QA_Section_MarkUps.pdf

HDTRA1-14-R-0018

Section J - List of Documents, Exhibits and Other Attachments

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Exhibit A Contract Data

Requirements List, DD Form 1423

8 25-AUG-2014

Attachment 1 Performance Work Statement (PWS)

9 22-SEP-2014

Attachment 2 Security Requirements, DD Form 254

4 Upon Award

Attachment 3 Quality Assurance Surveillance Plan (QASP)

3 23-SEP-2015

Attachment 4 Services Delivery Summary (SDS)

1 11-JUN-2014

Attachment 5 * L1 - Past Performance Information

3 16-JUN-2014

Attachment 6 * L2 - Past Performance Questionnaire

5 08-OCT-2014

Attachment 7 Wage Determination National Capital Region No. 2005-21043 Revision Number 154

18 10 19-JUN-201325-JULY-

Attachment 8 Wage Determination Florida No. 2005-30343 Revision Number 154

18 10 19-JUN-201325-JULY-

Attachment 9 Wage Determination New Mexico No. 2005-23621 Revision Number 145

18 10 19-JUN-2013 25-JULY-

Attachment 10 Wage Determination New York No. 2005-2380 Revision Number 13

18 19-JUN-2013

Attachment 11 Wage Determination California No. 2005-2070 Revision Number 14

18 19-JUN-2013

Attachment 12 Price Model 19 01-OCT-2014 Attachment 13 Non-Disclosure

Agreement

1 01-AUG-2014

Attachment 14 Government Product Service Accessibility Template

1 01-AUG-2014

Attachment 15 DTRA Records Management Program Instruction

66 11-APR-2008

* The attachments are provided for purposes of the solicitation and will be removed upon contract award.

discussions will be held with only those Offerors determined to be in the competitive range.

L.1.2 ORGANIZATION/DISTRIBUTION/NUMBER OF COPIES/PAGE LIMITS

The Offeror shall prepare the proposal as set forth in the Proposal Organization Table 1-2 below. The titles and contents of the volumes, as well as the page limitations and number of required copies shall be as specified in the table. In the event that the table conflicts with the detailed instructions in the paragraphs that follow, the detailed instructions shall take precedence. See L.1.3.8 for electronic copy instructions.

Table L.1.2 – Proposal Organization

*CD-ROM, see L.1.3.8 for further details

a. The “ORIGINAL” copy of Volumes I, II, III, and IV of the proposal shall be provided under separate cover. The “original” paper copy shall be formatted as follows:

1. Clearly marked as “ORIGINAL”

VOLUME VOLUME TITLE COPIES PAGE LIMIT

I Proposal Documentation

1-original 5-copies 1-electronic

Unlimited

Cross Reference Matrix Unlimited

II Mission Capability Proposal (Factor 1)

1-original 4-copies

Section 1 - Management Approach (Subfactor 1A)

Management Approach Narrative Day-to-Day operations, Recruit, Retain and Transition

Section 2 - Qualifications, Minimum Qualifications Certification Letter and

Clearances (Subfactor 1B)

Clearance Documentation 1 page Job Description 7 pages maximum Minimum Qualifications Certification

Letter 1 page III Past Performance Proposal

(Factor 2) 1-original 4-copies

Section 1 - Team History 5 Section 2 – Present and Past

Performance Information, Attachment L-

2 3 pages per reference, L-1

Section 3 - Present and Past Performance Questionnaire, Attachment L-2 Unlimited – Emailed to

Admin.SupportSS@dtra.mil IV Price Proposal

(Factor 3) 1-original 3-copies

Section 1 – Price Narrative Unlimited Section 2 – Cost or Pricing information and supporting data Unlimited

Formatted: Font: Not Bold

Formatted: Font: Not Bold arrangements, letters of commitment and organizational conflicts of interest assertions which must be submitted in Volume I but may be cross-referenced in other volumes.

L.1.3.11 Glossary of Abbreviations and Acronyms Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each.

Glossaries do not count against the page limitations for their respective volumes.

L.2.0 VOLUME I – PROPOSAL DOCUMENTATION

The purpose of the Proposal Documentation section of Volume I is to provide information to the Government for preparing the contract document and supporting file. Documents shall be in the order listed at L.2.1 through L.2.10.

L.2.1 VOLUME ORGANIZATION

The volume shall be organized according to the following outline:

a. Table of Contents

b. List of Tables and Drawings

c. Glossary

d. Documents listed in paragraphs L.2.2 through L.2.10

L.2.2 SOLICITATION/CONTRACT FORM

Completion of Blocks 12 through 16 and signature and date for Blocks 17 and 18 of the Standard Form (SF) 33 is required. Signature by the Offeror on the SF 33 constitutes an offer, which the Government may accept.

