HQ0034-13-R-0014_RFP.pdf

MAC1120120838

INDEFINITE DELIVERY INDEFINITE QUANTITY (IDIQ) MULTIPLE AWARD CONSTRUCTION CONTRACT (MACC) FOR NEW CONSTRUCTION AND RENOVATION AT THE PENTAGON RESERVATION AND OTHER LOCATIONS WITHIN THE WASHINGTON HEADQUARTERS SERVICES' AREA

OF RESPONSIBILITY.

A. This procurement is set-aside for HUBZone Small Business Concerns B. NAICS: 236220- Commercial and Institutional Building Construction; Size Standard: $33.5 Million C. Project performance period is scheduled for a Base one (1) year plus four (4) year Option periods.

D. Combined maximum for all contracts awarded is $300,000,000.

E. Estimated Task Order range is $500,000 to $10,000,000.

F. The Minimum Guarantee amount over the life of this contract is $10,000.

G. Payment Terms: Net 14 Days (FAR 52.232-27) H. Refer to Section L, "Instructions, Conditions and Notice to Offerors" for proper proposal preparation and Section M, "Evaluation Factors for Award."

MARIA A. CALICA 703-545-3039

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

27-Aug-2013

(RFP)

(IFB)

X

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

X

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance within _______ calendar days and complete it within ________ calendar days after receiving award, notice to proceed. This performance period is X mandatory, negotiable. (See _________________________ Each Task Ord

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________ 3 copies to perform the work required are due at the place specified in Item 8 by ___________ local time ______________ 01 Oct 2013 (date).

If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee X is, is not required.

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______ 120 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

WHS - ACQUISITION DIRECTORATE

1155 DEFENSE PENTAGON

WASHINGTON DC 20301-1155

HQ0034

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

03:00 PM (hour)

Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

FAX: TEL: TEL: FAX:

HQ0034-13-R-0014 117

20B. SIGNATURE

(REV. 4-85) STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued)

(Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE 27. PAYMENT WILL BE MADE BY: 26. ADMINISTERED BY

(Include ZIP Code) 14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code) code)

See Item 14

(Include only if different than Item 14) 16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your offer on this solicitation, is hereby accepted as to the items listed. This award con-to furnish and deliver all items or perform all work, requisitions identified summates the contract, which consists of (a) the Government solicitation and on this form and any continuation sheets for the consideration stated in this your offer, and (b) this contract award. No further contractual document is contract. The rights and obligations of the parties to this contract shall be necessary.

governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications or incorporated by refer-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this 28. NEGOTIATED AGREEMENT

(Must be fully completed by offeror) OFFER

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12,000,000 Lot Base Year Performance Period

FFP

This is an indefinite delivery indefinite quantity (IDIQ) contract with no pre-established fixed contract prices. The actual amount of work to be performed and the time of such performance will be determined by the Contracting Officer, who will issue written task orders to the Contractor. Award of the task order will be on a firm-fixed price basis. The maximum of $300,000,000 is for all contracts combined and will serve as the maximum/NTE amount of the entire contract period. The minimum guarantee of $10,000.00 is for the life of the contract.

PURCHASE REQUEST NUMBER: MAC1120120838

NET AMT

1001 12,000,000 Lot Option Year 1

FFP

This is an indefinite delivery indefinite quantity (IDIQ) contract with no pre-established fixed contract prices. The actual amount of work to be performed and the time of such performance will be determined by the Contracting Officer, who will issue written task orders to the Contractor. Award of the task order will be on a firm-fixed price basis. The maximum of $300,000,000 is for all contracts combined and will serve as the maximum/NTE amount of the entire contract

1002 12,000,000 Lot Option Year 2

FFP

This is an indefinite delivery indefinite quantity (IDIQ) contract with no pre-established fixed contract prices. The actual amount of work to be performed and the time of such performance will be determined by the Contracting Officer, who will issue written task orders to the Contractor. Award of the task order will be on a firm-fixed price basis. The maximum of $300,000,000 is for all contracts combined and will serve as the maximum/NTE amount of the entire contract

1003 12,000,000 Lot Option Year 3

FFP

This is an indefinite delivery indefinite quantity (IDIQ) contract with no pre-established fixed contract prices. The actual amount of work to be performed and the time of such performance will be determined by the Contracting Officer, who will issue written task orders to the Contractor. Award of the task order will be on a firm-fixed price basis. The maximum of $300,000,000 is for all contracts combined and will serve as the maximum/NTE amount of the entire contract

1004 12,000,000 Lot Option Year 4

FFP

This is an indefinite delivery indefinite quantity (IDIQ) contract with no pre-established fixed contract prices. The actual amount of work to be performed and the time of such performance will be determined by the Contracting Officer, who will issue written task orders to the Contractor. Award of the task order will be on a firm-fixed price basis. The maximum of $300,000,000 is for all contracts combined and will serve as the maximum/NTE amount of the entire contract

