HC1047-21-R-4003_May6.pdf

SEE ADDENDUM

(No Collect Calls)

HC104721R4003 06-May-2021

b. TELEPHONE NUMBER

301.225-4062

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 07 Jun 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HC10479. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

KATHLEEN M. AGUILA

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DISA/DITCO-NCR

P.O. BOX 549

FT. MEADE MD 20755-0549

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

X 8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$41,500,000

NAICS:

561210

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF182

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HC104721R4003

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO OFFEROR

1.0 Proposal Instruction to Offerors

1.1 Contract Information

For consideration in developing your proposal, the following information is provided.

This Request for Proposal (RFP) solicits for a Firm-Fixed Price (FFP), Time & Materials (T&M), and Cost

Reimbursement (CR) contract through a total 8(a) Small Business competitive set-aside, utilizing a Performance

Price trade-off (PPTO) evaluation method. This acquisition is being conducted using a combination of FAR Part 12 and 15 procedures. The resultant contract will be for the Defense Spectrum Organization (DSO) Annapolis Facility

Support.

A Secret Facility Clearance is required for the company for this solicitation and contract, therefore, the offeror must have a final Secret Facility Clearance (FCL) from the Defense Counterintelligence and Security Agency at time of proposal submission. A DD254 will be issued with the RFP. All personnel performing on or supporting a DISA contract/order in any way shall be U.S. citizens. The personnel security requirements for this contract cover the individuals supporting the Task Areas delineated in the table under section 11.2 of the Performance Work Statement

(PWS). Contractor personnel must possess the interim or final security clearance eligibility when performance starts.

The contracting officer (KO) Michelle L. Rand and contract specialist (CS) Kathleen Aguila are the sole points of contact for this procurement. Questions should be addressed to kathleen.m.aguila.civ@mail.mil and michelle.l.rand.civ@mail.mil. Please provide any questions, in writing, no later than May 12, 2021 at 10:00 am

(EST). The Government reserves the right to not answer questions submitted after this time. Questions submitted to any parties aside from the KO and CS will not be addressed under any circumstances.

Communications: Exchanges of source selection information between Government and offerors will be controlled by the KO and CS.

2.0 General Instructions

(a) This section of the Instructions to Offerors provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror's proposal must include all data and information requested by the RFP and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the Performance Work Statement (PWS). Non-conformance with the instructions provided in this Information to Offerors may result in removal of the proposal from further evaluation.

(b) The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the

Government's requirements but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror's proposal.

(c) Elaborate brochures or documentation, binding, detailed art work, internet hyperlinks, or other embellishments are unnecessary and are not desired,

(d) The proposal acceptance period is 180 days. The Offeror shall make a clear statement in Section A of Volume

IV- Proposal Documentation that the proposal is valid through this date.

(e) In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

2.1 General Information

2.1.1 Point(s) of Contact

The Contracting Officer (KO) and the Contracting Specialists (CS) are the sole points of contact for this procurement. Address any questions or concerns you may have to the KO & CS. Written requests for clarification must be sent to the KO, Michelle Rand, michelle.l.rand.civ@mail.mil and CS, Kathleen Aguila, kathleen.m.aguila.civ@mail.mil. Oral communications are not permissible.

2.1.2 Debriefings

The Contracting Officer will notify offerors of any decision to exclude them from the competitive range;

whereupon, they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The Contracting Officer will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

2.1.3 Discrepancies

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the Contracting Officer in writing with supporting rationale as well.

The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion, therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price and technical standpoint.

2.1.4 Electronic Reference Documents

All referenced documents for this solicitation are available on the System for Award Management (SAM) (beta

SAM) web site at http://beta.sam.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation. The Government shall communicate all formal information regarding this solicitation via the http://beta.sam.gov website. This is the only mechanism by which offerors will have access to this solicitation documentation released by the Government. It is the exclusive responsibility of interested/prospective contractors to gain access to and retain an account with http://beta.sam.gov. Any and all technical, connectivity, or other access-related issues (electronic or physical) regarding the http://beta.sam.gov must be directed to the http://beta.sam.gov systems administrators, Federal Service

Desk (FSD) by phone at 1-866-606-8220. The Contracting Officer for this solicitation has no influence over http://beta.sam.gov regulations, policy and protocol.

