DTRA_Responses_to_Questions_June_2014.pdf

DRAFT HDTRA1-14-R-0014 Questions and Answers Question Topic RFP Reference Question Answer/Response

1 OCI

Does the Government anticipate that there are any specific contracts that successful offeror(s) are likely to be precluded from pursuing based on holding this contract?

The intent is to ensure the performer on the Budget and Finance Support Services (BFSS) contract will not have an advantage on any future DTRA procurements.

Section L.2.9 (previously L.2.10) has been subsequently revised to state: The awardee is prohibited from receiving any future DTRA contracts

(as prime or sub) for a period of six (6) months after the completion of this contract, or until such information is released or otherwise made available to the public, whichever occurs first. This prohibition includes new competitive contracts, new sole source contracts, and new task orders issued against an existing multiple award IDIQ contract. Task orders may be issued against existing single award IDIQ contracts. Current DTRA contractors are allowed to compete; however, if awarded the BFSS contract, will be prohibited from receiving any future DTRA contracts (as prime or sub).

2 OCI Section L.2.10.3

Where a Contractor submits and the Government accepts an Organizational Conflict of

Interest (OCI) Plan pursuant to requirement at L.2.10.3, and the Contractor is required to have access to and use of Government information to perform against a task order, does the Government anticipate that the Contractor will still be required to seek separate written authorization to compete for work based on the requirements of 252.209-

9000.b.(2)(b)?

See response to Question 1.

3 OCI

If a Prime or Prime with Subcontractor team is awarded the DTRA J4/8C contract, would there be any restrictions on either the Prime or Sub being awarded Advisory & Assistance

Services (A&AS) or non-A&AS (i.e. performer) contracts in other DTRA J-Directorates?

See response to Question 1.

4 OCI

Is a current “trusted agent”, Prime or Subcontractor supporting an A&AS contract in a non-J4/8C DTRA Directorate restricted from being awarded the DTRA J4/8C contract?

See response to Question 1.

5 OCI Will the proposed OCI Plan require “avoidance” or just OCI “mitigation?” See response to Question 1.

6 OCI

Will a proposal be evaluated as a higher execution risk if firewalls are required in an OCI mitigation plan as compared to a proposal not requiring firewalls in the OCI mitigation plan?

See response to Question 1.

7 OCI

Page 87, Section

L.2.10

Would the Government please provide a list of contracts that they believe contain an unmitigable Organizational Conflict of Interest (OCI)?

See response to Question 1.

8 OCI

Page 67, Section

L.2.10

The Pre-Award Organizational Conflict of Interest (OCI) and OCI Mitigation Plan section notes that each offeror must include either a statement certifying that, to the best of its knowledge, it is not aware of any facts which create an actual or potential OCIs relating to the award of this contract, or a statement that describes all relevant facts concerning interest relating to the work to be performed under the proposed contract which may pose an OCI. Has DTRA determined specific work efforts within the agency that pose a potential or real OCI risk? For instance, if a company provides a combination of technical, scientific, engineering, and financial management work within a DTRA J-

Code other than the J-8 organization, would that present a potential OCI issue preventing the company to either prime or subcontract on this effort?

See response to Question 1.

9 OCI

Page 67, Section

L.2.10

If a company is a prime contractor elsewhere in DTRA, for instance providing A&AS support under another IDIQ vehicle, does DTRA consider that to present an OCI issue for the Budget and Finance Support Services procurement? If that is the case, can that prime contractor serve as a subcontractor on the Budget and Finance Support Services contract?

See response to Question 1.

10 OCI

Will a corporate firewall, explained in the OCI mitigation plan, fully describing the organizational, physical and financial separation, be sufficient to allow a wholly owned subsidiary, operating as a separate corporate entity, to be awarded a prime contract for

HDTRA1-14-R-0014 without causing an OCI for its parent corporation?

If the offeror has a separate DUNS and Cage Code from its parent company there is no OCI.

11 OCI

Would the Government consider a Personnel Conflict of Interest approach vice a

Corporate Conflict of Interest approach for contractor supporting HDTRA1-14-R-0014?

See response to Question 1.

12 OCI

If an OCI plan is submitted with the proposal, does that count against the page count for volume 1?

See response to Question 1, OCI mitigation plans will not be accepted or reviewed as part of an offeror's proposal.

13 OCI

Presolicitation change, 4 June

"Therefore, the awardee is prohibited from competing on all future DTRA procurements

(as prime or sub) for a period of six (6) months after the completion of this Contract, or until such information is released or otherwise made available to the public, whichever occurs first. NOTE: Current DTRA contractors are allowed to compete; however, the awardee of the BFSS contract will be prohibited from competing on future DTRA procurements [emphasis added]."

