heights through the area to be renovated.

See answer #019 JH 9/24/13

043 The RFP states we are to provide 1” blinds for the windows. Please provide elevations and dimensions of the windows to receive the blinds.

See answer #005 JH 9/24/13

044 On the proposed furniture plan, the legend shows:

AX = KOP AX style workstation

BX = KOP BX style workstation

HX = KOP Hotel style workstation.

Neither the “Universal Space Plan

Manual” nor the “Furniture KOP

Prototypicals” documents show us

AX, BX, HX workstations. Instead, they show AX-1A; AX-1B; AX-1C;

AX-1D etc. Please clarify which workstation layouts are preferred.

AX, BX and HX refer to the basic size of the workstation style. AX-1A, AX-

1B, etc. refers to variations within that style. Exact styles would be determined during the DID phase and during development of the 50% design submission, by the D/B Contractor, as directed by the government.

045 No “As Built” Mechanical floorplans, schedules, or specifications have been provided. Please provide these documents and ensure they include information for the entire air handling system, not just the space being renovated.

Assume the mechanical spaces adjacent to the space to be renovated have the capacity to support any mechanical rework in the space (to include sprinkler risers). See also Answer #019.

JH 9/24/13

046 Is there electric and water utilities available on site? Who is responsible for paying the water and electric consumptions during the construction period? Please clarify.

Contractor will use building supplied electricity and water from existing panels and risers.

JH 9/24/13

047 Part 12.1 of Statement of Work –

Multiple Award Construction Contract notes that Contractor is responsible for obtaining the Pentagon Permits for

The Pentagon Permits Process and other facilities processes will be explained by the CM/COR at kickoff for a particular

Task Order. There is no cost associated.

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21 | P a g e those applicable activities. Is the

Contractor responsible for paying for those permits? If so, please provide the costs and time of approval.

Lead times will be provided for various permits as necessary and will vary. The

Contractor is responsible to incorporate these lead times into their Construction

Schedule.

048 Attachment H, section 014500.0010, part 3.4.2 indicates CQC System

Manager must be on site at all times during construction, and gives two options: 1) assigned no other duties, and 2) assigned as System Manager but may have duties as project superintendent in addition to quality control. Which is correct option?

Option #1 is correct for this proposal.

To be clear the CQC (or QCM) shall be assigned no other duties unless the Dual

Hatted Option is exercised with approval by the Government on a specific Task Order. See MACC SOW

Requirement 8.1 Dual Roles for Key

Personnel and Safety. See also MACC

SOW Requirement 8.4 Quality Control

Manager.

049 Page 63 of the RFP states that we need to provide Letters of Commitment for key personnel. Typically Letters of

Commitment are only required when the proposed key individuals are not currently employed with our firm.

Please confirm that Letters of

Commitment are not required for current employees.

Resumes are all that are needed for Key

Personnel if they meet the minimum qualifications of the Key Personnel

Chart but both Resumes and Letters of

Commitment are required from proposed individuals not currently employed by the D/B Contractor.

Ref. Amendment 0002, Section L

JH 9/24/13

Corrected

050 Page 65 of the RFP states that

Architectural and Engineering firm design experience shall be presented on a Standard Form 330 and made part of the appendix. Please confirm that the appendix is outside of the page limitations.

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051 Per Attachment A - Item A, the

Proposed Partition Legend drawing indicates “U/R = Provide Universal

Rail on corridor walls in bay/ suite as noted.” Please specify the material in which the railing will be composed of?

The Universal Rail is a purchased metal component. See Project SOW

Attachment A- Design Requirements, Item H. USP Technical Volume.

JH 9/24/13

Per Attachment A- Item A, the

Proposed Partition Legend states that there will be “ceiling mounted projection screens” installed in Suite

RP and Suite CR. Please specify the type and dimensions for these projection screens.

Projection Screens are Government provided.

JH 9/24/13

052 Page 7 of 14 of attachment 1 calls for photoluminescence (PL) to be provided within the project areas per

Universal Space Plan (USP). USP does not mention any detail where the

PL is required. Typically PL is used in the dark room and/or exit egress corridors. If this PL is required, where will it needs within proposed spaces?

