Solicitation HC102823R0059 Security System Upgrade.pdf

SEE ADDENDUM

(No Collect Calls)

HC102823R0059 14-Aug-2023

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

02:00 PM 08 Sep 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

HC10289. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JOHN M. ROSS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

DISA/DITCO-SCOTT-PL83

2300 EAST DRIVE, BUILDING 3600

SCOTT AFB IL 62225-5406

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE H98249 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

DISA CORE DATA CENTER HAWAII (CDC-HAW)

477 ESSEX STREET

BLDG. 77

PEARL HARBOR (FORD ISLAND) HI 96860-5806

SHAWN SHIFLETT

TEL: 303-224-1635 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

X 8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$25,000,000

NAICS:

561621

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF85

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HC102823R0059

Section SF 1449 - CONTINUATION SHEET

COMMERCIAL SOLICITATION

ADDENDUM TO 52.212-1

Addendum to 52.212-1(b), Submission of Offers is tailored as follows:

(b) Submission of offers:

(12) Other Instructions

(i) General Information

(A) Points of Contact: The contracting officer (KO) and contract specialist (CS) are the sole points of contact for this procurement. Address any questions or concerns you may have to the CS/KO. Written requests for clarification must be sent to the CS/KO at john.m.ross138.civ@mail.mil.

(B) Discrepancies: If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the KO in writing with supporting rationale. The Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

(C) Electronic Reference Documents: All referenced documents for this solicitation are available on SAM.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

(D) Communications: Exchanges of source selection information between Government and offerors will be controlled by the KO and CS. Email will be used to transmit such information to the offeror and will include “Source Selection Information – See FAR 2.101 & 3.104” in the Subject line.

(ii) Offerors are requested to submit a written technical proposal and a price proposal in response to the attached Performance Work Statement (PWS) and Quality Assurance Surveillance Plan (QASP).

(iii) IAW DISA Special Contract Requirement H1, each offeror shall specifically identify in its proposal whether or not any potential or actual Organizational and Consultant Conflicts of Interest (OCCI), as described in Federal Acquisition Regulation (FAR) Subpart 9.5, exists for this instant procurement. If the offeror believes that no OCCI exists, the OCCI response shall set forth sufficient details to support such a position. If an offeror believes that an actual or perceived OCCI does exist on the instant procurement, the offeror shall submit an OCCI plan with the proposal, explaining in detail how the OCCI will be mitigated and/or avoided.

(iv) Page limitations, if applicable, are identified below and will be treated as maximums. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be

8.5 x 11 inches. Page limitations are identified below under each evaluation factor and will be treated as maximums. If exceeded, excess pages will not be read or considered in evaluation of the proposal. The following items will not be considered when calculating page limits: cover page, table of contents, glossary, executive summary, generic resumes, past performances, OCCI mitigation plans, SCRM plans, GFP Attachment, Fixed Price Payment Plans, FAR/DFARS Provisions/Clauses attachment, and Section 508 compliance. In the event any evaluation notices are issued, page limitations may also be placed on those. Page limitations shall not be circumvented by including inserted text boxes/pop-ups or internet links to additional information; such inclusions are not acceptable and will not be considered part of a proposal.

The Government reserves the right not to consider for award any proposal that does not adhere to the administrative requirements of this RFP.

(v) Organization/Number of Copies/Page Limits. The offeror shall prepare the proposal as set forth in the Proposal Organization Table below. The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified. The contents of each proposal volume are described in the information to offerors paragraph as noted in the table below. To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity. Each volume may contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing may be used to identify sections.

Additionally, each volume may contain a glossary of all abbreviations and acronyms used, and with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

Table 1 Proposal Organization

VOLUME 52.212-1

Paragraph Number

VOLUME TITLE COPIES PAGE LIMIT

I (b)(12)(vii)(A) Executive Summary 1 electronic

II (b)(12)(vii)(B) Technical/Management 1 electronic

III (b)(12)(vii)(C) Price 1 electronic

No page limit

IV (b)(12)(vii)(E) Contract Documentation 1 electronic

No page limit

(vi) Electronic Offers. The offeror shall submit volumes I through IV in electronic format via email and must include “Source Selection Information – See FAR 2.101 & 3.104” in the Subject line. Each volume shall be a separate file. If files are compressed, the necessary decompression program must be included. Proposals shall be submitted to the KO/CS identified below:

John M. Ross (Contract Specialist) – john.m.ross138.civ@mail.mil Haylee P. Wheat (Contract Officer) - haylee.p.wheat.civ@mail.mil

(vii) Proposal Organization:

(A) Volume I - Executive Summary. In the executive summary volume, the offeror shall describe the significant attributes and theme of its proposal. It should be concise, to include addressing any significant risks, and highlighting any key or unique features, excluding price. Any summary material presented in the Executive Summary shall not be considered as meeting the requirements for any portions of other volumes of the proposal. Include a master table of contents for the entire proposal.