Will the Government please define "future DTRA procurements"? Is the BFSS awardee able to bid on future DTRA Task Orders under an existing/awarded DTRA IDIQ contract?

See response to Question 1.

14 OCI

Presolicitation change, 4 June

Will the Government reconsider the broad restriction imposed on Offerors and specifically, the loss of a diverse and competitive landscape that will result from such restriction? We understand the Government’s concern regarding access to sensitive information and potential future conflicts of interest. We believe that these OCI concerns could be mitigated through Government-approved mitigation approaches designed to protect the disclosure of Government-sensitive information, and also preserve the

Government’s ability to access a wide array of Offerors to meet Government needs and requirements. Will the Government allow Offerors to develop and submit with their proposals an Organizational Conflict of Interest Mitigation Plan to address the

Government's concern regarding Contractor's access to information such as Agency plans, reports, studies and financial plans; to include protocols that will enable the Contractor to provide unbiased, impartial and objective services and prevent the inappropriate flow of information that could otherwise serve to provide an unfair competitive advantage?

No, the Government has thoroughly considered all aspects of the requirement, access to information and potential OCIs. Due to the level of access the awardee will have, it was determined that the BFSS contractor would not be able to adequately mitigate potential

OCIs and therefore, is prohibited from being awarded any future DTRA contracts (as prime or sub) for a period of six (6) months after the completion of this contract, or until such information is released or otherwise made available to the public, whichever occurs first. Therefore, mitigation plans will NOT be accepted or reviewed as part of an offeror's proposal.

15 LOE

Section L.5.5.1 Task Order 0001 Pricing Assumptions, Level of Effort (LOE) (page 76).

How does the LOE provided in this Section compare with Attachment L-3 Price Proposal

Model? Should L-3 be updated to reflect the labor categories and LOE in Section

L.5.5.1?

The Price Proposal Model does not mirror the estimated LOE provided in Section L.5.5.1 because offerors are allowed to deviate from estimated LOE.

Attachment L-3 is strictly an example; offeror should ensure its price proposal is consistent with its technical proposal.

16 LOE

Page 76, Section

L.5.5.1

Does the LOE include the 30 Day Transition or should this be added to the assumed

WYE of 1880 hours?

No, the proposed LOE should support the offeror's proposed transition period. Section L.5.5.1 has been revised to state "Base year hours may be adjusted based on offeror's proposed transition plan."

17 LOE

Page 72, Section

L.3.3.3.3

Section L’s requirements for Sample Task Order Narratives direct bidders to identify the staffing levels to include “identification of personnel by type and skill level to be used for the sample task orders.” Sections L.5.5.1, L.5.6.1, and L.5.7.1 provide a breakout of

Level of Effort and provide Labor Category Titles. How does DTRA want offerors to communicate “skill level” (e.g., years of applicable experience)? Is “type” equivalent to labor category/position title?

Section L.3.3.3.2.1 has been revised to state: "The offeror shall identify the staffing levels to include identification of personnel by labor category and associated skill level (i.e., education, experience, certifications) to be used for each sample task order."

18 LOE

Page 94, 96 & 97, Sections L.5.5.1, L.5.6.1 & L.5.7.1

The RFP includes the Government estimated Level of Effort (LOE) for on-site work-year equivalents (WYE). These LOE tables, presented in L.5.5.1, L.5.6.1, and L.5.7.1. The

Government includes labor category titles; however, no labor category descriptions are provided, including experience and education minimums. This may lead to a situation where multiple offerors propose compliant bids which offer capabilities significantly less qualified (or overqualified) than the Government desires.

Will the Government please provide labor category descriptions with experience/ education minimum thresholds?

Attachment L-4, Labor Category Descriptions has been added to the RFP.

19 LOE

Section L.5.5.1, L.5.6.1 & L.5.7.1

The Draft RFP identifies labor categories with no labor category descriptions provided.

Will the Government please provide labor category descriptions?

See response to question 18.

20 LOE

Page 72, Section

L.3.3.3.2.1

Can DTRA clarify where the Labor Categories come from and whether or not there are education, years of experience, and training/certification requirements that match each

Labor Category?

See response to question 18.

21 LOE Section L.5.6.3 Is this the CLIN structure for Task order 0001 or 0002? Section L.5.6.3 is Task Order 0002.

22 LOE Section L.5.7.4 Is this the CLIN structure for Task Order 0001 or 0003? Section L.5.7.4 is Task Order 0003.

23 Key Personnel Section L.5.5.1 and Page 21

252.215-9004 KEY PERSONNEL (AUG 2012), states:

“The following positions/functions on Sample Task Order 0001 are considered key positions:

FIAR Support Lead –

Cross Cutting Comptroller Support”

Does the government anticipate identifying the key personnel for Sample Task Order

0002 and Sample Task Order 0003 with the final solicitation?

