HDEC05-14-R-0002.pdf

SEE ADDENDUM

(No Collect Calls)

HDEC05-14-R-0002 19-Sep-2014

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

12:00 PM 20 Oct 2014

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HDEC059. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

HEATHER JARRATT

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DEFENSE COMMISSARY AGENCY

ENTERPRISE ACQUISITION DIVISION

1300 E AVENUE

FORT LEE VA 23801-1800

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE HQCAAA 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DEFENSE COMMISSARY AGENCY

STORE OPERATIONS

1300 E AVENUE

FORT LEE VA 23801-1800

TEL: FAX:

(804) 734-8669FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$11 MIL

NAICS:

561990

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF44

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HDEC05-14-R-0002

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 181 Each

INVENTORY SERVICES - BASE PERIOD

FFP

WALL TO WALL INVENTORY OF MILITARY COMMISSARY STORE

BASE PERFORMANCE PERIOD: NOVEMBER 1, 2014 - OCTOBER 31, 2015

CONTRACT INVENTORY OF SALES FLOORS, WAREHOUSES, AND

STORAGE ROOMS FOR DoD CONUS, ALASKA, HAWAII, PUERTO RICO, &

GUAM COMMISSARIES. THE CONTRACTOR SHALL BE RESPONSIBLE

TO FURNISH ALL SUPERVISION, PERSONNEL, SUPPLIES AND

EQUIPMENT (EXCLUDING MATERIAL HANDLING EQUIPMENT)

NECESSARY TO PERFORM A PHYSICAL WALL-TO-WALL DOLLAR

VALUE INVENTORY OF ITEMS SOLD BY COMMISSARIES. SEE

ATTACHED PERFORMANCE WORK STATEMENT (PWS).

FOB: Destination

NET AMT

0002 1 Each Enterprise-wide CTR Manpower Reporting

FFP

(Note: This CLIN is provided to capture contractor cost for completing the administrative process of reporting) The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Commissary Agency via a secure data collection site for fiscal year 2015. The contractor is required to completely fill in all required fields using the following web address:

http://www.ecmra.mil/. All data shall be reported NLT October 31, 2015.

1001 181 Each

INVENTORY SERVICES - FIRST OPTION PERIOD

FFP

WALL TO WALL INVENTORY OF MILITARY COMMISSARY STORE

BASE PERFORMANCE PERIOD: NOVEMBER 1, 2015 - OCTOBER 31, 2016

CONTRACT INVENTORY OF SALES FLOORS, WAREHOUSES, AND

STORAGE ROOMS FOR DoD CONUS, ALASKA, HAWAII, PUERTO RICO, &

GUAM COMMISSARIES. THE CONTRACTOR SHALL BE RESPONSIBLE

TO FURNISH ALL SUPERVISION, PERSONNEL, SUPPLIES AND

EQUIPMENT (EXCLUDING MATERIAL HANDLING EQUIPMENT)

NECESSARY TO PERFORM A PHYSICAL WALL-TO-WALL DOLLAR

VALUE INVENTORY OF ITEMS SOLD BY COMMISSARIES. SEE

1002 1 Each Enterprise-wide CTR Manpower Reporting

FFP

(Note: This CLIN is provided to capture contractor cost for completing the administrative process of reporting) The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Commissary Agency via a secure data collection site for fiscal year 2016. The contractor is required to completely fill in all required fields using the following web address:

http://www.ecmra.mil/. All data shall be reported NLT October 31, 2016.

2001 181 Each

INVENTORY SERVICES -SECOND OPTION PERIOD

FFP

WALL TO WALL INVENTORY OF MILITARY COMMISSARY STORE

BASE PERFORMANCE PERIOD: NOVEMBER 1, 2016 - OCTOBER 31, 2017

CONTRACT INVENTORY OF SALES FLOORS, WAREHOUSES, AND

STORAGE ROOMS FOR DoD CONUS, ALASKA, HAWAII, PUERTO RICO, &

GUAM COMMISSARIES. THE CONTRACTOR SHALL BE RESPONSIBLE

TO FURNISH ALL SUPERVISION, PERSONNEL, SUPPLIES AND

EQUIPMENT (EXCLUDING MATERIAL HANDLING EQUIPMENT)