Section C - Descriptions and Specifications

STATEMENT OF WORK

STATEMENT OF WORK

MULTIPLE AWARD CONSTRUCTION

CONTRACT

TABLE OF CONTENTS

1.0 Existing Conditions

1.1 Pre-Bid Site Walk

1.2 Existing Conditions Survey

1.3 Existing Conditions Tests

1.4 Existing Conditions Report

2.0 Design Requirements

2.1 Design Coordination with Other Government Contractors (OGCs) and Other Government Agencies

2.2 Electrical Requirements

2.3 Fire Alarm System

2.4 Fire Protection

2.5 Structural

2.6 Emergency Egress Plans

2.7 On Board Review (OBR) Meetings

2.8 Design Deliverables

2.9 Design Submissions

2.10 Design Support During Construction

2.11 Other Design Requirements

2.12 WHS Computer Aided Design (CAD) and Electronic Data Standards (EDS)

3.0 Construction Requirements

3.1 General

3.2 Debris Removal

3.3 Construction Air Quality Management Plan

3.4 Demolition Requirements

3.5 Construction Requirements

3.6 Quality Control

3.7 Redline Drawings

3.8 Submittal Requirements

4.0 Project Transition

4.1 Required Prior to Construction Completion

4.2 Required within One Week After Construction Completion

4.3 Required by Contract Completion

5.0 Commissioning

5.1 Contractor and OGC’s

5.2 Commissioning Team (CxT)

5.3 Contractor Personnel and Technical Resources

5.4 Design Phase Coordination

5.5 Construction Phase Coordination

5.6 Building Systems Turnover and Operation

5.7 Government Acceptance

6.0 Sustainability Requirements

6.1 Energy Efficiency

6.2 Environmental Initiatives

6.3 DoD Instruction/Memorandums

7.0 Information Technology (IT) & Network Integration

7.1 Pentagon ITA-NI Standards

7.2 Demolition of IT Infrastructure

8.0 Key Personnel

8.1 Dual Roles for Key Personnel and Safety

8.2 Project Manager

8.3 Design Project Manager

8.4 Quality Control Manager

8.5 Site Safety Health Officer (SSHO)

8.6 Site Superintendent

8.7 Contractor’s Scheduler

9.0 Progress Meetings

9.1 Weekly Progress Meetings

9.2 Weekly Progress Meeting Minutes

10.0 Project Schedule and Production Control

10.1 Schedule Software

10.2 Schedule Coordination Meeting

10.3 Initial Schedule

10.4 Baseline Schedule

10.5 Revised Baseline

10.6 Commissioning Schedule (if applicable)

10.7 Monthly Updates

10.8 Coordination with OGC Schedules

10.9 Weather Delays (For Exterior Work Only)

10.10 Invoicing

11.0 Project Kickoff meeting

12.0 Permits and Responsibilities

12.1 Pentagon Permits and Related Activities

12.2 Environmental Impact Activities

12.3 Other Approvals

12.4 FAR Permits and Responsibilities Clause

13.0 Safety Accident Prevention Plan

13.1 Health and Safety Standards

13.2 Accident Prevention Plan and Activity Hazard Analysis

13.3 Site Safety Health Officer (SSHO)

13.4 Non-English Speaking Employees

13.5 Other Government Contractor’s Construction Zone

13.6 First-Response Coordinator for Emergency Services

14.0 Codes

14.1 WHS Building Code and Fire Regulations

14.2 UFC Requirements

15.0 System Outages/Continuity of Service

15.1 Outages

15.2 Reporting Damage to Government Property

16.0 Work Stoppages

17.0 Contractor Parking on the Pentagon Reservation

17.1 Permit Only Parking

17.2 Visitor Parking

18.0 Deliveries

18.1 Screening of equipment, materials, tools, and supplies

18.2 Clearance of Drivers

18.3 Specific Delivery Details

19.0 Construction and Material Submittals

19.1 Contract Submittals

19.2 Designer of Record Submittals

19.3 Submission of Submittal

19.4 Submittal Review

19.5 Resubmissions

20.0 Changes to the Contract

20.1 Differing Site Conditions

20.2 Unsolicited Proposals

20.3 Potential Change Order (PCO) Proposals

20.4 Government Caused Delays

20.5 Changes to the Baseline Schedule

21.0 Bondability/Bid Bond

22.0 Performance and Payment Bonds

23.0 Work by the Government

24.0 Place of Performance

25.0 Proposal Preparation Costs

26.0 Required Insurance

27.0 Davis Bacon Wage Determination

28.0 Drawings

29.0 Liquidated Damages

30.0 Pre-Proposal Site Inspections

31.0 Subcontracting Responsibilities

32.0 Performance Evaluations

33.0 Acronyms/Abbreviations

Multiple Award Construction Contract

The work to be acquired under this contract is for design-build or design-bid-build construction of government facilities at various locations within Washington Headquarters Services’ area of responsibility, including but not limited to, the District of Columbia, Maryland, Virginia, and

Pennsylvania. It is anticipated that the majority of the work will be performed at the Pentagon

Reservation located in Arlington, Virginia. Types of projects may include, but are not limited to, renovation and new construction of commercial and industrial buildings, sustainment, restoration and modernization of existing facilities and infrastructures, furniture, fixtures and equipment, and energy management controls as necessary to provide turnkey construction solutions, as well as renovation and/or installation of mechanical, electrical, and plumbing systems and exterior work, to include concrete and limestone installation or repair, and asphalt paving.