There are currently no key personnel identified for

Task Orders 0002 or 0003.

24 Key Personnel

Page 72, Section

L.3.3.3.2.2

Resumes of Key

Personnel

Key personnel resumes are not counted against the page limit; however, resumes are restricted to two pages each'. Will the Government require Key Personnel Letter of

Intent? If so, will Letters of Intent also be excluded from the page limit?

Yes, Section L.3.3.3.2.2 has been revised to require letters of intent.

Section L.1.3.5.3 has been revised, Letters of intent do not count against page count.

25 Key Personnel Page 21, Section

D, 252.215-9004

The Draft RFP identifies two positions as Key Personnel: the FIAR Support Lead and the

Cross Cutting Comptroller Support. Are these the only two Key Positions for which bidders will have to submit Key Resumes?

See response to question 23.

26 Key Personnel Page 72, section

L.3.3.3.2.2

The Resumes of Key Personnel paragraph in Section L notes that, "the identification of

Sample Task Order key personnel must be of sufficient capability and experience level to accomplish the requirements identified in the task order SOW throughout the duration of the proposed Sample Tasks." We were unable to locate

1) the specific experience or education requirements for the two Key Personnel positions required within any materials provides, or

2) the corresponding Section M paragraph that details how the Key Personnel resumes will be evaluated. Given the importance of the Key Personnel required for this proposal, can DTRA provide clarification on the positions’ requirements and how DTRA will evaluate offerors’ proposed personnel?

Attachment L-4, Labor Category Descriptions has been added to the RFP. Section M.2.2.2 has been revised to clarify evaluation of proposed personnel.

27 Key Personnel Will the Key Personnel Resumes be evaluated as part of Sub factor 1A or Sub factor 1B? Sub Factor 1B - See Section L.3.3.3 (L.3.3.3.2.2).

28 Key Personnel

In which section does DTRA want offerors to insert the Key Personnel Resumes? It appears they would fit in Volume II, Sub factor 1B. Does DTRA want the two, two page resumes inserted as an Appendix to Volume II?

See response to Question 27.

29 Key Personnel

We recommend the following functions with TO-0001 be considered “key”:

o Foreign Military Sales (FMS) Lead - DTRA does not currently have a Federal employee trained to manage this sensitive program. This new contract will be awarded before a Federal employee has the necessary expertise in FMS pre-case, pricing, implementation, case management, and closeout activities. The commitment of an experienced FMS SME will mitigate risk of failure to execute FMS milestones in the interim.

o Spend Plan Management and Reporting Tool (SMART) Software Manager -

Continued development of the SMART tool is a major Comptroller priority. The risk of missing critical milestones during a contract transition will be significant if the awarded contractor does not possess an individual with the necessary technical expertise.

o DTRA Budget Resource Manager System (DBRMS) Lead - There remain several legacy program and budget systems that are critical to DTRA’s ability to meeting

Planning, Programming, Budgeting, and Execution Process (PPBE) milestones. The commitment of an experienced SME (both in the systems themselves and in DTRA’s configurations and use) will mitigate risk of failure to meet these milestones during transition.

DTRA does not intend to make any other positions

"key personnel" positions.

30 Key Personnel

We recommend the following functions with TO-0003 be considered “key”:

o Information Technology (IT) Portfolio Manager – the services performed by each Full

Time Equivalent (FTE) on this contract is unique and wholly critical to ongoing performance of the tasks they support. In order to ensure DTRA receives proper support from individuals who are able to work automously and without constant supervision, these three positions should be considered “key.”

See response to question 29.

Proposal

Org/Dist/pages

Pages 61 and 81, Section L.1.2

Organization/

Distribution/

Number Of

Copies/Page

Limits

How many volumes does the Government anticipate for the IDIQ and each Task Order?

Table 1-2 identifies the breakout of each volume.

Sections L.2.0 through L.5.0 detail each Volumes' requirements. Section L.3.0, Volume II, (more specifically L.3.3.3) addresses requirements to support the IDIQ and all three Sample Task Orders.

Proposal

Org/Dist/pages

Page 61, Section

L.1.2

Table 1-2 – Proposal Organization' The Government is limited “Sub factor 1B, Technical

Approach” to 15 pages. This sub factor requires offerors to provide a detailed technical approach to both the IDIQ SOW and all three sample task order SOWs. Due to the complexities of the requirements in these four documents, would the Government consider expanding the page allocation for response to 30 pages?

Volume II, Factor 1, Sub Factor 1B page limit has been revised to 20 pages in Section L.1.2. Also see response to question 34 below.

