ATTACHMENT_1 _IDIQ_SOW_May_2014.pdf

DRAFT

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HDTRA1-14-R-0014

Defense Threat Reduction Agency

Budget and Finance Support

Statement of Work – IDIQ Contract

May 7, 2014

1.0 GENERAL

This is a non-personal services requirement to provide technical support services to the Defense

Threat Reduction Agency (DTRA) Comptroller Department, J8C, in the areas of Program and

Budget Support, Financial Operations Support, and Finance and Accounting Support. It also provides a mechanism for supporting the Defense Agencies Initiative (DAI) sustainment activities and DTRA organizational entities in accomplishing program financial management functions in support of their specific mission portfolios in addition to supporting corporate resource management processes. The Government will not exercise any supervision or control over the contract service providers performing the services herein. The contractor shall be the supervisor for its employees.

2.0 BACKGROUND

The Comptroller Department, J8C, DTRA, has overall responsibility for the preparation, execution, and management of the Agency’s resource portfolio. Responsibilities are accomplished primarily through three Comptroller organizational entities, the Program and

Budget Division, Financial Operations Division, and the Finance and Accounting Division.

The Program and Budget Division is responsible for, and provides oversight of, the Agency program and budget development, formulation, execution, and manpower resource requirements.

The division provides primary DTRA program/budget interface/liaison with the Office of the

Under Secretary of Defense (Comptroller) (OUSD(C)) on program, budget, and execution issues.

The division is also responsible for justifying and defending resource requests at Department of

Defense (DoD), Office of Management and Budget (OMB), and Congressional staff budget hearings as directed. The Program and Budget Division is responsible for implementing the

Agency’s corporate program review process to assure DTRA’s programmatic needs are adequately provided for and resources allocated in accordance with strategic priorities. In this capacity, the division is responsible for preparing, consolidating, and submitting reports, memorandums, information papers, and budget briefings to the Agency’s senior leadership for presentation to OUSD(C), DoD, OMB, Government Accountability Office (GAO), and

Congress, as required, to defend the Agency’s budget. Additionally, the Program and Budget

Division serves as Funds Manager for the Defense-Wide Chemical and Biological Defense

Program (CBDP).

The Financial Operations Division provides direct financial management support to the Joint

Directorates, which are the Agency mission organizations. They provide a full range financial support including programming, budgeting, and execution functions. The Financial Operations

Division is responsible for the development of the Joint Directorates portion of the Program

Objective Memorandum (POM) based upon mission requirements. They prepare justification

ATTACHMENT 1

HDTRA1-14-R-0014

materials, exhibits, spend plans, and provide budget execution support for all mission organizations. The respective Financial Managers within the division provide direct support to their respective Joint Directorates and ensure their requirements are integrated into the Agency submissions.

The Finance and Accounting Division provides comprehensive financial services, financial reporting, managerial accounting, and financial systems support to DTRA. The division’s functions include: Chief Financial Officer (CFO) Act compliance and financial reporting;

Managers’ Internal Control Program; management and funds control programs; accounts payable; accounts receivable; accounts maintenance; and reconciliation. In addition, the division provides centralized management, administration, and operation of DTRA card programs in support of DTRA requirements worldwide to include the Government-wide commercial purchase card (GPC), centrally billed account, and individually billed account travel cards, Government travel cards. The Finance and Accounting Division ensures that financial management at DTRA continues to produce accurate, timely, and useful financial information for DTRA. The division acts as the Agency’s representative for all matters pertaining to accounting operations; financial improvement and audit readiness; financial reporting; and management control.

DTRA has implemented the Defense Agencies Initiative (DAI), an Enterprise Resource Planning

(ERP) system based on the Oracle EBusiness Suite. The Defense Logistics Agency (DLA) is the

DAI Program Office for DoD. DTRA went live with the Time and Labor capability in August

2011 and DTRA went live with DAI Financials in October 2011 (Oracle Financials Release

11.5.10). DAI is now DTRA’s accounting system of record. An upgrade to Oracle Release 12 is planned to be completed in January 2015. DAI process areas are Budget to Report, Cost

Accounting, Order to Cash, Procure to Pay, Acquire to Retire, Time and Labor, and Reporting

(Oracle Business Intelligence Enterprise Edition, (OBIEE)).

The JDIRs and other DTRA organizational entities throughout the Agency have budget submission responsibilities and accounting tracking responsibilities. They require contractor services to assist with the associated tasks. Program and Budget contractor personnel assistance is necessary to achieve Division and other DTRA organizational entities’ goals under constrained timelines.

