admin_services_draft_RFP_QA_fbo.doc

HDTRA1-14-R-0018: Industry Questions and Answers October 16, 2014

The draft RFP number HDTRA1-14-R-0018 was posted on August 15, 2014. In response to the questions received, the following is the list of questions and answers:

Q1. With respect to the subject pre-solicitation, would the government share the name of the incumbent contractor along with the current contract number?

A1. Advantage SCI, LLC., 222 North Sepulveda Blvd, El Segundo, CA, 90245-4980, contract number HDTRA1-10-D-0004.

Q2. Is the subject solicitation a re-compete or new start? If the former, please identify incumbent contractor(s).

A2. Refer to A1. This action is a re-compete.

Q3. Would you identify the incumbent for this work and do you know if they are they eligible to rebid the work?

A3. Refer to A1. The incumbent’s information is provided above in A1, their eligibility to rebid is unknown at this time.

Q4. Is the incumbent eligible to respond to this solicitation?

A4. Refer to A1 and A3.

Q5. Because the government requires offerors to submit resumes, if the incumbent is eligible to respond, this will give an unfair advantage to the incumbent if they are still eligible to bid. Will the government consider taking out the requirement to submit resumes and letters of intent with the proposal?

A5. We have removed the resume submission requirement. Offeror’s are now directed to submit a “Minimum Qualifications Certification Letter” See L.3.3.5 and the revisions to Section L for additional information.

Q6. RFP: Paragraph F1 and F2 seem to conflict with wording in 52.217-8 (page 34). Seems Ordering period is 60 months but actual POP can be 72 – Will the government please clarify?

A6. The ordering period for the IDIQ contract is limited to a total of 60 months. However, the timing and placement of the individual task orders under this IDIQ contract allows for flexibility. Regardless, the task order period of performance may be up to 60 months assuming there is a base with 4 options years. Task orders will have the ability to extend up to 12 months past the original 60 month ordering period.

Q7. Section B ITEM NO 0001. What amount should the offeror put under the AMOUNT column?

A7. Item No 0001 through Item No 0003 are provided as a sample Contract Line Item Number (CLIN) structure. No amounts are required at this time. Upon award, CLIN 0001 will be Not to Exceed $50M, CLIN 0002 will be $100,000, and CLIN 0003 is Not Separately Priced. Refer to the Solicitation Attachment 12 for the Price Model for offerors to complete. Note the travel amount was revised from $650K to $100K in paragraph L.5.3.4 Q8. What rate should be used for the UNIT PRICE?

A8. Refer to A7 and L.5.3.3 Pricing Information and Supporting Documentation Q9. Can the government clarify that offerors should fill in Section B starting with ITEM NO 0001 and ITEM NO 0002 on page 3 and also fill in tables on pages 4 through 9 and also submit Attachment 12 (Price Model) as part of its Price Volume?

A9. Refer to A7 and A8. Offerors are expected to complete and submit B1. Labor Categories, Labor Hour Rates, and Labor Overtime Rates – Firm Fixed Priced and the Pricing Model tables. All price information shall be addressed ONLY in the Price Volume IV.

Q10. Paragraph 5.4 of the PWS states that contractors shall pay for all training with respect to DOD regulations. Please confirm what specific training will be required by offerors in this capacity.

A10. Prospective vendors are expected to propose properly trained personnel.

Q11. Exhibit A CDRLs: Many seem repetitive/could be combined – will the government consider combining some of the CDRLs?

A11. The CDRL entitled “Cost/T&M/Labor Hour Contract/Task Order” was removed.

Q12. If you have to submit eCMRA reports on man-hours, why is there a separate CDRL submittal?

A12. The eCMRA is a DoD requirement. The CDRLs reflect a DTRA specific requirement.

Q13. “In addition, the Offeror shall make a clear statement that the proposal is valid for the duration of the acceptance period”. Should the validity statement be included in Volume I, II, III or IV?

A13. The validity statement should be included in Proposal documentation, Volume 1.

Q14. Does the government require us to provide a copy of the signed teaming agreement or will providing information about the agreement and a signed letter of commitment be acceptable?

A14. Fully executed Teaming Arrangements and/or Letters of Commitment must be provided, see L.2.5.

Q15. NDA (attachment 13): The NDA attached as Attachment 13 is minimalistic; would the government object to sample submissions of possible NDA documents so all parties are clearly protected? If submissions are acceptable, please provide POC information.

A15. Do not send or submit sample non-disclosure agreements.

Q16. Does the Government want all “Original” copies of Volumes I, II, III and IV in one classification folder or each in its own classification folder?

A16. We intend to receive these volumes in one folder, refer To L.1.2 Organization/Distribution/Number Of Copies/Page Limits.

Q17. Is the offeror required to provide a printed copy of the spreadsheet from Attachment 12 in the original and copy of the printed volumes that need to be submitted?

Q17. Yes, refer to L.1.3.7 Foldouts.

Q18. If so, is there a size limit to the page size for the spreadsheet?

A18. Refer to L.1.3.7 Foldouts

Q19. RFP: L.2.8 refers to Table 2.9 – Should this actually reference Table 2.8?

A19. Yes.

Q20. Can the government clarify what the office symbol is? There is no corresponding * on page 73.

A20. The symbol is listed as “J4CBC” on page 73.