Proposal

Org/Dist/pages Section L.1.2

Table 1-2 Proposal Organization, specifies Volume II Sub factor 1B, Technical Approach

Page Limit of 15 pages. Will the Government consider allowing an increase of at least 10 pages for Sub factor 1B since this includes Offerors’ Technical Approach responses to the

IDIQ and Task Orders 0001 through 0003?

See responses to questions 32 and 34.

Proposal

Org/Dist/pages

Since the page count is limited to 15 pages for the Technical Approach and considering many of the task areas for the IDIQ are identical to the task areas being asked for in the task orders, and considering narratives are required for all three task orders and the IDIQ, will the government allow Offerors to refer between the sections within this Volume

(Volume II, Factor 1: Mission Capability)?

Yes, it is acceptable to refer between sections within

Volume II, Factor 1.

Proposal

Org/Dist/pages Section L.1.2.a

“The “ORIGINAL” copy of Volumes I, II, III, and IV of the proposal shall be provided under separate cover. The “original” paper copy shall be formatted as follows:

1. Clearly marked as “ORIGINAL”

2. Unbound without any staples

3. Hole-punched with a standard 2-hole punch at the top of each page

4. Printed head-to-foot so that each page can be read when placed in a standard 2-hole file folder (classification folder)

5. Placed in a classification folder(s) similar to the one shown in the picture below: …”

Will the Government please clarify whether the Government wants each Original Volume in a separate classification folder or all four Volumes in one classification folder?

Proposal volumes shall be placed at a separate tab in one classification folder. Folder and each volume shall have a cover sheet.

Proposal

Org/Dist/pages

How are the folders themselves to be labeled and is there specific sections on specific tabs?

See response to question 35.

Proposal

Org/Dist/pages Section L.1.2.c

“Present and Past Performance Questionnaires (RFP, Attachment L-2) shall be emailed in

PDF format to the e-mail address shown in Paragraph L.1.1.1.” Considering Offeror’s customers may not be able to convert to PDF, will the Government allow the Past

Performance Questionnaires to be emailed in Word format as provided?

No, PPPQs must be submitted in PDF format.

Proposal

Org/Dist/pages

Pages 63 and 83, Section L.1.3.5.1

The Draft RFP, Page Size, requires that the pages of our proposal be formatted in two columns. When will the Government clarify the maximum page count for a page with two formatted columns?

Two column format has been removed from the RFP.

Proposal

Org/Dist/pages Section L.1.3.11

Glossary of Abbreviations and Acronyms, states “Each volume shall contain a glossary of all abbreviations and acronyms used…” Likewise, Section L.2.1, L.3.2, L.5.2, e.g., sections entitled Volume Organizations for Volume I, II, and IV require a Glossary.

However, Section L.4.1 Volume Organization for Volume III does not specify a Glossary.

Will the Government consider allowing Offerors to only provide a Glossary for Volume

II – Mission Capability as this encompasses the Technical Approach to the IDIQ and

Task Orders 0001 through 0003?

No.

Proposal

Org/Dist/pages Section L.1.3.5.1

The Draft RFP, Page Size, states “Format the pages in two columns.” Will the

Government allow Offerors to provide responses in a single column that spans the width of the page between the margins?

See response to question 38.

Proposal

Org/Dist/pages Section L.1.3.5.1

The Draft RFP, Page Size, states “Format the pages in two columns.” Can tables, charts, graphs, and figures span both columns?

See response to question 38.

Proposal

Org/Dist/pages

Page 63, Section

L.1.3.5.1

Section L provides direction on Page formatting, and notes that bidders will format the pages in two columns. Is this a mandatory requirement or may bidders submit proposals in a more traditional one column format?

See response to question 38.

Proposal

Org/Dist/pages Section L.1.3.7

The Draft RFP, Foldouts, states “All information…shall be contained within an image area of 9 x 15 ½ inches.” This requirement specifies that the margins be one inch on the top and bottom, but only .75 inches on the left and right. Does the Government intend for the margins on foldout pages to be different than that of 8.5 x 11 pages?

Yes.

Proposal

Org/Dist/pages Section L.1.3.7 The Draft RFP, Foldouts. Are foldouts required to be in two-column format?

No. Per Section L.1.3.7 - Foldouts are not for pages of texts. Charts, graphs, diagrams etc. do not need to be in two-column format.

Proposal

Org/Dist/pages Section L.1.3.8

The Draft RFP, Electronic Copies, states “Each CD-ROM and protective sleeve or case shall be clearly marked as to volume number, title, RFP identification, and the Offeror’s name.” If the protective sleeve or case is clear, is the Offeror required to mark the protective sleeve or case as well as the CD-ROM?

No.