The Contractor shall possess in-house capabilities or employ the services of Lead Architect-Engineering

(A-E) Design Firm(s) experienced in the design, development, and coordination of projects within the scope of this contract.

1.0. EXISTING CONDITIONS

1.1 Pre-Bid Site Walk

Following the issuance of the Request for Proposal (RFP), the Government will coordinate a pre-bid site walk at the location of the work to be performed. The purpose of the pre-bid site walk is to provide an opportunity for the Offeror(s) to confirm, investigate and identify existing conditions, e.g. mechanical, electrical, plumbing or other components, and design/construction requirements, including access necessary to meet the terms of this Contract. This site visit is in addition to and does not substitute for any site visits required for specific task orders to be awarded under this contract.

1.2 Existing Conditions Survey

The Contractor shall conduct a detailed existing site survey to understand and confirm the existing conditions of the project site described in this scope of work and in any concept drawings. All

Government provided existing conditions documents shall be field verified by the Contractor for accuracy. The Contractor shall collect all relevant data needed to produce the required design (as applicable) and construction documentations for a complete execution of the project in accordance with all contract requirements. The Contractor shall confirm existing structural components; identify all existing utility locations, capacity, connections and depths within the limits of work. The Contractor shall notify the Government immediately of any potential hazardous conditions. For Design/Build Contracts:

Any deviations from Government provided existing conditions shall be captured in red-lined drawings and corrected in the Design Submissions. For Construction Contracts: Any deviation from the Issue for

Construction (IFC) documents shall be captured in red-line drawings and corrected in the project as-built drawings during project close-out.

1.3 Existing Conditions Tests

The Contractor shall be responsible for performing any tests necessary to confirm that existing conditions are adequate for the full execution of all planned work (e.g. moisture content of floors, floor level to receive finishes). If the Contractor proceeds with the work before testing and confirmation have been completed, any rework due to issues with unsuitable existing conditions shall be at the cost of the

Contractor. This includes implementation of manufacturer’s recommendations, recommended tests, and validation of product’s installation requirements.

1.4 Existing Conditions Report

All systems deficiencies and inaccuracies shall be reported to the Government in a written Existing

Conditions Report to determine whether the Government will repair or replace the items, or if the

Contractor shall propose a plan to perform the work. The format of the report shall be in Word or PDF.

Failure to identify deficiencies indicates the Contractor’s concurrence that such systems are in good working condition. Refer to Task Order Requirements: Design Deliverables Table for due date, format, and review period.

2.0. DESIGN REQUIREMENTS

2.1 Design Coordination with Other Government Contractors (OGCs) and Other Government Agencies

The Contractor shall coordinate work with the work OGCs and with the COR, and shall carefully adapt its design (as applicable), schedule and performance of the work to accommodate the work of the OGCs.

The Contractor shall take coordination direction from the COR. The Contractor shall make every reasonable effort to avoid interference with the performance of work by the OGCs, as scheduled by the

OGCs or by the Government. The Contractor shall be responsible for coordinating the work of OGCs and other Government agencies into their design package (as applicable).

2.2 Electrical Requirements

2.2.1 For any new and/or temporary electrical work, the Contractor shall provide a short circuit analysis, a coordination study, and an arc flash study to ensure the proposed design does not affect existing systems. Any required equipment or modifications as a result of these studies are the responsibility of the Contractor.

2.2.2 Electrical panels serving the project area shall have 20% spare capacity.

2.2.3 All low voltage wiring, including security, IT, and controls, shall be in continuous pathways. These pathways are to be furnished and installed by the Contractor after fully coordinating and documenting the locations with Other Government Contractors (OGC) as applicable. Pathways are to be of flex conduit, rigid conduit, or cable tray and installed in accordance with the applicable code.

2.3 Fire Alarm System

2.3.1 The Pentagon fire alarm system is manufactured by Simplex. Any new equipment shall be manufactured by or fully compatible with Simplex to operate accurately and reliably within the existing system. Panels shall be inter-connected to the twelve pair fiber optic Class A backbone. New detectors shall be programmed such that sensitivity levels can be changed from any Simplex Node that is currently used for such changes. The network shall provide a means to log into any node on the system and have complete network access for diagnostics, maintenance reporting, and information gathering of all nodes.

All Global Workstations will see and control any and all panels within the renovated areas natural geographical boundaries. They shall provide for different visual indicators for Trouble Supervisory, Alarm, and Normal conditions. All numbering systems associated with the fire alarm system will be based upon the building standard equipment numbering system. The Contractor shall be responsible for the design and installation of the Fire Alarm system.