NECESSARY TO PERFORM A PHYSICAL WALL-TO-WALL DOLLAR

VALUE INVENTORY OF ITEMS SOLD BY COMMISSARIES. SEE

2002 1 Each Enterprise-wide CTR Manpower Reporting

FFP

(Note: This CLIN is provided to capture contractor cost for completing the administrative process of reporting) The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Commissary Agency via a secure data collection site for fiscal year 2017. The contractor is required to completely fill in all required fields using the following web address:

http://www.ecmra.mil/. All data shall be reported NLT October 31, 2017.

3001 181 Each

INVENTORY SERVICES - THIRD OPTION PERIOD

FFP

WALL TO WALL INVENTORY OF MILITARY COMMISSARY STORE

BASE PERFORMANCE PERIOD: NOVEMBER 1, 2017 - OCTOBER 31, 2018

CONTRACT INVENTORY OF SALES FLOORS, WAREHOUSES, AND

STORAGE ROOMS FOR DoD CONUS, ALASKA, HAWAII, PUERTO RICO, &

GUAM COMMISSARIES. THE CONTRACTOR SHALL BE RESPONSIBLE

TO FURNISH ALL SUPERVISION, PERSONNEL, SUPPLIES AND

EQUIPMENT (EXCLUDING MATERIAL HANDLING EQUIPMENT)

NECESSARY TO PERFORM A PHYSICAL WALL-TO-WALL DOLLAR

VALUE INVENTORY OF ITEMS SOLD BY COMMISSARIES. SEE

3002 1 Each Enterprise-wide CTR Manpower Reporting

FFP

(Note: This CLIN is provided to capture contractor cost for completing the administrative process of reporting) The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Commissary Agency via a secure data collection site for fiscal year 2018. The contractor is required to completely fill in all required fields using the following web address:

http://www.ecmra.mil/. All data shall be reported NLT October 31, 2018.

4001 181 Each

INVENTORY SERVICES -FOURTH OPTION PERIOD

FFP

WALL TO WALL INVENTORY OF MILITARY COMMISSARY STORE

BASE PERFORMANCE PERIOD: NOVEMBER 1, 2018 - OCTOBER 31, 2019

CONTRACT INVENTORY OF SALES FLOORS, WAREHOUSES, AND

STORAGE ROOMS FOR DoD CONUS, ALASKA, HAWAII, PUERTO RICO, &

GUAM COMMISSARIES. THE CONTRACTOR SHALL BE RESPONSIBLE

TO FURNISH ALL SUPERVISION, PERSONNEL, SUPPLIES AND

EQUIPMENT (EXCLUDING MATERIAL HANDLING EQUIPMENT)

NECESSARY TO PERFORM A PHYSICAL WALL-TO-WALL DOLLAR

VALUE INVENTORY OF ITEMS SOLD BY COMMISSARIES. SEE

4002 1 Each Enterprise-wide CTR Manpower Reporting

FFP

(Note: This CLIN is provided to capture contractor cost for completing the administrative process of reporting) The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Commissary Agency via a secure data collection site for fiscal year 2019. The contractor is required to completely fill in all required fields using the following web address:

http://www.ecmra.mil/. All data shall be reported NLT October 31, 2019.

ADDENDUM TO 52.212-1

Addendum to FAR 52.212-1

INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

I. GENERAL INFORMATION

A. This solicitation is for DeCA’s Inventory Requirement. Approximately 14-20 Firm Fixed Price indefinite delivery, indefinite quantity (IDIQ) task order contracts will be awarded. No actual inventory performances are included in this solicitation. Actual inventory performances will be competed at a later date among the multiple successful offerors receiving awards as a result of this solicitation.

B. Sample inventory tasks are provided at Attachment 5 in order to evaluate each proposal’s price and technical appraisal. These sample tasks are intended to be representative, not exclusive, in nature.

The Defense Commissary Agency’s actual requirements may include specific details outside the range of circumstances used in the sample tasks.