3.0 PROGRAM OBJECTIVES

The objective of this overarching contract base is to obtain contractor services to provide DTRA with budget and financial support services necessary for the accomplishment of the Agency’s mission, to include:

a. Support for the DTRA Comptroller Department in accomplishing its responsibilities for overall preparation, execution, and management of the Agency’s resource portfolio. This includes program and budget formulation; integration; manpower management; budget execution; program and resource analysis; financial services; managerial accounting;

management analysis; financial improvement and audit readiness, financial reporting;

financial systems activities; and support for the CBDP and CBDP Funds Manager. The contractor shall operate in a manner to leverage efficiencies, data, and knowledge across the entire Comptroller Office.

b. Support covers a wide range of resource planning; analysis and execution efforts; program management support; cost estimating and analysis; and cost accounting.

c. Potential surge capacity may be required for additional budget and financial services support or other new initiatives/expanding mission requirements.

d. Support to other DTRA organizational entities in the accomplishment of program financial and manpower management functions for the specific mission portfolios. Support may include engagement in larger corporate financial and manpower management functions, processes, programs, and initiatives.

4.0 SCOPE OF WORK

4.1 Program and Budget Support: Contract support services are required to support the

Program and Budget Division in accomplishment of budget formulation and integration, manpower management, and budget execution activities. All tasks shall be undertaken by the contractor in a team environment with employees from the Program and Budget Division to ensure continuity and to accommodate changes in emphasis between tasks that may occur during the term of the contract. Work on-site with DTRA to achieve Division and other DTRA organizational entities’ goals under constrained timelines. Support to be provided by the contractor includes, but is not limited to task/requirements 5.1 through 5.4 below.

4.2 Financial Operations Support: Contract support services are required to support the

Financial Operations Division in accomplishment of a full range of budget execution tasks, formulation, and spend plan support. All tasks shall be undertaken by the contractor in a team environment with employees from the Financial Operations Division to ensure continuity and to accommodate changes in emphasis between tasks that may occur during the term of the contract.

Work on-site with Financial Operations Division personnel is necessary to achieve Division and other DTRA organizational entities’ goals under constrained timelines. Support to be provided by the contractor includes, but is not limited to, task/requirement 5.5 below.

4.3 Finance and Accounting Support: Contract support services are required to support the

Finance and Accounting Division with all aspects of accounting; financial statements;

reconciliation of budgetary and proprietary accounts; vendor pay operations; processing and maintenance of commitments and obligations; financial improvement and audit readiness;

financial and accounting compliance; funds management and control; management internal control for the agency; foreign military sales (FMS) management; DTRA financial management and accounting systems; and support for maintaining and operating the purchase and travel card programs to support DTRA requirements world-wide. Support to be provided by the contractor includes, but is not limited to, task/requirements 5.6 through 5.11 below.

4.4 Cross-cutting Comptroller Support: Contractor support is required by the Comptroller

Department for initiatives, activities, and efforts that cut across the organization and its operations. Efforts support the Department in its ability to accomplish its overarching responsibilities. Support to be provided by the contractor includes, but is not limited to task/requirement 5.12 below.

4.5 CBDP Program Support: Contract support services are required to support the

Chemical and Biological Defense Program (CBDP) for all aspects of accounting; financial statements; reconciliation of budgetary and proprietary accounts; vendor pay operations;

processing and maintenance of commitments and obligations; financial and accounting compliance; funds management and control; financial systems integration and coordination; and establishment of an effective Manager’s Internal Control (MIC) program across CBDP components. Support to be provided by the contractor includes, but is not limited to task/requirement 5.13 below.

4.6 Program Financial Management Support: Contract support services are required to support DTRA and other DTRA organizational entities’ in accomplishing program financial and manpower management activities. Efforts are focused on the organization’s specific mission portfolio and support a wide range of resource planning, analysis, and execution efforts as well as other DTRA organizational entities’ engagement in larger corporate financial and manpower management functions, processes, programs, and initiatives. Other anticipated areas of support include program management support activities; cost estimating and analysis; and cost accounting support. Support to be provided by the contractor includes, but is not limited to, task/requirements identified at 5.14 below.

4.7 Defense Agencies Initiative (DAI) Sustainment Support: The contractor shall provide sustainment support of DAI at DTRA. Critical support areas include planning, process analysis, workflow, user management, testing, workforce preparation, help desk, and training. Support to be provided by the contractor includes, but is not limited to, task/requirements identified at 5.15 below.

5.0 TASKS/REQUIREMENTS

The contractor shall provide the following support:

5.1 Program and Budget Support

a. Integrate all programmatic and budgetary resource briefings across the Division.

b. Assist in preparing briefings from various budget data positions, ensuring consistency among all Program and Budget Division/Agency briefings, to include congressional briefings.

c. Assist in developing the Business Enterprise vision, goals and objectives and coordinating and integrating them with respect to DTRA business and mission directorates.

d. Assist in preparing briefings based on knowledge of the requirement, ensuring that budget information is correct and consistent with previous/current budget submissions, and provide a draft to the respective Chief for review/approval.

e. Assist in the preparation, review, and integration of all Division web-based requirements and correspondence in accordance with J4/8C, Agency, and DoD policies.