Proposal

Org/Dist/pages

Page 72-73, Section L.4.1

The volume organization section for Past Performance does not include a requirement for a glossary. Can DTRA confirm that it does not want a separate Glossary for Volume III since Volumes I and II both required a separate Glossary? Also, Section L.1.3.11 on page

65 states “Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each.”

Glossary has been added to Section L.4.1.

Past

Performance

Will the Government evaluate past performance references at the task order level (i.e., multiple task orders under one contract), or will past performance be evaluated at the aggregate IDIQ level?

Past Performance will be evaluated at the aggregate

IDIQ level.

Past

Performance Section L.4.3

Present and Past Performance References, states “…the offeror shall ensure that each reference identified completes a Present and Past Performance Questionnaire (PPPQ)

(RFP, Attachment L-2).” Will the PPPQ be due at time of proposal or on a specified date before proposal submission?

PPPQs are due at time of proposal. However, they may be submitted early.

Past

Performance Section L.4.4

Organizational Structure Change History of the Draft RFP, states “also include a

“roadmap” for all team members identified in a Teaming Arrangement or Letter of

Commitment for their efforts.” Will the Government clarify whether they want Offerors to provide a “roadmap” for all subcontractors or just those subcontractors/teaming partners expected to perform aspects of the effort that the Offeror considers critical to the overall success of the program?

As stated, "include a "roadmap" for all team members identified in a teaming arrangement or letter of commitment for their efforts." That applies to ALL subcontractors proposed.

Past

Performance

Page 101, Section

M.2.3

“Scope – each referenced effort will be compared to the requirements of this effort for providing budget and finance support as described in the IDIQ SOW.” In terms of Scope, please confirm that past performance citations must demonstrate relevance to the entire scope of the IDIQ (e.g.: STO-0001, STO-0002 and STO-0003 SOWs).

Yes, scope encompasses the entire IDIQ for the prime references. As stated in Section M.2.3, subcontractor's past performance relevancy determination will focus on the past performance as it relates to the specific scope of work the subcontractor is proposed to do for this effort.

Past

Performance

Page 101, Section

M.2.3

“Magnitude – the cost/price per year of each referenced effort will be compared to the estimated price per year for this effort.” In terms of Magnitude, please confirm that past performance citations must demonstrate relevance to the entire scope of the IDIQ (e.g.:

STO-0001, STO-0002 and STO-0003 SOWs).

Response to question 50 also applies to magnitude.

Past

Performance

Page 101, Section

M.2.3

“Complexities – each referenced effort will be compared to the requirements of this effort for providing budget and finance support as described in the IDIQ SOW; management of subcontractors; integration of task orders.” In terms of Complexities, please confirm that past performance citations must demonstrate relevance to the entire scope of the IDIQ

(e.g.: STO-0001, STO-0002 and STO-0003 SOWs).

Response to question 50 also applies to complexities.

Past

Performance

Page 73, Section

L.4.3

Page 73 section L para L.4.3 The section on Present and Past Performance References states that “questionnaires received from the Offeror will not be considered.” If the

Offeror is the prime contractor for a Past Performance Reference for one of its subcontractors, can the Offeror, as prime, submit a questionnaire attesting to the subcontractor’s performance?

Yes, that is acceptable.

Past

Performance Attachment L-1

May offerors modify Attachment L-1, Present and Past Performance Information Form, in order to more efficiently use the five page limit while containing all required information in Section 1 through 8?

Yes, as long as all required information is provided and questions (Sections 5-8) are not modified.

Past

Performance

Page 73, Section

L, Para L.4.2

The RFP requires offerors to submit a consent letter executed by each subcontractor authorizing release of adverse past performance information. Does DTRA have a preferred sample consent letter?

No, offeror's format is acceptable.

56 Price Is there a Price Proposal Model for Task Orders 0002 and 0003 or should the Offeror use

Attachment L-3 as the template?

No, Attachment L-3 Price Proposal Model should be used for all three sample task orders.

57 Price Section J

Attachment L-3 is shown as the Price Proposal Model and Attachment L-4 is shown as the T.O. 0001 Cost Model. However, Attachment L-3 on the Summary Tab is entitled

Price Proposal Model - Task Order 0001. Is L-3 the Price Proposal Model for Task

Order 0001? What is the difference between L-3 and L-4? Please provide L-4.

Attachment L-4, TO 0001 Cost Model has been removed from the RFP.

58 Price Section L.5.4

Section L.5.4 states that the Offeror shall complete the Price Proposal Model for Sample

Task Orders 0001, 0002, and 0003 provided in Section J, Attachment L-3. Is the

Government expecting three separate Excel files, one for each Task Order?

Yes, The Offeror shall complete a separate Excel

Workbook for Sample Task Orders 0001, 0002 and

0003 using the Attachment L-3 Price Proposal Model.