C. Delivery of services (actual inventory performance) during the contract period will be made only as authorized by task orders issued by authorized contracting personnel in the Acquisition

Management Directorate; Enterprise Acquisition Division, 1300 E Avenue, Fort Lee, Virginia, 23801. Delivery addresses and required delivery dates will be provided on individual task orders.

D. PERIOD OF ACCEPTANCE OF OFFERS

1. The Government requires a minimum acceptance period of 120 calendar days in lieu of the 30 calendar days as specified in FAR 52.212-1, paragraph C entitled Period of

Acceptance of Offers.

2. An offeror allowing less than the Government’s minimum acceptance period may be rejected.

II. GENERAL INSTRUCTIONS

A. Ensure your proposal contains an original signature.

B. Each proposal submitted for consideration must contain the four parts listed below. Offerors are cautioned to follow the instructions carefully.

Part 1: Complete required clauses and provisions, Offeror Representations and Certifications, Standard Form 1449, and the other offeror instructions.

Part 2: Complete pricing for sample tasks at Attachment 5.

Part 3: Complete Technical and Personnel Proposal, one copy.

Part 4: Complete Past Performance Reference requirements at Attachment 7, one copy.

III. PROPOSAL PARTS

Part I. Instructions for Completion of Clauses, Provisions, and other Offeror Information

A. Complete block 17a of Standard Form 1449 to include Cage Code and DUNS Number.

B. Fill in by each clause at 52.212-3 OFFEROR REPRESENTATIONS AND

CERTIFICATIONS. In lieu of completing the paper copy of clause 52.212-3, offerors are encouraged to complete the clause via the System for Award Management (SAM) at https://www.sam.gov/. If completed online, reference that the OFFEROR

REPRESENTATIONS AND CERTIFICATIONS were completed online at the SAM website.

C. Complete blocks 30a, 30b, and 30c of Standard Form 1449.

Part 2. Instructions for Pricing Sample Tasks

A. Sample Tasks are provided at Attachment 5.

B. Review the details of the sample task.

C. Determine the unit price applicable to that task.

Enter the unit price in the space labeled “OFFEROR UNIT PRICE PER $1,000.00 OF

INVENTORY VALUE.” Unit prices for the sample tasks must be expressed in whole cents.

Unit prices expressed in tenths or hundredths of cents will be rounded to the nearest whole cent for evaluation and award. EXTENSIONS IN PRICING WILL BE CORRECTED.

UNIT PRICE WILL PREVAIL.

D. Provide one copy of pricing for the sample tasks.

Part 3. Instructions for Technical and Personnel Proposal – Attachment 6 This section contains four parts.

These four properly completed parts comprise the Technical and Personnel portion of your proposal.

A. Part I: List the proposed personnel, experience level, estimate of asset inventory ability for each individual that will be utilized to complete inventory services for the Defense

Commissary Agency.

B. Part II: List the types and quantity of equipment used by your employees on an average inventory service.

https://www.sam.gov/

C. Part III: Provide the information regarding the team size and composition of the sample inventory tasks listed in Part III.

D. Part IV: Provide the answers to several questions which provide clarification concerning the method which the Contractor will use to build his/her inventory team.

Part 4. Instructions for Past Performance

(Note: This section does not apply to Contractors that have a current Inventory contract with DeCA, and have performed at least 3 commissary inventories per year, during the past two years) DeCA contractors that meet the above may also choose to provide additional references. DeCA contract holders that do not meet the above performances during the past two years will need to provide the past performance reference data as described below.

A. This section contains:

1. Past Performance Data, Attachment 7-1 - A form for names, addresses, telephone numbers for 3 to 5 customers you have provided inventory services to in the past year

(offeror may duplicate Attachment 7-1 as necessary).

2. Sample Letter, Attachment 7-2 - A sample letter to your references authorizing release of information to the Defense Commissary Agency.

B. The offeror must complete the following actions:

1. Complete a Past Performance Reference Data form for 3 to 5 customers your company has provided service to in the past year. This form may be duplicated by the offeror as necessary. A similar form containing all pertinent information may also be reproduced in a word processing application.

2. Complete a letter similar to the sample provided for each reference included in step

1, above.