f. Provide support to the Division and Branch Chiefs in development/coordination of packages;

ensure that all packages are properly staffed within the Division, Office, other DTRA organizational entities’, and Agency, as required, prior to forwarding to the J4/8C

Administrative Office for signature.

g. Conduct substantive language edits of all packages to ensure that sentence complexity is appropriate for the document, the ideas are presented in a clear and concise manner, and the use of jargon and technical terms are appropriate.

h. Provide support to the Financial Operations Division including: direct support for financial management functions in coordination with the Comptroller’s Department Program and

Budget Division and Finance and Accounting Division on Financial Manager requirements;

support with Managers’ Internal Control Officer functions and preparing input for the J4/8C submission to the Statement of Assurance; support assigned Financial Managers projects for

Base Realignment and Closure (BRAC), briefing preparation, and other support tasks; and coordinate input for metrics and other reporting functions.

i. Assist in the development and maintain organizational training and monitoring plan.

j. Provide support in resolving routine customer help desk issues.

k. Provide routine administrative maintenance.

l. Support status and metrics reporting efforts.

5.2 Budget Formulation and Integration Support

a. Provide support to the development and formulation of Agency budget and program financial resource requirements to include: Agency POM/budget process; budget milestones, instructions, and guidance; Planning, Programming, Budgeting and Execution (PPBE)-related events schedule; program/budget database control and administration; and Agency

Program/Budget Guidance (PBG) fund controls.

b. Support the development, preparation, submission, and justification of DoD and congressional exhibits and requests for Agency resource information for the Future Years

Defense Program (FYDP), POM, Budget Estimates Submission (BES), President's Budget, and amended budget.

c. Assist in gathering data for financial reporting for the President’s Management Agenda; the

Agency’s Financial Balanced Scorecard; monthly metrics reporting; and other management performance reporting as required.

d. Support the Agency’s efforts in preparing for and engaging in the OMB/Office of the

Secretary of Defense (OSD) budget review processes and the DTRA Program Review and

Program Budget Decision (PBD) processes.

e. Support the development of budget and appropriations presentation materials in accordance with prescribed formats and configuration controls of technical and budgetary data.

f. Provide DTRA program/budget interface/liaison with the OSD Office of the Director of Cost

Assessment and Program Evaluation (CAPE), Office of the Under Secretary of Defense

(Acquisition, Technology and Logistics) (OUSD(AT&L)), and OUSD(C) on program, budget, and execution issues, and interpret OSD/OMB Budget Guidance for applicability to

Agency submissions and to ensure compliance of Agency submissions.

g. Support the review and ranking of capabilities that DTRA must develop against Agency plans and guidance, and subsequent application resources.

h. Support the management and distribution of current year Agency Total Obligation Authority received from OSD by appropriation.

i. Support the development and maintenance of the overall DTRA program/budget coding structure as well as coordinate changes to the DTRA Resource Management Code (RMC)

Handbook.

5.3 Manpower Support

a. Support the design and documentation of processes that utilize payroll and personnel data in the management of payroll budgets. Support the development of reports, draft policies and procedures, and prepare training materials. Coordinate with the J1 manpower points of contact to develop sound gain and loss projections. Provide training, reporting, and technical assistance to Agency staff.

b. Support the management of the Agency's payroll/civilian full time equivalents (FTEs) and preparation of all necessary manpower exhibits for submission with the Agency budget to

OUSD(C).

c. Conduct special studies of various DTRA human resource issues as required.

d. Assist in the administration and maintenance of the Agency's automated manpower database.

Prepare, update, and maintain manpower management reports, charts, and control documents. Coordinate and provide manpower information to DoD, the Joint Staff, and the

Military Services.

e. Support the maintenance of the Agency Organization and Functions Program to include the

Organization and Functions Manual.

f. Assist in the computation and documentation of Agency work-year and payroll requirements to support operation plans, programs, objectives, and budget requirements; develop manpower-costing methods and budget exhibits; monitor work-year and payroll execution, and assist in developing recommendations to the Agency on utilization.

g. Support the management of Agency civilian payroll funds to include: supporting the formulation of payroll; the establishment of projections for payroll execution and budget estimates; supporting financial analysis; and supporting the development of payroll formulation reports as required to meet management and customer needs.

5.4 Budget Execution Support

a. Assist in planning and execution of Agency budgetary resources.

b. Administer and execute quarterly and annual commitment and obligation plans. Ensure that resources are executed in accordance with Federal and Departmental guidelines, policies, and procedures. Recommend internal and external reprogramming of funds to assure efficient utilization of resources and accomplishment of priority mission needs to the maximum extent.

c. Assist in developing and conducting budget execution reviews to monitor execution performance.

d. Research and analyze unliquidated obligations, providing customer support and assistance to program offices.

e. Work with the Agency team in developing mission and operational resource requirements.