59 Price

Will the winning contractor team need to understand the CCaR (Comprehensive Cost and

Requirements) System for reference historical financial information, and will personnel need to be trained on the system?

No, DTRA no longer uses the CCAR System.

60 Price Is there no cross reference matrix required for Volume 5 - Cost? No.

61 Price Will there be a rollup excel file for all 3 of the sample task orders?

Yes, RFP has been revised to require a summary price sheet of all three sample task orders combined.

62 Price Can we use multiple folders for the Original Cost Volume submission? No, see response to question 35.

63 Price

Can the fixed hourly labor rates proposed be a blended rate of the Offeror and subcontractor or is the Government expecting separate labor category rates for the Offeror and each subcontractor?

The Government expects to see fully burdened hourly rates for each labor category proposed for the prime and subcontractors. Blended rates are not acceptable.

SB set-aside/NAICS

IDIQ Contract

SOW, Task

Orders 1, 2, and 3

SOWs

Did the results of DTRA’s market survey result in a determination that there are not a sufficient number of small businesses qualified to effectively deliver the required services? If not, recommend that the acquisition strategy for the final solicitation be set-aside for SBA 8(a)-certified companies/contractors, as many possess the requisite competencies, experience, and past performance to effectively and efficiently deliver these services (as the prime contractor) in a “zero defect”, risk-adverse environment.

No, based on DTRA's extensive market research, thorough consideration of every acquisition strategy, and consultation with the DTRA Small Business

Office, the Contracting Officer determined the appropriate acquisition strategy for this requirement is full and open competition. The acquisition strategy was approved by the Senior Procurement Executive.

SB set-aside/NAICS

Are you considering a small business set-aside or is the acquisition strategy already in place?

See response to question 64.

SB set-aside/NAICS

Page 69, Section

L.2.12

The Draft RFP defines Small Businesses for this procurement as companies under NAICS

Code 541219 (Other Accounting Services, $19M in annual revenue). Given the breadth and significant weight of non-accounting-related effort of the Program Objectives

(paragraph 3) and the Scope of Work (paragraph 4), in addition to enabling maximum small business utilization, would DTRA consider using NAICS 541712 (Research and

Development in the Physical, Engineering, and Life Sciences (except Biotechnology), under 500 employees) instead?

No, the NAICS code is chosen based on the preponderance of the effort. Therefore, 541219 is the appropriate NAICS for this requirement.

67 Socio-economic Page 69, Section

L.2.12

Figure L.2.1 illustrates the minimum Socio-Economic Commitment percentage requirement based on total contract value proposed for Sample Task Orders 0001, 0002, and 0003 for Small Business and SDVOSB concerns.' Please confirm that a subcontracting plan that provides a socio-economic commitment of greater than the minimum will not receive a more favorable evaluation towards a best value determination.

That is correct, a proposed socio-economic commitment of greater than the minimum will not receive a more favorable evaluation.

68 Socio-economic Section L.2.12

Figure L.2.1, states that 25% of the total value must go to a small business, can this be any socio-economic type of small business meeting the small business criteria for NAICS code 541219? i.e. WOSB, HubZone, VOSB.

Yes.

Contract Admin

Office and Govt

Paying Office

Pages 66 and 86, Section L.2.4

Section L.2.4 Government Offices, requires that offerors “Provide the mailing address, telephone numbers and facility codes for the cognizant Contract Administration Office, DCAA, and Government Paying Office. Also provide the name, telephone number, and e-mail address for the Administrative Contracting Officer (ACO).”

Statement. Offerors can provide the DCAA contact information, but since this is not a

GSA Schedule bid, it is unclear what contract administration office or government paying office the Government would like offerors to identify. Will the Government remove the requirement to provide Contract Administration Office and Government Paying Office information, or clarify what it is seeking?

Section L.2.4 has been removed from Section L.

Contract Admin

Office and Govt

Paying Office

Section L.2.4

Section L.2.4 of the Draft RFP states “Provide the mailing address, telephone numbers and facility codes for the cognizant Contract Administration Office, DCAA, and

Government Paying Office. Also provide the name, telephone number, and e-mail address for the Administrative Contracting Officer (ACO).” By “Contract Administration

Office”, does the Government mean the Offeror’s DCMA Office? If not will the

Government please specify? Government Paying Offices are typically provided by the agency issuing the solicitation and resultant contract. Would the Government kindly specify what it means by “Government Paying Office” and give an example, if feasible?

Section L.2.4 has been removed from Section L.

Duplicate section L.1.0

Page 60, Section

L.1.0, General

Instructions and

Section L.1.0, General Information appears to duplicate the same information. When will the government provide an updated Section L clarifying the differences between the two sections?

