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UNCLASSIFIED//FOR OFFICIAL USE ONLY
Solicitation # HC1047-21-R-4003 Defense Spectrum Organization (DSO) Annapolis Facility Operation Support
QUESTION & RESPONSE TEMPLATE
Questions & Response Template
| Question # |
| Questions / Comments |
| RFP Reference |
| Government Response |
| RFP Change Required (Y/N) |
| Location of Change |
| 1 |
| Is there an incumbent contractor? If so, who is that and what is the contract number? |
| PWS Introduction |
| This requirement is a follow on contract. Per the PWS introduction previous contract number is HC1028-20-P-0026. The incumbent contractor is AEGIS Corps, Inc. |
| N |
| 2 |
| Will there be an opportunity for a site visit? Quality of proposals, especially the price volume, will be enhanced with a site visit. |
| General |
| The Government will not be conducting site visits. The Government has provided sufficient information for interested offerors to be able to bid within the PWS and RFP. |
| N |
| 3 |
| In lieu of providing PPQs, may we provide CPARS instead? CPARS is the official record of past performance and alleviates the need for Government personnel to repeatedly provide PPQs. |
| Solicitation Section 5.4.2, Part B – Past Performance Reference Sheets and Questionnaires |
| PPQs are required and CPARS evaluation reports are not a substitute. |
| N |
| 4 |
| What is the size and number of these boxes? |
| 6.3.1, Subtask 1 – Front Entrance Planter Boxes |
| Two Boxes. 3 feet by 6 feet. |
| N |
| 5 |
| What is the square footage of the space requiring grounds keeping? |
| 6.3.2, Subtask 2 – Grounds Keeping |
| Approx. 4,000 sq. ft. |
| N |
| 6 |
| What is the square footage or acreage of the referenced roads and parking lots? Is there a site map available? |
| 6.7, Task 7 – Snow/Ice Removal |
| Approx. 128,125 sq. ft. Site map attached. |
| Y |
| RFP, PWS Reading Library Attachment 2 |
| 7 |
| Table following this section requires draft deliverables within 15 calendar days, final within 30 calendar days. This does not seem to consider a Government review and approval period. Can this be clarified? |
| 6.10.2.13.1, Safety |
| The Government will have five business days to review the documents and return to the contractor for any revisions for the final document. |
| N |
| 8 |
| Can additional details be provided on the various referenced equipment (HVAC, generators, elevators, fire and life safety systems, electrical systems, etc.) including numbers, sizes, makes, models and age? |
| 6.11, Task 11 – Preventive maintenance |
| Table attached. |
| Y |
| RFP, PWS Reading Library Attachment 2 |
| 9 |
| Is there a way to ventilate temporary (i.e. portable) AC units given that the building is essentially windowless? |
| 6.12.1.1, Emergency |
| Hoses would have to be run to emergency exit doors. |
| N |
| 10 |
| Table following this section requires draft deliverables within 10 or 15 calendar days, final within 30 calendar days. This does not seem to consider a Government review and approval period. Can this be clarified? |
| 6.14, Task 14 Transition |
| The Government will have five business days to review the documents and return to the contractor for any revisions for the final document. |
| N |
| 11 |
| Is the security guard station referenced here the same as the Security Operations Center referenced in 6.1.4? If not, do these two locations require separate staffing? |
| 9.2, Hours of Operation |
| Yes, the security guard station referenced in PWS 9.2 is the same as the Security Operations Center referenced in PWS 6.1.4. A minimum of one guard is required at all times. |
| N |
| 12 |
| In the Table following this section, it seems to indicate that Tasks 10, 11, 12, and 13 do not require a SECRET clearance. Is that correct? |
| 11.2, Security Clearance |
| Task 10 does require SECRET clearance and the facility manager must hold a Secret security clearance. Tasks 11, 12, and 13 do not require a Secret clearance, but the contractor is responsible for providing cleared personnel to escort any uncleared personnel for these tasks (per PWS 6.10.2.6 and PWS section 11). |
| Y |
| PWS Section 6.10, Table under PWS Section 11.2. |
| 13 |
| In the Table following this section, is the far-right column accurate or does that require clarification? |
| 11.2, Security Clearance |
| Table modified |
| Y |
| Table under PWS Section 11.2. |
| 14 |
| Will the Government provide storage space to the Contractor? How much in terms of square footage? |
| 12, GFP |