2.3.2 Fire Alarm Shop Drawings. Provide complete information on system alterations, including specifications, type of system, shop drawings, input/output matrix, battery calculations, point-to-point wiring diagrams for initiating devices and notification appliance circuits, and notification appliance circuit voltage drop calculations to be submitted for approval.

2.3.3 Fire Alarm As-Built shop drawings shall be provided including source files. There shall be no exclusion of documenting small diameter wires as applied specifically to fire alarm initiating circuits and fire alarm notification appliance circuits. Although these fire alarm wires have a smaller diameter, they are essential for maintaining the fire alarm system.

2.4 Fire Protection

2.4.1 Sprinkler Protection during Construction. If the sprinklers and/or drop ceiling are impaired and/or removed, a Fire Watch (per WHS FR Code Section 3.1.29) shall be provided for the duration the system is out of service. Alternatively, the construction area should be separated from the rest of the building by two-hour fire-resistant rated construction.

2.4.2 Shunt Trip of Elevators. The shunt trip of elevators shall occur on both heat detector and sprinkler water flow for sprinklers in elevator machine rooms and pits/shafts. Refer to UFC 3-600-01, Section 6-

30.

2.4.3 Sprinkler as-built shop drawings shall be provided including source files. The Contractor shall include sprinkler as-built drawings in Microstation developed by the installer in their submission.

2.5 Structural

The Contractor shall verify if the existing floor slab is capable of supporting the added weight from project requirements. The structural load limit of the existing concrete floor slab is approximately 100 pounds per square foot. If the verification requires conducting any structural tests, load calculations, structural analysis and studies, work shall be completed at the sole expense of the Contractor.

2.6 Emergency Egress Plans

These Plans depict personnel exit routes and exit points from the structure in case of an emergency.

Egress plans are developed by the Project Designer and submitted with the 100% Design Submission.

2.7 On Board Review (OBR) Meetings

2.7.1 Review Meeting. A review meeting will occur after each Governmental review of Contractor’s design submissions, with the exception of the Issue for Construction submission. The Contractor shall lead each meeting. Participants at the Review Meeting shall include but are not limited to the Contractor project manager, superintendent, the Designer of Record, Government representatives and other key design personnel. The Contractor shall bring one original, full-size copy of each deliverable for markup purposes.

2.7.2 OBR Meeting Minutes. The Contractor shall submit meeting minutes and scanned redlines within 3 calendar days of the review meeting to the COR. The COR will review and provide feedback to the

Contractor within three calendar days. The Contractor shall incorporate the COR’s comments into the official meeting minutes and transmit them for record.

2.8 Design Deliverables

2.8.1 Design Activity Time Line. The Contractor shall provide a Design Activity Time Line in PDF and in either Microsoft Project or Oracle Primavera P6, showing submittal dates for each design package, to include drawings, basis of design, as well as any other design submittals specified in each task order.

Refer to Task Order Requirements: Design Deliverables Table for due date, format, and review period.

2.8.2 Basis of Design (BOD). The Contractor shall develop an initial BOD. The format of the BOD shall be in PDF or in Word. The BOD is the documentation that supports the primary thought processes and assumptions behind design selections, solutions, and decisions that are made to meet the design intent.

The BOD narrative, broken out by discipline, shall include design and engineering calculations in support of the initial design and shall describe the systems, components, conditions, and methods chosen to meet the project requirements and design intent. The BOD shall be submitted to the Government for review concurrently with the first design submission and updated as needed for submission to the

Government during each subsequent design submission. Refer to Task Order Requirements Design

Deliverables Table for due date, format, and review period.

2.8.3 Design Submittal Register. The Contractor shall provide an initial design submittal register in PDF or in Word, documenting all submissions that are specified for each design phase. Refer to Task Order

Requirements: Design Deliverables Table for due date, format, and review period.

2.8.4 Existing Conditions Report. The Contractor shall provide an existing conditions report. Refer to

Section B.1.0 for description and format of report and Task Order Requirements: Design Deliverables

Table 1, for due date and review period.

2.8.5 Design Quality Control (DQC) Plan.

A. The Contractor shall provide a project specific DQC Plan in accordance with the requirements of this contract for review and acceptance by the Government. The format of the DQC shall be in

PDF or in Word. It shall include a brief presentation of internal controls and procedures that the

Contractor will use to ensure that a quality design is produced. The plan shall include design management approach, team organization, quality control procedures, design-to-cost control, value engineering, coordination of in-house disciplines and subcontractors, and prior experience of the prime A/E firm and any significant consultants on similar projects. Refer to Task Order

Requirements: Design Deliverables Table for due date, format, and review period.

B. The DQC Plan shall clearly demonstrate that the Contractor’s design team members have appropriate experience using Microstation V8i or current version to create and edit construction and as-built documents. This qualification shall be demonstrated by listing the years of experience using Microstation V8i for each of the design team members including a list of projects for which they have used V8i in their resume(s). Refer to Section B. 8.3.