(B) Volume II – Technical/Management. The technical/management volume should be specific and complete, and will be evaluated against the technical/management subfactors defined in FAR 52.212-2, Evaluation – Commercial Items. The technical portion of the proposal is to be submitted as a Microsoft (MS) Word 2007 or PDF document. The page format shall have a 1 inch margin using no smaller than an 11 point Ariel, Times New Roman, or Courier New font for all text to include any text contained in a table. The file size of each document shall not exceed 2MB. Using the instructions provided below, provide as specifically as possible the actual methodology you would use for accomplishing/satisfying the factors/subfactors.

In the Technical/Management volume, address your proposed approach to meeting or exceeding the minimum performance or capability requirements of each technical/management factor/subfactors, as well as any risks in your proposed approach in terms of technical/performance, price, and/or schedule. Address any technical/management risk by identifying those aspects of the proposal you consider having the potential for disruption of schedule, increased cost, poor performance, the need for increased Government oversight, and/or the likelihood of unsuccessful contract performance. Describe the impact of each identified risk in terms of its potential to interfere with or prevent the successful accomplishment of other contract requirements (e.g., PWS/SOW or specification requirements), whether or not those requirements are identified as subfactors. Propose a realistic "work-around" or risk mitigation for identified risks that will eliminate or reduce risk to an acceptable level. Identify any new risks introduced by such risk mitigation.

Volume II - Technical/Management shall be organized as follows (see Addendum to 52.212- 2(a)) for specific Subfactors.

-Table of Contents

-List of Table and Drawings -Glossary -Subfactor One -Subfactor Two -Subfactor Three -Subfactor Four -All other aspects of the PWS

(C) Volume III – Price. Price proposals will be evaluated to determine if they are reasonable and complete. The Government reserves the right, but is not obligated, to conduct a realism analysis. The offeror shall submit pricing for the base period.

Information beyond that required by this instruction shall not be submitted unless you consider it essential to document or support your price.

The Offeror shall propose a fixed price payment plan as a separate document commensurate with the value of the deliverables and/or significant milestones in the PWS for this requirement. A firm fixed price payment plan with the total dollar amount divided into equal monthly payments will not be accepted unless the offeror provides justification for this plan that the Government subsequently deems adequate. The eventual awardee will be authorized to invoice monthly for all approved travel costs incurred and approved by the COR.

Due to the likely inability of any schedule contractor to accurately estimate travel and material/equipment purchases associated with this requirement, the Government is providing plug numbers to be used by all schedule contractors when proposing ODCs. Schedule contractors are instructed to propose plug numbers for ODCs in the EXACT amounts provided below, however actual travel shall be authorized by the COR in writing prior to performance and will be paid IAW FAR Part 31.205-46. No profit or fee will be authorized for travel or ODCs.

Applicable burdens, e.g., G&A, may apply to travel and ODCs IAW the schedule contractor’s accounting practices.

Travel ODCs Base Year: $60,000

Price submissions should be sufficiently detailed to demonstrate their reasonableness. Offerors should ensure price proposals include detailed information regarding the resources required to accomplish the task (e.g., labor categories, labor hours, number of employees for each labor category, rates, materials, etc.).

(E) Volume IV - Contract Documentation. The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file.

1. You must complete blocks 30 a, b, and c of the SF Form 1449 and return this form with your proposal. Signature by the offeror on the SF1449 constitutes an offer, which the Government may accept.

2. You must provide completed pricing information in the CLIN pricing spreadsheet.

3. You must provide FAR 52.212-3 Alt I (completed representations, certifications, acknowledgments, and statements).

4. OCCI Mitigation Plan or a statement that OCCI does not exist.

52.212-1(c), Period for Acceptance of Offers is tailored as follows:

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers. The offeror shall make a clear statement in the proposal documentation volume that the proposal is valid through this date.

(End of provision revisions)

ADDENDUM TO 52.212-2(a)

Addendum to 52.212-2(a), Evaluation-Commercial Items is tailored as follows:

a. Basis for Contract Award

Award will be made to the responsible offeror whose proposal is determined to represent the overall best value to the Government using a lowest price technically acceptable (LPTA) process. The technical proposal should include all information the offeror wants the Government to consider and evaluate regarding its ability to perform all required tasks and conform to all required terms and conditions. To be eligible for award, the offeror’s proposal must sufficiently address all aspects of the PWS. Failure to comply with the terms and conditions of the solicitation may result in the offeror being ineligible for award.

Section 508 Accessibility Standards do not apply to this requirement.

b. Evaluation Factors and Subfactors

Factor 1: In order for a contractor’s proposal/quotation to be rated Technically Acceptable overall, each of the following subfactors must be rated Acceptable.

