HHS0016834 v2 Addendum Item 01 PPC Sign-In.pdf

This is an Addendum Item 01 attendance roster document for mandatory pre-proposal webinars issued by the Health and Human Services Commission (HHSC) for RFP HHS0016834v2, Project 24-101-AUL, Fire Alarm Upgrades in Austin, Texas. The addendum documents attendance at two mandatory pre-proposal webinars held on Friday, April 17, 2026 at 10:00 a.m. and Wednesday, April 22, 2026 at 10:00 a.m. Attendance records show representatives from four bidding firms—Korsar-Contracts LLC, Pace Protection, Ardent United LLC, and Convergentz—as well as HHSC representatives Colin Gresham, Carlos Ayala, and Shawn Giggey. The project scope encompasses fire alarm system upgrades at the Austin State Supported Living Center, including installation of NFPA 72-compliant fire alarm systems in Buildings 533 and 732, with deliverables requiring shop drawings, riser diagrams, and as-built documentation. The proposal submission deadline is May 11, 2026 at 10:30 a.m. Central Time, with an anticipated notice of award on June 8, 2026 and contract start date of June 22, 2026.

The addendum references the complete RFP structure, which encompasses legal authority, contract duration, scopes of work, services to be provided, budget and invoicing procedures, contract representatives, notice requirements, and contract documents with associated exhibits including insurance requirements and exceptions/assumptions. Key qualification requirements include a minimum five-year business history, surety bonding at 5 percent of the largest possible total proposed cost, three comparable project references, demonstrated financial stability, and Texas business authorization. The project manager must hold NICET Level III fire alarm certification, and the designer must possess NICET Level III certification or be a licensed professional fire protection engineer. Evaluation criteria weight pricing at 40 percent, relevant construction experience at 30 percent, proposed methodology at 25 percent, and quality and safety programs at 5 percent. The project estimate is approximately $280,000.00, with the contract awarded on a fixed-price basis to the responsive bidder offering best value under Texas law and the Texas Uniform General Conditions for Construction Contracts.