Under the D/B Contract the DOR will develop design documents to include PL for egress requirements per WHS –

Building Code for installation. (See

Attachment A-Design Requirements, Item J. WHS-BC and Item H. USP

Technical Volume for Space Type)

053 Based on the 4500 SF area given in the RFP, we assume that the basic use of the space will be Business. If the conference room is considered an

Unconcentrated Assembly use, this may push the occupancy count over

50 for the suite. If this is the case, the swing of the suite entry/exit doors will have to be reversed. Is the door on the far plan east wall considered an exit egress door? Where does this door go? What is the fire rating of the wall between suites?

The provided Test Fits are schematic designs provided by the Tenant to illustrate basic design requirements.

Under the D/B Contract the DOR shall develop the appropriate code compliant design. Refer to Architectural pdfs in

Attachment A-Design Requirements, Item E. Existing Drawing for additional information.

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054 Will STC-45 gypsum board soffits be required in this space per the USP

Workbook?

Yes.

055 Is there a Life Safety Analysis available for the rest of the floor?

The D/B Contractor drawings will be reviewed during Govt. review periods after design submissions to be sure they meet building egress requirements.

056 Amendment 1, Page 9 of 76 –

Statement of Work, section 2.2.2 indicates a requirement of 20% spare capacity for the new electrical panel.

What is the spare capacity for the existing panel?

After Contractor has signed a non-

Contract, this information will be provided to the D/B Contractor. Assume there is adequate spare electrical capacity to satisfy this Scope of Work.

JH 9/24/13

057 Per attachment A: Design

Requirement:

a. Which doors do not require security hardware? Will there be a hardware schedule provided?

b. Which walls are demountable, and which ones are gypsum boards?

c. Please provide the location and quantity of the “smart walls”.

d. There does not appear to be enough distance between the partitions at the Entrapment Area to fulfill ADA door opening requirements.

e. ADA turning space within offices do not appear to be sufficient. ADA clearances at doors to open office

a. Per the “proposed partition plan” and accompanying legend provided in the Project SOW

Attachment A. Design

Requirements, Item A. Test Fit, the doors with security are noted.

The hardware schedule will be developed by the D/B Contractor during Design Development.

b. The perimeter walls are gypsum and the demising walls between the RP, CR and Z Suites are gypsum.

c. See proposed partition plan and legend.

d. The D/B Contractor will develop

Code Compliant design documents to fulfill ADA requirements. The test fit

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24 | P a g e areas in both suites appear to be insufficient.

f. Are the partitions between the systems furniture in “Suite RP” full-height? If the required ports and outlets could be provided within the systems furniture, would these walls still be desirable?

g. Please verify that all doors will be

1 ¾” solid wood paint grade.

drawings are schematic designs provided by the Tenant for general design layout.

e. See answer to #057d above.

f. See Project SOW Attachment A-

Design Requirements, Item C. Furniture

KOP Prototypicals and Item H. USP

Technical Volume. Systems furniture is not part of USP.

g. Yes per the Project SOW Attachment

A-Design Requirements, Item H. USP

Technical Volume.

058 Page 12 of 14 of attachment 1, section

7.3 EMCS System notes “The existing

Energy Management and Control

System (EMCS) will be provided as an OGC (Other Government

Contractors). Johnson Controls is currently used by the Building

Management for EMCS and shall be engaged on this project as an OGC.

All changes and additions to the

EMCS systems must integrate with the existing systems.” Who is responsible for paying the cost for the tie-in with

Johnson Control?

The D/B Contractor is responsible to pay the cost.

059 Per the purposed partition plan of attachment 1, section 4.5 Doors and

Hardware states to provide new doors and hardware and rough-in security

Card Swipes and X09 locks are provided by OGC.

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25 | P a g e pathways for card swipes and X09 locks. Are there any specific manufacturers or specifications for the card readers and cypher locks that match the existing?

060 Per the proposed partition plan of attachment 1 in the Test Fit section, the drawing shows three wall partitions for the smart walls (two with solid infill above and one with glass infill above) that have defined characteristics above. Can you clarify if these are the only locations for smart walls?

See answer to #062. JH 9/24/13

061 How many SCIF areas are required in the new plan?

None. Per page 3 of Attachment 1

Technical Requirements SOW Section

4.2 Open Storage Secure, the entire

finish space will be Open Storage with

STC 45 ratings throughout.

JH 9/24/13

062 Doors from corridor reverse swing.

Are these all new doors?