(a) Subfactor 1: PWS Paragraph 6.1.1- Project Schedule. In order for this subfactor to be rated Acceptable, the contractor shall submit a draft executable schedule with stated tasks for planning and installation that identifies all milestones to include start dates (draft schedule shall use July 1, 2023 as Day 1), submittal dates, estimated start dates, and completion dates necessary to complete the planning, purchase, installation and operational testing of equipment to include as a minimum: Task 1 - Project Management to include site investigation of existing conditions, preparing installation schematics and shop drawings, and submitting product data sheets; Task 2 - Security System Head-end Servers and operating software; Task 3 - Access Control System (ACS) Upgrade;

Task 4 - CCTV Cameras and Controls Upgrade; Task 5 - Monitor Upgrade; Task 6 - Network Video Recorder Storage unit replacement; Task 7 - Cabling and Conduit Installation, and Task 8 - System Commissioning and Testing. The draft schedule shall be prepared using Microsoft Project or similar program to demonstrate the project can be reasonably accomplished within the stated Period of Performance of one year.

(b) Subfactor 2: PWS Paragraph 6.2. In order for this subfactor to be rated Acceptable, the contractor shall provide detailed information describing the specific Security System head-end servers, integration modules, and operating software required to be installed to meet the requirements in the PWS Task 2 - Head-end Server Upgrade, along with the required brand name hardware/software for Lenel OnGuard. The contractor shall submit the manufacturer’s material information sheets (OEM data sheets) for any proposed equipment and materials to meet salient requirements of PWS Paragraph 6.2.1 - ACS Head-End System Servers, Workstations, Keyboard, Video, Monitor (KVM), and Enrollment Pad.

(c) Subfactor 3: PWS Paragraph 6.3. In order for this subfactor to be rated Acceptable, the contractor shall provide detailed information describing the Access Control System card readers expected to be installed to meet the requirements in the PWS Task 3 - Access Control System Upgrade. The contractor shall submit the manufacturer’s material information sheets (OEM data sheets) for any proposed equipment and materials to meet salient requirements of PWS Paragraph 6.3.1 - Card Reader Installation

(d) Subfactor 4: PWS Paragraph 6.4. In order for this subfactor to be rated Acceptable, the contractor shall provide detailed information describing the specific security cameras, controls and monitors expected to be installed to meet the requirements in the PWS Task 4 - CCTV Camera, Controls and Monitor Upgrade. The contractor shall submit the manufacturer’s material information sheets (OEM data sheets) for any proposed equipment and materials to meet salient requirements of PWS Paragraph 6.4.1 - New Camera Installation.

Factor 2: Price

Price proposals will be evaluated to determine if they are reasonable and complete. The Government reserves the right, but is not obligated, to conduct a realism analysis. The offeror shall submit pricing for the base period and all option periods, including option pricing for an additional 6-month period that may be authorized IAW

Price submissions should be sufficiently detailed to demonstrate their reasonableness.

Offerors should ensure price proposals include detailed information regarding the resources required to accomplish the task (e.g., labor categories, labor hours, number of employees for each labor category, rates, materials, etc.).

Factor 3: Past Performance

Offerors will be evaluated on performance under existing and prior contracts for similar products or services with the past performance being rated as "Acceptable" or "Unacceptable." In order to be rated Acceptable, the Government must determine that based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or that the offeror’s performance record is unknown. The contractor shall provide documented experience that demonstrates successful completion of Security ACS and CCTV Surveillance system installations. For the past performance efforts cited, the contractor shall be the prime contractor on at least two of the efforts. This factor will be rated Unacceptable if, based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

Recency Assessment: Recent contracts are defined as those contracts presently being performed or which have been performed during the past five (5) years from the date of issuance of this solicitation. Past performance information that fails this condition will not be evaluated.

Past performance efforts cited must be for similar services, as outlined in the PWS, with satisfactory performance. A minimum of 2, but maximum of 5, past performance efforts may be submitted, and each past performance effort submitted shall not exceed 2 pages. The Government must be able to determine experience with Security ACS and CCTV Surveillance system installations in order to be rated acceptable. The Government reserves the right to obtain information relative to present and past performance on its own, in addition to that provided by the offeror. Past performance information may be obtained through the Past Performance Information Retrieval System, through interviews with program managers on past efforts, or any other sources known to the Government.

c. Ratings

Each technical/management subfactor will receive one of the ratings described in Table 1, Technical Ratings. The subfactor ratings will not be rolled up into an overall color rating for the Technical/Management factor.

Technical/Risk Ratings for Factors 1 and 2. The technical-management/risk rating provides an assessment of the offeror’s proposed solution for satisfying the Government’s requirements.

The Technical/Management subfactors will be evaluated and rated either Acceptable or Unacceptable. In order for a proposal to be rated overall Technically Acceptable, each of the subfactors must be rated Acceptable.

Table 1, Technical Ratings

Rating Description

Acceptable Proposal clearly meets the minimum requirements of the solicitation.

Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation.

Table 2. Past Performance Ratings

Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

e. Discussions

The Government intends to evaluate proposals and award a contract without exchanges.

However, the Government reserves the right to conduct exchanges or seek clarifications if the KO determines they are necessary. If exchanges are required, the number of proposals being competitively considered may be narrowed to all of the most highly rated proposals. The

Government further reserves the right to reduce the number of proposals being competitively considered to the greatest number that will permit efficient competition among the most highly rated proposals. If an offeror’s proposal is removed from further consideration for award, written notice of the removal will be provided to the offeror. In the event issues pertaining to the solicitation cannot be resolved to the KO's satisfaction, the Government reserves the right to withdraw and cancel the solicitation. In such event, offerors will be notified in writing.

f. Offerors shall propose a fixed price payment plan commensurate with the value of the deliverables and/or significant milestones in the PWS for this requirement. A FFP payment plan with the total dollar amount divided into 12 equal monthly payments will not be accepted unless the offeror provides justification for this plan that the Government subsequently deems adequate, reference CLINs 0001 through 0010. The eventual awardee will be authorized to invoice monthly.

g. In response to this RFP, no terms, conditions, or assumptions will be entertained. If terms, conditions, or assumptions are included in a proposal, the proposal may be excluded on grounds that it failed to comply with the RFP’s instructions.

h. Proposals are due no later than September 6, 2023, at 2:00 PM (CST) and should be submitted to the contract specialist at DITCO via the following email address:

john.m.ross138.civ@mail.mil.

Attachment 1, PWS Attachment 2, CLIN Pricing Sheet and Equipment List Attachment 3, QASP Attachment 4, Site Visit Request Instructions Attachment 5, Appendix A - ACS Door & CCTV Camera Schedule Attachment 6, Appendix B - Labeling Specification Attachment 7, Appendix C - Non-Disclosure Agreement

(End of provision revisions)

PWS

Performance Work Statement (PWS) for

Security System Upgrade DISA PAC & DISA Data Center Hawaii as of February 22, 2023

Contract Number:

Tracking Number: 832366447 Contractor Name:

Follow-on to Previous Contract and Task Order Number:

Not Applicable

1. Contracting Officer’s Representative (COR) and Site Contacts

a. Primary COR. See DITCO Additional Text G1 - Points of Contact

b. Alternate COR. See DITCO Additional Text G1 - Points of Contact

2. Contract or Task Order Title. Security System Upgrade

3. Background. DISA PAC and Data Center Hawaii are access-controlled and monitored to provide operational and mission security for customer programs, equipment, and data processing. Changes in operational requirements, on-going and changing security concerns and aging systems all require that DISA continue to invest in maintaining modern, operational, secure access control and surveillance systems at its facilities. The head-end servers are outdated and no longer serviceable. Existing access control card readers are not reliably functioning. Old cameras require replacement with new digital cameras along with monitors and video recorders to maintain effective security monitoring for this Department of Defense (DoD) Core Data Center.

4. Objectives. Upgrade the DISA PAC and Data Center Hawaii Security System head-end servers, Access Control System (ACS) to include door lock and release components and Closed Circuit Television (CCTV) surveillance systems to include cameras, monitors and Network Video Recorders (NVR).

5. Scope. The contractor shall provide and install new Lenel OnGuard security system equipment and components to provide for an integrated security system with replacement upgrades of outdated or obsolete equipment and components of the existing security system in Building 77. Provide, install, and configure new Head-end Servers for system management and control of ACS and CCTV surveillance. Provide and install new ACS that meets FIPS PUB 201-3 standards and fully integrates with the security camera system. Replace card readers at designated doorways with associated door locking and release controls to include magnetic locks, push-to exit buttons and exit push/crash bars. Provide and install new digital, cameras to replace existing cameras. New Cat 6 Cabling in purple insulation and installed in purple color-coded conduit is required to support new ACS Card Readers, CCTV Cameras, and NVRs. Additionally, a solution is required to allow manual control for CCTV Point, Tilt, Zoom (PTZ) camera tracking. All new cameras and NVRs shall be National Defense Authorization Act (NDAA) compliant. Upgrade of the security system shall include detailed planning with schematic drawings, installation of new equipment and components, and removal of all obsolete security system equipment, cabling, and components once installation of the upgraded security system is complete, operational, and accepted.

Plans of the facility indicating the layout of existing security equipment are available solely to vendors proposing on this requirement through the contracting office. These plans are restricted for security reasons and will not be shared or passed to others outside the interested vendors. Digital Computer Aided Design (CAD) layout plans of the facilities, with existing security equipment and communications layout information, will be provided at time of award to the successful contractor.

The Contractor shall be (or be teamed with) a certified reseller of security system software and head end equipment with manufacturer licensed/certified installation personnel.