3. Copy each letter and mail the original to your reference.

4. Submit the Past Performance Reference Data forms and a copy of each letter you mailed to references with your proposal.

ADDENDUM TO 52.212-4

Addendum to FAR 52.212-4

CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS

IV. CONTRACT TERMS AND CONDITIONS, TASK ORDERS

A. GENERAL INFORMATION

1. Offerors awarded a Firm Fixed Price indefinite delivery/indefinite quantity (IDIQ) task order contract will be given an opportunity to submit a price for inventory service requirements arising for the duration of the performance period, unless contractor requests consideration for only certain areas. In addition, awardees need not be given an opportunity to be considered for a particular order if the contracting officer determines that:

a. The agency need for such supplies or services is of such urgency that providing such opportunity would result in unacceptable delays;

b. It is necessary to place an order to satisfy a minimum guarantee;

c. The situation identified in Paragraph 4 below applies.

2. Offerors are not required to submit a price for every inventory service opportunity;

however, negative responses are required.

3. Inventory requirements, including performance date, time, estimated value, Service

Contract Labor Standards wage determinations, and other necessary information, will be provided at the time prices are requested. Contractor travel costs are not handled separately. The contractor’s unit price must include any related travel costs associated with the performance of inventory services. At the contracting officer’s discretion, prices may be submitted and received in verbal, written, facsimile, e-mail, or any other method available.

4. Accountable inventories are usually performed once a year for each commissary. At times, additional inventories may be required during the same fiscal year. When more than one inventory is required by a commissary during the same fiscal year, a different contractor (other than the contractor that performed the initial or subsequent inventory) must be selected to perform the additional inventory.

5. To ensure the integrity of the inventory process, the Contractor must have enough personnel to ensure a disinterested party is available for all validation (second) and reconciliation (third) counts. A disinterested party is a person that has no prior knowledge of a specific section count or value. For example, an individual that conducted the initial count of a section can not validate that same section since they have prior knowledge of that section’s value. Contractors that use a team leader approach can not have their team leader perform any validation or reconciliation counts because a team leader usually has knowledge of the inventory section counts, and therefore, not a disinterested party.

B. PRICING OF TASK ORDERS: Unit prices for inventory services must be expressed in whole cents. Unit prices expressed in tenths or hundredths of cents will be rounded to the nearest whole cent for evaluation and award. EXTENSIONS IN PRICING WILL BE CORRECTED. UNIT

PRICE INDICATED IN RESPONSE TO ANY REQUEST FOR PRICING (and rounded to the nearest whole cent, as applicable) WILL PREVAIL.

C. EVALUATION FOR TASK ORDER

1. Evaluation for award of task orders will be based on Low Price/Technically

Acceptable (LPTA) during the contract period. Performance will be approximately equal to price. The Government will award the task orders to the offeror representing the best value to the Government. Individual inventory service performances will be competed amongst the multiple Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract holders as the services are required, and awarded based on the Lowest Price-

Technically Acceptable offer.

2. Each task order for inventory service will contain a performance evaluation to be completed by the Store Director or his/her representative after the completion of the inventory service.

3. The performance evaluation will contain a rating of the following elements of the service performance: Quality of Service, Timeliness/Schedule, Management, and

Management of Key Personnel.

4. The information contained in these evaluations will be used to create a past performance data bank for consideration in awarding future task orders. If a contractor’s recent performance differs significantly from the information in the past performance data bank, the Government reserves the right to use the more current information for future awards. Some situations that may impact future awards include, but are not limited to, cancelled inventories due to the contractor’s inability to perform, adverse reports of performance, trends in performance such as repeated lateness, and/or inability to complete services on time.

5. Prior to award of any order resulting from the pricing request, confirmation of ability to perform at each specific location may be obtained verbally or in writing from the apparent successful offeror for that location.

6. The Government reserves the right to obtain services elsewhere if none of the contractors are available for a performance at a reasonable price.

7. A contractor will not be considered for a commissary inventory if that contractor has already performed an inventory at the same commissary within the same fiscal year.