C. No design submission will be accepted until the DQC Plan is accepted by the Government.

2.9 Design Submissions

2.9.1. Design Submission Format.

A. The Contractor shall produce a concise design package in Bentley Microstation version V8i or current version, incorporating all project requirements following Electronic Data Standards. Refer to

Section B.2.12 WHS Computer Aided Design and Electronic Data Standards (EDS) and Attachment:

Drawing Standards EDS Manual Rev. 4.1 Jan. 2006.

B. The Contractor shall provide project specifications that, in conjunction with the drawings, demonstrates compliance with materials, equipment, execution, field quality control requirements and incorporates Pentagon Standards as outlined in Section B. General Requirements, for acceptance by the Government. The products specified shall include equipment, fixtures, devices, and systems to be utilized in the construction of this project.

C. The Contractor shall ensure that each of the design submissions adhere to the approved DQC Plan and shall include dual approval signatures of both the DOR and the QCM prior to submission to the

Government for each review.

2.9.2 Interim Design Submissions (See Task Order Requirements. Design Deliverables Table for quantity of Interim Design Submissions).

A. Drawings (shall include all applicable disciplines including, but not limited to, architectural, civil, structural, mechanical, electrical, fire protection/detection/notification, life safety, plumbing, HVAC controls, communications, computer data transmission, IT/AV, furniture, signage and security equipment)

B. Project Specifications (Construction Specifications Institute (CSI) Sixteen-Division format)

C. Basis of Design

D. Design and Construction Submittal Registers

2.9.3 100% Design Submission. [Format is same as Interim Design Submissions] – All disciplines shall be fully incorporated and coordinated. All relevant details, schedules, and information necessary for the total, complete, and successful construction of this project shall be included. Any Contractor initiated changes to the drawings or specifications after the Government accepts the 100% Design Submission will require another Government review and acceptance. Changes to these drawings and/or specifications shall include the condition or change, any revised calculations (if applicable), and any impacts to the cost, schedule, or performance.

2.9.4 Issue for Construction (IFC) Submission. [Format is same as 100% Design Submission] – All disciplines shall be fully incorporated and coordinated. All relevant details, schedules, and information necessary for the total, complete, and successful construction of this project shall be included. Any

Contractor initiated changes to the drawings or specifications after the Government acknowledges receipt of the IFC Documents will require Government review and receipt. Changes to these drawings and/or specifications shall include the condition or change, any revised calculations (if applicable), and any impacts to the cost, schedule, or performance.

2.9.5 Government Review/Approval. Government review or approval of any design submission under this contract or an individual task order including the On Board Review, Basis of Design, interim and final designs shall not relieve contractor of its sole responsibility to perform all contract requirements and deliver a product that in all respects conforms to the contract requirements. Approval/review by the

Government shall not constitute a waiver or change to any contract or task order requirement unless that change or waiver is expressly approved in writing by the Contracting Officer.

2.10 Design Support During Construction.

The Contractor, through their core A/E Team, shall verify field construction on a weekly basis and perform design administration to ensure that the design is correctly implemented. If differences occur from the original design due to site conditions, the Contractor shall immediately submit a Request for

Information (RFI) following RFI procedures in Section B. 3.1.3 describing the issue and providing possible solutions. The solution shall be verified and coordinated with the designer(s) and engineer(s), and shall include a sketch and design narrative. If a new product is required, a specification for this product shall be included as part of the RFI.

2.11 Other Design Requirements

2.11.1 Acceptance by the Government of any design or construction submission by the Contractor shall not relieve the Contractor of its sole responsibility to comply with all contract requirements.

2.11.2 All systems, devices, doors and other work, equipment and materials designed and and/or installed by the Contractor shall be compatible with and operate in conjunction with existing systems.

2.11.3 The Contractor may submit a phased design reflected in the Design Activity Timeline (DAT) and in the Basis of Design (BOD) to support a phased construction. This shall be reflected in the project schedule. Should subsequent design submissions require changes to the design and/or construction in progress, it will be at the risk of the Contractor.

2.11.4 Design Submissions Reviews & Comment Database.

A. Refer to requirements listed in Task Order Requirements: Design Deliverables Table for durationsofreviews. The IFC submission is delivered to the Government for information only to demonstrate that 100% Design Submission review comments are incorporated. The IFC submission is then submitted to other Government entities for record purposes only. The

Government will acknowledge receipt of the IFC documents.

B. The Government will review and comment on each submission. The Contractor shall respond to these comments using a Government provided (web-based) database. The Government will provide the Contractor with usernames, passwords, and instructions on how to navigate through the database.

C. During each Design Submission review period, in the event that comments are not resolved prior to the next design milestone, the Contractor shall provide a narrative for deferment. All comments shall be resolved and accepted by the Government prior to the submission of IFC submission, or the IFC submission will be returned to the Contractor for completion.

2.12 WHS Computer Aided Design (CAD) and Electronic Data Standards (EDS)

2.12.1 Data in this section refers to all electronic drawings and submissions by the Contractor. All

Design Submission deliverables including IFC Submissions and As-Builts shall comply with the most current version of the Pentagon Electronic Data Standards (EDS), Geographic Information System (GIS)

Standard, and Building Information Model (BIM) Standard; as applicable.