5.1. Task 1: Project Management. The contractor shall develop detailed project schedule, investigate existing conditions, conduct weekly project status meetings, prepare, and submit shop drawings and product data for approval by the Government.

5.2. Task 2: Head-end Server Upgrade. The contractor shall provide and install Security System head-end servers, integration modules, and operating software. Replace the existing Workstations and a rack-mounted Keyboard, Video, Mouse (KVM) unit.

5.3. Task 3: Access Control System Upgrade. The contractor shall replace all ACS card readers with the purchase and installation of new Internet Protocol (IP) addressable dual-interface, Radio Frequency Identification (RFID) and chip-enabled Common Access Card (CAC) Readers, to include card readers with Keypads, as indicated on Appendix A - ACS Door & CCTV Camera Schedule.

Provide and install door access control hardware including locking and release mechanisms to allow for optimal operation of all doors that have access control devices installed during this scope of work to include High Security Locks. Provide and install door locking and release components to include single and dual magnetic lock sets, electronic strikes latch, motion sensors, Push-to-Exit buttons, and push/crash bars, as indicated on Appendix A - ACS Door & CCTV Camera Schedule. Remove all old, unused legacy ACS equipment and components.

5.4. Task 4: CCTV Camera and Controls Upgrade. The contractor shall replace all existing cameras with the purchase and installation of new state-of-the-art Internet Protocol (IP) addressable digital cameras to include interior and exterior fixed cameras, interior and exterior Point, Tint, Zoom (PTZ) cameras, and new 360-degree, four-lens Dome cameras. The 360-degree cameras will replace multiple existing fixed cameras. All new cameras shall include new mounting brackets required to support the specific type of camera installed, as indicated on Appendix A - ACS Door & CCTV Camera Schedule. Provide a manual camera control solution for the PTZ cameras to allow tracking.

Remove all old, unused legacy CCTV equipment, abandoned unused mounting hardware, and components to include old cabling.

5.5. Task 5: Monitor Upgrade. The contractor shall replace the two (2) existing 55” monitors with three (3) new 70” High-Definition Light-Emitting Diode (LED), borderless wall-mounted monitors in Room 109.

Replace existing desk monitors with six new 24” High-Definition LED desk monitors (four in Rm 109, two in Rm 196).

5.6. Task 6: Network Video Recorder (NVR) Storage unit. The contractor shall provide and install two (2) new NVR units to replace the existing NVR unit to provide the required full 90-day storage of recorded video surveillance. Redistribute camera feeds between new NVR units.

5.7. Task 7: Cabling and Conduit Installation. The contractor shall provide and install CAT 6, “purple” color-coded cabling in purple-jacketed conduit for new routing installs to new security equipment components. Remove all old, unused legacy cabling and components.

5.8. Task 8: System Commissioning and Testing. The contractor shall test all newly installed network, systems, software, controls, cables, and components. Document results and provide to the site security management team.

5.9 Task 9: Close-Out Documentation. The contractor shall provide for Government review and acceptance all project close-out documents to include Equipment Labeling and Inventory Sheet, Operations & Maintenance Manuals, Training Manual and personnel training, As-built Drawings, and Warranty letters.

6. Specific Tasks.

6.1 Task 1: Project Management.

The contractor shall provide project planning to execute the requirements per this PWS to include preparing and submitting a detailed project schedule based on site investigation of existing conditions, shop drawings with Network Diagrams, and product data sheets provided to the Government for approval to accomplish the project requirements as identified in this PWS and Appendices.

6.1.1 Subtask 1.1 - Project Schedule. The contractor shall provide a project schedule developed using Microsoft (MS) Project or similar program. Schedule shall use ‘critical path’ method and identify all milestones; the schedule shall include start date, submittal dates, key milestone dates, and completion dates as a minimum. The project schedule shall incorporate phasing of the project execution to include sequence of access control card reader and camera removal and installation, conduit install and material data sheet submittals. The project schedule shall be reviewed at weekly progress meetings, and updated when changes occur.

6.1.2 Subtask 1.2 – Survey Existing Conditions. The contractor shall perform site survey(s) after contract award and review the as-built drawings to gather information on existing conditions and have a complete understanding of existing conditions and required work. The contractor shall investigate and verify all existing conditions of the security system to confirm the number, location, and type of installed equipment and the support requirements for each.

6.1.2.1 Conductors in Conduit. All new conductors (power and data) are required to be installed into conduit (not free-run). Where existing (legacy) equipment is used, retrofit of existing conductors into conduit is not required until that legacy equipment is replaced. Installation plans with detailed schematic drawings shall explicitly indicate where legacy free-run conductors (power and data) are located and plan for re-routing in conduit. Where legacy equipment is replaced, conductors shall be replaced and installed into conduit (not free-run), unless in existing purple color-coded conduit. Existing conduit may be used if appropriately labeled for security system equipment at both ends.

