HC102820R0018 00006.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to publish the revised Performance Work Statement (PWS) effective 6-12-20 and provide a list of questions submitted w ith response by the Agency. All other terms and conditions hereby remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 16

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 12-Jun-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HC102820R0018

X 9B. DATED (SEE ITEM 11)

12-May-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

12-Jun-2020

CODE

DISA/DITCO-SCOTT-PL83

2300 EAST DRIVE, BUILDING 3600

SCOTT AFB IL 62225-5406

HC1028 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

X 01

HC102820R0018

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTION AND ANSWER (AMD 0006)

Questions and Answers (AMD 0006)

1. Question: Document HC102820R0018 - 6.2.2.1 states "Perimeter panels must have edge stringers installed for rated load capacities to apply." There are a few ways to do this on a cut perimeter tile. Would it be possible to get a detailed drawing of the architect's preferred method?

Answer: Manufacturer’s standard details meeting 6.2.2.1 and Appendix B Rigid Grid Access Flooring,

3.3.2 “Floor Panel shall be continuously supported along all edges” will be acceptable.

2. Question: In terms of the cleanup when the existing floor is removed, some of the pedestal base adhesive typically remains on the floor. Prior to installing the new pedestals bases, what is the expectation in terms of the amount of adhesive that can remain on the floor?

Answer: It is anticipated that new pedestal will be located in the same location as the existing pedestals, therefore existing adhesive must be removed as required for the new adhesive. Otherwise the old adhesive shall be scrapped clean with a straight flat razor blade.

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

PWS

PERFORMANCE WORK STATEMENT (PWS)

DISA Computing Center Columbus (Bldg. 23)

Raised Access Floor Upgrade and SRG as of 11 June 2020

Contract Number: TBD

Task Order Number: N/A

Contractor Name TBD

Tracking Number: 832015916

Follow-on to Previous Contract and

Task Order Number:

N/A

1. Contracting Officer’s Representative (COR).

a. Primary COR.

Name: Brian Saum

Organization: DISA SE/SEL42

Department of Defense Activity

Address Code (DODAAC):

H98249

Address: DISA Denver, PO Box 4598, Greenwood Village, CO 80115

Phone Number: 303-224-1772

Fax Number: 303-224-1627

E-Mail Address: brian.c.saum.civ@mail.mil

b. Project Manager.

Name: Michael Cook

Organization: DISA SE/SEL42

DODAAC: H98249

Address: DISA Denver, PO Box 4598, Greenwood Village, CO 80115

Phone Number: 303-224-1841

Fax Number: 303-224-1627

E-Mail Address: michael.a.cook242.civ@mail.mil

c. Primary Site POC.

Name: Scott Snyder

Organization: DISA SE/SEL4C1

DODAAC: H98304

Address: PO Box 3990, Columbus, OH 43218

Phone Number: 614-692-7043

Fax Number:

E-Mail Address: scott.snyder9.civ@mail.mil

d. Alternate Site POC.

Name: Carl (Marty) Taylor

Organization: DISA SE/SEL4C1

DODAAC: H98304

Address: PO Box 3990, Columbus, OH 43218

Phone Number: 614-692-9827

Fax Number:

E-Mail Address: carl.m.taylor8.civ@mail.mil

2. Contract or Task Order Title. DISA Data Center Columbus Raised Access Floor Upgrade and SRG (Signal

Reference Grid). This project focuses on Computer Room 113, associated Closet 118, Secure Area 113A, Computer

Room 125 and associated Closet 117.

3. Background. Defense Information Systems Agency (DISA) Computing Centers provide routine and mission-critical computer processing resources and support to numerous Government agencies, 24 hours per day, and seven

(7) days a week. DISA’s operational goal is to provide high availability and redundancy to all supported programs and workloads at a Tier III redundant datacenter, in compliance with DoD Core Data Center requirements.

DISA’s Columbus computing center needs repairs and upgrades to the raised access floor in Computer Room 113, associated Closet 118, Secure Area 113A, Computer Room 125 and associated Closet 117. The existing raised access floor system in these rooms have reached the end of their useful life. These rooms also lack an under-floor

Signal Reference Grid system (SRG). DOD standards and requirements for a Tier III data center require concrete core raised access floor panels for fire protection and higher floor load capacity – as well as an under-floor SRG system.

4. Objectives. This project will upgrade the Raised Access Floor in Rooms 113, 113A, 117, 118 and 125 – in order to comply with DISA standards, and assure required infrastructure (stronger floor system and operational SRG) to properly support the DISA mission. All access existing floor panels shall be removed and disposed of and replaced with new concrete core panels, and the entire floor panel support system (pedestals, stanchions, stringers, etc.) shall be replaced, in order to obtain an access flooring system with a structural load rating capable of supporting 2500 pounds. A new SRG shall be installed as part of the new floor installation process.

5. Scope.

5.1. Task 1: Develop detailed project schedule, investigate existing conditions, prepare and submit shop drawings for approval by the government. Prepare and submit product data.