The WHS CAD & Data Standards presently include:

1. Electronic Data Standards (EDS): Version 4.1 dated January 25, 2006

2. Geographic Information System (GIS): WHS Adaptation of SDSFIE 3.1

3. Building Information Model (BIM): USACE Standards

4. All drawings shall be created, updated and submitted in Bentley Systems Microstation version V8i or current version. Conversion from other non-Microstation format such as AutoCAD is not authorized.

2.12.2 Immediately following the Project Kickoff Meeting the Contractor and Design team members shall meet with the Pentagon's Enterprise Facility Information Center (eFIC) located in the Remote

Delivery Facility (RDF) to review Pentagon standards applicable to the scope of work. In attendance at this meeting shall be the Design Builder’s PM and/or the DOR (or EOR) and required attendance by the

Contractor’s CAD Technician.

2.12.3 Design Reviews for Compliance. There will be reviews against the standard for compliance for the

First Design Submission, the IFC’s and As-Builts. For CAD deliverables, Axiom reports will be generated which list all deficiencies. The Contractor shall utilize these reports when updating drawings for the next EDS Design Review. All comments on the Axiom report shall be closed in order for the drawings to be considered compliant. The EDS reviews may be conducted virtually from remote locations or in person at the RDF. In attendance at this review meeting shall be the Design Builder’s PM and/or the DOR (or EOR) and required attendance by the Contractor’s CAD Technician.

3.0 CONSTRUCTION REQUIREMENTS

3.1 General

3.1.1 Project Limits. The Contractor shall notify the COR in writing when work will affect areas outside the limits of work under this Contract at least three weeks in advance of such work. The Contractor shall protect building drains, equipment, and materials at all times during construction. All access to the space prior to Construction Mobilization shall be coordinated through the COR.

3.1.2 Request for Information (RFI). The Contractor shall use the Government provided RFI and submit them to the COR. See Attachment: Document Control-Construction Request for Information (RFI).

3.1.3 Space Use Permits and Outage Permits. In order to obtain space use permits or required outages, the Contractor shall provide a detailed plan of all demolition and construction activities. Such plan shall detail the means and methods for demolition and construction with projected time period for each activity, including outages.

3.1.4 Perimeter Barrier and Secured Entry. The Contractor shall provide and maintain at all times a physical barrier around the perimeter of the worksite for the duration of the construction project. During all activities, the Contractor shall protect finished work along access routes into and out of the construction zone from damage. The Contractor shall keep access routes clean daily and repair any damage immediately. The Contractor shall be responsible to keep all project spaces secure from unauthorized entry or removal of furnishings, materials, etc.

3.1.5 Signage. The Contractor shall provide and maintain appropriate signage at all times. All proper signage shall be in place prior to the start of any work, and shall be maintained at all times. Signage shall include but is not limited to: Egress, Construction Zones, Danger Areas, Closed Areas, etc.

3.1.6 Staging/Laydown and Long Lead Items. Work shall include the use of just-in-time delivery construction practices to the fullest extent. When long lead items must be ordered with contingency time the Contractor shall provide storage facilities off-site until the item is required. Staging and storage areas for this contract may be limited to the workspace and designated staging and laydown areas must be approved by the Government prior to demolition/construction start.

3.1.7 Dust Control. Dust control barriers shall be in place prior to beginning demolition/construction work. The Contractor shall provide a dust analysis and dust mitigation plan prior to any demolition/construction work. Dust shall not cause a nuisance to building occupants. When work activities have the potential to produce dust levels greater than 15mg/m3 limits during normal working hours, the Government shall be notified and accept the work plan prior to beginning work .

3.1.8 Noise Restrictions. Noise shall not exceed 80dB in the interior of any occupied space. Any work producing noises in excess of this amount shall be limited to the hours of 1800 to 0600, M-F or during the weekend or Federal Holidays. Weekend/holiday work shall be coordinated with and approved by the

COR. Additionally, the COR may direct the Contractor to reschedule work that is producing noise levels that are found to interrupt tenant functions.

3.1.10 On-Site Drawings and Permits. A signed and stamped set of the most current accepted drawings and all approved permits shall be on the project site at all times.

3.1.11 Egress Routes. The Contractor shall provide a detailed plan for construction phasing and safe egress routes if contract is located in a public location which impedes traffic flow or pedestrian travel.

For areas of work where traffic flow or pedestrian safety is altered or endangered, the Contractor shall submit a temporary traffic control plan to include signage for Government review and acceptance prior to mobilization.