Q21. RFP: Section H, H1. Minimum/Maximum Ordering Limits: A Statement of Objectives is said to be attached; however, there is no document with that name as an attachment or included in the RFP; will the government be releasing the Statement of Objectives?

A21. The reference to a Statement of Objectives was changed to Performance Work Statement (PWS).

Q22. Would the Government consider increasing the page limit on Volume II. It currently says “No more than 10 pages inclusive of a one page resume and 2 sub factors, yet in Section L.3.0 – it requires Subfactor 1A, Subfactor 1B, Clearance documentation (1 page), Job Descriptions (7 pages) and Resumes for seven people (2 pages per person) which already totals up to twenty-two (22) pages without any allocated for Subfactor 1A or 1B.

A22. Please see the revised table under L.1.2 Organization/Distribution/Number Of Copies/Page Limits. Note the resume submission requirement was removed from the RFP.

Q23. RFP: Page Count for FACTOR 1 MISSION CAPABILIY is listed as 10 inclusive of one page resume and 2 subfactors (page 78) but starting on page 86 in discussion of FACTOR 1 and subcomponents the page count is different: a. L.3.3.1 (1A) discusses no page limit for Management Approach - b. L.3.3.2 (1B) discusses need for Job Descriptions (also discussed in L.3.3.4) with a 7 page limit. Clearance Documentation (L.3.3.3 – 1 page limit) and L.3.3.5 resumes with a 2 page limit each. This quickly adds to more than 10 pages.

A23. Refer to A22.

Q24. Section L, Paragraph L.1.2, Table 1-2, Proposal Organization: The table states “No more than 10 pages inclusive of a one page resume and 2 subfactors (1A and 1B).” However, paragraph L.3.3.1 requirements will easily exceed 10 pages if we are to adequately respond to the government’s request. Additionally, Sub-factor 1B’s page count requirements, as described in paragraphs L.3.3.3 through L.3.3.5, require a maximum of 21 pages to respond, including a 2-page resume for each person proposed against the required positions in paragraph L.3.3.4. Can the government clarify the page count for Factor 1: Mission Capability for each sub factor?

A24. Refer to A22.

Q25. REF: Page 78, Table 1-2/ Page 80, Section L.1.3.5.3: “No more than 10 pages inclusive of a one page resume and 2 subfactors”, can you please clarify whether this sentence should instead read "exclusive" of resumes? Reason: In accordance with Page 80, Section L.1.3.5.3, resumes are included in the page count, and by themselves would require 14 pages within Volume II limited to 10 pages. Also, given the guidance on resumes limited to two pages (Page 87, L3.3.5), what is meant by the above reference to a "one page resume"?

A25. Refer to A22.

Q26. Factor 1: Mission Capability; Page Limit states “a one page resume, however, section L.3.3.5 Resumes indicates the page limit is 2 pages per resume. Please identify the page limit per resume.

A26. Refer to A22.

Q27. Volume II Factor 1: Mission Capability “No more than 10 pages inclusive of a one page resume and 2 subfactors (1A and 1B). Q. Can the government clarify what is to be included in Volume II and the page limits? For instance, L.3.3 calls for a 1 Page limit for Clearance Documentation, section L.3.3.4 Job Descriptions Calls for a 7 page limit, section L.3.3.5 Resumes with 2 page limit per required resume. These requirements alone put the page level above the 10 page limit listed in table L 1-2 on page 78.

A27. Refer to A22.

Q28. Are you asking the offer for 7 resumes in factor 1 and those are inclusive of the 10 page count? L.1.2 ORGANIZATION/DISTRIBUTION/NUMBER OF COPIES/PAGE LIMITS FACTOR 1: MISSION CAPABILITY No more than 10 pages inclusive of a one page resume and 2 subfactors (1A and 1B).

A28. Refer to A22.

Q29. Section L.1.2. Table 1-2, under Factor 1, the page limitations describe a no more than 10-page requirement to include a one-page resume and the (2) sub-factors. However, Paragraph L.3.4 dictates that the offeror must provide (7) resumes and Paragraph L.3.5. dictates that each of the resume listed in L.3.4. have a maximum of (2) pages each. This would equate to (14) pages of resumes alone. Please confirm what are the page limitations for each resume and the page limitation for Factor 1, to include all resumes and sub-factors.

A29. Refer to A22.

Q30. Section L.3.3.3 Clearance Documentation requires “Names and proof of employment, or letters of intent, are required with the initial proposal, except those marked not applicable (N/A) in L.3.3.4.” Question: Please clarify if this proof of employment or letters of intent are included in the page limitation.

A30. Refer to A22.

Q31. Sec L.1.2, page 78, Organization/Distribution/Number of Copies/Page Limits. a. Sec L.1.2, Table 1-2 indicates resumes will be one page (inclusive of the 10 page limitation for Factor 1: Mission Capability); however, Sec L.3.3.5 Resumes states a limit of two pages per resume.

A31. Refer to A22.

Q32. Question(s): How many resumes are required to be submitted with the proposal? How many pages are allowed per resume? Are the resumes counted as part of the page limit in Volume II? If resumes are to be a maximum of 2 pages, will the government omit the resumes from the page limitation from the Factor 1 page count, or will the government increase the page count for Factor 1 to account for a 2 page limit for each resume (total of 7 resumes (up to 14 pages) required to be submitted)?

A32. Refer to A22.

