HHS0016834v2 Exhibit F Evaluation Tool.pdf
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- Solicitation number
- HHS0016834v2
- Issued by
- Travis County, Austin City, Texas
About this file
This is an Evaluation Tool exhibit for RFP HHS0016834v2 issued by the Texas Health and Human Services Commission (HHSC), Health and Specialty Care System Division, for general construction services to upgrade fire alarm systems at the Austin State Supported Living Center under Project 24-101-AUL. The project involves installation of new NFPA 72-compliant fire alarm systems in Buildings 533 and 732, including demolition of existing systems, installation of addressable fire alarm control units, smoke and carbon monoxide detectors, horn/strobes, heat detectors, manual pull stations, and new underground fiber optic lines. The scope also requires submission of detailed shop drawings, riser diagrams, graphical sequence of operations matrices, and as-built drawings. Mandatory pre-proposal webinars are scheduled for April 17 and April 22, 2026, with an optional site visit on April 24, 2026. Written questions must be submitted by April 28, 2026, and proposals are due May 11, 2026 at 10:30 a.m. Central Time. The anticipated notice of award is June 8, 2026, with a contract start date of June 22, 2026.
The evaluation tool establishes a weighted scoring methodology with four primary criteria: Relevant Construction Service Ability and Experience (30 percent), Quality and Safety Programs (5 percent), Proposed Methodology (25 percent), and Pricing (40 percent). Scoring ranges from 1 (unacceptable) to 10 (exceptional), with detailed evaluation guides provided for each score level. The contract will be awarded on a fixed-price basis to the respondent offering the best value. The project estimate is approximately $280,000.00, and respondents must submit a security bond equal to 5 percent of the largest possible total proposed cost. Qualified respondents must have been in business for a minimum of five years, provide a letter of intent from a surety company, submit references for three comparable projects, demonstrate financial stability, and be authorized to do business in Texas. A project manager with minimum NICET Level III certification in fire alarm system technology and a designer with NICET Level III certification or licensed professional fire protection engineer must be assigned to the project.
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Exhibit F Evaluation Tool
Evaluator Respondent
# Criteria Weight Score Comments
1.1 Evaluate the relevance of the Respondent's past and present experience for completed construction Projects that are similar to this Project. 15%
1.2 Evaluate the previous experience of the Respondent's Project Superintendent, Project Manager, and other employee's assigned to this Project.
10%
1.3 Evaluate the Respondent's designated team member responsibilities in relation to previous experience and/or working together on similar Projects.
5%
30%
2.1 Evaluate Respondent's approach to quality and safety including its quality assurance program, requirements, means of measurement, and workers' compensation experience rate (EMR).
5%
5%
3.1 Evaluate the Respondent's proposed plan and methodology for the implementation and realization of the Project. 5%
3.2
Evaluate the Respondent's proposed approach to managing and coordinating work with subcontractors; or, if no subcontracting, evaluate the Respondent's proposed approach to managing and coordinating work with designated staff assigned to the Project.
5%
3.3 Evaluate the Respondent's identified major critical path items and milestones that are necessary for the completion of the Project in the proposed timeline.
5%
3.4 Evaluate the Respondent's plan and methodology for maintaining the schedules required to implement the Project. 5%
3.5 Evaluate the Respondent's plan and methodology for maintaining budgets related to the Project. 5%
25%
4.1 Evaluate Respondent's proposed pricing. 40%
40% 100%
Exhibit F, Evaluation Tool RFP No. HHS0016834v2
Criteria, Subcriteria Sheet
Proposed Methodology
Relevant Construction Service Ability and Experience
Quality and Safety Programs
Pricing
Subtotal
TOTAL (%)
Subtotal
Subtotal
Subtotal
GC RFP, V1.7 Dec 10, 2024 1 of 3
Score Level
Unacceptable 1
Unacceptable 2
Unacceptable 3
Marginal. Fails to meet evaluation standards but failures are correctable. 4
Marginal. Fails to meet evaluation standards but failures are correctable. 5
Marginal. Fails to meet evaluation standards but failures are correctable. 6
Acceptable 7
Acceptable 8
Acceptable 9
Exceptional 10
Response mentions requirement, but is not responsive to the elements of the requirement.
Exhibit F, Evaluation Tool RFP No. HHS0016834v2 Evaluation Scoring Guide
Description
Response does not address requirement. Response is completely unacceptable.
For the purposes of this exhibit, “the agency” means the contracting state agency as specified in the solicitation.
Response satisfies requirements and has some benefits above requirement.
Response far exceeds all aspects of requirement.
Response addresses requirement, but response described does not allow the agency to fulfill mission.
Response meets fundamental requirements, however could not be implemented as described (would require both the agency and Respondent to make significant changes not currently anticipated).
Response meets fundamental requirements, however could not be implemented as described (implementation would require both the agency and Respondent to make minor changes not currently anticipated).
Response meets fundamental requirements, however could not be implemented as described (implementation would require changes to be made by Respondent only).
Response clearly satisfies requirement but has some minor weaknesses.
Response clearly satisfies requirement.
GC RFP, V1.7 Dec 10, 2024 2 of 3
No. Best Value Criteria Weight 1 Relevant Construction Service Ability and Experience 30% 2 Quality and Safety Programs 5% 3 Proposed Methodology 25% 4 Pricing 40%
GRAND TOTAL 100%
Exhibit F, Evaluation Tool RFP No. HHS0016834v2
GC RFP, V1.7 Dec 10, 2024 3 of 3
| Master Score Sheet Template |
| Scoring Guide |
| Evaluation Criteria |
File details come from the government source that posted it. Updated .