3.2 Debris Removal.

3.2.1 Debris Carts. The Contractor shall provide Construction Debris Carts and transport debris to the

Remote Delivery Facility (RDF) or to the Contractor provided dumpster. Debris shall be transported on

Off-Hours. The carts shall be clearly labeled/stenciled with the Contracting Company name and numbered. Space is limited for debris carts. Contractor shall coordinate with the Government a location for these carts to be on site for the duration of the project and shall make arrangements for these carts to be mobile. Only rubberized wheel carts may be used in the Pentagon corridors to protect existing finishes, and any damage caused during construction shall be immediately repaired. The Contractor shall ensure that all access routes are cleaned daily and any fallen debris during transportation is collected.

Carts are not to be loaded to obstruct the vision of the operator and may not be parked in Corridors unattended. The Contractor shall coordinate with the COR a laydown area for Contractor Dumpster.

3.2.2 Hazardous Waste. If Hazardous waste is discovered, The COR shall be notified immediately in accordance with RFI procedures.

3.3 Construction Air Quality Management Plan

The Contractor shall develop a plan and procedure for controlling dust, emissions and moisture during construction and revise as needed based on schedule for installation of materials. The Contractor shall address applicable protection of HVAC systems, including temporary exhaust, sealing ducts during construction, temporary filters and filter replacements. The Contractor shall assist with construction air quality management; regularly perform visual inspections of materials before and immediately after installation for signs of excessive moisture or mold growth. The Contractor shall discard all material with signs of mold growth and discard materials with persistent, musty odors or that have been wet for more than 24 hours. During storage of materials, the Contractor shall protect such materials from dust, dirt, and moisture damage by storing them off the floor on pallets or in the original product packaging. The

Contractor shall use no-VOC materials when available; where not available, use low-VOC materials. If any sealant and adhesive products are used, they shall not contain formaldehyde or heavy metals (heavy metals are any of several hazardous metallic elements with high atomic weights, including mercury, chromium, cadmium, arsenic, and lead. Refer to Task Order Requirements: Construction Phase

Deliverables Table for due date, and review period. The format of the Construction Air Quality

Management Plan shall be in PDF or word.

3.4 Demolition Requirements

Any existing mechanical, electrical, and plumbing (MEP) and sprinkler system components being deconstructed and/or removed in conjunction with the execution of the work shall be capped at the following points:

A. Electrical and communication/data wiring and pathways shall be removed back to the panel in the originating Electrical Closet or TC Room.

B. Ductwork, mechanical and plumbing lines identified on the contractual as-builts shall be removed back to the originating riser or tap.

C. Ductwork, mechanical and plumbing lines NOT identified on contractual as-builts shall be capped immediately outside of the perimeter of the space

3.5 Construction Requirements.

3.5.1 Protection of Government Property within Limits of Work.

A. For Exterior Work: The Contractor shall take all necessary precautions to ensure no trees, existing sidewalks, signage, manholes, or monitoring well heads within the limits of work are negatively impacted during the project.

B. Any signage displaced due to construction work shall be removed, stored and reinstalled or replaced with new as described in specific Task Orders under Technical Requirements.

3.5.2 Storm Water Management (for exterior work only). The Contractor shall provide protection of drains and existing remaining utilities. Protection shall be in place at all times during demolition and construction. The Contractor shall create and submit an applicable Storm Water Management (SWM)

Plan and an Erosion and Sediment (E&S) Control Plan specifying the protection of these drains to the

Government for review and acceptance prior to mobilization. The SWM shall be in PDF or in Word.

Refer to Task Order Construction Phase Deliverables Table for due date and review period.

3.5.3 Coordination with Building Entities. All work shall be coordinated with the Pentagon Force

Protection Agency (PFPA), Office of the Pentagon Fire Marshall (OPFM) and Pentagon Building

Maintenance Office (PBMO) through the Government COR.

3.5.4 Limits of Work Affecting Historic Building Elements. The Contractor shall adhere to the Pentagon

Reservation Exterior Standards Manual and the Pentagon’s Historic Concrete Specifications. (The

Contractor shall reference these manuals in the Attachment: Design Requirements)

3.6 Quality Control

3.6.1 The Contractor is responsible for quality control and shall establish and maintain an effective

Construction Quality Control (CQC) Plan employing the US Army Corps of Engineers (USACE) three phases of quality control as referenced under the Unified Facilities Guide Specifications, UFGS-01 45

00.00 10 (January 2010) See Quality Control Attachment. The Construction Quality Control (CQC) Plan shall consist of plans, procedures, forms and organization necessary to produce an end product which complies with the contract requirements. The Contractor shall submit a written daily quality control report to the Government. See Task Order Requirements: Construction Phase Deliverables Table for requirements for submission of the CQC Plan unless otherwise noted in the Scope of Work Section A.

Technical Requirements. The format for the CQC Plan shall be in PDF or word.

3.6.2 General Inspections and Acceptance Procedures. The Contractor shall follow these procedures for

Inspections and Acceptance:

A. Inspect the workspace, generate a punch list, and provide an electronic copy to the COR.

B. Correct all items on the punch list and schedule a Pre-Final Inspection with the COR.

During the Pre-Final Inspection, the Contractor shall generate a punch list with input from the Government Team.

C. Correct all items on the punch list and schedule a Final Inspection with the COR to verify that all items are complete.