Conduct reviews and analyses to ensure that planned activities/milestones are realistic, properly costed, and consistent with program objectives and the Agency's investment strategy.

f. Assist in establishing projections for, and monitor execution of, funds received from all sources. Provide financial analysis and execution reports as required to meet customer and management needs.

g. Provide customer support for assigned programs.

h. Provide input to the formulation and justification of assigned programs for the POM, BES and President's Budget exhibits.

5.5 Financial Operations

a. Assist in the planning and execution of budgetary resources.

b. Provide assistance to budget analysts in preparation of spend plans and use of the Spend Plan

Management and Reporting Tool (SMART).

c. Assist in developing and conducting budget execution reviews to monitor execution performance.

d. Research and analyze unliquidated obligations, providing customer support and assistance to program offices.

e. Work with the Agency team in developing mission and operational resource requirements.

Assist in reviews and analyses to ensure that planned activities/milestones are realistic, properly costed, and consistent with program objectives and the Agency's investment strategy.

f. Assist with the establishment of projections for, and monitor execution of, funds received from all sources. Provide financial analysis and execution reports as required to meet customer and management needs.

g. Provide customer support for assigned programs.

h. Provide input to the formulation and justification of assigned programs for the POM, BES and President's Budget exhibits.

i. Provide support for training analysts on the use of financial tools such as SMART and other financial tools that support budget analysts.

j. Provide Help Desk support at a Tier II level for issues related to the Spend Plan Tool.

k. Assist in the development of enhancements and other support for financial tools including programming capability for SMART.

l. Document development efforts and produce guides, job aids and other information to support

SMART and other financial tools.

m. Support the Configuration Control Board (CCB) function for SMART and develop effective means to capture requirements, prioritize, cost and document efforts.

n. Assist with Organization Defense Travel Administrator (ODTA) functions in support of the

Defense Travel System (DTS).

5.6 Financial Services

a. Maintain contract pay files and ensure payment packages are complete prior to providing packages to the Defense Finance and Accounting Service (DFAS) for payment. These steps include identifying invoices as complete and accurate; identifying appropriate funding;

identifying appropriate paying station; transmission to paying station; adjusting available balances in tally sheets; and verification of payment in the entitlement system after payment is made.

b. Analyze, identify discrepancies, and, if necessary, return invoices and vouchers which are improper for payment and ensure the vendor is notified.

c. Identify problem payments and correct through reconciliation efforts. Reconciliation requires research and analysis in the Centralized Accounting and Financial Resource

Management System (CAFRMS), Defense Agencies Initiatives (DAI); Visual Express;

Mechanization of Contract Administration Services (MOCAS); Computerized Accounts

Payable System (CAPS) data, as well as historical data available from the payment and contracting files. Coordination tasks in reconciliation also include coordination with the contracting officer, program manager, funds holder/budget representatives, and the vendor records.

d. Coordinate corrections to the entitlement systems based upon errors detected in reconciliation. Prepare a Request for MOCAS Action/Information (DD Forms 1797) as required for the Accounting Chief’s approval.

e. Ensure corresponding corrections in MOCAS have taken effect in the accounting system when correcting lines of accounting.

f. Prepare transfer-in documentation for MOCAS as required.

5.7 Financial Reporting and Internal Control - CFO Compliance Support

a. Support the Finance and Accounting Division in maintaining accounting records and account balances in accordance with Generally Accepted Accounting Principles (GAAP), including maintenance of agency records and documents.

b. Perform reconciliation of DTRA’s budgetary and proprietary accounts, general ledger and subsidiary ledger accounts, as well as other agency accounts, and finance and accounting systems.

c. Assist with the preparation of monthly, quarterly, and annual financial status reports and external reporting documentation filed with DFAS and other DoD and civilian agency organizations.

d. Be knowledgeable and capable of assisting in the preparation of the following:

1. Privacy Impact Assessments (PIA) reporting

2. DoD IT Investment Portfolio (DITIP) administration, maintenance, and reporting

3. Business Process Reengineering and ACART administration, maintenance, and reporting

4. Defense Business System (DBS) certification and reporting

5. DoD IT Budget Exhibits development and SNaP-IT reporting

6. DoD IT Portfolio Registry records administration and maintenance

7. PortfolioStat administration and maintenance

e. Provide support to the Finance and Accounting Division in preparing Agency financial statements, footnotes, and supporting documentation, including the Agency Management

Discussion and Analysis (MD&A), in accordance with OMB Bulletins 01-02, OMB Circular

A-136, as well as DoD standards and instructions.

f. Support DTRA’s financial improvement and audit readiness program, which includes working closely with Finance and Accounting Division and other Agency personnel to prepare process flows and narratives, prepare and execute tests of internal controls over financial reporting, prepare and facilitate implementation of corrective action plans, and prepare audit readiness work products in accordance with DoD Financial Improvement and

Audit Readiness (FIAR) guidance.

g. Provide FIAR Lead Support functions to include reviewing completed work for accuracy of data and information, procedure and guidance compliance, and error-free documentation prior to submission to Government.

h. Support DTRA’s financial statement audit process, which includes working closely with

Finance and Accounting Division personnel to compile records, source documents, and audit trails, and prepare audit support documentation.

i. Assist with analyzing audit readiness and audit findings, conclusions, and recommendations to formulate alternatives for corrective actions related to business processes, accounting, financial management, internal and management controls, and other CFO operations.

j. Assist in preparing follow-up actions for DTRA presentation to internal and external audiences describing corrective actions taken, results, and improvements.

k. Provide on-going liaison with independent auditors in conjunction with the Chief, Finance and Accounting Division related to audit and compliance issues.

l. Perform other financial management, accounting, and support tasks as required to support the

Finance and Accounting Division.