5.2. Task 2: Raised Access Floor Upgrade: Remove and dispose of the existing access flooring system completely. Replace all access floor panels with new concrete core panels. Replace the access flooring structure (pedestals brackets, stringers, etc.). All existing systems attached to the existing pedestals (VESDA components, conduits, leak detections, grounding, and other existing items) – these items must be removed and reattached to the new pedestals. Existing IT racks shall remain in place and operational throughout the upgrade process. Lifting of existing IT racks shall be required for the removal and installation of the raised access floor panels. Clean the structural concrete sub-floor during floor upgrade, fill any holes encountered or created, and re-pair/touch-up the existing concrete floor sealer.

5.3. Task 3: Conduct field survey of existing grounding and SRG systems in the facility – document with current

“As-Built” documents. Provide installation documents for a new SRG in the areas covered by this

PWS, for Government review and approval. Install a new Signal Reference Grid system (SRG) under the raised access floor system and connect it to pertinent equipment (IT racks, cable tray, floor system). Provide As-Built documents at end of project.

The Government may require surge support during the base or any option period, and surge modifications will be within the scope of the contract and provide increased support for the defined task areas of this PWS. Surge support over the life of the contract will not exceed 05% of the contractor’s total proposed cost/price for the base and all option periods, excluding any six-month extension of services pursuant to FAR 52.217-8.

6. Performance Requirements.

6.1 Task 1: Develop detailed project schedule, investigate existing conditions, prepare and submit shop drawings and product data for approval by the government. Prepare and submit an installation layout plan and detailed step by step methods of procedures (MOP) for replacement of the rigid grid access flooring while maintaining the existing computer equipment fully new operational as identified in this PWS and on the Installation

Concept Drawings (Appendix A).

6.1.1 Project schedule shall be developed and provided to the Government, using Microsoft Project or similar program. Schedule shall use ‘critical path’ method and identify all milestones; the schedule shall include start date, submittal dates, key milestone dates, ASI dates and completion dates as a minimum. The project schedule shall incorporate a phasing plan and Methods of Procedures, to maintain the existing operational mission.

6.1.2 The Contractor shall submit a plan of operations. The Contractor’s Plan shall include, but not limited to:

Quality Control Plan, protection of existing systems to remain, phasing of work, storage of materials, building access, location of dumpsters, contractors’ trailer (if required), and phasing of the project execution. The project schedule shall be reviewed at monthly progress meetings.

6.1.3 Investigate existing conditions. The contractor and subcontractors shall perform site visits and review the as-built plans as necessary to gather information on existing conditions and have a complete understanding of existing conditions and required work. Note any gas piping, including regulations (OSHA, NFPA, etc.)

relating to working around the gas system. The contractor shall investigate and verify all existing conditions, including, but not limited to working conditions, cable lengths, access, and other items/systems as required. DISA’s existing record drawings are available to the contractor, but these record drawings should not be viewed as complete and accurate. The contractor shall field verify all existing conditions.

6.1.4 Prepare and submit detailed shop drawings, material submittals and product data for the Rigid Grid Access

Floor Installation (see section 6.2 below). Some walls are supported on the raised access floor system. In some areas, the new raised access floor system will meet an existing floor system (either raised access floor, or other conditions). At these areas submit proposed details for these conditions. Show dimensioned floor tile/pedestal layout for entire area where upgrade occurs.

6.1.5 Prepare and submit detailed installation plans and material submittals for SRG (see section 6.3 below).

6.1.6 Contractor shall NOT order any materials until the associated submittal(s) has been approved by the

Government. The Government may consider the possibility of placing early orders for long-lead items.

6.1.7 The contactor shall take precautions to ensure no computing equipment will be taken offline (power or IT communication loss) during the upgrade/installation of the raised access floor panels and components. The contractor must ensure before raised access floor panel upgrade that they can move the IT rack(s) and keep the IT equipment operational while replacing the raised access flooring underneath the piece of equipment.

Racks are connected with power cables and IT cabling under the raised access floor.

6.1.8 The contractor shall prepare and submit proposed installation plan. The installation plan shall include installation phases and a complete layout of the replacement flooring.

6.1.9 The contractor shall prepare and submit proposed Method of Procedures (MOP) for lifting of existing IT racks. The MOP shall include detailed step by step process for lifting of the existing IT racks.

Deliverables for Task 1:

Task

Deliverable Title Format Due Date Distribution/

Copies

Frequency and Remarks

6.1.1 Task 1:

Project Schedule

Developed by contractor

30 calendar days after award

Standard

Distribution*

Reviewed and updated as needed at Monthly

Progress Meetings

6.1.2 Plan of Operations, Quality Control

Plan

Adobe

Acrobat

30 calendar days after award

Standard

Distribution*

Update if required within

72 hours

6.1.4 Shop Drawings, Material

submittals, and

Product Data for

Raised Access

Flooring

Full Size:

pdf and dwg

(see 6.5.1.1)

Prior to ordering materials

Standard

Distribution*

According to approved schedule

6.1.5 Installation Plan

and material submittal for SRG

Full Size:

pdf and dwg

(see 6.5.1.1)

Prior to ordering materials

Standard

Distribution*

According to approved schedule

6.1.8 Installation Plan

and Phasing

Full Size:

pdf and dwg

(see 6.5.1.1)

Prior to ordering materials

Standard

Distribution*

According to approved schedule

6.1.9 Method of

Procedures (MOP)

Full Size:

pdf and dwg

(see 6.5.1.1)

Prior to ordering materials

Standard

Distribution*

According to approved schedule

*Standard Distribution: 1 copy of the transmittal letter without the deliverable to the Contracting Officer; 1 copy of the transmittal letter with the deliverable to the Project Manager and Site POCs.