D. ISSUANCE OF TASK ORDERS

1. Inventory awards will be issued as fixed-priced task orders.

2. Task orders for inventory performance, to the extent practicable, will be issued at least

30 days in advance of the required performance date.

3. Orders may be issued by e-mail, hardcopy, or verbally.

4. Performance dates and times are not subject to change at the request of the contractor;

however, the Contracting Officer may agree to changes in extenuating circumstances.

E. MODIFICATIONS TO TASK ORDERS: Reference Paragraph (c): The Government may issue unilateral written administrative modifications that do not affect the substantive rights of the parties. Examples of administrative modifications are corrections in the payment office address or changes to the accounting and appropriation data. The contracting officer may also adjust the contract payment amount in accordance with the contract terms when an inventory exceeds 115% of the estimate listed on the task order, and/or when liquidated damages are assessed.

F. PAYMENT

1. PAYMENT AMOUNT: After a service is accepted, the contractor will be paid at the amount listed on the task order. Inventory task orders are issued as fixed price orders based on the estimated quantities provided and the contractor’s proposed price. The

Government’s estimate of the dollar value of inventory indicated in the task order is considered accurate within +/- 15% of the actual value at time of inventory.

Therefore, as long as the actual inventory amount does not exceed 115% of the estimate, the inventory will be paid at the fixed price rate of the task order. If the actual inventory amount is less than 100% of the inventory estimate (no matter by how much), the contractor will be paid at the fixed price rate of the task order. The contract payment may only be adjusted in two scenarios, when the inventory exceeds

115% of the inventory estimate, and/or when liquidated damages are assessed because a contractor fails to complete the inventory within the time specified in the task order.

Payment can also be adjusted to $0 for a contractor failure.

2. INVENTORY EXCEEDING 115% OF ESTIMATE: If an inventory amount exceeds

115% of the inventory estimate listed on the task order, the contractor will be paid for the additional inventory over 115% of the original estimate. The excess inventory amount will be paid at the unit price listed in the task order (per one thousands dollars of inventory over 115% of the estimated amount).

3. PAYMENT PROCESSING: After the contractor submits a proper electronic invoice via WAWF, the contract administrator at HQ DeCA, Acquisition Management

Directorate, will use the signed Dollar Value Inventory Certification and the Inventory

Control Logs to confirm performance of the inventory. After confirming performance of the inventory and receiving the contractor’s electronic invoice via WAWF, the contract administrator will then document acceptance and receipt of the service in

WAWF. After all the items are properly submitted, the contract payment will be processed via DFAS electronically.

V. FAILURE TO PERFORM: Commissaries devote a substantial number of man-hours to prepare for an inventory; therefore, it is important that an inventory be conducted as scheduled. If for any reason a contractor fails to perform an inventory as scheduled, the contractor may be held liable to the Government for the commissary’s costs to prepare for that inventory, and potentially for re-procurement costs. Some examples of failure to perform include, but are not limited to, having less than two people to conduct an inventory, contractor team members not being able to gain access to the installation that the commissary is located on, and the contractor not having a disinterested team member to conduct validation counts. Since each commissary inventory involves a different level of effort, the contracting officer will consider the factors surrounding each situation on a case by case basis.

Breach of contract terms is also a failure to perform. An example of a breach is sharing a inventory section count with the person performing the validation count. By signing final inventory documentation and/or submission of an invoice, the delivery order awardee is certifying and making a claim that the effort has been accomplished within the confines of contract terms. Potential false claims may be submitted to authorities to investigate as to whether a violation of the False Claims Act (see 31 U.S.C. 3729-3733) has occurred.