The offeror shall submit the proposal in electronic format via email not later than the time and date specified in the solicitation. The total size of the email (including all attachments) shall not exceed 20MB. If the Offeror's submission exceeds 20MB, multiple emails can be used for proposal submission. Each email shall be clearly labeled, with Company name and Volume number. Proposals shall be submitted to the KO/CS identified below:

Kathleen Aguila (Contract Specialist) kathleen.m.aguila.civ@mail.mil and Michelle L. Rand (KO) michelle.l.rand.civ@mail.mil.

2.1.5 Competitive Range Determination

The Government reserves the right to make award without discussions or establishment of a competitive range. In the event a competitive range is established and the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition. In accordance with FAR Part 15.306(c)(2), Offerors are advised that the competitive range may be further reduced for purposes of efficiency.

2.1.6 Special Notice to Offerors

The Government's obligation under this contract for all option periods is contingent upon the availability of funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the

Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. The http://beta.sam.gov/

Government reserves the right to begin services for the contract based upon funds available. The award will be based on the successful offeror's proposal submitted in accordance with the instructions herein.

2.2 Organization/Number of Copies/Page Limits

The Offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 1.1 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified. The contents of each proposal volume are described in Section 3 – 7.

Instructions for Preparation of Proposal Content as noted in the table below.

Table 1.1 - Proposal Organization

VOLUME

RFP

PARAGRAPH

REFERENCE

VOLUME TITLE PAGE LIMIT

I 3.0 Executive Summary

Part A 3.1 Narrative Shall not exceed 2 pages

Part B 3.2 Master Table of Contents No Limit

Part C 3.3 Glossary/ Acronym List No Limit

II 4.0 Technical/Management Volume

Part A 4.2.2.1 Table of Contents No Limit

Part B 4.2.2.2 List of Tables and Drawings No Limit

Part C 4.2.2.3 Technical/Management Approach (including

SCRM plan)

Shall not exceed 20 pages. SCRM Plan has no page limitations and does not count towards the

20 pages listed above.

Part D 4.2.2.4 Resumes of Key Personnel

Resumes shall not exceed 3 pages for each resume proposed.

III 5.0 Past Performance Volume

Part A 5.4.1 Summary Shall not exceed 2 pages

Part B 5.4.2 Past Performance References and Questionnaires

References shall not exceed 3 pages per effort.

Part C 5.4.3 Consent Letters 3 pages per reference

IV 6.0 Price Volume

Part A 6.2.1 Price Narrative No Limit

Part B 6.2.2 Government Provided Excel Workbook No Limit

V 7.0 to 7.2.4 Contract Documentation No Limits

2.2.1 Page Limitations

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Page limitations shall not be circumvented by including inserted text boxes/pop-ups or internet links to additional information; such inclusions are not acceptable and will not be considered part of the proposal. The Government reserves the right not to consider for award any proposal that does not adhere to the administrative requirements of this solicitation. Each page shall be counted except as identified above. Pages shall be numbered per volume.

2.2.2 Page Size and Format

2.2.2.1 A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts.

Pages shall be single spaced with space between paragraphs. Except for the reproduced sections of the solicitation document, the text size shall be no less than 11 point Arial or Times New Roman font for all text. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least one inch margins on the top and bottom and side margins. Pages shall be numbered sequentially by volume. These page format restrictions shall apply to responses to ENs. These limitations shall apply to electronic proposals.

2.2.2.2 Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. For tables, charts, graphs and figures, the text shall be no smaller than 10 point Arial or Times New Roman font for all text included in a table.

2.2.3 Pricing Information

All pricing information shall be addressed ONLY in the Price Proposal Volume.

2.2.4 Cross-Referencing

To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal.

Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

2.2.5 Indexing

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

2.2.6 Labeling

Each volume of the proposal should be separately labeled. A cover sheet should be provided in each volume, clearly marked as to the volume number, title, copy number, solicitation identification, and the offeror’s name. The

Contractor shall apply all appropriate markings including those prescribed in accordance with FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

2.2.7 Glossary of Abbreviations and Acronyms

A glossary of all abbreviations and acronyms used, with an explanation for each shall be provided as part of the executive summary. Glossaries of Abbreviations and Acronyms do not count against the page limitations.

2.3. Questions

Questions regarding this RFP shall be submitted using the Blank Question and Response template, Attachment 7.

All questions (technical or otherwise) must be submitted via email (subject line: “Questions HC1047-21-R-4003”) to kathleen.m.aguila.civ@mail.mil and michelle.l.rand.civ@mail.mil at any time but no later than 10:00 a.m. EDT., on 12 May 2021. Questions and/or comments received after the specified date/time may not be addressed by the

Government. All questions and answers will be published to the beta.sam.gov portal once addressed. No oral communications are permissible.

2.4. Electronic Submission of Offer

In order to respond to this solicitation, electronic proposals are to be submitted in lieu of paper copies. The maximum size of each email transmission to the Contracting Officer and Contract Specialist shall not exceed 20

MBs. If files are compressed, the necessary decompression program must be included. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Office Word 2010, MS Office Excel 2010, MS

Office Project 2010, and MS Office Power Point 2010, as applicable. For electronic copies, indicate on each document the volume number and title. Use separate files to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments, if any. Zip Files are not to be used under any circumstances. The mailto:kathleen.m.aguila.civ@mail.mil mailto:michelle.l.rand.civ@mail.mil

DISA network/firewall will not allow zip files to be sent or received. Efforts by the Government to clarify or expedite installation of electronic proposal submissions, in accordance with FAR 15.207(c), will not be considered discussions. The Government is under no obligation to seek clarification regarding electronic proposal submissions if submissions cannot be opened or accessed.

It is the Offeror’s responsibility to assure its proposal is received by the date and time specified below. Complete proposal packages must be submitted by the time and date for which proposals are due in order to be considered for award. Responses received after the time and date for which proposals are will be considered late and will not be considered. Responses must be submitted electronically to the following:

Contract Specialist, Kathleen Aguila at kathleen.m.aguila.civ@mail.mil

Contracting Officer, Michelle Rand at michelle.l.rand.civ@mail.mil

PROPOSAL DUE DATE: See Block 8 of the solicitation

In accordance with FAR 52.215-1, Instructions to Offerors, the offeror's proposal submission will be considered complete when all volumes are received.

3.0 Volume I: EXECUTIVE SUMMARY

In the executive summary volume, the offeror shall provide the following information:

3.1 Part A- Narrative

The narrative summary of the entire proposal should be concise, to include addressing the significant risks, and highlighting any key or unique features, excluding price. The salient features should tie in with FAR 52.212-2, Evaluation-Commercial Items, which lists the evaluation factors/subfactors. Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal.

The Offeror should explain and provide their overall approach and supporting rationale for how they will execute the requirement of the contract.

3.2 Part B- Table of Contents

Include a master table of contents of the entire proposal.

3.3- Part C - Glossary / Acronym List

Include a master glossary / acronym list defining all acronyms utilized throughout the proposal.

4.0 Volume II: TECHNICAL/MANAGEMENT VOLUME

4.1 General

The Technical/Management Volume should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the technical/management subfactors defined in FAR 52.212-2, Evaluation-Commercial Items. See FAR 52.212-2 below for the specific evaluation factors for this requirement.

Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying these subfactors. All the requirements specified in the solicitation are mandatory. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

4.2 Format and Specific Content

4.2.1 Technical/Management Volume

In the Technical/Management volume, address your proposed approach to meeting the minimum performance or capability requirements of each technical/management subfactor, as well as the risks in your proposed approach in terms of technical/performance, cost, and/or schedule.

4.2.1.1 Technical/Management Risk

Address technical/management risk by identifying those aspects of the proposal you consider to have the potential for disruption of schedule, increased cost, poor performance, the need for increased Government oversight, and/or the likelihood of unsuccessful contract performance. Describe the impact of each identified risk in terms of its potential to interfere with or prevent the successful accomplishment of other contract requirements (e.g., PWS or specification requirements), whether or not those requirements are identified as subfactors. Propose a realistic

"work-around" or risk mitigators for identified risks that will eliminate or reduce risk to an acceptable level.

Identify any new risks introduced by such risk mitigation.

4.2.2 Volume Organization

The Technical/Management volume shall be organized according to the following general outline:

Part A Table of Contents

Part B List of Tables and Drawings

Part C Technical Approach / Management Approach

Part D Resumes of Key Contract Personnel

4.2.2.1 Part A – Table of Contents. Submit a Table of Contents for Volume II.

4.2.2.2 Part B – List of Tables and Drawings. Include a list of Tables and Drawings utilized throughout the

Technical / Management Volume.

4.2.2.3 Part C –Technical Approach / Management Approach

The offeror’s Technical Capabilities proposal should describe their capabilities to execute all tasks specified in

Section 6 of the attached Performance Work Statement (PWS). It should clearly describe their approach to fully meetthe requirements of the PWS. This subfactor should also describe where the offeror sees risk and how they would solve, mitigate or reduce risks. Proposals should clearly show how the offeror will accomplish the tasks and why they have chosen that particular course.

4.2.2.4 Part D –Resumes of Key Personnel

The offeror shall provide resumes for each Key Personnel for evaluation purposes. Resumes shall not exceed three

(3) pages each and do not count towards the 20 page limitation. Resumes should include applicable certifications, education and experience. Resumes should clearly describe experience in terms of years, skills, positions and levels

(senior, junior, entry level). It is critical that the offeror has properly provided key personnel with relevant experience and qualifications to complete the proposed and are ready and available.

5.0 Volume III: PAST PERFORMANCE VOLUME

5.1 General

Each Offeror shall submit a past performance volume with its proposal, containing past performance information in accordance with the format contained in this Attachment 8, Past and Present Performance References. Offeror shall submit no more than three (3) total recent past/present performance efforts for evaluation, and each cited past performance shall not exceed three (3) pages. For each reference the offeror shall send a cover letter, sample cover letter example, and Past Performance Questionnaire, attachment 9. Offerors are cautioned that the Government will use data provided by each offeror in this volume and data obtained from other sources in the evaluation of past performance.

Along with the information required in this paragraph, the Offeror shall submit a consent letter executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of past performance information to the Offeror so the Offeror can respond to such information. Consent letters cannot exceed more than one page.

5.2 Recent Contracts

Recent efforts are those which have been performed during any portion of the last three (3) years from date of issuance of this RFP, including those efforts currently being performed. For those efforts currently being performed, the offeror must have been performing for at least six (6) months from the date of issuance of this RFP. Past performance information that fails this condition will not be further evaluated.

5.3 Relevant Contracts

Relevancy is determined by assessing whether the past performance effort proposed is relevant to the PWS Tasks and the Price Factor contained in the RFP.

5.4 Specific Content

Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a limited or no confidence rating, since the problems encountered may have been on a more complex program, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified.

Categorize the relevant information into the specific technical/management subfactors used to evaluate the proposal.

The Past Performance volume will be organized according to the following general outline:

5.4.1 Part A- Summary

In accordance with the page limitations set forth in Table 1.1, describe the roles of the Offeror, subcontractors, teaming partners, and/or joint venture partners.

5.4.2 Part B- Present and Past Performance Reference Sheets and Questionnaires

Offeror shall submit no more than three (3) total recent past/present performance efforts for evaluation, and each cited past performance shall not exceed three (3) pages. Information on up to two (2) recent contracts performed by an Offeror’s significant teaming partners/subcontractors and significant subcontractors considered most relevant in demonstrating their ability to perform the proposed effort may be submitted. The Government considers a significant subcontractor and/or teaming partner to be a company who provides 20% or more of the support required, and /or company who provides a critical portion of the effort required and/or influences the results of performance. The maximum number of past performance efforts submitted by the prime Offeror and its teaming partners may not exceed three (3) total. Therefore, if two (2) subcontractor efforts are submitted, then maximum number of efforts submitted by the prime would be one (1) effort. Submit information using the format contained in the Past and Present Performance Information attachment to the solicitation. Include rational supporting your assertion of relevance. Individual task orders or call orders under an IDIQ contract, GSA Schedule contract, or

Blanket Purchase Agreement (BPA) are each considered to be one past/present performance effort. IDIQ contracts, GSA Schedule contracts, or BPAs submitted as references without an associated task order, or with multiple task/call orders, will not be considered in the past performance evaluation.

The Offeror shall provide the Past Performance Questionnaire and Cover Letter, attachment 9 and 10, to each of the customer Points of Contact identified for each of the relevant past performance efforts. In order to expedite the assessment process, the Offeror may complete Sections 1 and 2 of the Past Performance Questionnaire for the convenience of the Points of Contact. The Offeror shall not, however, complete any other section of the Past

Performance Questionnaire. Once the questionnaires are completed by the POCs, the information contained therein shall be considered Source Selection Information in accordance with FAR 2.101 and 3.104 and shall not be released to the Offeror. Past Performance Questionnaires submitted for any Offeror’s team member shall clearly indicate the name of the Offeror within the questionnaire. Early submission of the Past Performance Questionnaires is encouraged. Questionnaires shall be sent directly via email to the Contract Specialist, Kathleen Aguila at kathleen.m.aguila.civ@mail.mil and the Contracting Officer, Michelle L. Rand at michelle.l.rand.civ@mail.mil no later than the proposal due time and date from the customer filling out the form. However, offerors should provide a copy of the sent questionnaires with their proposal.

5.4.3 Part C- Consent Letters

In accordance with the page limitations set forth in Table 1.1, the Offeror shall provide subcontractors, teaming partners, and/or joint venture partners consent or client authorization letters executed by each. These letters authorize the release of past performance information so the Offeror can respond to such information. A sample consent letter is provided at Attachment 9.

6.0 Volume IV– FACTOR 3: PRICE

6.1 General Instructions

Price proposals will be evaluated to determine if they are reasonable, balanced, and complete. Price reasonableness is established through cost and price analysis techniques as described in FAR 15.404. For a price to be complete, all solicitation requirements must be priced, figures correctly calculated, and prices are clearly presented in the

Government provided spreadsheet. The offeror shall submit pricing for the base period and all option periods, including option pricing for an additional six-month period that may be authorized IAW FAR 52.217-8. See FAR

52.217-8 which authorizes the Government to require continued performance of any services within the limits and at the rates specified in the contract. Price proposals should include a separate line item for the additional six-month period IAW FAR 52.217-8. These prices shall be identical to the quoted pricing in the six months prior to expiration of the base period, or the final option period, if option periods are present. The total evaluated price will consist of the contractor’s proposed price for the base period, all option periods, surge, and the option pricing for the additional six-month period.

6.1.1 Supplemental Price Information

Information beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your cost/price position. All information relating to the proposed price, including all required supporting documentation must be included in the section of the proposal designated as the Price Volume. Under no circumstances shall this information and documentation be included elsewhere in the proposal.

6.1.2 Pricing Information Requirements

In accordance with FAR 15.403-1(b) and 15.403-3(a), data other than certified cost or pricing data may be required to support price reasonableness. Information shall be provided in accordance with FAR 15.403-5. If, after receipt of proposals, the KO determines the required conditions of adequate competition do not exist that there is insufficient information available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror may be required to certify its submitted cost or pricing data (see: FAR 15.406-2 -- Certificate of

Current Cost or Pricing Data).

Offeror and its subcontractor(s) shall provide whatever information is necessary to help the Government understand why the proposed prices are reasonable in its Price Narrative Document. Offeror and its subcontractor(s) shall disclose the location (Government site or the Contractor site per the PWS) of each proposed labor categories performance locations in its cost proposal.

6.2 Volume Organization

The Price Volume shall consist of the following sections:

6.2.1 Part A- Price Narrative

The Offeror shall describe their methodology used to establish their price. The Offeror shall provide information describing and detailing the evaluation it performed to determine the reasonableness of prices on hourly labor rates.

The price narrative shall provide whatever information is necessary to help the Government understand why the proposed prices are reasonable. Each Offeror's price proposal shall contain sufficient quantitative and narrative documentation necessary to adequately support and explain the prices proposed. The Offeror shall indicate the resources required to accomplish the task (e.g., labor categories, labor hours, number of employees for each labor category, rates, travel, incidental equipment, etc.). The offeror may provide this information is a separate Microsoft

Excel spreadsheet. For time and materials (T&M) CLINs 0007, 0008, 0013, 0014, 0015, and 0016, offerors must identify their company’s standardized labor categories, and associated rates that will be utilized in the performance of those CLINs. The prime contractor shall also specify what type of contract (firm-fixed-price, cost-reimbursement etc.) is proposed for each subcontractor. For any subcontractor proposed at or above the Truth In Negotiations Act

(TINA) threshold, the Offeror shall provide, or instruct the subcontractor to provide evidence of accounting system adequacy if the subcontractor is performing on any basis other than Firm Fixed Price (FFP) or Time and Materials

(T&M). Part A is excluded from page limitations.

6.2.2 Part B - Price Summary Spreadsheet

Offerors are required to use the Government-provided Microsoft Excel CLIN Pricing Worksheet to submit the proposed pricing, Attachment 6. Offerors must include all formulas and calculations, and shall not remove the formulas that are in Attachment 6. T&M CLINS X007, X08, X013, X014. X015 and X016 have a not to exceed

(NTE) value stated in the CLIN Pricing Worksheet. Offerors shall not remove or change the NTE value. Failure to comply with this section may result in Offeror’s price submission being determined non responsive. DO NOT

SUBMIT a .pdf file. Part B is excluded from page limitations.

The offeror is required to submit prices for all labor categories proposed in accordance with the Performance Work

Statement. The offeror shall complete the FFP Labor Rate Table and T&M Labor Rate Table tabs that encompasses fully-loaded/burdened labor rates for all labor categories proposed for all contract years. The labor rates and indirect loadings rates for the six-month option period shall be the same as those in effect for the final option period. The

Government-provided Microsoft Excel workbook is structured to facilitate the calculation of total labor hours proposed for each separate labor skill mix. The Excel workbook must include a schedule showing total proposed hours summarized by labor skill mix. This schedule shall include (and separately identify) subcontractors and inter-divisional transfer hours. In addition, the Offeror shall provide labor classification statements for each category of labor proposed (prime, subcontracts, and inter-divisional) describing position qualifications (education, years of experience, etc). If additional tabs are necessary to reflect further details, the details on subordinate tabs shall roll up to the appropriate tabs.

The Offeror must propose a CLIN 9999, Surge. The Government may require surge support during the base or any option period. The Government is providing a percentage value to be used by all offerors when proposing surge:

surge support will not exceed 15% of the offeror’s total proposed cost/price for the base and all option periods, excluding the six-month extension of services pursuant to FAR 52.217-8. Offerors are instructed to propose this

EXACT percentage for Surge CLIN 9999. In the event the Government does elect to exercise the Surge Option, surge support will be realigned under new or existing CLINs for the relevant task areas identified in the PWS, and an equal amount will be deducted from Optional Surge CLIN 9999. The Government will not conduct a cost realism analysis on Optional Surge CLIN 9999 if all other labor CLINs under the contract/task order are firm-fixed price.

The Offeror shall use the estimated ODC figures provided by the Government under the CLIN Summary tab as plug amounts in its price proposal for evaluation purposes only.

Task 6.5.5 –Shipping

Base Year- $5,000.00

Option Year 1- $5,000.00

Option Year 2- $5,000.00

Option Year 3- $5,000.00

Option Year 4- $5,000.00

Task 6.7 Snow and Ice Removal

Base Year:$14,960.00

Option Year 1: $15,184.40

Option Year 2: $15,412.17

Option Year 3: $15,643.35

Option Year 4: $15,878.00

Task 6.8 HPCON Delta Cleaning (Optional)

Base Year: $30,000.00

Option Year 1:$30,450.00

Option Year 2: $30,906.75

Option Year 3: $31,370.35

Option Year 4: $31,840.91

Task 6.9 – Utilities (Optional)

Base Year- $216,000.00

Option Year 1- $216,000.00

Option Year 2- $216,000.00

Option Year 3- $216,000.00

Option Year 4- $216,000.00

Materials

Base Year- $13,385.00

Option Year 1- $9,860.00

Option Year 2- $9,860.00

Option Year 3- $9,860.00

Option Year 4- $9,860.00

Task 6.12- Non-recurring work (OPTIONAL)

$12,500 for each 6 month period

Task 6.13- System Replacement (OPTIONAL)

$62,500 for each 6 month period

7.0 Volume V – Contract Documentation

7.1 Representations and Certifications

The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The Offeror's proposal must include a signed copy of the solicitation with the proposal.

7.1.2 Special Contract Requirements

See RFP in addition to below.

Organizational Conflicts of Interest (OCI) Mitigation Plan

Each contractor shall specifically identify in its proposal, whether or not any potential or actual Organizational and

Consultant Conflicts of Interest (OCCI) as described in Federal Acquisition Regulation (FAR) Subpart 9.5 exists for this procurement. The OCCI language is contained along with the FAR/DFARS provisions/clauses as H1, Organizational and Consultant Conflicts of Interest (OCCI). If the contractor believes that no OCCI exists, the

OCCI response shall set forth sufficient details to support such a position. If a contractor believes that an actual or perceived OCCI does exist on this procurement, the contractor shall submit an OCCI plan with the proposal, explaining in detail how the OCCI will be mitigated and/or avoided.

7.1.3 Contract Clauses

See solicitation clause section. The Offeror shall comply with the clauses provided and complete fill in provisions.

Please note that many clauses require the prime Contractor to include the same or similar clause in contracts with subcontractors.

7.1.4 Representations, Certifications, and other Statements of Offerors

See solicitation clauses section. Offerors must comply with the clause – 52.204-7 entitled “System for Award

Management.” The Contracting Officer will check the System for Award Management (SAM) for those Offerors who have been determined to be within the competitive range. Offerors who are not registered in SAM will be advised of the need to register. An Offeror may be determined ineligible for contract award if not registered within

SAM at time of award. Offerors are also required to complete additional representations, certifications, acknowledgments and statements reflected in Section K of this solicitation.

7.2 Other Information Required

7.2.1 Authorized Offeror Personnel

Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

7.2.2 Company/Division Address, Identifying Codes, and Applicable Designations

Provide company/division's street address, county and facility code; CAGE code; DUNS code; TIN; size of business

(large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other locations. List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

7.2.3 Government Furnished Property (GFP)

If offerors have questions about the GFP attachment (Attachment 4) or there is a need to exceed the maximum quantity of the listed items noted in the attachment for performance-based acquisitions, schedule contractors must request clarification from the contracting officer prior to the due date for receipt of questions. Schedule contractors shall define the quantity of GFP within the range on the GFP attachment at proposal submission. If a schedule contractor fails to define a quantity of a GFP item in their proposal, the schedule contractor may only receive the minimum quantity of GFP listed in the attachment. Upon issuance of award, items identified in the GFP attachment will be issued as GFP via the GFP Module in the Procurement Integrated Enterprise Environment (PIEE) suite and stored in Electronic Document Access (EDA) in PIEE.

7.2.4 DD254 Security Classification

All prime contractors shall include in the proposal a completed Form DD254. See Attachment 5. The Offeror must complete Blocks 6, 7, and 8 of the DD Form 254 with the appropriate information for their companies. A separate

DD Form 254 must be submitted for each proposed subcontractor. Completed DD Forms 254 must be submitted with proposals.

7.2.5 Section 508 Accessibility Standards do not apply to this requirement.

PWS

PERFORMANCE WORK STATEMENT (PWS)

Contract Number: TBD

Task Order Number: TBD

Contractor Name TBD

Tracking Number: 832117726

Follow-on to Previous Contract and

Task Order Number:

HC1028-20-P-0026

1. Contracting Officer’s Representative (COR).

a. Primary COR.

Reference G1, Points of Contact

b. Alternate COR.

c. Property Administrator

2. Contract Title. Defense Spectrum Organization (DSO) Annapolis Facility Operation Support

3. Background. This effort is to ensure operation and security of the DSO Annapolis site. The DSO Annapolis site is located at 2004 Turbot Landing, Annapolis, MD adjacent to the Naval Support Activity – Annapolis Complex, previously referred to as the David Taylor Research Center (DTRC). The facility is a 49,102 usable square foot, four-story, concrete structure, currently occupied by approximately 198 military, Department of Defense (DoD) civilians, and contractors. The first three floors of the structure are occupied, windowless (excluding the main entrance) and constructed of reinforced 18” thick concrete. The fourth floor is an unoccupied attic-type space with windows along the perimeter. The facility has seven restrooms; three conference rooms; an emergency generator;

separate heating, ventilation & air conditioning (HVAC) systems for each floor to include a boiler and chillers; three maintenance rooms; a computer room; and roughly 140 office spaces. The facility is flanked on the south side by the Severn River and was constructed in the 1940s to initially serve as a submarine support facility. On 28 October

2002, control of the DTRC transferred from the Navy to a commercial developer. The site is now leased to the

DoD. The DoD has responsibility for maintenance of the entire occupied area (internal and external).