6.2 Task 2: Raised Access Floor Upgrade.

6.2.1 Contractor shall remove and dispose of the existing access floor system completely and replace the

Raised Access Floor panels and entire support structure in Rooms 113, 113A and 125, as shown on the

Installation Concept Drawings (Appendix A), approximately 41,900 SF. Proposed work shall include all stringers, pedestals, and associated plates and connections. Some existing systems are attached to the existing pedestals (grid grounding system, VESDA components, conduits, cabling and other items) – these items must be removed and reattached to the new pedestals. Existing IT racks and other equipment shall remain in place and operational throughout the upgrade process. Lifting of existing IT racks and other equipment shall be required for the removal and installation of the raised access floor panels.

Clean the structural concrete sub-floor during floor upgrade, fill any holes encountered or created, and repair/touch-up the existing concrete floor sealer.

6.2.1.1 Access Panels shall be new manufactured with concrete core (Concore, or approved equal) rated to support 2500 pounds applied to any 1 square inch surface on the panel. Panel size shall be 24” X 24” and meet the requirements of Rigid Grid Access Flooring (Appendix B).

6.2.1.2 Panel laminate shall be High Pressure Laminate (HPL) surfacing conforming requirements of Rigid Grid

Access Flooring (Appendix B).

6.2.1.3 The contractor is responsible to verify the number of existing floor panels. The contractor shall replace floor panels “like for like” (solid for solid and perforated for perforated). The Government estimates there are approximately 10,900 total panels and 10,310 are solid panels and 590 are perforated panels.

Contractor is responsible to verify panel type and numbers.

6.2.1.4 Provide spare floor panels and structure as required by Rigid Grid Access Flooring (Appendix B).

6.2.1.5 For proposal purposes (to determine the quantity of racks to be lifted), Contractor shall count the number of racks shown on the attached Installation Concept Drawings (Appendix A) and add 10% to the count

(to allow for the dynamic nature of the facility). The bid price shall also include lifting/moving all other miscellaneous floor-mounted items (i.e.: safes, electrical boxes, furniture, rectifiers, and similar items).

As part of the bid, Contractor shall provide a cost per rack for the rack lifting operations. This Contractor provided cost shall be used if any cost changes (quantity of racks to be lifted) are encountered – as the number of racks may grow or shrink by 10 percent before the work is performed.

6.2.1.6 Floor panel cut-outs for IT and power cabling shall be on edges of panels. Cutting shall be done outside the Data Center environment to avoid dust and debris near the IT equipment, coordinate with Site POCs.

6.2.1.7 Brushed grommets shall be installed at all cutouts in access floor panels. Grommets shall be flush mounted type similar to Koldlok 1010, Koldlok 3030 or approved equal. Grommets must be 2-piece units to allow for grommet to be installed at existing IT/power cabling. The Koldlok 1010 can be field modified (cut in half) to meet this requirement.

The contractor shall allow for one (1) grommet per existing IT rack, and two (2) grommets per PDU, plus an additional 10% for rack changes. Provide an additional 50 split grommets as spare parts.

6.2.1.8 The raised access floor shall be removed and replaced in incremental sections so as not to disrupt the temperature-controlled climate in the data center room. If required to maintain cooling for IT racks, the contractor shall provide temporary air-dams to reduce air leakage around the area of work.

6.2.1.9 The Contractor shall develop a Phasing plan, which shall allow continual operation of IT racks and limit the number of open floor panels, to maintain cooling to the racks.

6.2.1.10 The finished raised access floor shall be level to meet the tolerance criteria as stated in the Rigid Grid

Access Flooring (Appendix B). Laser-leveling device shall be used to ensure floor is level.

6.2.1.11 The contractor shall remove and dispose of the existing wall base, repair wall damage caused by the removal of the existing wall base and install new wall base to match existing.

6.2.2 Replace the existing access flooring structure to support the required load capacity of concrete core solid floor tiles with a tile design load of 2500 pounds per square inch. The existing pedestals and stringers do not conform to a concrete core solid floor tile system with a tile design load of 2500 pounds per square inch, as determined through a separate engineering study. The current understructure consists of 2 foot long single span stringers at the pedestals, not the required 4 foot long basket-weave configuration. The existing pedestals utilize a top plate that does not meet the structural requirements for use with concrete core solid tiles.

6.2.2.1 Perimeter panels must have edge stringers installed for rated load capacities to apply.

6.2.2.2 If removal of existing floor panels requires cutting, cutting shall be done with HEPA vacuum running along the cutting edge.

6.2.3 Clean the under the access floor and structural concrete floor during upgrade of the access flooring system.

6.2.3.1 Pick up all loose debris and other items under access floor.

6.2.3.2 Vacuum the under access floor space. Vacuums shall be equipped with HEPA filtration systems, removing all dust and dirt from the sub floor area. Vacuums shall be capable of capturing particles as minute as 0.3 microns at a 99.97% efficiency rating. The contractor shall use equipment that meets or exceeds the established standards for cleaning data centers and will provide dust and contamination removal in accordance with Federal Standard 209e.