Section L, beginning on page 80 had been deleted; it was a duplication.

72 Final RFP

Taking into consideration the comprehensive nature of the Draft RFP zipped files issued on May 16, 2014, will the Government consider issuing the final RFP files with tracked changes so Offerors can easily decipher any changes that the Government makes between the Draft RFP files issuance date and Final RFP files issuance date?

No.

73 Final RFP When does the Government anticipate releasing the Final RFP? Tentatively June 25, 2014.

74 Section B

Page 2, Section B -

Supplies or

Services and

Prices, & Page 77, L.5.5.4 Contract

Line Item Number

(CLIN) Structure

Could the Government please explain the purpose of CLINs 0003, 1003, 2003, 3003, and

4003 (Auditing Services) and how the services delivered under these CLINS will differ from 0001, 1001, 2001, 3001, and 4001 (Budget and Finance Support Services)?

Auditing Services CLINs (0003, 0004, 1003, 1004, 2003, 2004, 3003, 3004, 4003 and 4004) have been removed from the RFP. Any audit readiness support services provided will be included in the Budget and

Finance Support Services CLINs.

75 Section B

Page 2, Section B -

Supplies or

Services and

Prices

Would the Government consider adding CPFF CLINS for potential future, less defined task orders to use?

No, the requirement is for commercial services.

76 Section B Is the Government expecting schedule B to be completed with pricing information for the

IDIQ? If yes, is it the sum of Task Orders 0001, 0002, and 0003?

No. All price information will be contained in each offeror's Volume IV, Price submission.

Section M -

Evaluations

Page 100, Section

M.2.2

Factor 1 Mission Capability, indicates “sub factor ratings are not rolled-up into an overall color rating for the mission capability factor.” Question: Please clarify how can the best value comparison be made among the three factors without assigning an overall value to

Factor 1?

Per the DoD Source Selection Procedures guide, dated March 4, 2011, Section 2.3.1 "If sub factors are used, they are to be evaluated separately." Therefore, the best value determination strategy for this effort is to rate and evaluate reach sub factor separately to maintain a more accurate representation of each sub factor versus combining/averaging them into one factor.

Section M -

Evaluations

Page 103, Section

M.2.3

Will the total evaluated price be determined by summing the total submitted price for

STO-0001, 0002, and 0003?

Yes. However, each task order price will be individually evaluated for fair and reasonableness.

Section M -

Evaluations

Page 99, Section

M.1.3

Section M addresses the competitive range determination and notes that the Contracting

Officer “may determine that the number of most highly rated proposals that might otherwise be included in the competitive range exceeds the number at which an efficient competition can be conducted and may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.” How does DTRA intend to determine the “cut off” point for the number of most highly rated proposals in this case? How will this be performed objectively and what justification will be provided to those “highly rated” bidders who are not considered?

The Contracting Officer's determination of the "cut off" point will be based on the quantity and quality of the proposals received. In similar fashion to Section

M.3.1 Best Value Decision, "While the Government source selection evaluation team and the SSA will strive for maximum objectivity, the source selection process, by its nature, is subjective and therefore professional judgment is implicit throughout the entire process." The basis for the Contracting

Officer's competitive range determination will be provided during debriefings.

Section M -

Evaluations

Page 100 section

M.2.1

Section M notes the relative order of importance of the evaluation factors. This section cites that Factor 1, Mission Capability, and Factor 2, Past Performance are equal and

“when combined are approximately equal to Factor 3, Price.” Given that “approximately equal” does not mean that they are equal, can DTRA clarify whether Factor 3 carries relatively more weight than Factors 1 and 2 combined, or whether Factors 1 and 2 when combined, carry more weight than Factor 3?

The relative importance of the evaluation factors

"approximately equal" is per FAR 15.304(e)(2).

81 Clearance Is the contractor required to have a Secret clearance at the time of proposal submission

(5/29/14)?

Offerors must possess a Top Secret Facility Clearance at the time of proposal. The DD254 has been amended. Proposed personnel must possess the applicable clearance prior to performance on the contract.

82 Clause

Page 13, draft

RFP, Clause

252.232-9002, Accounting and

Appropriation

Data

The clause indicates dollar values. Is this intended? No, values have been zeroed out.

Min/Max Order

Quantity

Page 17, Section

H.2

Minimum/Maximum Order Quantity. Please clarify the minimum guarantee ($100,000 or

$10,000.00) Minimum guarantee is $100,000.

IDIQ

availability

Will the Government consider expanding the availability of this contract to allow external organizations to use this vehicle for work within scope of the IDIQ SOW? For example, organizations who execute DTRA funds (other DoD Agencies) or organizations that provide shared services to DTRA (i.e. DFAS)?