L.2.3 AUTHORIZED OFFEROR PERSONNEL

Provide the name, title, telephone number, fax number, and e-mail address of the company and division point of contact regarding decisions made with respect to the Offeror’s proposal and who can obligate the Offeror contractually. Also identify those individuals authorized to negotiate with the Government.

L.2.4 COMPANY DIVISION ADDRESS, IDENTIFYING CODES AND APPLICABLE DESIGNATIONS

Provide the company’s/division’s street address, county, and facility code; CAGE Code; DUNS number; Taxpayer Identification Number (TIN), size of business (large or small); and labor surplus area designation.

L.2.5 TEAMING ARRANGEMENTS AND/OR LETTERS OF COMMITMENT

Provide all Teaming Arrangements and/or Letters of Commitment. Prime contractor shall include a list of subcontractors and team members along with a description of effort to be performed.

L.2.6 DEPARTMENT OF DEFENSE (DD) FORM 254 SECURITY REQUIREMENTS

Provide information relative to Offeror’s facility clearance and the contact information for the Offeror’s security office. Information relative to subcontractor security requirements shall also be included. The prime Ccontractor (prime, subcontractors, teaming partners, etc.) shall a have final Top Secret facility clearance at the time of proposal submission and must maintain it throughout the contract period of performance. Contractor personnel performing work on this contract shall be U.S. citizens and shall have been granted a minimum of a Secret security clearance prior to contract award. There may be positions and labor categories that require a Top Secret security clearance.

L.2.7 REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFEROR(S)

(SECTION K AND L)

The offeror is responsible to ensure that all representations, certifications, acknowledgements, and statements provided in accordance with Sections K and L are provided in the System for Award Management (SAM) site (http://www.sam.gov/portal/public/SAM) formerly the Online Representations and Certification Applications (ORCA) site and the Central Contractor Registration (CCR) site.

L.2.8 EXCEPTIONS TO TERMS AND CONDITIONS

Exceptions taken to the terms and conditions of the solicitation, or to any of its formal attachments, shall be identified. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to http://www.sam.gov/portal/public/SAM

L.2.10.5 Minimum Cross-Referencing Each volume shall be written to the greatest extent possible on a stand-alone basis, so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Information required for proposal evaluation that is not found in its designated volume, to include cross referencing as necessary, will be assumed to have been omitted from the proposal. Teaming Arrangements and Letters of Commitment submitted in Volume I may be cross-referenced in other volumes.

The offeror shall fill out a Cross Reference Matrix (CRM) indicating where the proposal addresses the solicitation requirements. An example format is shown below. The purpose of the CRM is to show critical interrelationships and dependencies among the documents. The matrix ensures that all requirements are addressed, requirements do not conflict and proposal sections are internally consistent.

Example Format:

Table L.2.10.5

SOLICITATION CROSS REFERENCE MATRIX

Solicitation Section/Paragraph Proposal Volume/ Section/Paragraph Solicitation Section/Paragraph Proposal Volume/ Section/Paragraph

L.3.0 VOLUME II – MISSION CAPABILITY (Factor 1)

L.3.1 GENERAL

The Mission Capability Section should be specific and complete. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Mission Capability subfactors defined in Section M, Evaluation Factors for Award. Using the instructions provided below, provided as specifically as possible the actual methodology you would use for accomplishing/satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By its proposal submission, the Offeror is representing that its firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for the Offeror to tell the Government so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

The Mission Capability section of the proposal must clearly demonstrate the ability to satisfy the Performance Work Statement requirements of the basic contract only as prescribed in Section J, Attachment 1.

L.3.2 VOLUME ORGANIZATION

The volume shall be organized according to the following outline:

a. Table of Contents

b. List of Figures, Tables and Drawings

c. Glossary

d. RFP Cross-Reference Matrix

e. Sub-factor 1A, Management Approach

f. Sub-factor 1B, Qualifications, Minimum Qualifications Certification Letter, and Clearances

L.3.2.1 Format and Specific Content Mission Capability shall describe, in narrative form, the Offeror’s proposed approach to meet the requirements of each Mission Capability subfactors and their related elements, as well as their intended strategy for fulfilling the requirements of the contract. The Offeror shall include the mission capabilities of their team members and other intended subcontractors. The proposed teaming structure, team member roles and responsibilities, experience working as a team, and anticipated portion (by percentage, type of work, geographical area, etc.) of work effort for each team member should be discussed or clearly delineated.

