ATTACH_3 _TO_0002_SOW_June_11_2014.pdf

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HDTRA1-14-R-0014

Defense Threat Reduction Agency

Budget and Finance Support

Statement of Work – Task Order 0002

June 11, 2014

1.0 GENERAL

This is a non-personal services requirement to provide support services to the Defense Threat

Reduction Agency (DTRA) Comptroller Department, J8C, in the area of Program and Budget

Support.

2.0 BACKGROUND

Responsibilities of the Funds Manager for the Defense-Wide Chemical and Biological Defense

Program (CBDP) accounts are accomplished primarily through Comptroller Department, J8C, Program and Budget Division.

3.0 OBJECTIVES

The objectives of this task order are to obtain contractor support services for the DTRA CBDP

Funds Manager.

4.0 SCOPE OF WORK

CBDP Funds Manager Support: Contract support services are required to support the

Program and Budget Division in accomplishment of CBDP funds manager responsibilities. All tasks shall be undertaken by the contractor in a team environment with employees from the

Program and Budget Division. Work on-site with Program and Budget Division personnel is necessary to achieve Division and Enterprise goals under constrained timelines.

5.0 TASKS/REQUIREMENTS

The contractor shall provide the following support to include but not limited to:

5.1 CBDP Funds Manager Support

a. Provide support in distributing CBDP funds received from OSD by appropriation.

Accomplish CBDP funds distribution through the DoD Program and Budget Allocation

System (PBAS) and the Enterprise Funds Distribution (EFD) to designated executing agencies. Maintain documentation to support all Funding Authorization Document transactions. Monitor actions to assure fund control limitations are maintained.

b. Provide support in planning for and managing the execution of CBDP budgetary resources.

c. Provide support in managing and maintaining the Joint Service Chemical Biological

Information System (JSCBIS) database. Process CBDP funds distribution, reprogramming and realignment actions in JSCBIS.

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d. Process CBDP Military Interdepartmental Purchase Request, Interagency Cost

Reimbursement Order, contract, and travel order funding actions in the Defense Agencies

Initiative (DAI). Monitor execution status on a monthly basis.

e. Conduct monthly reconciliation of CBDP data between the PBAS/EFD and JSCBIS systems.

Identify discrepancies, conduct research and analysis to identify the cause and necessary corrective action, and provide support in implementing corrective actions.

f. Provide support to and participate in CBDP execution reviews as required.

g. Participate in periodic JSCBIS system reviews focused on addressing data issues, user needs, and process improvements.

h. Provide JSCBIS data base administration support to establish user privileges for data access.

i. Provide CBDP funding information for briefings, reviews, and other information requests, ensuring that data provided is accurate, consistent, and reflects the appropriate budgetary position.

j. Prepare monthly execution reports for CBDP OSD management. Separate reports are prepared to address 1) the status of CBDP funds executed by DTRA and recorded in DAI;

and 2) comprehensive CBDP execution status as reported in JSCBIS. Additional reporting requirements may be required to support management needs.

k. Provide support in conducting CBDP unliquidated obligation reviews. Conduct comprehensive review and analysis of execution status, and identify recommended actions concerning unliquidated balances. Provide support in implementing approved Government decisions concerning resource withdrawal and/or reallocation.

6.0 EXPERIENCE AND SKILLS

Contractor personnel shall possess demonstrated expertise in requisite functional disciplines necessary to perform tasks designated in this task order. In addition, contractor personnel shall have Microsoft Office 2010 (Word, Excel, Access, Project, and PowerPoint) and Visio experience in order to prepare documents, listings, tables, briefings, and worksheets.

The contractor shall operate in a manner to leverage efficiencies, data, and knowledge across the entire Comptroller Office.

7.0 TRAINING

The contractor personnel working on this task order shall take any DTRA or DoD Safety, Security, Information Technology, etc. training that is required to use Government computers or to work in a Government building.

8.0 TRAVEL

The contractor shall attend work sessions, conferences, and in process reviews (IPRs) as required by the Government. Duty on some tasks will require the contractor to travel and visit alternate work sites. The contractor shall provide a detailed estimate of any desired travel in advance to the applicable Task Order Contracting Officer’s Representative (COR) in writing via memorandum or email. All travel shall be in accordance with the Federal Travel Regulation

(FTR) and be approved by the COR in writing via memorandum or e-mail prior to the contractor incurring any travel expenses and prior to departure. Privately owned vehicle mileage may be claimed by the contractor for approved travel and reimbursed separately by the Government based upon requirements for travel from the normal duty location to attend required meetings, conferences, and IPRs in the local area.

9.0 WORK LOCATION AND SCHEDULE

These tasks shall be performed at Headquarters DTRA in Fort Belvoir, Virginia. The contractor’s employees may be allowed to work offsite occasionally.

Contractor employees, unless otherwise agreed upon or directed by the COR, shall work 8-hours, 5-days a week. In accordance with the DTRC core hours, contractor employees shall begin work at or before 9:00 a.m. and end work at or after 3:00p.m.

10.0 GOVERNMENT FURNISHED PROPERTY

The Defense Threat Reduction Center (DTRC) will provide standard office space, desk, chair, telephone, computer, and access to printer, copier, fax, and requisite consumable materials for daily business use of contractor employees assigned to this task order.

The Master Government Property List (MGPL) shall be updated at the time any new equipment is issued to the contractor by the Government. Any Government furnished property provided to the contractor shall be managed in accordance with the contract clauses and accounted for on

CDRL A004.

10.1 Reasonable Accommodations

Any accommodations not identified above are the responsibility of the contractor for their personnel in the performance of their job (i.e. special needs such as chairs, wheelchairs and keyboards).

11.0 NON-DISCLOSURE AGREEMENT

The contractor and all contractor staff assigned to this task order shall sign a non-disclosure agreement (NDA) and adhere to the terms of the NDA, to protect sensitive information of the

Government and DTRA.

12.0 SECURITY

Contractor personnel performing work on this task order shall be U.S. citizens and shall have been granted a minimum of a SECRET security clearance. The contractor shall comply with all terms of the Security Agreement (DD Form 254) provided with the IDIQ contract, including the

National Industrial Security Program Operating Manual (NISPOM), DoD 5220.22-M, and any revisions to that manual.

Before any contractor employee performs work at DTRA, the contractor shall verify and submit written proof of security clearance information (Visit Authorization Letter (VAL)) to the DTRA

Security Office. The VALs for collateral security clearance shall be typewritten, contain the information specified in paragraph 6-103 of the NISPOM, and be submitted to the DTRA

Security Support Branch (Visitor Control). The term of the VAL shall be for the term of the contract.

13.0 SECTION 508

Requirements for accessibility based on Section 508 of the Rehabilitation Act of 1973 (29 U.S.C.

794d) are determined to be relevant to this acquisition. See the IDIQ contract SOW paragraph

12.

14.0 DELIVERABLES

The contractor shall provide deliverables according to the Contract Data Requirements Lists

(CDRLs) attached to this task order.

Financial Report (CDRL A002)

Status and Progress Report (CDRL A003)

Master Government Property List (CDRL A004)

Payment History Report (CDRL A005)

Funds Available for Deobligation Report (CDRL A006)

Numbers correspond with the deliverables list in the IDIQ contract.

15.0 APPLICABLE GUIDANCE

Key guidance documents include, but are not limited to, the Department of Defense Financial

Management Regulation (DoD 7000.14R); relevant OMB Circulars and Bulletins; the Joint

Travel Regulation (JTR); the Joint Federal Travel Regulation (JFTR); and other DoD and DTRA issuances.