VI. Task Order Ombudsman: In accordance with FAR 16.505(b)(5), the Ombudsman for this contract is:

DEFENSE COMMISSARY AGENCY

DIRECTOR OF ACQUISITION MANAGEMENT

1300 E AVENUE

FORT LEE, VA 23801-1800

ADDENDUM TO 52.222-41

I. LABOR POSTER INFORMATION

Clause at 52.222-41, Service Contract Labor Standards, as amended, is applicable to the services performed under this contract. The contractor is responsible for obtaining and posting the following publications available at http://www.dol.gov/osbp/sbrefa/poster/matrix.htm:

1. Employee Rights on Government Contracts (WHD Publication 1313)

2. Employee Rights under Fair Labor Standards Act (WHD Publication 1088)

3. Equal Employment Opportunity is the Law (OFCCP 1420)

If you are unable to obtain a copy of the applicable posters at the above web site, please contact the Contract

Administrator identified on page one of this award document.

http://www.dol.gov/osbp/sbrefa/poster/matrix.htm

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government

0002 N/A N/A N/A Government

1001 N/A N/A N/A Government

1002 N/A N/A N/A Government

2001 N/A N/A N/A Government

2002 N/A N/A N/A Government

3001 N/A N/A N/A Government

3002 N/A N/A N/A Government

4001 N/A N/A N/A Government

4002 N/A N/A N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 POP 01-NOV-2014 TO

31-OCT-2015

N/A DEFENSE COMMISSARY AGENCY

STORE OPERATIONS

1300 E AVENUE

FORT LEE VA 23801-1800

HQCAAA

0002 POP 01-NOV-2014 TO

31-OCT-2015

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 01-NOV-2015 TO

31-OCT-2016

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 01-NOV-2015 TO

31-OCT-2016

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-NOV-2016 TO

31-OCT-2017

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 01-NOV-2016 TO

31-OCT-2017

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 01-NOV-2017 TO

31-OCT-2018

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 01-NOV-2017 TO

31-OCT-2018

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 01-NOV-2018 TO

31-OCT-2019

N/A (SAME AS PREVIOUS LOCATION)

4002 POP 01-NOV-2018 TO

31-OCT-2019

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984

52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(Sep 2006) -- Alternate I

OCT 1995

52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

OCT 2010

52.203-17 Contractor Employee Whistleblower Rights and Requirement

To Inform Employees of Whistleblower Rights

APR 2014

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-7 System for Award Management JUL 2013

52.204-10 Reporting Executive Compensation and First-Tier Subcontract

Awards

JUL 2013

52.204-13 System for Award Management Maintenance JUL 2013

52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for

Debarment

AUG 2013

52.209-9 Updates of Publicly Available Information Regarding

Responsibility Matters

JUL 2013

52.212-1 Instructions to Offerors--Commercial Items APR 2014

52.212-4 Contract Terms and Conditions--Commercial Items MAY 2014

52.216-21 Requirements OCT 1995

52.219-6 Notice Of Total Small Business Set-Aside NOV 2011

52.219-8 Utilization of Small Business Concerns MAY 2014

52.219-14 Limitations On Subcontracting NOV 2011

52.219-28 Post-Award Small Business Program Rerepresentation JUL 2013

52.222-3 Convict Labor JUN 2003

52.222-21 Prohibition Of Segregated Facilities FEB 1999

52.222-26 Equal Opportunity MAR 2007

52.222-35 Equal Opportunity for Veterans SEP 2010

52.222-36 Affirmative Action For Workers With Disabilities OCT 2010

52.222-37 Employment Reports on Veterans SEP 2010

52.222-40 Notification of Employee Rights Under the National Labor

Relations Act

DEC 2010

52.222-41 Service Contract Act Of 1965 MAY 2014

52.222-43 Fair Labor Standards Act And Service Contract Labor

Standards - Price Adjustment (Multiple Year And Option

Contracts)

MAY 2014

52.222-50 Combating Trafficking in Persons FEB 2009

52.222-54 Employment Eligibility Verification AUG 2013

52.223-10 Waste Reduction Program MAY 2011

52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

AUG 2011

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008

52.228-5 Insurance - Work On A Government Installation JAN 1997

52.232-17 Interest MAY 2014

52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

JUL 2013

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-3 Protest After Award AUG 1996

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

52.237-1 Site Visit APR 1984

52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.242-13 Bankruptcy JUL 1995

52.252-2 Clauses Incorporated By Reference FEB 1998

252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013

252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7004 Alt A System for Award Management Alternate A FEB 2014

252.204-7015 Disclosure of Information to Litigation Support Contractors FEB 2014