Q33. This section calls for offerors to provide “a transition plan” (one for phase in and one for phase out), and “a detailed plan for the establishment of Quality Control Plan….” . Table 1-2 on Page 78 Shows a limit of 10 pages for Volume II. Will the transition plan and the Quality Control Plan count toward the 10 page limit for Volume II?

A33. Refer to L.1.3.5.3 Pages Not Counted in the RFP.

Q34. What Volume should any clauses/provisions and Representations and Certifications be included in? Will they count toward a page count?

A34. Refer to Section L.2.0 Volume I – Proposal Documentation; L.1.3.5.3 Pages Not Counted; and L.1.2 Organization/Distribution/Number Of Copies/Page Limits.

Q35. Section L.2.10 Section 508 Compliance – Question: Can the Government please clarify why this criteria is needed and provide further explanation regarding an offeror’s role in ensuring Section 508 compliance relating to EIT when there is no requirement on the offeror’s part to select the types of EIT products or services that will be utilized in support of this effort or in the generation of deliverables?

A35. Submissions (reports, deliverables, invoices, etc.) from the awardee must be made accessible to those with disabilities upon request. Offerors must utilize the posted GPAT (or an equivalent document) to indicate its ability to meet this requirement.

Q36. PWS, Section 508 13.1 – 13.4, Section L.2.10. The Section 508 compliance appears to apply only if we are providing IT services or equipment. As a result, we are unsure how we would respond to a requirement asking us to provide qualified labor to fulfill positions that will be on site at Government facilities using Government IT systems and resources. Would you direct us to where we can find out additional or clarifying information as to how to respond to this requirement? We are also uncertain about the significance of or how to respond to submit the GPAT attachment for this proposal. How are we to crosswalk that with the provision of administrative services and their daily client deliverables? Does this apply to all of deliverable submissions?

A36. Refer to A35. Section 508 is not entirely for IT services or equipment. For the purposes of this solicitation, we anticipate deliverables such as correspondence provided in A35. Submit GPAT form or equivalent document with the proposal. Additional information is available at www.section508.gov Q37. Can the government provide the meaning for “O&M” and “CTR” acronyms?

A37. O&M = Operations and Maintenance funding with annual appropriations and CTR = Cooperative Threat Reduction funding with annual and tri-annual appropriations.

Q38. REF: Page 82, L.2.0 Volume 1 – Proposal Documentation: The text references “Documents shall be in the order listed at L.2.1 through L.2.14”, however the list only goes up through L.2.10. Are there other documents that Offerors should include?

A38. The L.2.14 reference was changed to L.2.10.

Q39. REF: Page 91, L.4.1 Volume III Organization: Subparagraphs a-d that specify the volume organization, o not include any reference to Organizational History. Please clarify whether the proposal should include the Organizational Change History as specified in L.4.4.

A39. Refer Solicitation paragraph L.4.1.

Q40. Should the offerors complete 52.222-25 Affirmative Action Compliance (APR 1984) section and what volume should it be included in?

A40. The solicitation does not request submission of your affirmative action compliance representation.

Q41. Shall offerors apply the nomenclature “General Clerk” as used in Attachment 12, or “Clerk” as used in the tables in B1 (starting on p. 4), in the Volume IV price proposal?

A41. Section B1 was updated from: “Clerk” to: “General Clerk”.

Q42. REF: Tables on Page 39: Per the tables on p. 39, presumably offerors should treat General Clerk IV and General Clerk V (although it is not shown in the table) similar to the guidance provided for Secretary IV and V, e.g. refer to the General Clerk III minimum wage rate for determination?

A42. The note under the tables found under Section I 52.222-42 Statement Of Equivalent Rates For Federal Hires (May 1989) was revised to read as follows: * Wage determination should be referred to at the Secretary III or General Clerk III minimum wage rate for determination.

Q43. The Occupation Titles of General Clerk III and General Clerk IV correspond to the same Occupation Code 01113 yet the Minimum Wage Rates for each location for the General Clerk IV are blank. If the government is assigning the same Occupation Code why are the Minimum Wage Rates for the General Clerk IV blank?

A43. Refer to A42.

Q44. The solicitation states “In accordance with the Department of Labor Wage Determination Fourth Edition Crosswalk, dated March 27, 2006 the occupation titles have been eliminated from the wage determination. Wage determination should be referred to at the Secretary III minimum wage rate for determination.” The Occupation Titles of Secretary III, Secretary IV and Secretary V correspond to the same Occupation Code 01313 yet the Minimum Wage Rates for each location for Secretary IV and Secretary V are blank. If the government is assigning the same Occupation Code why are the Minimum Wage Rates for the Secretary IV and Secretary V blank?

A44. Refer to A42.

Q45. REF: Tables on Page 39: Per the tables on p. 39, presumably offerors should treat General Clerk IV and General Clerk V (although it is not shown in the table) similar to the guidance provided for Secretary IV and V, e.g. refer to the General Clerk III minimum wage rate for determination?

A45. Refer to A42.

Q46. Are Secretary V and IV and General Clerk IV and III the only labor categories that the government expects to have TS clearances?

A46. Yes.

Q47. Please clarify, the Government will evaluate the Offeror’s ability to hold a Top Secret facility clearance at the time of proposal submission…The DD-254 requires the Contractor to have access to "For Official Use Only Information", "Have Access to Classified Information Only at Another Contractor's Facility or a Government Activity" and "Have Operations Security (OPSEC) Requirements". If so, why is the Contractor required to have a Top Secret Facility Clearance?