6.2.3.3 All vacuums shall be fitted with GFCI protectors and will never be plugged in under the raised access floor or to power strips inside the IT racks. Only designated power outlets will be utilized when performing decontamination functions.

6.2.3.4 Filters shall be cleaned or replaced at the end of each working day. Vacuums shall be inspected/started outside the building each morning, before use, to insure the integrity and cleanliness of the filtration system.

6.2.3.5 Mop and whip down the under access floor space with damp mop and/or cloths. Rinse mop and cloths frequently. Do not use excesses water, mop/cloth shall not be dripping water.

6.2.4 Protect the existing VESDA System, grounding grid, cable tray and any other systems encountered under the raised access floor, these systems must remain operational during this project. Systems shall be removed and reinstalled/attached as required.

6.2.5 Leak detection cable system shall remain in-place and operational around the CRAH units. Care shall be taken to prevent damage to the under floor leak detection system. Verify/demonstrate that each sensor is operational at the end of the Project.

6.2.6 Patch any holes encountered or created in the concrete sub-floor. Repair/touch-up existing sealed concrete with a compatible low VOC penetrating sealer to match existing.

6.2.7 If/when electrical issues are encountered, all work must comply with DISA’s Electrical Safety Program

(see Appendix H).

Deliverables for Task 2:

Deliverable Title Format Due Date Distribution/

Copies

Frequency and Remarks

6.2 Task 2:

Raised Access

Floor

Upgrade

Installation completed per this PWS

Per approved installation schedule

Not

Applicable

According to approved schedule

*Standard Distribution: 1 copy of the transmittal letter without the deliverable to the Contracting Officer; 1 copy of the transmittal letter with the deliverable to the Primary COR.

6.3 Task 3: Signal Reference Grid (SRG).

6.3.1 Conduct Field Survey of the grounding in computer rooms 113, 113A, 117, 118 and 125. Conduct Field

Survey of pertinent grounding components in area of work (including power system grounding and lightning protection grounding). Document current as-built state (including legacy existing grounding

“X” grid at concrete sub-floor). All existing SRG shall be integrated (as applicable) with the work of this

PWS.

6.3.2 Submit installation documents for a complete SRG complying with IEEE1100, MIL-STD-188 (latest edition), Signal Reference Grid for Grounding (Appendix C) and Installation Concept Drawings

(Appendix A). The proposed installation plan shall include connecting all existing IT racks to the proposed SRG system.

6.3.3 Demolish and dispose of the existing legacy grounding “X” grid at concrete sub-floor, in rooms 113, 113A, 117, 118, and 125. If other electrical systems have been tied to the legacy grounding system – they shall be provided with proper grounding, as part of this contract, these shall not be tied to the new

SRG. Install new grounding materials as required to assure the remaining legacy grounding “X” grid in adjacent areas is still a function grounding system.

6.3.4 Water/drainage piping occurs under raised access floor. Take care to not damage these systems. Any leaks encountered or created shall be repaired.

6.3.5 Install a new SRG independent of the building ground systems for the electrical equipment. SRG shall connect back to the SRG ground busses as indicated on Installation Concept Drawings (Appendix A).

Floor pedestals, cable trays, and IT equipment shall be connected to the new SRG as a part of the scope of this project. New SRG conductors are to be secured to floor pedestals with UL listed clamps just below the floor tile panels. Cable trays are to bonded to the perimeter conductors with 1/0 conductors.

Ensure that fire-ratings remain intact where walls are penetrated by SRG components – repair all wall penetrations, and finish to match existing walls.

6.3.6 The building’s perimeter foundation wall will be penetrated in order to tie into the Counterpoise system on the exterior of the building (see Appendix A, Sheet E-100). Have the utility lines in the affected exterior site work area surveyed and marked. Excavate the site as required to facilitate this work. Provide new wall penetration for SRG system. Provide a waterproof seal at the exterior face of the foundation wall penetration (detail to be reviewed/approved by DISA). Return site to original condition where excavation occurs.

6.3.7 Provide “Preliminary Installation Document Package” for DISA review and comment. Provide “Final

Installation Document Package” for DISA review, comment and approval. No installation is to begin until DISA approval has been finalized.

6.3.8 Install SRG under raised access floor system in rooms 113, 113A, 125 (and associated Closets 117, 118), per the approved Installation Documents. Connect all pertinent equipment (IT racks, cable tray, floor system, etc.) to the SRG. Connect SRG conductors via irreversible mechanical splice and/or UL Listed clamps. All work to comply with Appendix C, Signal Reference Grid for Grounding (follow section

5.3.2 – SRG for Existing Access-Floor). Exothermic welds are not allowed inside the building.

Coordinate/phase SRG installation with Raised access floor Upgrade and cleaning/re-sealing of concrete subfloor.

6.3.9 Test to ensure continuity of SRG, test system as per Signal Reference Grid for Grounding (Appendix C) and SRG Grounding System Commissioning (Appendix G).