D. If the Government deems that all punch list items have been satisfactorily completed, the project will be accepted as Construction Complete.

E. The Contractor shall provide at least 14 calendar days’ notice to the Government to request inspection of the concealed items when those items are completed. If the Contractor fails to provide the required notice and/or fails to obtain Government inspection, the Government may direct the Contractor, at Contractor’s sole expense, to uncover the items at Final Inspection so the

Government can perform the inspection. There will be no inspection on weekends or after hours.

Agenda and documentation of concealed elements for Preparatory Meetings are required 48 hours in advance of the Preparatory Meeting.

3.6.3 The Contractor shall be responsible for all project elements, including maintenance and upkeep, from the time they are constructed until the project is accepted by the Government.

3.7 Redline Drawings.

The Contractor shall maintain up-to-date redline drawings onsite during construction. Failure to do so may result in withholding monthly progress payments or retainage. The DOR or QCM shall initial for accuracy all redlines sets prior to each monthly requisition for payment.

3.8 Submittal Requirements.

3.8.1 The DOR and the CQM shall review all design submittals and dually sign an approval stamp or other statement certifying compliance with contract requirements for each submission. The period of review begins when the Government receives an approved submittal from the Contractor’s CQM. The period of review for each resubmission shall be the same as the initial submission. Submittals shall be in

PDF or Word format. The Contractor shall not purchase and install equipment prior to receiving

Government acceptance of submittals.

3.8.2 Cut Sheets and Shop Drawings. See Task Order Requirements: Construction Phase Deliverables

Table for submittal requirements due dates and review durations. The contractor shall provide Cut Sheets and Shop Drawings for all equipment, components, materials, finishes, systems operating and maintenance manuals etc. prior to installation for Government review and final acceptance. Special emphasis shall be placed on system operation and recovery from failure in the development of the system

O&M manuals.

4.0 PROJECT TRANSITION

Listed below are contractual documents required for the project transition, including timeframe requirements. These submittals shall be shown on the Integrated Project Schedule. Because of variations in task order requirements, a transition checklist, specific to each task order, will be provided to the

Contractor after award. Please note: the transition package will be the official notification that the spaces have been delivered to the Government for Use and Possession and that the warranty period has started.

Details on the elements of a transition package are included below. Please note: Construction Complete will be determined by the COR, but typically occurs with Tenant Lockdown for occupied spaces or when final inspection is complete and accepted.

4.1 Required Prior to Construction Completion.

Following is a list of documents that may be required for this Scope of Work. (It is the Contractor’s responsibility to coordinate with the COR to know which documents are necessary.) Failure to have the applicable SOW documents submitted before construction completion will result in a Contractor delay of

Transition. It could also result in withholding project payments until the following submittals are submitted and accepted:

4.1.1 Design Master Equipment List (DMEL). A draft copy of the DMEL is required six weeks prior to

Project Transition to allow time to upload information into the Building’s maintenance software program. This shall be provided electronically and shall meet the requirements specified by the SOMM specification as outlined in the Cx Plan.

4.1.2 Utility Room List. A list of utility rooms shall be provided to highlight these spaces for the Building

Maintenance Crews. Joint Use rooms shall be indicated both on the Boundary Plan and on the list of utility rooms. This list shall be submitted with the 100% Construction Documents Package.

4.1.3 Joint Use Rooms List. Joint use spaces contain equipment or systems needed for continuing work in areas yet to be completed, such as MEP rooms. The need for such spaces typically occurs during phased turnover of projects. This list shall also include a marked riser diagram or drawing, specifying responsibility for the maintenance of each component: Government or the Contractor. All joint use rooms need to be transitioned to the Government no later than the last phase of construction complete. A list of joint use rooms shall be submitted with the 100% Construction Documents Package and shall be updated as necessary.

4.1.4 NFPA 72 Record of Completion. This document shall be provided by the contractor/subcontractor to document the successful testing of the fire alarm system. The Fire Marshall may sign for the System

Acceptance as the Building Owner’s Representative. An NFPA 72 form may not be required if the project does not require a fire alarm system, the project does not alter the existing fire alarm system, or if the area transitioned is covered by only a portion of a new or altered fire alarm system. In the latter case, the contractor shall verify that the fire alarm system in the spaces to be occupied by the tenant has been tested, are fully functional, and will remain so until the entire system is tested and the NFPA 72 is provided. The NFPA 72, if required, must be completed and accepted by the Government in order for tenants to occupy their spaces and is necessary to successfully complete the Preoccupancy Checklist.

4.1.5 Elevator and Escalator Certificates of Operation. The elevator and escalator installation contractor shall arrange for third party certification prior to turning over the equipment for Building use. When occupants of a facility use the elevators or escalators, the Building Manager must be in possession of the certificates. The key factor is the point of need. If there is an early occupancy and elevators or escalators are in operation, then this is the point of need. If barrier walls are removed and tenants have access to elevators or escalators in a joint use area, that is when the certificate is needed.