A47. A top secret facility clearance is required. Individual task orders will have separate DD Form 254 specifications with heightened security requirements than what is reflected in the posted sample DD Form 254.

Q48. Clarify the request for TS cleared personnel and the initial requirements requested? L.3.3.3 Clearance Documentation (Page Limit: 1 Page) The Offeror must provide documentation (Defense Security Service approval letter) that they hold a TOP SECRET facility clearance at the time of proposal submission. The contractor must certify that they have the required number of personnel who are U.S. citizens and who have the appropriate up-to-date security clearances. Security clearances must have been obtained or updated within the past 10 years for a TOP SECRET clearance. Personnel utilized in the performance of the contract must be U.S. citizens. Names and proof of employment, or letters of intent, are required with the initial proposal, except those marked not applicable (N/A) in L.3.3.4.

A48. Refer to Solicitation paragraph L.5.3.5 Current Work Year Equivalent Data and Current Rate Ranges table for current Top Secret needs and see revisions on. L.3.3.3.

Q49. Section L.2.6 Form 254 Security Requirements states that “Contractor personnel performing work on this contract shall be U.S. citizens and shall have been granted a minimum of a Secret security clearance prior to contract award.” As there is no requirement to provide resumes for all positions, how does the Government expect us to comply with this requirement at proposal submission?

49. Note the resume submission requirement was removed from the RFP. Offeror’s are now directed to submit a “Minimum Qualifications Certification Letter” See L.3.3.5 and the rest of Section L for additional information.

Q50. Similarly, if we have to provide a complete list of names and clearances at proposal submission for all 21 positions, that would appear to preclude a contractor from proposing to hire any incumbent staff during transition where we are required under L3.3.6 to offer the current contract employees the first right of refusal. Is that the Government’s intent?

A50. Refer to A49. Personnel must meet minimum qualification and comply with standard job descriptions included in L.3.3.6 and have sufficient capability to accomplish the requirements identified in the basic PWS throughout the duration of the proposed contract and have an available pool of resources should incumbent staff decide to decline the position.

Q51. REF: Page 87, L.3.3.5 Resumes: For the 7 resumes requested, the PWS references all personnel performing work to be granted a secret clearance. Does the government require each personnel proposed to have an active secret clearance or would an interim secret clearance suffice?

A51. Refer to A49. An interim clearance is not acceptable. All personnel must have an active final security clearance.

Q52. Reference Paragraph 13 SECURITY GUIDANCE, Item 13B of the DD254. Which Labor Categories require a SECRET clearance?

A52. With the exception of a few labor categories at the top secret level, all remaining labor categories require a secret clearance, refer to L.2.6 Department Of Defense (DD) Form 254 Security Requirements.

Q53. Reference Paragraph L.3.3.2. Are resumes required for all personnel or just Key personnel? Are there designated key personnel positions for this opportunity?

A53. Refer to A49. Key personnel are not contemplated for this requirement.

Q54. What are the key positions on the contract?

A54. Refer to A53.

Q55. Are all the positions considered key?

A55. No.

Q56. Is there a requirement for the offeror to provide an on-site Program/Project Manager?

A56. No.

Q57. Only lists actual working staff LCATs which are not capable of overseeing the entire staff. Will the government allow for the addition of proposed LCATs not listed in the RFP such as a Program Manager or will the government expand the LCATS listed?

A57. We do not intend to expand the list of labor categories.

Q58. Section L.3.3.3 states “Names and proof of employment, or letters of intent, are required with the initial proposal, except those marked not applicable (N/A) in L.3.3.4.” but section L.3.3.3 lists the below labor category table. Which labor category should offerors use for resumes, job descriptions, letter intent, proof of employment etc.?

A58. Refer to A49.

Q59. Reference L3.3.3. Does the chart represent the Level of Effort required per labor category?

59. No.

Q60. Reference L.1.2 (a) page 78 states that The “ORIGINAL” copy of Volumes I, II, III, and IV of the proposal shall be provided under separate cover....and "Placed in a classification folder similar to the one shown in the picture below...". Paragraph L.1.2 (b) states that "the printed paper copy of Volumes I, II, III, and IV shall be submitted in separate 3-ring loose-leaf binders...". Please clarify the submission requirement.

A60. Refer to L.1.2 (a) Organization/Distribution/Number Of Copies/Page Limits.

Q61. Defense Threat Reduction Agency Memo dated August 14, 2014, it request that Industry review the draft RFP and submit questions and comments by 1:00pm, August 26, 2014. However, the Draft RFP is not located on FBO or GovWin. Can you provide a copy of the Draft RFP?

A61. The draft RFP/solicitation was posted in FedBizOpps. Search for HDTRA1-14-R-0018, Administrative Services Support for the upcoming final solicitation.

Q62. Question: Will there be multiple awards for this contract?

A62. No.

Q63. Is this the solicitation, or is it truly a draft? If this is just the draft, do you have an estimated timeframe for when the solicitation will be released?

A63. The solicitation document marked “DRAFT” on the first page of the Standard Form 33 of the file labeled” Draft_HDTRA1_14_R_0018” is a draft. Please continue to monitor FedBizOpps for all updates.