No.

85 CDRLs On the CDRLS List, could the Government clarify if A004 and A005 for the contractor to complete?

Yes, contractor (awardee) is required to complete all

CDRLs during performance of the task orders.

86 Technical IDIQ SOW 5.1 k Program and Budget Support; Does routine administrative maintenance focus on a financial system (aka IT) or focused on the financial packages themselves.

Financial packages.

87 Technical IDIQ SOW 5.5 j Financial Operations; Spend Plan Tool - is this a custom application, GFE or extension of

GFE platform and if so which one?

The Spend Plan Tool is a custom application on

SharePoint and is Government-Off-the-Shelf (GOTS) software.

88 Technical IDIQ SOW 5.5 J Financial Operations; Who is responsible for Tier I and Tier III support efforts? How is escalation handled?

Tier I support is the responsibility of the respective budget team members who are cadre for SMART;

Tier II is the responsibility of the contract support person who also is the SMART trainer; Tier III is developmental support by contract support personnel.

Help requests are escalated by the respective responsible team member. Only Tier II escalates to

Tier III and then these are captured on a SharePoint site by issue number and tracked to resolution. Tier

III are prioritized through a series of meetings and an

Agency working group decides final priority and authorizes development.

89 Technical IDIQ SOW 5.9 a

Financial Systems Support; Has DTRA established a formal enterprise architecture and if so does it prescribe to Department of Defense Architecture Framework (DoDAF) or

Federal Enterprise Architecture Framework (FEAF) modeling structure?

Any new DTRA system would need to comply with the Business Enterprise Architecture set forth by

Deputy Chief Management Officer (DCMO).

90 Technical

IDIQ SOW,

Section 11.0

Section 11.0 states facility clearance is Top Secret but the DD254 specifies Secret level clearance. Will the Government please clarify which is correct?

Top Secret Facility Clearance is required. DD254 has been amended.

91 Technical IDIQ SOW, Page

15, Section 6.0

“Contractor personnel shall possess demonstrated expertise in requisite functional disciplines necessary to perform scope and tasks designated in Sections 4 and 5.” Since the RFP requires resumes for only two key personnel, how does DTRA intend for offerors to demonstrate this expertise for proposed staffing, and will (and how will)

DTRA evaluate this?

Section M.2.2.2 has been revised to state: DTRA will evaluate an offeror's technical approach on the basis that it demonstrates a sound technical understanding of the complexities and scope of the technical aspects of the IDIQ contract and Sample Task Orders 0001, 0002, and 0003 SOWs and provides a comprehensive approach to include proposed level of effort, labor mix, and experience and qualifications of key personnel identified.

92 Technical

IDIQ SOW& TO

0001 SOW, Page

7 & 4, Para 5.5 &

5.4

Since the Spend Plan Management and Reporting Tool (SMART) referenced throughout the IDIQ and Task Order 0001 Statements of Work (SoW) is an in-house DTRA application, can the Government please provide insight into what the specifications of this application are, and how are they utilized?

Code is written in Java script and SharePoint acts as a middleware to allow use of lists and folder-level security.

93 Technical

IDIQ SOW& TO

0001 SOW, Page

7 & 4, Para 5.5 &

5.4

With respect to the Spend Plan Management and Reporting Tool (SMART), will the

Government evaluate vendors’ experience with similar applications on a level basis, or will only SMART experience be evaluated as acceptable?

Similar experience with similar applications will be evaluated, but SharePoint knowledge and ability to program in Java are critical skills.

94 Technical

IDIQ SOW& TO

0001 SOW, Page

7 & 4, Para 5.5 &

5.5

Is there any way for a non-incumbent company to have experience with the Spend Plan

Management and Report Tool (SMART)? If so, how?

Yes, demonstrate detailed knowledge of SharePoint, use of list and folder functions and an ability to review and maintain underlying Java coding. A knowledge of spend plan functions and basic acquisition methodology is also helpful.

95 Technical

IDIQ SOW& TO

0001 SOW, Page

7 & 4, Para 5.5 &

5.6

Since SMART is a custom-built tool (developed by a DTRA contractor under a separate contract) that helps DTRA ensure quality documentation and processes are used in preparation of all funding actions in DAI, can DTRA provide all offerors information on system interface(s) and a user guide so that they can adequately respond to the requirement to interface with the system?

SMART is still in the Initial Operating Capability

(IOC) phase. Development on this tool is ongoing.

Please see responses to questions 92-94.

96 Technical Attachment 1, Page 14, Para 5.15

Under the DAI task, are the Help Desk FTEs unique, or are the Financial & Systems

SMEs enumerated in each task order covering this requirement?

Yes, they are unique, specific to supporting DAI.