L.3.2.2 – Reserved

L.3.3 MISSION CAPABILITY

The Mission Capability Volume shall describe, in narrative form, the Offeror’s proposed approach to meet the requirements. The Offeror shall address the capabilities of their team members and other intended subcontractors.

The proposed teaming structure, team member roles and responsibilities, experience working as a team, and anticipated portion (by percentage, type of work, geographical, etc.) of work effort for each team member should be discussed.

Offerors are reminded the prime must perform at least 5150% of the effort in terms of number of hours and pricing.

The Mission Capability section should provide the processes and techniques that describe the Offeror’s ability in the following areas:

L.3.3.1 Sub-factor 1A – Management Approach The offeror shall provide an approach that demonstrates its ability to manage the following as it related to the basic contract:

• Executive Summary

• Manage day-to-day operations,

• Recruit, train and retain personnel,

• Manage resources to adapt to emergent requirements,

• Effectively incorporate quality control,

• Efficiently utilize teaming partners/subcontractors to fulfill requirements, if applicable,

• Effectively transition ensuring an orderly transition of functions and tasks from the outgoing contractor to their company,

• Provide a transition plan to be used at the end of the contract period to ensure an orderly transition to an incoming contractor awarded the follow-on effort,

• Fully describe their capabilities to successfully perform administrative support,

• Provide a detailed plan for the establishment of a Quality Control Plan that demonstrates procedures to ensure services are performed in accordance with the Performance Work Statement., and

L.3.3.2 Sub-factor 1B – Qualifications, Minimum Qualifications Certification Letter, and Clearances Qualifications, Minimum Qualifications Certification Letter and Clearances: The offeror must provide a certification letter that links to the standard job descriptions, to comply with the minimum qualifications to fulfill the requirements of the basic contract. In addition, the Offeror must include job descriptions of all labor categories:

Secretary V, IV, III, II, I; General Clerk V, IV, III, II, I; Desktop Publisher III/Editor, Desktop Publisher II/Editor, and Event Coordinator. The offeror must also provide security clearance information as outlined in L.3.3.3 below.

L.3.3.3 Clearance Documentation (Page Limit: 1 Page) The Offeror must provide documentation (Defense Security Service approval letter) that they hold a TOP SECRET facility clearance at the time of proposal submission. The offeror must certify that they have the required number of personnel who are U.S. citizens and who have the appropriate up-to-date security clearances. Security clearances must have been obtained or updated within the past 10 years for a TOP SECRET clearance. Personnel utilized in the performance of the contract must be U.S. citizens. For a current breakout of staffing data, see Section L.5.3.5.

L.3.3.4 Reserved

L.3.3.5 Minimum Qualifications Certification Letter

(a) The Offeror must submit a signed letter in which the offeror asserts that they understand the requirements in the PWS and have the ability to provide staffing personnel who meet or exceed the minimum qualifications as stated below, in L.3.3.6, for each labor category.

Note: The offeror’s submission of the minimum qualifications will be incorporated into the contract as an attachment in Section J upon award.

L.4.0 VOLUME III – PAST PERFORMANCE (Factor 2)

L.4.1 VOLUME ORGANIZATION

The volume shall be organized according to the following outline:

a. Table of Contents

b. Team History and List of Team Effort

c. Present and Past Performance Information, Form L-1

d. Past Performance Questionnaire, Form L-2 (emailed to Admin.SupportSS@dtra.mil)

L.4.2 ORGANIZATIONAL STRUCTURE, TEAM HISTORY, AND LIST OF TEAM EFFORT

(a) The Offeror shall provide a brief description of team history (within the past 5 years, if applicable), organization, a description of facilities and operating locations, products, services, customers.

Many companies have acquired, been acquired by, or otherwise merged with other companies, and reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this evaluation.

As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of the Offeror for the past 5 years and also include a “roadmap” for all team members identified in a Teaming Arrangement or Letter of Commitment for their efforts. As part of this explanation, show how these changes impact the relevance of any efforts the Offeror identifies for past performance. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the Offeror, these "roadmaps" should be both specifically applicable to the efforts the Offeror identifies and general enough to apply to efforts on which the Government receives information from other sources. These “roadmaps” will not count toward the page limitations of Volume III.

If there is no team arrangement then this section does not need to be addressed.

(b) Prime contractor shall provide a list of all subcontractors, description and percentage of effort to be performed.