5.8 Account Analysis and Reconciliation

a. Provide support to ensure Agency compliance with current financial management and accounting requirements and reform initiatives, such as Federal Accounting Standards

Advisory Board (FASAB) accounting statements/concepts, OMB circulars and bulletins, OSD Comptroller guidance, the DoD Financial Management Regulation, and other

Federal/DoD requirements.

b. Provide finance and accounting data call information to internal DTRA customers, independent auditors, and external customers (e.g., DFAS, OSD, OMB, DoD Inspector

General (DoD IG).

c. Provide support in maintaining and updating CAFRMS and DAI, including posting commitments, obligations, and disbursements for DTRA accounts, generating queries, archiving data, and preparing business and financial reports.

d. Assist in the analysis of DTRA accounts and recommend preparation of adjusting journal entries.

e. Assist in validating adjusted entries to ensure financial statement and account balance data is accurate.

f. Provide support for the FMS program, to include cash reconciliation support, including analysis of the Statement of Differences (FMS 652); tracing amounts to the general ledger;

researching Transactions-by-Others (TBOs); and conducting analysis for unmatched disbursements and in transits.

g. Support DTRA in establishing cases for FMS in the DFAS FMS system and the DTRA accounting system, CAFRMS, and DAI.

h. Assist with the processing and maintenance of Letters of Offer and Acceptance (LOA) for

FMS cases, including processing associated supporting documentation.

i. Assist in the reconciliation of reports and discrepancies between the Defense Security

Assistance Management System (DSAMS), CAFRMS, and DAI. Maintain FMS status reports (financial, delivery, and closure) to reflect actions taken and required.

j. Reconcile and assist in the closing FMS cases.

k. Assist with entry of customer orders (CO) into the DAI and in reconciling each CO at the end of the accounting period or at year end. Identify underlying errors and trends and coordinate with DFAS to make the corrections as necessary.

5.9 Financial Systems Support

a. Support analysis of high-level DTRA requirements aligned to the Business Enterprise

Architecture (BEA).

b. Support DTRA for planning and acquisition of core financial systems/tools, and the integration of this system into DTRA’s business architecture.

c. Provide support to DTRA with participation and analysis of the environment and required interfaces in developing an accounting system to support DTRA.

d. Support systems integration, testing, and validation of DTRA business systems.

e. Perform other systems integration functions as required in support of the Finance and

Accounting Division.

f. Provide additional systems support for new financial systems and integration to include databases and programs developed in SharePoint and MS Access as required by the Finance and Accounting Division.

g. Provide support for Systems controls including maintenance of Systems Access Requests

(SAR)

h. Provide routine maintenance and Help Desk support as required for DTRA financial systems to include DAI, CAFRMS, WAWF and other tools such as DBRMS, SMART, etc.

5.10 Card Function

a. Support the operation of DTRA purchase and travel card program.

b. Assist with the development of usage/problem reports; conducting follow-ups; and reporting status.

c. Gather information necessary for regular metrics reporting to DTRA management.

d. Assist with obtaining needed services and accounts information with card service providers such as U.S. Bank, Citibank, General Services Administration (GSA), Defense Travel

Management Office (DTMO), and Defense Procurement and Acquisition Policy (DPAP).

e. Assist DTRA management in establishing and clarifying policies and procedures.

f. Gather information to meet all quarterly and annual reporting requirements.

g. Gather information and perform analysis to support both internal and external audits.

h. Maintain necessary files/records on cardholders, approving officials, and general office files etc.

i. Assist in the development and maintenance of written policies under guidance from DTRA management.

j. Assist with the development and maintenance training programs.

k. Assist with the opening and closing of accounts as necessary; maintenance of accurate account information; establishing and adjusting credit/cash advance limits to appropriate levels; maintenance of appropriate merchant category codes and blocks; establishing and maintaining cardholder/approving official files.

l. Assist with providing information on card program options and guidance on policies/procedures.

m. Assist with the processing of appointment memoranda for appropriate signature.

n. Receive requests for account maintenance.

o. Monitor certified funding necessary for fund control and payments.

p. Provide necessary delinquent payment and/or statement notifications to cardholders, approving officials, supervisors, and accounts payable activities.

q. Assist with routine customer help desk issues and monitor the help desk email box as required by Blackberry.

r. Be proficient with bank electronic access systems as well as other systems including the

Purchase Card Online System (PCOLS) and Intellilink.