Q64. Is this a draft solicitation or the final solicitation? If this is the draft, when is the final solicitation expected to be released?

A64. Refer to A63. The proposal due date will be provided in the solicitation.

Q65. The referenced Solicitation is on FBO as a Draft solicitation. For planning purposes, can you please advise if this is a draft solicitation or if this is actually the final "active" solicitation. Page 77 of the attachment Draft_HDTRA1_14_R_0018 states "All Written Proposals shall be received no later than October 7, 2014..."

A65. Refer to A63.

Q66. For clarification, The August 14, 2014 documents issued has a Draft RFP watermark. Is this the Draft RFP or is this the Final RFP?

A66. Refer to A63.

Q67. REF: Page 77, L.1.1. references a proposal due date of October 7th. What is the anticipated RFP release date?

A67. Refer to A64. Please continue to monitor FedBizOpps for all updates.

Q68. REF: Page 91, L4.5: For past performances where the offeror or team member was a subcontractor, is it allowable for the COR to complete the PPQ to provide an evaluation of the subcontractor's performance, independent of the prime's performance?

A68. Yes.

Q69. When are Past Performance Questionnaires due to contracting office by our POCs for our submitted past performance references?

A69. See revised L-2 form of the final solicitation.

Q70. Will the past performance of team members be allowed in the evaluation of proposals?

A70. Yes, see Solicitation paragraph L.4.3

Q71. How many past performance responses must come from the government?

A71. We did not establish a specific number of references from government entities. Refer to L.4.3 Present And Past Performance References (Attachment Form L-1) Q72. L.5.3.3, 3rd paragraph indicates “The Government anticipates award of the contract for CLIN 0001 Administrative Support Services as Firm Fixed Priced and CLIN 0002 Travel as Cost Reimbursable.” However, there are three CLINS/Item Numbers listed. Regarding Item 0003 on page 4 of 101, are the offerors required to price item no. 0003?

A72. No. CLIN 0003 is the Contract Data Requirements List, this CLIN is not separately priced.

Q73. Can offerors propose labor rates for TS/SCI cleared personnel, or does the government not expect any positions to require TS/SCI clearances?

A73. Labor rates categories requiring TS/SCI clearances are in section L.5.3.5 Current Work Year Equivalent Data and Current Rate Ranges. TS and TS/SCI labor categories have the same labor rates.

Q74. Overtime rates are required in the tables starting on page 9, can the government provide how much overtime is expected per labor category and per location?

A74. Decisions of this nature will be made at the individual task order level by various directorates, departments, centers, offices and organizations within DTRA. This information is not available at this time.

Q75. Solicitation states “The following is a list of labor categories and range of hourly rates established on the current Administrative Services IDIQ contract.” The section does not include a list of labor categories and range of hourly rates. Please confirm the list mentioned above in section L.3.3.7 is located on page 95 and 96.

A75. That statement was revised as follows: Various section L.5.3.5 tables provides a list of labor categories and range of hourly rates established on the current Administrative Services IDIQ contract.

Q76. “The flowing is a list of labor categories and range of hourly rates established on the current Administrative Services IDIQ contract.” Q. Are the referenced list of labor categories and range of hourly rates those provided on starting on page 94 section L.5.3.5? If not, can the government provide the referenced list and ranges?

A76. Refer to A75.

Q77. REF: Page 4, Table B.1. identifies four labor categories with requirements for TS clearance for the base period and options: Secretary V – TS; Secretary IV – TS; Clerk IV – TS; Clerk III - TS. Can you please clarify whether the representative rates (Page 95) and DD254 requirements (Page 82) take into account the TS security requirements?

A77. The TS requirement is reflected in the representative rates and the DD Form 254.

Q78. REF: Attachment 12, J-1, Labor Rate Breakout: Is there any requirement to show the pricing information or any other information for subcontractors?

A78. Please note the following statement under section L.5.1 Offers should be sufficiently detailed to demonstrate their reasonableness.

Q79. Are the Current Rate Range-Regular and Current Rate Range-Overtime tables provided on page 95 and 96 burdened rates include Fringe Benefits, Overhead, G&A, Health & Welfare and Fee?

A79. Yes.

Q80. The solicitation states “All rates listed above should comply with the Minimum Wage Rate and the Health and Welfare rate listed in the Department of Labor Wage Determination. An escalation factor should be considered up front to avoid revised rates annually.” The escalation rate at which the Department of Labor Wage Determination rates may increase is unknown. Request the government allow for a rate adjustment if the rates proposed are lower than increases published by the Department of Labor.

A80. The Department of Labor Wage and Hour Divisions Department publishes the wage determination that establishes the labor categories and health and welfare rates required by law. The website is: Wage Determinations OnLine.gov The contractor shall ensure they are in compliance with labor laws and should notify the Contracting Officer should there be a difference in the rates.

Q81. Will the government allow contractors to add customary G&A to travel costs?

A81. Yes as stated in the Solicitation paragraph L.5.3.4, G&A is allowed. However, total travel proposed pricing should not exceed $100,000.

Q82. RFP: M.2.2.3 Factor 3 Price. Last sentence in the first paragraph says “Price reasonableness will be determined by analyzing one hour of labor per category and travel.” How will travel be evaluated since it is a number provided by the government.