It is the D/B Contractors responsibility to develop the design and propose the appropriate solution(s). See Attachment

1 Technical Requirements SOW Section

5.2 Design Intent Document Phase

Requirements. The DID Phase will serve this purpose.

JH 9/24/13

063 Door on left side is shown on proposed plan. Is this a new door?

See answer to #062. JH 9/24/13

064 Conference room is shown with smart walls, is this correct?

No CR will be gypsum wallboard with

Chair rail, service mounted raceway and drops as noted on legend for proposed partition plan.

JH 9/24/13

065 What size boxes are required, Full or half size A or B for smart walls?

For A zone boxes and B zone boxes, refer to proposed furniture layout and

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26 | P a g e

USP Technical Volume for Smart Wall

Configuration in A zones and B zones.

In the USP Volume reference some information on utility connections in

Chapter 02, specifically Chapter 02.7.

066 What kind of electrical connections are required at work stations? Typ A or B

See Answer to #065 JH 9/24/13

067 Work stations call out A-x or B-x.

There are multiple workstation types.

Which specific ones are desired?

See Answer to #044 JH 9/24/13

068 Are there any SCIF’s in the space?

See Answer to #061 JH 9/24/13

069 Which smart walls receive glass panels at tops of walls?

See proposed partition drawing and legend from Attachment A Design

Requirements, Item A Test Fit

Drawings. Per the Notes on the Legend

G denotes the glass infill panel above the smart wall. S denotes solid infill panel.

JH 9/24/13

070 RFP states that the space is to be open storage secure. Do the existing perimeter walls meet those requirements?

After Contractor has signed a non-disclosure statement and is under

Contract, Microstation .DGN files, to include all A/E disciplines of existing conditions, will be provided to the D/B

Contractor. Assume the walls do not meet those requirements.

JH 9/24/13

071 The Architectural as-builts provided do not call out existing wall types.

Will wall types be provided

See answer #070 JH 9/24/13

072 Please confirm that conference room furniture is provided by tenant per

Tenant Requirement Forms.

See answer #004 JH 9/24/13

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073 With Smart walls around the conference room, how will TV be mounted, Ceiling?

See answer #062 JH 9/24/13

074 Existing plan does not have the same dimension as the proposed plan

The pdf files are not to scale and are provided for schematic design only.

JH 9/24/13

075 Which doors are to receive the x09 locks and or card swipes

See answer #057a. JH 9/24/13

076 The existing space does not meet the

USP requirements at all in regards to furnishings, ceiling, lighting etc. Are there any existing elements that can be reused that are in adherence with the

USP at this time?

No. See Attachment 1 Technical

Requirements SOW Section 1.1 Project

Location and Description. This is a conversion of the entire space.

JH 9/24/13

077 Do the documents clarify any work required on the perimeter (outside) walls of the building?

The documents are for schematic purposes. It is up to the D/B Contractor to determine how to renovate the space to meet the Project SOW requirements.

See also answer #076. This alteration project is for interior work. No exterior work is required for this Technical SOW

Project.

JH 9/24/13

078 Do we assume there is no work or access required to the space on the floor below where we are working?

Correct. JH 9/24/13

079 Are the 4 walls of Suite CR to be

STC-50?

Per page 3 of Attachment 1 Technical

Requirements SOW Section 4.2 Open

Storage Secure, the entire finish space will be Open Storage with STC 45 ratings throughout.

JH 9/24/13

080 Do the perimeter walls of Suite Z along the corridor, window wall and adjacent tenant wall already meet

STC-45?

See answer #070. JH 9/24/13

081 Confirm that no STC rating is required in Suite RP other than the STC-45

Per page 3 of Attachment 1 Technical JH 9/24/13

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28 | P a g e partition and door leading to a small open work area and the STC-50 partition abutting Suite CR.

Requirements SOW Section 4.2 Open

Storage Secure, the entire finish space will be Open Storage with STC 45 ratings throughout to include perimeter walls. See also USP Technical Volume.

082 Has the new door leading into corridor

2.5 been approved by facilities at Pen

Ren?

As the D/B Contractor it is your responsibility to develop the design documents that will be sent to the building for approval and acceptance during a design submission review.

JH 9/24/13

083 Can the contractor reconnect the existing distribution panels located in

Room 5A3EL for lighting and power?