5.11 Lead Defense Travel Administrator Support Function

a. Provide Lead Defense Travel Administrator (LDTA) functions for DTRA in support of the

Defense Travel System (DTS).

b. Deliver training courses.

c. Assist with customer help desk issues and monitor the DTS Help Desk email box and telephone line.

d. Elevate issues to the Commercial Travel Office (CTO) and to the Defense Travel

Management Office (DTMO) as required.

e. Provide administrative maintenance and support (i.e., processing Actual Expense Allowance requests).

f. Gather information and perform analysis to support both internal and external audits.

g. Assist with status and metrics reporting.

h. Be proficient with using DTS.

5.12 Cross-cutting Comptroller Department Support

a. Assist the Comptroller Department in planning, scheduling and executing internal training on timely and relevant financial management topics of interest to the Comptroller Department workforce.

b. Provide support in implementing and administering the DoD Financial Management

Certification Program for DTRA’s financial management workforce.

c. Develop and maintain organizational training and monitoring plan.

d. Monitor and maintain the information found on the Comptroller Department web-pages within the DTRA internal and external websites to ensure that organizational and functional information is current and accurate. The web content and format shall follow DTRA guidelines. The contractor shall be proficient in the use of SharePoint.

e. Publish a Comptroller newsletter once a quarter with organizational information, helpful hints, system highlights, new features, and/or other important information. Engage with

Comptroller Divisions to identify topics and develop articles on various financial management topics for inclusion in the newsletter to enhance communication both internal to the Comptroller Department and within the larger DTRA community.

f. Applies financial management knowledge in integrating input from various sources to assist in formulating Department responses to a variety of taskers and actions. Provides support to

Division and Branch Chiefs in development/coordination of packages; ensure that all packages are properly staffed within the Department, Directorate, and Agency, as required, prior to forwarding for approval/signature.

g. Conduct substantive language edits of all packages to ensure that sentence complexity is appropriate for the document, ideas are presented in a clear and concise manner, and the use of jargon and technical terms are appropriate.

h. Provide support in resolving routine customer help desk issues.

i. Provide routine administrative maintenance.

j. Support status and metrics reporting efforts throughout the Department.

5.13 CBDP Support

a. Provide support in distributing CBDP funds received from OSD by appropriation.

Accomplish CBDP funds distribution through the DoD Program and Budget Allocation

System (PBAS) to designated executing agencies. Maintain documentation to support all

Funding Authorization Document transactions. Monitor actions to assure fund control limitations are maintained.

b. Provide support in planning for and managing the execution of CBDP budgetary resources.

c. Provide support in managing and maintaining the Joint Service Chemical Biological

Information System (JSCBIS) database. Process CBDP funds distribution, reprogramming and realignment actions in JSCBIS.

d. Process CBDP Military Interdepartmental Purchase Request, Interagency Cost

Reimbursement Order, contract, and travel order funding actions in the Defense Agencies

Initiative (DAI). Monitor execution status on a monthly basis.

e. Conduct monthly reconciliation of CBDP data between the PBAS and JSCBIS systems.

Identify discrepancies, conduct research and analysis to identify the cause and necessary corrective action, and provide support in implementing corrective actions.

f. Provide support to and participate in CBDP execution reviews as required.

g. Participate in periodic JSCBIS system reviews focused on addressing data issues, user needs, and process improvements.

h. Provide JSCBIS data base administration support to establish user privileges for data access.

i. Provide CBDP funding information for briefings, reviews, and other information requests, ensuring that data provided is accurate, consistent, and reflects the appropriate budgetary position.

j. Prepare monthly execution reports for CBDP OSD management. Separate reports are prepared to address 1) the status of CBDP funds executed by DTRA and recorded in DAI;

and 2) comprehensive CBDP execution status as reported in JSCBIS. Additional reporting requirements may be required to support management needs.

k. Provide support in conducting CBDP unliquidated obligation reviews. Conduct comprehensive review and analysis of execution status, and identify recommended actions concerning unliquidated balances. Provide support in implementing approved Government decisions concerning resource withdrawal and/or reallocation.

l. Maintain accounting records and account balances in accordance with Generally Accepted

Accounting Principles (GAAP), including maintenance of program records and documents supporting the disbursing and fiscal stations. Support will include management of

ODASD(CBD) plant, property, and equipment (PP&E) records, identification and tracking of property in the hands of contractors, valuation of military equipment and work in process, inventories, and associated data management.

m. Assist the ODASD(CBD) in ensuring compliance with DOD Financial Improvement

Initiative (FII) business rules, including development of a Financial Improvement Plan (FIP), update of Key Milestone Plans (KMP) to the DOD Financial Improvement and Audit

Readiness (FIAR) plan, discovery and correction of audit impediments, material weaknesses, and areas of non-compliance; validation that deficiencies have been corrected; and development and submission of packages to assert readiness for audit of financial statement lines in accordance with FII requirements.

