Attachment 4 - Site Visit Request Instructions Rev.1.doc

Pre-Proposal Site Visit Instructions

Security System Upgrade project, DISA PAC - Data Center HAW, HI

1.

Pre-Proposal Site Visit 1.1 A site visit will be offered at the place of performance identified in the PWS for the Security System Upgrade project, Data Center Hawaii, Ford Island, JBPHH. The site visit is scheduled for August 30, 2023, at 9:30 AM HI Time) during which vendors may obtain a better understanding of the work required. Vendors are strongly urged to attend this site visit to fully inform themselves about the location and conditions for the work to be performed.

1.2 All questions from the site visit, must be submitted in writing to the Contracting Officer no later than three (3) working day after the site visit (Sept 6, 2023, at 4:00 pm Central Time). A record of the site visit and answers to the questions submitted will be distributed to all contractors as an amendment to the solicitation. Contractors are cautioned that, notwithstanding any remarks or clarifications given at the site visit, all terms and conditions of the contract apply unless changed in writing by the Contracting Officer.

1.3 Due to security concerns, we must limit access to the facility and request each interested company limit their representative to no more than two (2) people per company (2 per prime and 2 per subs).

2. Proposed Site Visit Itinerary

1:00 pm - Meet interested contractor representatives in the lobby of Data Center Hawaii at:

477 Essex St. (Building 77), Ford Island, JBPHH, HI 96818

(Please allow adequate time to Sign-In at the JBPHH Ford Island gate as DISA does NOT control base access. Arrangements can be made with the DISA POC for access.)

1:15 pm - Project Overview and Location Tour with DISA staff. (No phones or photos allowed.)

3:00 pm - Conclude Site Visit and depart facility.

3. Visitor Access Requirements A Visit Authorization Letter (VAL) is required for all individuals requesting visitor access to the facility. The visit request must be on file with the Data Center Hawaii Security Office at least five (5) calendar days prior to the actual date of the site visit (close of business August 23, 2023). Companies are required to provide a Visit Authorization Letter listing each employee visiting or working at a Data Center facility. The letter must be on company letterhead, signed by the company’s Facility Security Officer (FSO) or responsible POC (Owner, Division Mgr, or Program Mgr) and contain the following information:

1. Company’s Name and Address

2. Name and Address of the Facility to be Visited: DISA PAC - Data Center Hawaii

477 Essex St. (Building 77), Ford Island, JBPHH, HI 96818

3. Date of Visit: Aug. 30, 2023

4. Purpose of Visit: “Pre-Proposal Site Survey for Security System Upgrade”

5. Contract Solicitation Number: HC102823R0059

6. Full Name and Telephone Number of Hosting Facility’s POCs:

Tim Boulay, DISA PAC Security Manager, (808)786-9393, timothy.p.boulay.civ@mail.mil Izzy Gutierrez, DC HAW Security Manager, (808)786-9408, fran.j.irizarrygutierrez.civ@mail.mil

7. Visitor’s Name, Social Security Number, Date and Place of Birth, Citizenship, and Clearance Data, if any (clearance level, agency who granted clearance and date granted):

8. Company’s Clearance Data, if any (clearance and safeguarding level, date granted & CAGE code)

9. Company Facility Security Officer or Responsible POC Name, Phone Number, Signature and Date

4. Visit Authorization Letter (VAL) Submission

The VAL will be sent (via e-mail) from the company to the Security Manager at the Data Center site where the work is to be performed. Request responding vendor’s state: “Pre-Proposal Site Visit for Security System Upgrade Project" on the Visit Request e-mail.

Attn:

Pre-Proposal Site Visit for Security System Upgrade E-mail:

disa.jbphh.pac.mbx.security-managers@mail.mil Special Note:

Due to the COVID-19 Pandemic, the DISA site and all military installations may require that DOD workforce and visitors (military, civilian, and contractors) use cloth face coverings on military installations in public areas or workplace settings when physical distancing cannot be maintained.

Cloth face coverings are mandated for use by all military, civilian, and contractor personnel on the military installation per direction of the Secretary of Defense and is required in all DOD facilities worldwide in the following situations:

• Upon exiting vehicles in parking areas with other people in the area.

• Upon entry/exit at all DOD facilities (You may be required to remove your face mask for identification purposes.)

• While transiting throughout the facility (hallways, stairwells, elevators).

• While in common areas (restrooms, café, store, supply and storage areas, etc.)

• While utilizing or conversing with personnel at all customer service areas.

• Wear your face covering AND maintain a 6-foot distance while in the presence of others.

• Stay at home if you are sick.