Deliverables for Task 3:

Deliverable Title Format Due Date Distribution/

Copies

Frequency and Remarks

6.3 Task 3:

Signal Reference

Grid (SRG)

Installation completed per this PWS

Per approved installation schedule

Not

Applicable

According to approved schedule

6.3.9 Commissioning

Plan

PDF or similar format

Prior to starting commissioning

Standard

Distribution

Once, second suexcept to

6.3.9 Commissioning

Report

PDF or similar format

Upon completion of commissioning

Standard

Distribution

Once, at completion of commissioning.

*Standard Distribution: 1 copy of the transmittal letter without the deliverable to the Contracting Officer; 1 copy of the transmittal letter with the deliverable to the Primary COR and Project Manager.

6.4 General Requirements:

6.4.1 Conflicts between codes and standards that are not specifically addressed in this PWS, the more stringent shall apply. The codes, standards and publications most current at the date of contract acceptance shall be those referenced for system planning.

6.4.2 Cutting operations inside the building are discouraged, however, if cutting is required in the building, it will be performed with the simultaneous use of HEPA filter equipped vacuum equipment. No cutting operations shall be allowed in the computer room unless approved by the site.

6.4.3 Floor protection such as plywood or masonite panels shall be used when delivering and installing equipment or materials to distribute equipment weight and prevent damage to building floor surfaces

(e.g. carpeting, ramps, raised access floor tiles).

6.4.4 Tack pads shall be used at work area entryways to prevent dust from being carried out of work areas by people’s feet.

6.4.5 Clean work areas at least once a day and remove debris from inside the building daily. Ensure work areas are cleaned at the end of each workday.

6.4.6 Hazardous Condition (HAZCON) Notification: The contractor shall provide notification of all potential

HAZCONs to describe when the facility is operating in a decreased state of reliability or operational ability. It is permissible for the contractor to intentionally place the site in a HAZCON to support work outlined under this contract. This is with the understanding that the contractor shall first fully coordinate and seek approval through DISA before proceeding with any work that puts the site in a HAZCON.

6.4.6.1 HAZCON is defined as a condition in which the normal, alternate, backup, or redundant power source or mechanical equipment is not available, but power and cooling is not interrupted to the load. It is there-fore not a true outage at the load, although it may be a partial outage of one bus, circuit, mechanical system, etc.

6.4.6.2 Contractor shall provide a request and receive approval for the HAZCON at least 28 calendar days prior to the HAZCON event.

6.4.6.3 Contractor shall ensure that all HAZCONs are clearly noted in the equipment installations’ sequence of events.

6.4.6.4 HAZCONs that require an Authorized Service Action (ASA) or Authorized Service Interruption (ASI) shall be accompanied by a MOP detailing step-by-step sequence of events that address safety, operational availability, and coordination procedures. MOPs shall be reviewed and approved by the

Government in advance of submission with the ASI request or as required for equipment removal/installation.

6.5 Submittal Requirements

6.5.1 General Contractor shall submit the following:

6.5.1.1 Installation drawings shall be provided in AutoCAD 2015® compatible DWG and PDF formats on ANSI

D size DISA supplied templates for approval. All PDF documents shall be text-searchable.

6.5.1.2 A detailed Installation Plan. The plan shall identify systems and process steps involved, parts or materials to be removed or installed, connection of power, conveyance and control circuits, material storage and the rooms where work will be performed. The plan shall also provide a detailed description of the work to be performed, mitigation steps to avoid disruption of site operation and an installation sequence that mirrors proposed installation schedule.

6.5.1.3 A detailed computer rack and equipment lifting plan. The plan shall identify equipment to be lifted – in order to allow the raised access floor system to be replaced under the footprint of the lifted item(s).

Quantify the number and types of items to be lifted. Describe the method proposed to lift the items, and if different types of items have unique needs. Identify if there are any items which have issues limiting the lift (i.e. short electrical leads, limited space, etc.). Describe how work will progress around lifted items

(i.e. demolition phase, installation phase, cleaning phase, concrete floor touch up, etc.).

6.5.1.4 All new material specifications, installation and maintenance manuals.

6.5.1.5 All documents and drawings shall be marked “UNCLASSIFIED // FOR OFFICIAL USE ONLY”. See

Section 11, Security Requirements.

6.5.2 Applicable Standards and Guidelines:

All work shall be done in accordance with the latest version(s) and/or edition(s) of the following codes and standards:

National Fire Protection Association (NFPA)

National Electrical Code (NFPA 70)

National Fire Protection Association (NFPA)

Standard for Electrical Safety in the Workplace (NFPA 70E)

ANSI/TIA/EIA-942, Telecommunications Infrastructure Standard for Data Centers

International Building Code (IBC)

International Mechanical Code (IMC)

International Plumbing Code (IPC)

Institute of Electrical and Electronics Engineers (IEEE)

American Society for Testing and Materials (ASTM)

American National Standards Institute (ANSI)

DISA Building Automation System Standards

ASHRAE TC 9.9 Thermal Guidelines for Data Processing Environments

DISA Electrical Safety Program (Appendix H)

MIL-STD-188

Unified Facilities Criteria (UFC)

United States Army Corp of Engineers (USACE) Engineer Research and Development Center A/E/C

CAD Standard Release 6 (For more information, go to:

http://www.wbdg.org/FFC/AECCAD/ERDCITL_TR12-6_r6.pdf)

6.6 Installation Plans:

6.6.1 All installation plan submittals shall conform to the United States Army Corp of Engineers (USACE)

Engineer Research and Development Center A/E/C CAD Standard Release 6. Models shall be drawn in model space at full scale (1:1). Drawings shall be in paper space, sized at ANSI D, placed in the DISA

Title Block. All measurements on project drawings shall be in United States Customary System (USCS) units.