Or new one should be provided?

The existing distribution panels are adequate.

JH 9/24/13

084 Is the contractor going to re- use the data termination hub switches for data and telecom for horizontal cabling distribution?

The D/B Contractor shall determine the ability to re-use equipment and switches during the design development phase.

JH 9/24/13

085 Existing devises; are they going to be reinstalled to connected to the FA system?

See answer #084 JH 9/24/13

086 Existing Access Control (ACS) devices; are they going to be reinstalled and rewired to the exist system (where applicable)?

Or, will all new ACS system be required?

See answer #084 JH 9/24/13

087 Is an Intrusion Detection System

(IDS) separate from the ACS? If so, what are the relative suite locations that will require IDS monitoring?

The IDS and ACS are an integral system. The D/B Contractor shall rough in security pathways and coordinate with OGC’s per Project SOW Sections

4.5 Doors and Hardware and 4.13

IT/AV/Security. OGC shall provide

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29 | P a g e security hardware.

088 Is there a requirement to provide new

CCTV Systems? If so, what areas of the suites require CCTV Monitoring?

No. JH 9/24/13

089 Is there a preferred manufacturer the

Pentagon uses for the following security system types?

× Access Control

× Intrusion Detection

× Closed Circuit Television

If this information needs to be shared by our Security OGC this information will be disclosed after D/B Contractor is under Contract.

JH 9/24/13

090 Should partition walls at Conference

Room be all STC 50 Wall? Or only corridor wall?

The entire finish space will be Open

Storage with STC 45 ratings throughout to include all walls of the CR.

JH 9/24/13

091 Based on the proposed furniture drawing there seems to be a few instances where the FN-01 or FN-02 is facing a window and there are FN-14 or FN-15 screens drawn in and there are some in the same scenario where no screens are drawn. Do you want us to follow the proposed drawing exactly or can we assume that screens are required on all surfaces that can accept them?

Assume a typical KOP workstation style shall be installed at each workstation location with all accompanying parts.

JH 9/24/13

092 Some workstations are shown with upper screens along the corridor (FN-

26.1 or similar) and some are shown without. Do you want the upper screens along the corridor throughout the drawing?

Tenant does not want upper screens in any location.

093 Would you like us to price out the (2) D/B Contractor to provide a laminate JH 9/24/13

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30 | P a g e small meeting tables & chairs? Or will those be provided by another vendor?

top table similar to KOP Finishes.

094 Would you like us to price out the (2) small meeting tables & chairs? Or will those be provided by another vendor?

The first Design Submission which would be submitted after the D/B

Contractor is under Contract for the

Task Order to design/build the AF space must be EDS compliant and in Bentley

Microstation. However, projects designed and built at other facilities have their own drawing standards which may be less stringent and those requirements will be discussed at

Project Kickoff. For the purpose of this proposal on the Evaluation Project, because it is in the Pentagon, the proposal shall include costs to produce all design submissions and Construction

Documents to be EDS compliant. See

MACC SOW Section 2.0 and See

Attachment 1 Technical Requirements

SOW Section 5.0 Design Phase.

JH 9/24/13

095 Will a Bentley Micro station model be required for each interim submission or can one final model be provided at the completion of the Issued for

Construction set?

The DOR or EOR who is stamping the drawings must be registered in the particular state in which the work is performed. WHS has projects under this contract in DC, MD, PA and VA. It is not mandatory for the DPM to be licensed if he/she is not stamping drawings.

JH 9/24/13

096 The RFP requires the Architect of

Record to be registered in one of the following jurisdictions DC, Maryland, Virginia or Pennsylvania. Is it mandatory that the Design Project

Manager additionally be registered

Yes, assume there is adequate capacity to meet renovation requirements and still leave 20% spare capacity.

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31 | P a g e since they would not Sign or Seal any documentation?

097 The RFP requirements indicate that there shall be 20% spare available in electrical panels after every project.

We were not able to gain access to the electrical room on our site walk-through. Shall we assume that there are adequate circuits available between demolition and spares and still be able to maintain this requirement? Is there accurate information available on the panels in the electrical room serving our area of work?

All Mechanical/Electrical/Plumbing requirements can be met with the mechanical/electrical equipment and plumbing located in adjacent mechanical and electrical rooms.