n. Assist the ODASD(CBD) to develop and maintain an integrated financial performance plan with associated metrics to comply with OSD financial management goals and President’s

Management Agenda (PMA) guidelines to be incorporated in the annual Management

Discussion and Analysis (MDA) section of the ODASD(CBD) Performance and

Accountability Report (PAR).

o. Provide financial reporting for the ODASD(CBD) Strategic Financial Plan, Balanced

Scorecards (BSCs); monthly metrics reporting; and other management performance reporting as required.

p. Analyze accounts and prepare adjusting journal entries, including: corrections and improvements to processing of accounts payable and accounts receivable transactions;

coordination with the USD(C) to obtain a waiver to the intra-governmental buyer-seller eliminations process; and management of related financial transaction data. Validate adjusting entries to ensure financial statement and account balance data is accurate.

q. Assist the Office of the Deputy Assistant Secretary of Defense (ODASD)(CBD) to prepare, promulgate, and maintain a comprehensive implementing directive for the CBDP MIC program to identify and comply with requirements of FMFIA, OMB Circular A-123, including appendices as issued, and DOD guidance, including BSC parameters, as well as other pertinent statutes, standards, and directives on establishment and effective assessment of programs for internal control.

r. Coordinate with CBDP program elements and assist CBDP in maintaining and updating plans for testing of internal controls over financial reporting in accordance with GAO

Financial Audit Manual (FAM) and USD(C) guidance.

5.14 Program Financial Management Support

a. Support the planning, justification, execution, analysis, accounting and reporting of programmatic resource portfolios to support internal organizational management and decision making as well as corporate PPBE and manpower processes and decision making activities.

b. Provide support in developing programmatic cost estimates; identifying and analyzing resource options and alternatives; and identifying potential tradeoffs to support DTRA organizational entities’, and/or Agency management and decision-making.

c. Support the development and implementation of cost accounting structures, processes, and methodologies to include data collection, reporting and analysis efforts.

5.15 Defense Agencies Initiative (DAI)

a. Provide sustainment support with respect to DTRA’s operation of DAI. This support shall include providing expertise with DAI individual modules, program planning, and support to training and fielding of the DAI system.

1 Assist with fit gap analysis and operational issues. Analysis of how DTRA business is accomplished with DAI, address gaps as well as the impact of Software Change Requests

(SCR), production fixes, new DAI versions or application upgrades such as future Oracle

Releases or patches. Impact may include but is not limited to systems, databases, roles and workflow. Monitor/track proposed changes, and conduct research, propose revisions to the application, technical documents, policy and procedures as necessary.

2 Assist with development and management of Agency specific plans and milestones to include DTRA’s Integrated Master Schedule (IMS)

3 Report on the program’s status, risks and issues

4 Assist with role mapping, user management, and workflow

5 Develop Agency test plans, test materials (scenarios, scripts)

6 Participate in design reviews and testing

7 Provide recommendations on training and help desk support

8 Assist with development of cutover plans for new releases

b. Provide help desk support to augment the DTRA DAI Subject Matter Experts (SME) during testing and operations of DAI. This support shall include issue identification, troubleshooting, event escalation, and closure of the problem resolution process in support of

DAI.

1 Update help desk operational manual

2 Document issues received via phone, email, and in-person in a ticket tracking system provided by the USG

3 Analyze and resolve the issue

4 Transfer the issue to the DTRA IT (J6) help desk as needed

5 Escalate the issue to the DAI PMO (DLA) help desk as needed

6 Report metrics and recommend focus areas for training

7 Assist with user account management and reporting

8 Participate in testing as it relates to the help desk

9 Assist with workload management and ensure proper personnel coverage during core help desk hours with proper skill set

c. Train the DTRA DAI users to ensure that they are fully capable of independently accessing and operating DAI for their job functions. This support shall include supplementing the

DLA training documents for DTRA specific training and to use for reference after training.

The trainers shall work closely with the help desk personnel for account access management and to address subject areas that receive frequently asked questions.

1 Conduct instructor-led training

2 Create computer-based training

3 Assist with user account and responsibility management

4 Train help-desk personnel

5 Support updates to the DTRA1 site

6 Attend or teleconference in to DAI meetings as requested by the customer

7 Conduct brown bags and other sessions to supplement training, communicate reminders, and announce changes in the system and DTRA processes

8 Report metrics on training such course and information on number of students

6.0 EXPERIENCE AND SKILLS

Contractor personnel shall possess demonstrated expertise in requisite functional disciplines necessary to perform scope and tasks designated in Sections 4 and 5. In addition, contractor personnel shall have Microsoft Office 2010 (Word, Excel, Access, Project, and PowerPoint) and

Visio experience in order to prepare all documents, listings, tables, briefings, and worksheets.

7.0 TRAINING

The contractor shall complete Cyber Awareness Challenge, Personal Identifiable Information

(PII), and DTRA Security Awareness, trainings that are necessary to use Government computers or to work in a Government building. Additional training required, if any, will be identified at the task order level.