A82. The travel amount provided in the Solicitation paragraph L.5.3.4 is a plug number and should be the same for each offeror $100,000 in total travel costs. This plug number is provided to ensure all offerors have the same number. Proposals will be reviewed to verify that the $100,000 is provided in the price proposal.

Q83. In the price evaluation, are all labor categories evaluated equally or will some (perhaps where you are likely to have more positions such as a Secretary V at Fort Belvoir) be weighted more heavily that others where you are less like to have a position (e.g. in Germany)? Are near term years weighted more heavily than out years?

A83. No, our analysis will not include weights. As stated in the Solicitation L.5.3.3 Pricing Information and Supporting Documentation, the Offeror's price proposal will be evaluated for reasonableness. For award purposes it will be based upon the total price proposed for basic requirements ordering period of 5 years to include labor rates for each consecutive year. Price reasonableness will be determined by analyzing one hour of labor per category and travel. The offeror must ensure all proposed labor categories meet the minimum qualifications in order to be determined acceptable under Mission Capability.

Q84. Paragraph H3 isolates a requirement to provide short notice travel. Is this for existing personnel or for new personnel reflective of a task-order to task-order basis? Please define.

A84. Short notice travel is new to the administrative service support procurement. Usage will be determined on an individual task order basis.

Q85. Given that evaluating “price reasonableness” is different from determining the lowest price in a technically acceptable proposal, how will price reasonableness be used in the selection of the winning proposal if more than one technically acceptable offeror is deemed to have reasonable prices?

A85. As stated in the Solicitation paragraph M.2.2.3, the Offeror’s price will be evaluated for price reasonableness by examining the proposal that includes labor rates for each consecutive year for specific labor categories and travel for a total price proposed. In addition, the price proposal will be evaluated for completeness. Should several offerors be evaluated as acceptable under Mission Capability and Past performance, then the lowest price technically acceptable (LPTA) proposal will be eligible for award. An award cannot be made to an offeror if the pricing is determined to be unreasonable or unrealistic.

Q86. Paragraph M.1.6 states that the government will award on the basis of the lowest price, technically acceptable (LPTA) offer. However, Paragraph M.2.2.3 states that the government will not rate or score price but will evaluate each Offeror’s price proposal for reasonableness and completeness. These two items are in conflict. LPTA is simply the lowest price.

A86. The Basis for Award paragraph M.1.6 explains LPTA. However, an analysis of price as described in M.2.2.3 provides how the Government will determine the lowest price proposed is both reasonable and complete. If the pricing of an offeror is deemed to be unreasonable or incomplete, then the proposal price is undetermined and may not necessarily be the lowest priced proposal.

Q87. Will the award be LPTA or best value?

A87. Refer to M.1.6 Basis for Award, The Government will award to the lowest price technically acceptable (LPTA) offeror whose proposal is determined technically acceptable and has the lowest total evaluated price.

Q88. Section M, Paragraph M.1.6, Basis for Award: States the “Government will award to the lowest price technically acceptable (LPTA) offeror whose proposal is determined technically acceptable and lowest priced”. Section M, Paragraph M.2.1.1: Specific Criteria – Evaluation Factors states, “All evaluation factors other than price, when combined, are more important than price. Factors 1 and 2 are pass/fail and considered more important than Factor 3”. This statement appears to contradict the basis for award according to the FAR (15.101-2(b) (3)). Can the government clarify the basis of award and the specific criteria for the evaluation factors?

A88. Refer to Answer 87.

Q89. REF: Page 49, WAWF Payment Instructions, Subfactor “c”: Is the contractor required to have WAWF access upon proposal submission?

A89. No, not at proposal submission. However, it is required during contract performance.

Q90. REF: Page 88-901: Please clarify that whether offerors are to use the position qualifications in the table under L.3.3.6 as the basis for their proposal or whether the government's intent is for offerors to develop their own job descriptions IAW Page 86 (L.3.3.2) that states offerors "must include job descriptions of all labor categories: Secretary V, IV, III, II, I; General Clerk V, IV, III, II, I; Desktop Publisher III/Editor, Desktop Publisher II/Editor, and Event Coordinator"?

A90. Personnel must meet minimum qualification and comply with standard job descriptions included in L.3.3.6 and have sufficient capability to accomplish the requirements identified in the basic PWS throughout the duration of the proposed contract. Offerors may provide additional requirements to meet qualifications based on their business practice.

Q91. The solicitation states “In addition, the Offeror must include job descriptions of all labor categories: Secretary V, IV, III, II, I; General Clerk V, IV, III, II, I; Desktop Publisher III/Editor, Desktop Publisher II/Editor, and Event Coordinator.” However, section L.3.3.4 Job Descriptions states “Provide a detailed job description of all the labor categories listed below to include at a minimum the standard job descriptions in L.3.3.6.” The labor categories listed in section L.3.3.4 are Secretary V, Secretary IV, General Clerk V, General Clerk IV, Desktop Publisher III/Editor, Desktop Publisher II and Events Coordinator 1. Which Job descriptions should the offerors include?

A91. Refer to A90.

Q92. Page 86 L.3.3.3 Clearance Documentation Labor Category Table and L.3.3.4 and L.3.3.5 the number of positions and categories in the table on Page 86 do not match the resume requirement and labor categories called for in L.3.3.4. Q. Can the government clarify that the Offeror needs to provide 1 resume and one letter of intent per labor category not marked with an N/A in section L.3.3.4 only. For instance in the table on page 86 it shows 7 WYE Secretary V, and in section L.3.3.4 Number of resumes for Secretary V shows 1.