6.1.2.2 Record Drawings. Existing record drawings are available to the contractor, but these record drawings should not be viewed as complete and accurate. The contractor shall field verify all existing conditions prior to commencing with any work.

6.1.3 Subtask 1.3 - Shop Drawings and Product Data Submittals. The contractor shall prepare and submit detailed shop drawings for conduit run locations and product data from Original Equipment Manufacturer (OEM) of cameras, NVR equipment, cabling, and conduit, and Manufacturer’s Safety Data Sheet (MSDS) of fire stop sealant for Government review and approval. Shop drawings shall include Network Diagrams with showing switches, ports, risers, and equipment. Allow 14 calendar days for Government reviews. Drawings will be reviewed by the COR or another Government official that will be identified during the award.

6.1.3.1 Shop Drawing Submittals. Shop drawings shall include, but not limited to, Server Rack Elevation, Camera Details including Fixed Interior Dome, Fixed Exterior Dome, Interior/Exterior PTZ, 360 degree, CCTV Device Location, POE Switches, Workstations, Network Riser Diagram, Surveillance Riser Diagram, Conduit Routing, and Access Control Device Location.

6.1.3.2 Product Data Submittals. Product data shall meet the salient features as stated for each equipment and component as required in this PWS.

6.1.4 Subtask 1.4 - Project Status Meetings. The contractor shall conduct recurring weekly project status meetings during project execution, provide schedule updates, and record meeting minutes for distribution.

6.1.5 Subtask 1.5 – General Requirements.

6.1.5.1 License/Certifications. The Contractor shall be (or be teamed with) a certified reseller of current integrated security system software and head end equipment with licensed/certified installation personnel.

Certifications shall be provided for Government review.

6.1.5.2 Performance Work Hours. All work will be completed during normal business hours (Monday - Friday, 7:30 a.m. – 4:00 p.m., excluding Federal Holidays). The only exceptions to the normal business hours would be working after duty hours around mission operations or electrical outages (if required) and to work alternate duty hours to work around mission operations on occasion with the Government providing seven-day notice for exceptions. The Government will support additional work hours or works days if required to support the proposed installation schedule. The additional work hours or days must be coordinated with the Government a minimum of seven (7) days prior to scheduling additional hours or days.

6.1.5.3 System Operation Outages. Any operational outage of the security system or components shall be limited to the maximum extent possible and shall be coordinated in advance with a minimum of three (3) workdays notice to the site Security Management team.

6.1.5.4 Travel. Travel in and around the primary place of performance may be required throughout the period of performance. Contractor will be authorized to invoice monthly for all approved travel costs incurred and approved by the COR. Travel shall be authorized by the COR in writing prior to performance and will be paid in accordance with FAR Part 31.205-46. No profit or fee will be authorized for travel. Applicable burdens, e.g., G&A, may apply to travel and other direct costs in accordance with the schedule contractor’s accounting practices.

6.1.5.4.1 Travel Authorization Requests (TARs) shall be required prior to travel and Travel Vouchers at completion of travel shall be required for Government review and approval. Travel voucher reimbursement requires actual receipts for airline, lodging, parking fees, rental car, and fuel costs, submitted in accordance with the Joint Travel Regulations (JTR).

6.1.5.5 Dust-Free Work Environment. Clean work areas at least once a day and remove debris from inside the building daily. No dust can be allowed into the IT equipment racks. Use HEPA filter vacuums and use tack-pads (at room entrances) in rooms with IT equipment.

6.1.5.6 Repair of Finishes. The contractor shall maintain or return all existing finishes to pre-work condition and repair all damage due to installation activities.

6.1.5.7 Applicable Standards and Guidelines. When there are conflicts between codes and standards that are not specifically addressed in this PWS, the more stringent shall apply. The codes, standards, and publications most current at the date of contract acceptance shall be those referenced. All work shall be done in accordance with the latest version(s) and/or edition(s) of the following codes and standards:

American Society for Testing and Materials (ASTM) Standards E814 and E1966 DoD 5200.08-R, Physical Security Program NFPA 70 National Electrical Code NFPA 70E Standard for Electrical Safety in the Workplace International Building Code (IBC) Uniformed Facilities Criteria (UFC) 4-010-01 Underwriters Laboratories (UL) Standards 1479 and 2079 United States Army Corp of Engineers (USACE) Engineer Research and Development Center (A/E/C)

Computer Aided Design (CAD) Standard

Deliverables for Task 1:

PWS

Task#

Deliverable Title Format Due Date Distribution/ Copies

Frequency and Remarks

6.1.1 Project Schedule MS Project or

similar in ‘critical path’

30 calendar days after award.

Updated as needed.

Standard Distribution*

Updated as needed.

Reviewed and updated at Weekly Progress Meetings.

6.1.3 Shop Drawings and

Product Data Submittals

Electronic, (.pdf & .dwg)

For Govt approval Prior to ordering materials.