252.205-7000 Provision Of Information To Cooperative Agreement Holders DEC 1991

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By

The Government of a Terrorist Country

MAR 2014

252.216-7009 Allowability of Legal Costs Incurred in Connection With a

Whistleblower Proceeding

SEP 2013

252.225-7012 Preference For Certain Domestic Commodities FEB 2013

252.225-7048 Export-Controlled Items JUN 2013

252.226-7001 Utilization of Indian Organizations and Indian-Owned

Economic Enterprises, and Native Hawaiian Small Business

Concerns

SEP 2004

252.232-7010 Levies on Contract Payments DEC 2006

252.243-7001 Pricing Of Contract Modifications DEC 1991

252.243-7002 Requests for Equitable Adjustment DEC 2012

252.244-7000 Subcontracts for Commercial Items JUN 2013

CLAUSES INCORPORATED BY FULL TEXT

52.204-4500 INSTALLATION ACCESS REQUIREMENTS (JAN 31 2012)

The contractor shall be responsible for ensuring full compliance with all installation access procedures. Installation access includes, but is not limited to, obtaining applicable installation passes and inspections for vehicles and personnel. Contractor employees may also be subject to background security checks/clearances in order to obtain credentials for passes. Some installations are using programs, such as RAPIDGate, which may result in a cost to the contractor. Any costs associated with such programs or with obtaining passes, will not be reimbursed separately and should be included in the contractor's proposed pricing for the product or services being acquired.

CLAUSES INCORPORATED BY FULL TEXT

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JULY 2013)

(a) Definitions. As used in this provision--

Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian

Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

Federal contracts and grants with total value greater than $10,000,000 means--

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

Principal means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror ( ) has ( ) does not have current active Federal contracts and grants with total value greater than

$10,000,000.

(c) If the offeror checked “has” in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in--

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management database via https://www.acquisition.gov (see 52.204-7).

(End of provision)

52.211-11 LIQUIDATED DAMAGES--SUPPLIES, SERVICES, OR RESEARCH AND DEVELOPMENT (SEP

2000)

(a) If the Contractor fails to deliver the supplies or perform the services within the time specified in this contract, the

Contractor shall, in place of actual damages, pay to the Government liquidated damages of $218.00 per hour of delay.

(b) If the Government terminates this contract in whole or in part under the Default--Fixed-Price Supply and Service clause, the Contractor is liable for liquidated damages accruing until the Government reasonably obtains delivery or performance of similar supplies or services. These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

(c) The Contractor will not be charged with liquidated damages when the delay in delivery or performance is beyond the control and without the fault or negligence of the Contractor as defined in the Default--Fixed-Price Supply and

Service clause in this contract.

(End of clause)

52.212-2 EVALUATION--COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, using the Lowest Priced Technically

Acceptable (LPTA) evaluation methodology.. The following factors shall be used to evaluate offers:

1. PRICE: Price will be evaluated by multiplying the TOTAL PRICE of each of the 3 sample tasks by the estimated number of stores for each size category. Estimated number of stores for each size category to be used for evaluation purposes is: SMALL – 41 commissaries; MEDIUM – 55 commissaries; LARGE – 85 commissaries. Price realism will also be reviewed.

2. TECHNICAL: Technical will be evaluated based on the following:

(A) Personnel – Rating based on the length of experience each team member has with conducting inventories.

(B) Similarity of Experience – Rating based on the type of experience the contractor has with conducting inventories.

https://www.acquisition.gov/

(C) Team Size – Rating based on the contractor’s staffing of personnel in response to the 3

Sample Tasks listed on Attachment 5.

(D) Equipment – Rating based on the type of equipment the contractor uses when conducting inventories.

(E) Approach – Rating based on the answers to several questions which detail the method that the contractor uses to build his/her inventory team.

The following rating scale will be used to evaluate each offeror’s Technical Capability:

Rating Description

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the

3. PAST PERFORMANCE: Past Performance will be evaluated based on the following areas:

(A) Quality of Service – Rating based on responses to Attachment 7-3 (Past Performance

Questionnaire)

(B) Timeliness/Schedule – Rating based on responses to Attachment 7-3 (Past Performance

Questionnaire)

(C) Management – Rating based on responses to Attachment 7-3 (Past Performance

Questionnaire)

(D) Management of Key Personnel – Rating based on responses to Attachment 7-3 (Past

Performance Questionnaire)

The following rating scale will be used to evaluate each offeror’s Past Performance:

Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown..