6.6.2 The contractor shall update supplied AutoCAD Planning drawings to show current system configuration to include: Location of discovered abandoned-in-place systems, equipment, components, and conveyances.

Location of all piping, equipment, etcetera to be removed as part of this project. (All affected penetrations shall be identified during the site survey. All abandoned conduit, tubing, piping, and ductwork shall be taken back to the respective source panel or branch line.) No IT equipment (racks, cabinets, telephone switches, etc.) shall be shown on any drawings. Red-Line drawings shall be maintained on site and available for review at all times.

6.6.3 As-Built drawings shall be provided in electronic and hard-copy format by the contractor through the government contracting office to the technical engineer at the end of the project in AutoCAD 2015 compatible and PDF formats prior to final project close-out. Two (2) sets of hardcopy drawings in not less than ANSI D size are required for all formal transmittals. Transmittals shall be made simultaneously to the project Project Manager and the Site POCs.

6.6.4 Locate and show on drawings the classification of seal required on new wall or floor penetrations.

6.7 Warranty:

6.7.1 The project shall include a minimum one-year parts and labor warranty on all installed materials. The warranty period shall start upon acceptance of installed project.

6.7.2 Provide a five (5) year warranty for the Raised Access Floor system. Provide a five-year, onsite, parts and labor manufacturer warranty, in writing, against defects in material and workmanship for 5 years after substantial project completion at no additional cost to the Government. The manufacturer agrees to repair or replace components that fail in materials or workmanship. Failures include, but are not limited to, sagging and warping of panels; rusting and manufacturer’s defects of panels or support system. For high pressure laminate provide manufacturer's standard performance guarantees or warranties that extend beyond a one-year period for finish materials. Warranty must include all labor, travel, material, and related expenses to restore system and/or components from failures through the warranty period. The warranty period shall start upon acceptance of installed project.

6.7.3 The equipment manufacturer shall provide a warranty on the performance and operation of all contractor provided materials and equipment installed in the facility.

6.7.4 All material shall be installed per the manufacturer’s recommendations.

6.8 Operation & Maintenance Binder(s): The project shall require three sets of hard and soft copies of operation and maintenance (O&M) binders be provided to DISA as per Project Closeout (Appendix D). Two sets are to be distributed to the Site POC, and one to the Project Manager. The operation and maintenance binders must include the following:

6.8.1 Installation and operation manuals for all items.

6.8.2 Final completed Systems, Equipment and Components (SEC) list.

6.8.3 Factory test reports & documents.

6.8.4 Final red-line as-built installation drawings.

6.8.5 Maintenance procedures and schedules based on manufacturers’ O&M manuals and recommendations.

6.8.6 Warranty letter / Warranty contact information.

6.8.7 The operation and maintenance manual shall be provided 30 days before substantial completion.

Deliverables for Parts 6.3 through 6.8:

Deliverable Title Format Due Date Distribution/

Copies

Frequency and Remarks

6.4 General

Requirements

Per this PWS Throughout project duration

Not

Applicable

Throughout project duration

6.5 Submittal

Requirements

Per this PWS Throughout project duration

Not

Applicable

Throughout project duration

6.6 Plans AutoCAD

and pdf

Throughout

Project duration

Standard

Distribution*

Throughout

Project duration

6.8 Red-Line as-built

installation drawings

AutoCAD and pdf

At Project

Completion

Standard

Distribution*

At Project Completion

(one deliverable package)

6.8 O&M Binders Electronic

and hard copy

Prior to Project

Completion

Standard

Distribution*

30 days prior to Project

Completion

*Standard Distribution: 1 copy of the transmittal letter without the deliverable to the Contracting Officer; 1 copy of the transmittal letter with the deliverable to the Primary COR.

7. Performance Standards

Performance Standard Acceptable Quality Level (AQL) Methods of Calculation

Task 1: Project Schedule.

Prepare and submit detailed project schedule, investigate existing conditions, prepare and submit shop drawings/product data.

Provide schedule with complete phasing plan showing no data center operational interruptions.

Minimum Acceptable:

100% compliance with requirements.

Calculation:

100% inspection of schedule and submittals. All submittals and information shall be complete, accurate and approved by Government.

Task 2: Raised access floor

Upgrade.

Replace raised access floor system in rooms 113, 113A, 117, 118, 125. Clean underfloor area and repair existing concrete slab and floor sealer.

Installed materials meet technical requirements. Deficient work is corrected in a timely manner.

Compliance with requirements of

“09 69 13 – Rigid Grid Access

Flooring”. Floor shall be completely planar within ± 0.060 inch in 10 feet, 0.100 inch for the entire floor, and 0.030 inch across panel joints. Floor panel joint-width tolerances shall not exceed 0.017 inch.

Calculation:

100% inspection of work. All installed materials and systems shall be complete, usable and operational, and approved by

Government.

Task 3: Signal Reference

Grid (SRG).

Install/integrate SRG under raised access floor system in rooms 113, 113A, 117, 118, 125.

Installed materials meet technical requirements. Deficient work is cor-rected in a timely manner.

Compliance with “26-04 – Signal

Reference Grid for Grounding”.

Continuity test of completed SRG shall ensure resistance does not exceed 1 ohm.

Calculation:

100% inspection of work. All installed materials and systems shall be complete, usable and operational, and approved by

Government.

Part 6.4: Submittal

Requirements.

Material submissions, drawings, plans, etc., provided per schedule.

Submittals require only minor modifications. Required revisions are minor and resolved in a

Calculation:

100% Technical compliance review by

P M and facility personnel.

satisfactory manner. ASIs are coordinated 100% of the time.

Part 6.7: O&M Manuals Material information/data, Red-

Line drawings and Operation

Manuals submitted.

Submittal requires only minor modifications. Required revisions are minor and resolved in a satisfactory manner.

Calculation:

100% completion inspection prior to acceptance for technical compliance review by the government facility management personnel.

8. Incentives.

Performance will be documented in past performance reports in the Contractor Performance Assessment Reporting

System (CPARS), and as appropriate, will be taken into consideration for any potential follow-on work.

The Government will identify and communicate to the Contractor any services or deliverables that do not meet acceptable levels using the procedures identified in the Quality Assurance Surveillance Plan (QASP).

Any performance/deliverable determined to be unacceptable based on the quality of the work shall be reworked at no additional cost to the Government until deemed acceptable by the Government. Any performance/deliverable determined to be unacceptable based on late delivery or late performance shall result in a reduction in the contract price to reflect the reduced value of the deliverable or services performed.

9. Place of Performance.

DISA Data Center Columbus (Building 23)

Defense Supply Center Columbus

3990 East Broad Street (Building 23)

Columbus, OH 43216

10. Period of Performance.

Period of Performance is one-year (12 months) after contract award. As directed by the Contracting Officer (KO), the contractor shall continue performance in emergency or mission essential conditions. Additionally, the contractor may be required to account for the whereabouts of their personnel should this information be requested by the COR.

11. Security Requirements. This section shall be considered a supplement to Block 13 of the Government provided

DD Form 254, Contract Classification Specification. The following security requirements shall apply to this effort.

The following security requirements shall apply to this effort. All work shall be UNCLASSIFIED. All personnel working in the facility shall be escorted and must comply with facility security policies and guidelines. Personal electronic devices (including but not limited to: laptop computers, cell phones, smart-watches, sports/GPS watches, USB devices, thumb-drives, cameras, tablet-devices, etc.) are NOT allowed in the building. All personnel must attend a security briefing on site prior to being accessing the facility. The primary point of contact for security and facility access issues is the Data Center Columbus Site POC. All documents, both hardcopy and electronic media, shall be clearly marked, “UNCLASSIFIED – FOR OFFICIAL USE ONLY”. All information relating to the project must be protected against release to the general public. Hardcopies of documents, including CD’s, shall be shredded before disposal. The contractor shall comply with Security Requirements. Contractors will be required to apply for temporary access to the base to gain entrance through the gate and be able to drive to the work site. More information for base access will be provided during the site survey.

References:

a. DISA Form 786, DISA Statement of Information System Use and Acknowledgement of User

Responsibilities

b. DISA Policy Letter, Unauthorized Connections to Network Devices, 11 September 2013

c. DISA Instruction 240-110-8, Information Security

d. DISA Instruction 240-110-36, Personnel Security

e. DISA Instruction 240-110-38, Industrial Security

f. DISA Instruction 630-230-19, Cybersecurity

g. DoDM 5200.01, Vol 1-4 Information Security Program, 24 February 2012

h. DOD 5200.02, Procedures for the DoD Personnel Security Program, 3 April 2017

i. DOD 5220.22-M, National Industrial Security Program Operating Manual, February 2006 Incorporating

Change 02 May 2016

j. DoDM 5105.21 Sensitive Compartmented Information (SCI) Administrative Security Manual:

Administration of Information and Information Systems Security

11.1 Facility Security Clearance. The work to be performed under this contract/order is Unclassified. Therefore the company does NOT require a Secret Facility Clearance from the Defense Security Service Facility Clearance

Branch.

11.2 Security Clearance and Information Technology (IT) Level. All personnel performing on or supporting a

DISA contract/order in any way shall be U.S. citizens. The personnel security requirements for this contract/order cover the individuals supporting the Task Areas delineated in the table below. Contractor personnel must possess the interim or final security clearance and interim or final IT-level eligibility delineated in the table below when performance starts.

PWS Task /

Subtask

Clearance

Level

IT Level

Access

Level of

Classified Access Justification for Access to Classified

Install Raised access floor

System and

SRG

NONE N/A N/A NONE

11.2.1 Individuals supporting PWS tasks/Subtasks that require secret security clearance will, immediately upon hire, require Sensitive Compartmented Information (SCI) access eligibility adjudicated by the Defense Intelligence

Agency or other federal adjudications facility to perform their duties. SCI processing for SCI eligibility will be coordinated with the supporting Government Security Manager and will begin immediately upon start of duty performance under this contract/order.

There is no SCI work required under this contract.

11.3 Investigation Requirements. All work is Unclassified – no investigation requirements apply.

11.4 Adjudication for IT-I access. All work is Unclassified – no adjudication requirements apply.

11.5 Visit Authorization Letters (VAL). Visit requests shall be processed and verified through the Joint Personnel

Adjudication System (JPAS) to SMO DKAWCB. JPAS visits for contracts/orders are identified as “Other” or

“TAD/TDY” and will include the Contract/Order Number and ADP/IT-Access level of the contract/order in the

Additional Information section. Contractors that do not have access to JPAS may submit visit authorizations by e-mail in a password protected .pdf to the Contracting Officer Representative (COR) or Alternate COR specified in

Section 1.0.

If JPAS is not available, the VAL must contain the following information on company letterhead:

Company name, address, telephone number, facility security clearance

CAGE CODE

Contract/Order Number

Name, SSN, date and place of birth, and citizenship of the employee intending to visit

Certification of personnel security clearance and any special access authorizations required for the visit

(type of investigation & date, adjudication date & agency, and IT access level)

Name of COR/Alt COR

Dates or period the VAL is to be valid

11.6 Security Contacts. DISA Security Personnel can be contacted for Industrial or Personnel Security related issues at (301) 225-1235 or via mail at:

Defense Information Systems Agency Defense Information Systems Agency

ATTN: MP61, Industrial Security ATTN: MP62, Personnel Security

Command Building Command Building

6910 Cooper Ave. 6910 Cooper Ave.

Fort Meade, MD 20755-7088 Fort Meade, MD 20755-7088

For Facility-specific security related matters, contact the Facility Security Manager at:

Name: Dwight Kilbarger

Phone Number: 312-692-6635

E-mail: dwight.j.kilbarger.civ@mail.mil

11.7 Information Security and other miscellaneous requirements.

11.7.1 Contractor personnel shall comply with all local security requirements including entry and exit control for personnel and property at the government facility.

11.7.2 Contractor employees shall be required to comply with all Government security regulations and requirements.

Initial and periodic safety and security training and briefings will be provided by Government security personnel.

Failure to comply with Government security regulations and requirements shall require the company to provide the

Government with a written remediation/corrective action plan; furthermore, failure to comply with such requirements can be cause for removal and the contractor will not be able to provide service on this contract/order.

11.7.3 Contractor employees with an incident report in JPAS who have had their access to classified suspended will not be permitted to fill positions requiring access to classified information on a DISA contract/order.

11.7.4 The Contractor shall not divulge any information, classified or unclassified, about DoD files, data processing activities or functions, user identifications, passwords, or any other knowledge that may be gained, to anyone who is not authorized to have access to such information. The Contractor shall observe and comply with the security provisions in effect at the DoD facility. Identification shall be worn and displayed as required.

11.7.5 DISA retains the right to request removal of contractor personnel regardless of prior clearance or adjudication status, whose actions, while assigned to this contract, clearly conflict with the interest of the Government.

11.7.6 Contractor personnel will generate or handle documents that contain For Official Use Only information at the

Government facility. Contractor personnel will have access to, generate, and handle classified material only at the location(s) listed in the place of performance section of this document. All contractor deliverables shall be marked in accordance with DoDM 5200.01, Vol. 3, Vol. 4, Information Security, DoDM 5400.07, Freedom of Information

Act Program, unless otherwise directed by the Government. The contractor shall comply with the provisions of the

DoD Industrial Security Manual for handling classified material and producing deliverables. The contractor shall comply with DISA Instruction 630-230-19, Cybersecurity.

11.7.7 The Contractor shall afford the Government access to the contractor’s facilities, installations, operations, documentation, databases and personnel used in performance of the contract/order. Access shall be provided to the extent required to carry out a program of IT inspection (to include vulnerability testing), investigation and audit to safeguard against threats and hazards to the integrity, availability and confidentiality of data or to the function of information technology systems operated on behalf of DISA or DoD, and to preserve evidence of computer crime.

12. Government Furnished Property (GFP)/Government-Furnished Equipment (GFE)/ Government-Furnished

Information (GFI). N/A

13. Other Pertinent Information or Special Considerations. N/A

a. Identification of Possible Follow-on Work. N/A

b. Identification of Potential Conflicts of Interest (COI). N/A

c. Identification of Non-Disclosure Requirements.

Identification of Non-Disclosure Requirements. All contractor personnel shall execute a non-disclosure agreement stating project information will be protected IAW security guidelines and will not be released to the general public.

The NDA must be signed within one week of contract/TO award. The contractor is responsible for obtaining and maintaining NDAs for each contractor employee assigned to the contract. (Appendix H)

Deliverables: Monthly Status Report. The contractor is responsible for identifying that all personnel, to include any new personnel on the contract, have executed the DISA-provided NDA and the NDA is current as of the date of the monthly status report. Monthly status reports shall be sent to the KOs and CORs.

Deliverables (NDA): Monthly Status Report (The contractor is responsible for identifying that all personnel, to include any…