Standard Distribution*

According to approved schedule.

6.1.4 Project Status

Meeting Minutes

Electronic (word doc)

Weekly after project kick-off meeting.

Standard Distribution*

Weekly. Reviewed and updated at Project Meetings.

6.1.5.1 License/Certificates

of installation personnel

Electronic (pdf) At time of award. Standard Distribution*

Reviewed at award.

Updated as needed.

6.1.5.4 Travel Requests and

Vouchers

Electronic (excel & pdf)

TARs for Govt approval prior to travel and Vouchers prior to invoicing

To COR For each contractor Travel event.

*Standard Distribution: 1 electronic copy of the transmittal letter with the deliverable to the Contracting Officer Representative (COR) and the Site POC.

6.2 Task 2 – Head-end Server Upgrade.

Provide and install Security System head-end server, integration modules, and operating software.

6.2.1 Sub-Task 2.1 – ACS Head-End System Servers, Workstations, Keyboard, Video, Monitor (KVM), and Enrollment Pad. The contractor shall provide Redundant Head-End System with redundant headend security system servers to include Keyboard, Video, and Monitor (KVM) equipment to operate servers from installed location in the Data Center Computer Room, Rm 180. System shall also include redundant networking devices (PoE switches, other network switches, multiplexers, and transceivers). All equipment shall be installed per the manufacturer’s recommendations.

6.2.1.1 Head-End Servers. Two (2) Head-end Redundant Array Independent Disk (RAID)-5 access control servers shall be provided with Lenel OnGuard operating software and license for the ACS networks, one in the DISA PAC Security Management Office (Rm 109) and one in the Data Center computer room (Rm 180). Servers shall be server-class designed for installation in a standard 19” rack. The new system shall operate on its own private data (IP) network. None of the servers, workstations, switches, or other IT equipment in either private data (IP) security network will be connected to either the internet or any DISA LAN channels or have any other external connectivity.

All Operating Systems (OS) and system software (Integrated Security System and Video Management Software (VMS), and Virtual Machine (VM)) will be updated to the latest compatible versions. Each OS, and the Lenel, VMS and VM software will also have all compatible patches installed.

6.2.1.1.1 The head-end system shall meet Lenel system specifications and be accessible via IP to view and access ACS to allow entry and view of CCTV surveillance video. All of the head end equipment listed will be configured to work at 100% capacity.

6.2.1.1.2 Existing servers will not be removed until the new servers are successfully placed into operation and have been fully tested to operate at full capacity per the requirements listed in the contract Performance Work Statement.

All old equipment will be given to the site Security Manager for disposal instructions before being removed from the site for contractor to recycle/dispose in an environmentally safe manner.

6.2.1.2 Power Source. All system equipment under this task shall be configured with dual power supplies (dual corded) for redundant power cord capability from the building’s Uninterrupted Power Supplies (UPS). UPS power for Room 109 shall be supplied from Room 141.

6.2.1.3 Access Control Server Salient Features. Servers shall meet the following minimum requirements:

a. Windows Server, 2022 or most current edition

b. Processor -- Intel® Xeon® E5-2620 v4 2.1GHz, 20M cache, 8.0GT/s QPI, turbo, HT, 8C/16T (85W) maximum, Memory 2133MHz; or equivalent.

c. Processor Thermal Configuration – 1 or 2 CPU standard

d. Memory -- 32GB minimum (RDIMM, 2400MT/s based on processor max. memory) with Advanced ECC

e. Hard Drives -- OS/Data: 600GB 10K RPM SAS and/or 1.2TB 10K RPM SAS or equivalent hot plug, SED with appropriate number and size for OS, software, and data; and for RAID requirements

f. RAID Requirements -- RAID 1 for OS and RAID 5 for data/security system

g. RAID controller -- Appropriate for RAID configuration above, minimum 8GB NV Cache

h. TPM -- 2.0 FIPS compliant

i. Riser -- As required for configuration

j. Network Adapter -- Broadcom 5720 Quad Port 1Gb LOM; or equivalent

k. Internal Optical Drive -- 16x DVD+/- RW optical disk drive

l. Power -- Dual, hot-plug, redundant 750W power supplies with two NEMA 5-15P, 1 meter long power cords

m. Bezel -- Yes

n. Rack Rails -- Sliding with cable management arm

o. Power Mgmt. BIOS Settings -- Power Controller or power saving BIOS setting

p. Operating System -- Windows Server 2016 R2 STD, factory install, 2 SKT, 2 VM (min.)

q. Media kit with factory installed STD DGRD

r. Database -- MS SQL Server 2017 STD, NFI

s. With 2016 DGRD media

t. 5 User CALs included with software; no additional CALs required

u. System Documentation -- CD/DVD

6.2.1.4 Access Control Main Workstations. Provide three (3) Access Control Workstations for the ACS network that are backed up by stand-alone UPS power units with two video monitors, keyboard, and mouse. Workstations shall be located in the DISA PAC Security Management Office (Rm 109) with enrollment card reader pad, the DISA Network Operations Center (DNC) Watch Desk (Rm 229), and one at the Data Center Security Manager Desk (Rm

196) with enrollment card reader pad.