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Relative importance of the factors: Technical is of greater importance than Past Performance;

Technical and Past Performance when combined, are approximately equal to price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (MAY 2014)

ALTERNATE I (MAY 2014)

An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically via http://www.acquisition.gov. If an offeror has not completed the annual representations and certifications electronically at the System for Award Management (SAM) website, the offeror shall complete only paragraphs (b) through (i) of this provision.

(a) Definitions. As used in this provision:

"Emerging small business" means a small business concern whose size is no greater than 50 percent of the numerical size standard for the NAICS code designated.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Inverted domestic corporation, as used in this section, means a foreign incorporated entity which is treated as an inverted domestic corporation under 6 U.S.C. 395(b), i.e., a corporation that used to be incorporated in the United

States, or used to be a partnership in the United States, but now is incorporated in a foreign country, or is a subsidiary whose parent corporation is incorporated in a foreign country, that meets the criteria specified in 6 U.S.C.

395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c). An inverted domestic corporation as herein defined does not meet the definition of an inverted domestic corporation as defined by the Internal Revenue

Code at 26 U.S.C. 7874.

“Manufactured end product” means any end product in Federal Supply Classes (FSC) 1000-9999, except—

(1) FSC 5510, Lumber and Related Basic Wood Materials;

(2) Federal Supply Group (FSG) 87, Agricultural Supplies;

(3) FSG 88, Live Animals;

(4) FSG 89, Food and Related Consumables;

(5) FSC 9410, Crude Grades of Plant Materials;

(6) FSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) FSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) FSC 9610, Ores;

(9) FSC 9620, Minerals, Natural and Synthetic; and

(10) FSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the

Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment

Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically--

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act

(50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business concern—

(1) Means a small business concern--

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

"Small business concern" means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

Subsidiary means an entity in which more than 50 percent of the entity is owned--

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

Veteran-owned small business concern means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

"Women-owned small business concern" means a small business concern—

“Women-owned business concern” means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of the its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

“Women-owned small business concern” means a small business concern --

(1) That is at least 51 percent owned by one or more women or, in the case of any publicly owned business, at least

51 percent of its stock is owned by one or more women; or

(2) Whose management and daily business operations are controlled by one or more women.

"Women-owned business concern" means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women;

and whose management and daily business operations are controlled by one or more women.

(b) (1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted electronically on the SAM website.

(2) The offeror has completed the annual representations and certifications electronically via the SAM website accessed through https://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications--Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ----------.

(Offeror to identify the applicable paragraphs at (c) through (n) of this provision that the offeror has completed for the purposes of this solicitation only, if any.)

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on ORCA.]

(c) Offerors must complete the following representations when the resulting contract will be performed in the United

States or its outlying areas. Check all that apply.

(1) Small business concern. The offeror represents as part of its offer that it ( ) is, ( ) is not a small business concern.

(2) Veteran-owned small business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents as part of its offer that it ( ) is, ( ) is not a veteran-owned small business concern.

(3) Service-disabled veteran-owned small business concern. (Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.) The offeror represents as part of its offer that it ( ___ ) is, ( ___ ) is not a service-disabled veteran-owned small business concern.

(4) Small disadvantaged business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents, for general statistical purposes, that it ( ___ ) is, ( ___ ) is not a small disadvantaged business concern as defined in 13 CFR 124.1002.

(5) Women-owned small business concern. (Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.) The offeror represents that it ( ___ ) is, ( ___ ) is not a women-owned small business concern.

Note to paragraphs (c)(8) and (9): Complete paragraphs (c)(8) and (c)(9) only if this solicitation is expected to exceed the simplified acquisition threshold.

(6) WOSB concern eligible under the WOSB Program. [Complete only if the offeror represented itself as a women-owned small business concern in paragraph (c)(5) of this provision.] The offeror represents that--

(i) It ___ is, ___ is not a WOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued…