SETI_PPC_Presentation.pdf

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Systems Engineering, Technology, & Innovation (SETI)

Pre-Proposal Conference (PPC)

10 March 2017 DISA Headquarters

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Welcome to the SETI Pre-Proposal Conference

Opening Remarks from:

Ms. Katrina H. Brisbon

Vice Director, Procurement Services Directorate Vice Chief, Defense Information Technology Contracting Organization

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AGENDA

Welcome Remarks from Ms. Brisbon [1300-1310]

DISA Security & Safety Information [1310-1315]

DISA’s Small Business Office Presentation [1315-1345]

Overview of SETI Program & Objectives [1345-1400]

Government Responses to Industry Questions [1400-1530]

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DISA HQS Fort Meade Conference Center and Training Room Evacuation Procedures

DISA Safety Office, MP8 Jayson Knapps

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Evacuation Procedures – Conference Center

• At sounding of alarm - Remain CALM and promptly exit the conference room

• Proceed to stairwell at either end of the corridor

• Take stairs down to emergency exit and proceed to courtyard

• Exit courtyard through gates and turn right

• Follow walking path and sidewalk to north parking lot

• Your assembly area is at parking section N10

• Conduct accountability for everyone in same group

• Wait for further instruction from monitor team or emergency response personnel

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Evacuation Procedures – Training Rooms

• At sounding of alarm - Remain CALM and promptly exit the training room

• Turn right into corridor from “A” side rooms or turn left into corridor from “B” side rooms

• Proceed straight ahead through emergency exit

• Outside building, follow sidewalk towards road then turn left

• Follow sidewalk around parking garage to north parking lot

• Your assembly area is at parking section N10

• Conduct accountability for everyone in same group

• Wait for further instruction from monitor team or emergency response personnel

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Emergency Exit

Emergency Exit

Emergency Exit

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DISA Small Business Office

Ms. Sharon Jones Director, Office of Small Business Programs

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(Almost) Everything You Ever Wanted to Know about Subcontracting Plans

Small Business Participation Plans

Ms. Sharon Jones

Director, Office of Small Business Programs

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What is the Government’s Commitment to Small Business?

The Federal Government is TRULY committed to the success of Small Businesses

Small Business Participation Plans

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How Does the Government Benefit from Subcontracting?

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Subcontracting Plans Vs. Small Business Participation Plans Is There REALLY a Debate?

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What is a Subcontracting Plan?

Subcontracting Plans:

• Are required by FAR 19.704 and FAR Clause

52.219-9, there are 15 separate elements to address.

• Are only submitted as a separate document by large business for acquisitions ALL over $700,000 ($1.5M for Construction).

• Are NOT required or submitted by small business.

• Are determined acceptable or unacceptable by the contracting officer.

• Have an eSRS (twice a year) reporting requirement.

• Based on the total planned subcontracted dollars.

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What Should Be Included in a Subcontracting Plan?

Subcontracting Plans:

• Must meet the requirements set forth in FAR 19.704, FAR 52.219-9 and

DFARS 252.219-7003 (or DFARS 252-219-7004 if the Offeror is a DoD Comprehensive Test Program participant).

• Shall include AFFIRMATIVE and ACTIONABLE statements (TELL THE “HOW”) and NOT just company policy statements.

• Demonstrate a GOOD FAITH EFFORT towards the inclusion and utilization of all categories of small businesses.

• Separate percentages and dollars shall be presented for Base and Option Years

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What is a Small Business Participation Plan?

Small Business Participation Plan:

• DFARS 215.304(c)(i) shall evaluate the extent to which offerors identify and commit to small business performance of the contract.

• Applies to both SMALL and LARGE business offerors.

Including DoD Comprehensive Test Program Participants.

• Is a commitment document that shall address the extent to which small businesses will be utilized in performance of a contract as outlined in Section L & M.

• Only applicable to BEST VALUE – TRADE OFF acquisitions.

• Does NOT apply to Lowest Price Technically Acceptable (LPTA) acquisitions.

• Only applies to Department of Defense (DoD) acquisitions.

• Based on Total Contract Value.

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What Should be Included in a Small Business Participation Plan?

• Carefully review and examine Section L (Instructions) and Section M (Evaluation) to fully understand what is to be required in the Small Business Participation Plan and how it will be evaluated.

• At a minimum a Small Business Participation Plan should include:

A narrative that addresses the company’s commitment to small business.

The extent of inclusion of small business participation based on the total contract value.

Identification by company name, type of business, products/services, dollar value, timeframe and the nature of the commitment of the small business utilization planned for the contract.

Description of proper flow down of requirements, process management and performance assessments.

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What Are the Differences???

SUBCONTRACTING PLANS SMALL BUSINESS PARTICIPATION

PLANS

FAR Subpart 19.7 DFARS Subpart 215.304 & DoD Source Selection Procedures

Plans must be determined acceptable by the contracting officer.

The apparent successful offeror only

Evaluation of overall small business participation (including socioeconomic categories)

Requires 15 elements in accordance with FAR 19.704 & FAR Clause 52.219-9

Requires evaluation of specific criteria as outlined in Section M

Based on Total Planned Subcontracted Dollars Based on the Total Contract Value of your company’s cost proposal

A good faith effort A commitment

Reviewed by the contracting officer Are evaluated by the source selection team No submission requirement for small businesses Applies to all offerors

(including small business)

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Does THIS Really Matter to Me?

YES!!! As a Large & Small Business this Matters to YOU!!!