A92. Table L.3.3.4 was removed. The table under L.3.3.3 represents the level of staffing over the life of the current contract that may require a Secret or Top Secret Clearance.

Q93. The draft says offers are to provide labor categories for the proposal submission. Will the government be providing any minimum requirements to be included ie.. (Education/Experience/ Description)

A93. Refer to section L.3.3.6.

Q94. How many incumbent personnel are performing in each of the required labor categories and at what locations?

A94. Refer to “L.5.3.5 Current Work Year Equivalent Data and Current Rate Ranges”

Q95. Solicitation states “Contract support personnel who are in place under the current contract have the right of first refusal in accordance with FAR 52.222-17, Nondisplacement of Qualified Workers.” How long have the Contract support personnel service employees been on the existing contract?

A95. The tenure of contract support personnel under the current contract varies and will not be made available for solicitation purposes.

Q96. Will the government be providing a tenure list of the employees currently supporting this requirement?

Q96. We will provide the current list of contract support personnel and contact information upon contract award. Information gathering on tenure will be the responsibility of the contract awardee.

Q97. Will resumes be required for a current personnel supporting the contract?

A97. No.

Q98. German labor law, even for U.S. Government contracts, requires us to offer individuals there performing on a contract the same position on the new contract at the same or greater rates than their current contract. Is there currently an incumbent at Kleber Kaserne? If so, can you please provide us with the salary or current labor category and rate so we can approximate it for pricing purposes as we did not find it in the attachments.

A98. The current contract does not include administrative service support in Kleber Kaserne, Germany. This is a new requirement.

Q99. For the seven positions identified in L.3.3.4 where the contractor is expected to provide names and resumes and a letter of intent if they are not an employee, are these positions exempt from the requirement to hire incumbent workers? Otherwise, would we potentially be breaking faith with a individual using a resume and offering a letter of intent for someone that we would be unable to hire if we won the contract.

A99. No, they have the right of first refusal names and resumes cannot be provided until time of award. Refer to A49.

Q100. Do all the current contractor staff meet the minimum qualifications for their positions?

A100. Yes.

Q101. During the transition period, should we assume that we will receive cooperation from the outgoing contractor on the transfer of personnel and information related to on-going tasks?

A101. Yes. The outgoing contractor is required to provide a transition plan to be used at the end of the contract period to ensure an orderly transition to an incoming contractor awarded the follow-on effort.

Q102. Specifically, is there a transition out requirement under the current contract defining such support?

A102. Refer to A101.

Q103. RFP: L.5.3.5 – Please clarify the anticipated administrative services listed in this section. Is the government saying there will be no need for services at the locations that do not have numbers included?

A103. It is anticipated that administrative support, at various levels within labor categories, will be needed at all six locations (National Capital Region; New Mexico, Florida, New York, California, and Kleber Kaserne) specified in the RFP.

Q104. The estimates provided of the anticipated administrative service support anticipated in various locations is the same as the staffing data for the current period of performance. Are there administrative service support services anticipated to be required at Eglin AFB, Kirtland AFB, Travis AFB and Kleber Kaserne? If so, what are the levels anticipated?

A104. Refer to A103.

Q105. Solicitation provides anticipated administrative service support anticipated in various locations. However, these labor categories do not match the labor categories provided in section L.3.3.4. Which labor categories and locations are anticipated on new contract?

A105. Refer to A49. Personnel must have minimum qualification and comply with standard job descriptions included in L.3.3.6 and have sufficient capability to accomplish the requirements identified in the basic PWS throughout the duration of the proposed contract.

Q106. Does the government expect to require support to any other DTRA location besides the locations listed in the PWS/draft solicitation (NCR, Eglin AFB, FL, Kirtland AFB, NM, Travis AFB, CA, West Point, NY, and Kleber Kaserne, GE)?

A106. No.

Q107. At which location should the 7 resumes be provided and/or anticipate supporting. L.3.3.2 Sub-factor 1B The offeror must provide resumes of personnel proposed, which links to the standard job descriptions, to comply with the minimum qualifications to fulfill the requirements of the basic contract.

A107. Refer to A49.

Q108. Solicitation states “(a) The offeror shall provide 1 resume for all personnel proposed above in L.3.3.4, except those marked not applicable (N/A), to accomplish the requirements addressed within the basic PWS.” Please provide the work location for these labor categories listed in section L.3.3.4?

A108. Refer to A107.

Q109. Current Rate Ranges for regular and overtime rates are provided for Fort Belvoir, VA, Eglin AFB, FL and Albuquerque, NM. Staffing data for the current period of performance is not shown at Eglin AFB and Kirtland AFB. How have these current rate ranges been derived?

A109. Note the statement below the fourth table under L.5.3.5 Current Work Year Equivalent Data and Current Rate Ranges stating: “Illustrative rate range data is not available for Travis AFB, West Point, NY or Kleber Kaserne, Germany.

Q110. Are these rate ranges inclusive of indirect burdening, fee and health and welfare costs?

A110. Yes, refer to L.5.0 Volume IV – Price (Factor 3).

Q111. Question: Will contractor personnel supporting this contract be authorized to telework during government closures in accordance with DTRA’s Telework program?