6.2.1.4.1 The Access Control Main Workstations shall meet the following requirements:

a. Small form-factor tower

b. Processor -- Intel® Core™ i5-6500 (Quad Core 3.2GHz, 3.6Ghz Turbo, 6MB); or equivalent

c. Memory -- 8GB minimum (with ECC preferred)

d. HDD -- 500GB, 7200 rpm, FIPS self-encrypting hard drive

e. Network Adapter -- 1Gbit NIC

f. Internal Optical Drive -- 16x DVD+/- RW optical disk drive

g. Operating System -- Windows 10 Professional (64-bit) with recovery DVDs

h. System Documentation -- CD/DVD

i. Two Video monitor cards at minimum for two display ports and one HDMI for video output of monitor screens per card to ensure no lag, buffering, or crashing while viewing multiple CCTV live feeds. One workstation for Security Manager (Room 102) shall have three Video monitor cards at minimum.

6.2.1.5 KVM. Provide one (1) KVM unit located in the Data Center Computer Room 180.

6.2.1.6 Enrollment Card Reader Pad. The enrollment card reader pad shall be able to activate or deactivate any Common Access Card (CAC) both contact and contactless to the pivClass card readers under this scope. The pad shall be located in the DISA PAC Security Management Office (Rm 109) and Data Center Security Manager Desk (Rm 196).

6.2.2 Subtask 2.2 – Controllers. The contractor shall procure and install at least two (2) intelligent system controllers, Lenel 3300, and at least two (2) access control system power controllers that are manufactured by Altronix or equivalent. Controllers shall be connected to building UPS power. Both types of controllers must be able to interface, receive and transmit all information for the installed devices and the stock devices that may be installed in the future.

6.2.3 Subtask 2.3 – Software. The contractor shall provide Access Control Software of Lenel OnGuard to meet required DISA enterprise-wide compatibility. Software shall be able to provide full functionality of all devices under this contract. Software license shall be provided for each application. Verify and document the installed software/firmware versions, workstation operating systems and antivirus software.

6.2.3.1 Security Technical Implementation Guide (STIG) Requirements. The contract shall ensure all computer equipment, operating systems, applications, and peripheral devices installed to support this system must meet any applicable STIG requirements (http://iase.disa.mil/stigs/index.html). The contractor must ensure that all proposed equipment and systems meet all current STIG requirements with certification provided to the site Security Manager prior to system acceptance.

6.2.3.2 Security Network Connections. The security networks are private, closed networks with no connection to any outside Network, including the DISA LAN and direct connections to the internet, or otherwise. Mass storage devices such as USB drives, CompactFlash, external hard drives, and SD cards will not be connected to any security system equipment. All CDs and DVDs will be scanned by security personnel prior to being connected to security system equipment.

6.2.3.3 External Media. All external media shall be scanned by security personnel and is in-bound only (will not leave the site). Sole property of DISA and DISA will be responsible for disposal.

Deliverables for Task 2:

PWS

Task#

Deliverable Title Format Due Date Distribution/ Copies

Frequency and Remarks

6.2.3 Subtask 2.3 – Software

Licenses and STIG Update certification

Electronic (.dwg document)

Prior to substantial project completion

Standard Distribution*

One time, prior to substantial project completion

*Standard Distribution: 1 electronic copy of the transmittal letter with the deliverable to the Contracting Officer

Task 3 – Access Control System (ACS) Upgrade.

Replace all ACS card readers and install new readers with new Internet Protocol (IP) addressable dual-interface, Radio Frequency Identification (RFID) and chip-enabled Common Access Card (CAC) Readers with Keypads.

Provide and install door hardware locking and release components to allow for optimal operation of all doors that have access control devices installed during this scope to include High Security locks as indicated on Appendix A - ACS Door & CCTV Camera Schedule. Contractor shall field verify numbers of required card readers and door locking and release hardware. ACS upgrades include:

a. Provide new ACS Card Readers with Keypads.

b. Provide door locking and release mechanisms to include single and dual magnetic lock sets, electronic strikes, and push/crash bars.

c. Provide all necessary power controls and control data wiring.

d. Remove all old, unused legacy ACS equipment and components.

e. Provide additional stock (spare) devices and hardware for future requirements, not installed.

f. All equipment shall be installed per the manufacturer’s recommendations.

6.3.1 Subtask 3.1 – Card Reader Installation. The contractor shall provide and install ninety-six (96) ACS card readers with new Internet Protocol (IP) addressable dual-interface, Radio Frequency…