A Request for a Small Business Participation Plan is NOT THE SAME as a Request for a Subcontracting Plan!!!!

SMALL BUSINESS PRIME CONTRACTOR

Small Businesses need to recognize that a Small Business Participation Plan actually benefits them as a prime contractor.

Small Business self performance can be included as a part of a small business participation plan.

LARGE BUSINESS PRIME CONTRACTOR

Large Businesses attempt to submit a Subcontracting Plan in response to the Small Business

Participation Evaluation Factor.

Large Business can achieve small business participation through small business subcontracting.

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After the Award….What Happens Now?

• Companies (Large and Small) must honor their COMMITMENT towards the inclusion and utilization of small business concerns for the life on the contract.

• The Subcontracting Plan and Small Business Participation Plan will be incorporated into the official contract document as an attachment.

• The Contracting Officer CAN and WILL hold your company accountable for what is presented in your Subcontracting Plan and Small Business Participation Plan!!!!!

• NO BAIT AND SWITCH

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Program Overview & Objectives

Mr. Christopher Riley SETI Program Manager

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DISCLOSURES

• The goal of this event is to provide offerors with information regarding the program objectives, to discuss the industry feedback from the Draft RFP and to answer questions submitted on the Final RFP.

• The Government will not hear formal proposals from industry as the purpose of the pre-proposal conference is only to facilitate communications and answer questions regarding the program and contract process.

• Offerors shall refer ONLY to the Final RFP on FedBizOps.

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DISCLOSURES – cont’d

All communications shall be conducted only in writing and directly to the Contracting Officer. Offerors shall not contact any other Government personnel other than the Contracting Officer identified.

Contacting any other Government personnel other than the Contracting Officer identified may result in an organizational conflict of interest (OCI) and may result in an offeror being excluded from competition and award.

Do not share any proprietary information with the Government at this event.

The Government will not discuss the solicitation or requirements with any participant one-on-one.

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CONTRACT / ACQUISITION SENSITIVE / FOUO

SETI OVERVIEW

WHAT is SETI?

• A new acquisition vehicle for the Department of Defense (DoD) rooted in

INNOVATION.

• A consolidated approach to meet the complex IT engineering and developmental requirements for our mission stakeholders.

• SETI will be a Multiple Award Task Order Contract (MATOC) wherein individual task orders will be issued to design, develop, implement, integrate, and/or optimize DoD IT capabilities, systems, and solutions.

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SETI OBJECTIVES

• To facilitate non-commodity, innovative IT engineering and the resultant solutions and services into the DoD

• To foster, develop, and encourage innovation throughout the engineering lifecycle to reduce costs, execute more efficient timelines, and provide cutting-edge approaches, solutions, & services to our warfighters

• To provide a vast breadth of capabilities for our unique requirement needs today and to meet the mission needs of the future

WHY DO WE NEED SETI?

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SETI OBJECTIVES – cont’d

• To obtain and provide the most effective, next-generation, solutions for our requirement owners through the application of new and innovative breakthroughs, efficiencies, & advancements

• To be the strategic sourcing tool that allows stakeholders to get to contract faster, foster innovation, and solve complex IT problems

• To provide stakeholders with new capabilities to use for creative problem solving with contractors and to afford contractors with new and frequent opportunities to engage with the Government to showcase their capabilities

WHY DO WE NEED SETI?

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CONTRACT / ACQUISITION SENSITIVE / FOUO

SETI ACQUISITION OVERVIEW

Contract Type: Multiple Award, Indefinite-Delivery/Indefinite-Quantity (ID/IQ)

Task Order Type: Fixed Price, Cost Reimbursement, and Time & Materials

Value: $7.5 Billion (includes a 25% wedge for DoD mission partners)

Period of Performance: Five-year Base period, Five-year Option period

Source Selection Approach: Best Value Trade-Off

Award: Large and Small businesses

Number of Contracts: Approximately 30 (10 large / 20 small)

Competition: Full & Open and Small Business set-aside Pools; Each Task Order will first be considered for a small business set-aside

On/Off Ramps: Included to maintain a pool of qualified and competitive contractors

Incentives: Specified at the TO level. Based on cost, schedule, performance or innovation goals

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Government Responses to Industry Questions

Ms. Carlen Capenos SETI Contracting Officer

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REMINDERS

• Follow instructions/directions

• All questions need to be submitted in writing

Through the SETI email box using Attachment 2 returned in Excel

• No phone calls

The Government will not answer any questions over the phone. All answers will posted to FBO.

• No meetings The Government is not taking meetings at any level regarding SETI.

• Questions are being accepted through 13 March 2017 at 1200EST

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ADDITIONAL INFORMATION

FedBizOpps All information and updates will be provided via FedBizOpps Recommend searching the solicitation # HC1047-17-R-0001 from the homepage to ensure you are viewing all postings for SETI, www.fbo.gov

In accordance with FAR, all contractors wishing to do business with the Department of Defense must be registered in the System for Award Management (SAM) database. SAM registration can be completed by going to the following website: www.SAM.gov

Please submit any and all additional feedback or comments in writing to the SETI Contracting Mailbox @ disa.meade.PLD.mbx.seti-requirement@mail.mil

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Question #1 Supplement: Proposal Organization

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Government Responses to Industry Questions

Ms. Carlen Capenos SETI Contracting Officer

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Thank You to everyone for participating in the

SETI Pre-Proposal Conference

All Questions & Answers will be posted to FedBizOps Final questions must be submitted by 13 March 2017 @ 1200EST disa.meade.PLD.mbx.seti-requirement@mail.mil