A111. Decisions of this nature will be made at the individual task order level by various directorates, departments, centers, offices and organizations within DTRA.

Q112. Will laptop computers be issued to contractor employees supporting this contract?

A112. Yes.

Q113. Does the government intend to issue government equipment directly to contractor employees or will equipment be accessible just at the customer site(s)?

A113. Decisions will be made at the individual task order level by various directorates, departments, centers, offices and organizations within DTRA.

Q114. Can the government provide a list of the government property that the contractor will be responsible in support of this requirement?

A114. The government will provide a laptop, monitor, locking cable, key, and mouse.

Q115. Please clarify that the government is expecting the awardee to submit separate QC plans for each TO and not just one for the IDIQ contract.

A115. In accordance with L.3.3.1, a quality control plan is required for the basic IDIQ. However, various organizations with in DTRA may also require a quality control plan for their individual task orders.

Q116. REF: Page 78, Table 1-2 states that past performance references shall be "5 pages per reference (Narrative and Attachment L1)". Is it the government's intent that the offeror provide a separate past performance narrative in addition to Paragraph 5 of Attachment L1 titled "Provide a brief description of the effort"?

A116. Yes.

Q117. Can proposals be hand-delivered to DTRA’s Contracting POC (Mr. White)?

A117. No, refer to 252.204-9000 Notice to Potential Offerors-Official DTRA Addresses in the National Capital Region (NCR).

Q118. Delivery of Proposal: Will emailed copies of the proposal be acceptable for submission?

A118. Refer to L.1.2 Organization/Distribution/Number Of Copies/Page Limits.

Q119. Question: Section 3 of the PWS (Requirements/Tasks) identifies SharePoint Site Management and Travel Coordination and Tracking as requirements, yet there is no mention of this skills in Section 4 (Knowledge and Skills). Would the Government please advise if knowledge and skill with MS SharePoint and the Defense Travel System will be required for positions supporting this IDIQ?

A119. There is no requirement for prior knowledge of the Defense Travel System. Refer to revisions within section 4.3 under “Knowledge and Skills” of the PWS for the SharePoint requirement.

Q120. Questions: With the inclusion of FAR clause 52.222-17 NonDisplacement of Qualified Workers it is unclear how the offeror is to submit resumes for the proposed personnel since it is prohibited by the FAR and Executive Order 13495 to make contact with the incumbent personnel or to advertise for positions covered under the Wage Determination and Service Contract Act. Please provide guidance on the requirements of L.3.3.2 and L 3.3.5.

A120. We do not expect offerors to submit resumes for contract personnel who are currently working under contract HDTRA1-10-D-0004. Upon contract award, the contact list of current support personnel will be provided to the awardee. Q121. Will resumes be required for a current personnel supporting the contract?

A121. Refer to A120.

Q122. Will the government evaluate alternate resumes of people with similar qualifications fairly if the resumes of the current incumbent are not available?

A122. Refer to A49.

Q123. Does the offer submit 7 one page resumes and 3 of those submitted will require a TS clearance? L.3.3.5 conflicts with L.1.2 please clarify 2 page or 1 page please.

A123. Refer to A22.

Q124. Section L, Paragraph L.2.6, Department of Defense (DD) Form 254 Security Requirements: This section requires all team members to have a Top Secret facility clearance at the time of proposal submission. If the prime proposes a subcontractor who will only fill secret positions, would they still require a Top Secret facility clearance?

A124. Yes.

Q125. The Draft DD 254 does not include TS or NATO access. Question: Since the solicitation does state that some positions may require TS clearances, would the Government please confirm is this an inadvertent omission on the Draft DD 254?

A125. A top secret facility clearance is required. Individual task orders will have a separate DD Form 254 specification for heighted security requirements.

Q126. DD254: Access to NATO, Restricted/Formerly Restricted, CNWDI, and Foreign Government Info are all possible depending on where the contractor works and what the government requires. Should the government require separate and detailed DD254 at the TO level?

A126. Refer to A125.

Q127. The Draft DD 254 indicates that the contractor must be cleared to safeguard up to the Secret level. Question: Will the Government be requiring offerors to have approved storage capabilities up to the Secret safeguarding level? If so, what is the necessity for this requirement, and will this be a requirement at the time of proposal submission?

A127. No, storage capabilities will be within the DTRA facility as needed on each task order upon issuance.

Q128. (a) The offeror shall provide 1 resume for all personnel proposed above in L.3.3.4, except those marked not applicable (N/A), to accomplish the requirements addressed within the basic PWS. Personnel must meet minimum qualification and comply with standard job descriptions included in L.3.3.6 and demonstrate sufficient capability to accomplish the requirements identified in the basic PWS throughout the duration of the proposed contract.

A128. We are unsure of your question. Refer to A49.

Q129. How will SDVOSB eligibility be determined? M.1.2 Eligibility of Offerors to Submit a Proposal This is a competitive procurement intended to be placed with a Service Disabled Veteran Owned Small Business concern. Proposals from ineligible contractors will be rejected.

A129. SDVOSB status will be verified by way of the US General Services Administration System for Award Management website (www.sam.gov)

Q130. How will the government verify an SDVOSB status of firms who are submitting resumes?

A130. Refer to A49 and A129.

Q131. Will it be firms be required to use the Department of Veterans Affairs CVE system though it only required for those who wish do business with VA?

A131. No.