4. Objectives: The objective of this acquisition is to provide the DSO with facilities support services, to include

24/7 physical security, telecommunications support, property support, mailroom services, and facility management.

The contractor shall furnish all personnel, labor, equipment, material, tools, supplies, supervision, management, transportation, and services, except as may be expressly set forth as Government furnished, and otherwise do all things necessary to, or incident to, perform and provide the work efforts as described in this PWS.

5. Scope. This acquisition provides for security support (security guard service and administrative security support); custodial service; pest control; grounds maintenance to include snow and ice removal;

telecommunications; mailroom operation; grounds upkeep; movement of furniture and equipment; and the operation of the DSO building physical structure and internal mechanical systems.

The Government may require surge support during the base or any option period, and surge modifications will be within the scope of the contract and provide increased support for the defined task areas of this PWS. Surge support over the life of the contract will not exceed 15% of the contractor’s total proposed cost/price for the base and all option periods, excluding any six-month extension of services pursuant to FAR 52.217-8.

6. Performance Requirements. The contractor shall ensure coverage and availability of personnel on-site five (5) days a week, eight (8) hours a day, excluding weekends and federal holidays unless otherwise specified for specific personnel. The daily eight hours must fall between 5:30 AM and 5:30 PM unless specifically noted below or approved by the Contracting Officer (KO) or Contracting Officer Representative (COR). The contractor shall provide personnel with the proper qualifications, technical knowledge, experience and skills required to efficiently provide all required services. The contractor shall furnish sufficient personnel necessary to perform all work specified within the contract. Personnel must be properly licensed and certified to work on building systems or equipment for which licensed and/or certified personnel are required by Federal, State, or local law, codes, or ordinances as required. The contractor employees shall conduct themselves in a professional, efficient, courteous and businesslike manner.

In accordance with DFARS 252.237-7023, Continuation of Essential Contractor Services, the Government has identified all or a portion of the contractor services to be performed under this contract as essential contractor services in support of mission essential functions.

PWS paragraph 6.1 and all subtasks

PWS paragraph 6.7 and all subtasks

PWS paragraph 6.8 and all subtasks

PWS paragraph 6.10 and all subtasks

PWS paragraph 6.12.1.1

“Essential contractor service” means a service provided by a firm or individual under contract to DoD to support mission-essential functions, such as support of vital systems, including ships owned, leased, or operated in support of military missions or roles at sea; associated support activities, including installation, garrison, and base support services; and similar services provided to foreign military sales customers under the Security Assistance

Program. Services are essential if the effectiveness of defense systems or operations has the potential to be seriously impaired by the interruption of these services, as determined by the appropriate functional commander or civilian equivalent.

“Mission-essential functions” means those organizational activities that must be performed under all circumstances to achieve DoD component missions or responsibilities, as determined by the appropriate functional commander or civilian equivalent. Failure to perform or sustain these functions would significantly affect DoD’s ability to provide vital services or exercise authority, direction, and control.

6.1 Task 1 - Security Services. Firm Fixed Price (FFP) The contractor shall provide labor, management, supervision, tools, material, and equipment required to perform on-site, 24-hour/7-days per week security services.

The contractor shall provide a proper skill mix and experience to meet the minimum requirements of this contract.

This would also include a suitable pool of on-call security personnel to fill positions when needed. The security force shall manage the entry and exit security for the facility, patrol internal and external work areas, monitor the closed-circuit television (CCTV) system security cameras, respond to alarms and other administrative security duties as assigned.

6.1.1. Subtask 1. Physical Security Specialist (Key Personnel). The Physical Security Specialist shall be available on-site five (5) days a week, eight (8) hours a day, excluding weekends and Federal Holidays. The contractor shall provide a highly trained security specialist with a minimum of three years of experience with the DoD physical security program, Multi-Hazard Preparedness and Response (MHP&R) and site security operations. The Physical

Security Specialist shall have demonstrated three (3) years experience in applying policies and procedures IAW

Executive Order 12958 Classified National Security Information, DoD Instruction 5200.01 - Information Security

Program, and DoD 5200.08-R - Physical Security Program. The Physical Security Specialist shall have excellent written and oral communication skills, interpersonal skills and instructional abilities. The Physical Security

Specialist shall have demonstrated three (3) years experience in…