8.0 WORK LOCATION, SCHEDULE AND TRAVEL

The majority of the tasks shall be performed at Headquarters DTRA in Fort Belvoir, Virginia.

Support may be required at other DTRA or DoD locations or at the contractor’s location. Work location will be identified in the task order.

The contractor shall attend work sessions, conferences, and in process reviews (IPRs) as required by the Government. Duty on some tasks will require the contractor to travel and visit alternate work sites. The contractor shall provide a detailed estimate of any desired travel in advance to the applicable Task Order Contracting Officer’s Representative (COR) in writing via memorandum or email. All travel shall be in accordance with the Joint Travel Regulation (JTR) and all travel shall be approved by the COR in writing via memorandum or e-mail prior to the contractor incurring any travel expenses and prior to departure. Public transportation may be utilized and reimbursed, or privately owned vehicle may be utilized and mileage may be claimed by the contractor for approved travel and reimbursed separately by the Government based upon requirements for travel from the normal duty location to attend required meetings, conferences, and IPRs in the local area.

Contractor employees shall work the core hours for the assigned location. The hours will identified in the task orders.

9.0 GOVERNMENT FURNISHED PROPERTY

The Government will provide on-site office space, IT equipment, supplies, telephone connectivity, and access to copy machines, printers, and fax machines.

DTRA may provide Government equipment to the contractor for use onsite and offsite. The contractor shall comply with the contract clauses for accountability of Government Property in the possession of contractors. The Master Government Property List (MGPL) shall be updated at the time any new equipment is issued to the contractor by the Government.

10.0 NON-DISCLOSURE AGREEMENT

The contractor and all contractor staff assigned to this contract shall sign a non-disclosure agreement (NDA) and the contractor shall ensure that all staff assigned to this contract execute and adhere to the terms of the NDA, to protect sensitive information of the Government and

DTRA.

11.0 SECURITY

The contractor shall possess a TOP SECRET facility clearance granted by the Defense Security

Service (DSS).

Contractor personnel performing work on this contract shall be U.S. citizens and shall have been granted a minimum of a SECRET security clearance. Some contractor personnel will require a

TOP SECRET security clearance for some tasks where unescorted entry is needed to go into work areas wherein special entry controls have been established for the protection of classified information. The contractor shall comply with all terms of the Security Agreement (DD Form

254), including the National Industrial Security Program Operating Manual (NISPOM), DoD

5220.22-M, and any revisions to that manual.

Before any contractor employee performs work at DTRA, the contractor shall verify and submit written proof of security clearance information (Visit Authorization Letter (VAL)) to the DTRA

Security Office. The VALs for collateral security clearance shall contain the information specified in paragraph 6-103 of the NISPOM, and be submitted to the DTRA Security Support

Branch (Visitor Control). The term of the VAL shall be for the term of the contract.

12.0 SECTION 508

a. Requirements for accessibility based on Section 508 of the Rehabilitation Act of 1973 (29

U.S.C. 794d) are determined to be relevant to this acquisition. Section 508 requirements apply to all task orders.

1 Technical standards from 36 CFR part 1194 Subpart B have been determined to apply to this acquisition. Solicitation respondents must describe how the information, documentation, and support meet applicable information, documentation, and support requirements.

2 Functional performance criteria from 36 CFR part 1194 Subpart C have been determined to apply to this acquisition. Solicitation respondents must describe how the information, documentation, and support meet applicable information, documentation, and support requirements.

3 Information, documentation, and support requirements from 36 CFR part 1194 Subpart D have been determined to apply to this acquisition. Solicitation respondents must describe how the information, documentation, and support meet applicable information, documentation, and support requirements.

13.0 DELIVERABLES

The contractor shall provide deliverables according to the attached Contract Data Requirements

Lists (CDRL) attached to each task order. Additional CDRLs may be required on individual task orders.

The following attached CDRLs are required for all task orders:

Financial Report (CDRL A001)

Status and Progress Report (CDRL A002)

Master Government Property List (CDRL A003)

Payment History Report (CDRL A004)

Funds Available for Deobligation Report (CDRL A005)

Names of POCs will be completed for individual task orders.

14.0 APPLICABLE GUIDANCE

The guidelines to be used in support of this effort are broadly stated and require extensive interpretation of DTRA and DoD Directives, Instructions and Guidance, Executive Orders, and

Federal Laws. The contractor must use judgment and ingenuity to interpret the meaning of the available guidelines, and provide guidance where no guidelines exist. Key guidance documents include, but are not limited to, the Department of Defense Financial Management Regulation

(DoD 7000.14R); relevant OMB Circulars and Bulletins; the Joint Travel Regulation (JTR); the

Joint Federal Travel Regulation (JFTR); DoD Financial Improvement and Audit Readiness

(FIAR) Guidance; and other DoD and DTRA issuances.