| Approx. 500 sq. ft. at various locations within the building. The current contractor stores ample supplies onsite to maintain their supply stock. |
| N |
| 15 |
| This section seems to indicate that desktop equipment will be provided for each of the positions listed in the last paragraph of this section, but desktop computers, faxes, printers, and telephones are not indicated on the GFP Attachment. Please clarify. |
| 12, GFP |
| DISA does not consider desktop computer, office phones, printers and faxes as GFP, because they are still maintained by the Government and do not leave the location. Common area printers are available via network access. Computers and office phones will be available in each of the areas indicated in section 12. |
| N |
| 16 |
| Table in this section requires draft deliverables within 15 calendar days, final within 30 calendar days. This does not seem to consider a Government review and approval period. Can this be clarified? |
| 13, Other Pertinent Information |
| The Government will have five business days to review the documents and return to the contractor for any revisions for the final document. |
| N |
| 17 |
| Can the Government clarify what ODCs the Contractor is responsible for versus what would be reimbursed under CLIN x019 for materials? |
| 6.9, Other Direct Costs |
| The ODC section of the PWS (6.9) primarily cover utility costs (electric, gas, water, and sewage). The materials purchased under x019 will need to be approved by the COR, in writing, prior to purchase. The Government is providing a plug number as the exact materials are unknown at this time. |
| N |
| 18 |
| Being that a DOE L clearance is equivalent to a DoD Secret clearance, we would like to know if an Active DOE L clearance would be acceptable when requesting that our RFP be reviewed. Please advise. |
| PWS, section 11.1 |
| No, per PWS Section 11.1 Facility Security Clearance, “the work to be performed under this contract/order is up to the Secret level. Therefore the company must have a final Secret Facility Clearance from the Defense Counterintelligence and Security Agency Facility Clearance Branch at time of proposal submission.” |
| N |
| 19 |
| Can the Government confirm the incumbent contract is HC102820P0026; has there been a change in scope from the existing contract? |
| The current contract is HC1028-20-P-0026 per the PWS introduction. The only major scope change is that the librarian duties have been removed from the Scope. All other changes were minor. |
| N |
| 20 |
| Is the Government willing to change the requirement to furnish resumes of all Physical Security and Entry Control Personnel from the proposal phase to the contract transition-in period? |
| RFP 4.2.2.4 (p8); RFP Table 1.1 (p5); RFP 14.0 Key Personnel (p49) |
| The Government will not change the requirement. |
| N |
| 21 |
| Where in Volume II should this information be included? The Evaluation Factors for this Volume on page 113 mention Subfactors 1, 2, and 3. Is this section part of one of these subfactors or a separate subfactor? |
| Solicitation Sect. 4.2.1.1, Technical/Management Risk |
| Technical/Management Risk should be addressed and incorporated into Volume II as part of the Technical/Management approach. Technical/Management Risk is not a separate evaluation factor, however, it may be evaluated under one of the Subfactors to the extent it impacts Evaluation Subfactor 1-3. |
| N |
| 22 |
| Where in Volume II should the SCRM Plan be included? The Evaluation Factors for this Volume on page 113 mention Subfactors 1, 2, and 3. Is this section part of one of these subfactors or a separate subfactor? |
| Solicitation Table 1.1, Proposal Organization – Vol. II, Part C, Technical/Management Approach (incl. SCRM Plan) |
| The SCRM Plan should be included under Volume II, Part C Technical / Management Approach. The SCRM plan has no page limitations and does not count towards the 20 pages listed for this part. The SCRM Plan is not a evaluation factor but is a required for this solicitation as stated in Table 1.1. |
| N |
| 23 |
| The PWS calls for the contractor to provide preventative maintenance on the IDS but does not provide details as to the numbers and types of of the components requiring maintenance and monthly testing. Please provide these details so that we may provide an accurate proposal. |
| PWS Sect. 6.1.7, Subtask 7, Intrusion Detection System |
| Component List has been provided. |
| Y |
| RFP, PWS Reading Library Attachment 2 |
UNCLASSIFIED//FOR OFFICIAL USE ONLY