L.4.3 PRESENT AND PAST PERFORMANCE REFERENCES (Attachment Form L-1) The Offeror shall identify a minimum of three and a maximum of five separate references for the prime Offeror as well as a minimum of one and maximum of two separate references for each of the subcontractors and or teaming partners expected to perform aspects of the effort that the Offeror considers critical to the overall success of the program. Only one contract per reference is permitted. Offeror’s are not permitted to cite one contract multiple times to meet the minimum or maximum reference specifications of this requirement. Each separate reference shall represent recent contracts that the Offeror considers most relevant in demonstrating the Offeror’s ability to perform the proposed effort. For each reference, the Offeror shall provide a narrative describing the effort and the results of the Offeror’s performance under each separate reference. This narrative shall include rationale supporting the assertion of relevance and should be supplemented with a completed Present and Past Performance Information Form (RFP, Attachment L-1). For a description of the characteristics or aspects the Government will consider in determining relevance, see Evaluation and Basis of Award, paragraph M.2.2.2, Factor 2: Past Performance.

In addition to the information provided in the Present and Past Performance Volume, the Offeror shall ensure that each reference identified completes a Present and Past Performance Questionnaire (PPPQ) (RFP, Attachment L-2).

This questionnaire shall be submitted directly to the government from the reference; questionnaires received from the Offeror will not be considered. The responsibility to send out and track the completion of the PPPQs rests solely with the Offeror. Completed Past Performance Questionnaires shall be sent in PDF format to the e-mail address shown in Paragraph 1.1.1 with the subject line “Past Performance Concerning HDTRA1-14-R-0018 for Company XYZ”. The Offeror’s entity’s name should replace the “Company XYZ” text shown in the previous sentence.

L.5.0 VOLUME IV – PRICE (Factor 3)

L.5.1 GENERAL

Offerors are to complete Schedule B of the solicitation. A template is included in Section J, Attachment 12 for the offeror to include details of the elements included in the burdened rates. Price analysis will be performed for the firm fixed priced contract line items (CLINS) by comparison of the proposed prices for five (5) years of the IDIQ contract. In order to determine price reasonableness, and in lieu of price data, Offerors are to provide their fully burdened rates for each labor category to include Secretarial, Clerical, Desktop Publisher/Editor, and Event Coordination and a total amount for travel.

The price proposal should describe the pricing associated with your organization satisfying the requirements of this solicitation. The proposal should be prepared simply and economically, providing straightforward, concise delineation of capabilities to satisfactorily perform the contract being sought. These instructions are to assist the Offeror in submitting information other than cost and pricing data that is required to evaluate the reasonableness and completeness of the proposed prices. Compliance with these instructions is mandatory and failure to comply may render the Offeror’s proposal ineligible for award. Offers should be sufficiently detailed to demonstrate their reasonableness. The burden of proof of credibility of proposed prices rests with the offeror.

Data beyond that required by this instruction shall not be submitted unless the offeror considers it essential to document or supports the price portion. All information relating to the proposed price, including the required supporting documentation must be included in the section of the proposal designated as the Price Volume (Volume IV). Under no circumstances shall this information and documentation be included elsewhere in the proposal.

In accordance with FAR 15.403-1(b) and 15.403-3(a) and as detailed below, information other than cost or pricing data is not required. However, if after receipt of proposals it is determined that adequate price competition does not exist, certified cost or pricing data may be required (reference FAR 15.403-4). The Offeror shall provide current, complete, and accurate cost or pricing data within the calendar days specified in the Contracting Officer’s request.

L.5.2 VOLUME ORGANIZATION

The volume shall be organized according to the following outline:

a. Table of Contents

b. Glossary

c. Price Narrative

d. Pricing information and supporting data, to include estimating methodology

L.5.3 PRICE NARRATIVE

L.5.3.1 Assumptions The price narrative shall identify all assumptions derived by the Offeror relating to estimated price and shall reference the applicable paragraph and page number in the other sections of the proposal that provides a corresponding discussion of the particular assumption.

L.5.3.2 Inconsistencies A price proposal is presumed to represent an Offeror’s best effort to respond to the solicitation. Any inconsistency, whether real or apparent, between promised performances and price, shall be explained in the price narrative. For example, if the intended use of new and innovative techniques is the basis for an abnormally low estimate, the nature of these techniques and their impact on price should be explained. Any significant inconsistency, if unexplained, which raises a concern on the fundamental understanding of the nature and scope of the work required may be grounds for rejection of the proposal or grounds for adjusting the price. The burden of proof as to price-credibility rests with the Offeror.

L.5.3.3 Pricing Information and Supporting Documentation The Offeror shall provide a detailed price proposal for accomplishing the PWS. The price proposal shall support the overall proposed firm fixed price for support services for five years and shall delineate labor hours and labor categories. The offeror shall provide fully burned burdened rates and a breakdown of their unburdened rates as

Table L.5.3.5 – Labor Rate Ranges of Current Workforce (Part 3)

Albuquerque, NM Current Rate Range - Regular Current Rate Range - Overtime Secretary V $45.70 - $46.20 $68.55 - $69.30 Secretary IV $43.41 - $43.89 $65.12 - $65.83 Secretary III $39.48 - $39.91 $59.22 - $59.87 Secretary II $35.28 - $35.67 $52.92 - $53.51 Secretary I $32.82 - $33.18 $49.24 - $49.78 Clerk V $45.70 - $46.20 $68.55 - $69.30 Clerk IV $36.78 - $37.19 $55.17 - $55.78 Clerk III $34.73 - $35.11 $52.09 - $52.67 Clerk II $31.38 - $31.73 $47.07 - $47.58 Clerk I $28.09 - $28.40 $42.13 - $42.59 Events Coordinator $46.16 - $46.66 $69.23 - $69.99 Desktop Publisher III/Editor $45.64 - $46.14 $68.46 - $69.21 Desktop Publisher II/Editor $38.47 - $38.89 $57.70 - $58.34 Secretary V - TS $50.25 - $50.81 $75.39 - $76.22 Secretary IV - TS $47.98 - $48.50 $71.96 - $72.76 Clerk IV - TS $41.34 - $41.79 $62.01 - $62.69 Clerk III - TS $39.28 - $39.71 $58.92 - $59.57

Illustrative rate range data is not available for Travis AFB, West Point, NY or Kleber Kaserne, Germany.

Each proposed labor rate, for the first year of performance, must be within the rate range sets offered in Tables L.5.3.5 (Parts 1-3). Proposed first year rates that fall outside of the ranges found in Tables L.5.3.5 (Parts 1-3) will be deemed unrealistic.

NOTE: The data in table L.3.4 (Parts 1-3) is for price analysis purposes only. Anticipated staffing projection data are found on page 33. The offeror is to propose a specified rate in Section J, Attachment 12 (Price Model).

L.5.4 Transition Period Offeror shall assume a thirty day (30) transition period of performance beginning February 23, 2015.

L.5.5 Period of Performance The Contract will consist of a total period of performance of five years. The estimated start date is February 23, 2015. Labor rates proposed for the contract shall take into consideration the period of performance start date.

M.2.2 Factor 1 – Mission Capability

M.2.2.1 Acceptable (Pass)/Unacceptable (Fail) Rating Factor 1 (Subfactors 1A and 1B) Each Subfactor within the Mission Capability factor will receive an Acceptable (PASS) or Unacceptable (FAIL) rating.

Rating Description Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

Subfactor 1A – Management Approach The Government will evaluate the offeror’s ability to perform the following as it relates to the basic contract:

• Manage day-to-day operations,

• Recruit, train and retain personnel,

• Manage resources to adapt to emergent requirements,

• Effectively incorporate quality control,

• Efficiently utilize teaming partners/subcontractors to fulfill requirements, if applicable,

• Effectively transition ensuring an orderly transition of functions and tasks from the outgoing contractor to their company,

• Provide a transition plan to be used at the end of the contract period to ensure an orderly transition to an incoming contractor awarded the follow-on effort,

• Fully describe their capabilities to successfully perform administrative support,

• Provide a detailed plan for the establishment of a Quality Control Plan that demonstrates procedures to ensure services are performed in accordance with the Performance Work Statement, and

Subfactor 1B – Qualifications, Personnel, and Clearances

(a) Clearance Documentation: The Government will evaluate the offeror’s ability to hold a TOP SECRET facility clearance at time of proposal submission. Facility security clearance must have been obtained or updated within the past 10 years for a TOP SECRET clearance. All personnel utilized in the performance of the contract must be U.S.

citizens and have at minimum a secret clearance.

(b) Job Descriptions: Offeror submitted job descriptions will be evaluated for the offeror’s ability to perform the minimum qualifications and standard job descriptions outlined in section L.3.3.6 and in the basic PWS contract requirements. This will be accomplished by the submission of the minimum qualification certification letter as stated in Section M.2.2.1(c) job descriptions of all labor categories.

(c) Minimum Qualification Certification Letter: Submission of offeror’s letter asserting their understanding and ability to accomplish the requirements of the basic PWS and meet minimum qualifications and standard job description provided in section L.3.3.6.

I