Attachment_8__Task_Scenarios.doc

SCENARIO 1

PERFORMANCE WORK STATEMENT (PWS)

as of 02/08/2017

1. Contracting Officer’s Representative (COR)

a. Primary COR.

Organization:

Department of Defense Activity Address Code (DODAAC):

Address:

Phone Number:

Fax Number:

E-Mail Address:

b. Alternate COR. (ACOR)

Organization:

DODAAC:

Address:

Phone Number:

Fax Number:

E-Mail Address:

2. Task Order Title. Defense Information Systems Agency (DISA) Engineering and Data Center Management Division (MPE) Computer Aided Drafting (CAD) and Engineering Services.

3. Background. DISA is a provider of IT services supporting the Army, Navy, Marines, Air Force, DFAS, DLA and other Department of Defense (DoD) agencies. The DISA Engineering and DECC Management Division (MPE) Facilities Team manages and directs the facility engineering, maintenance programs and raised floor infrastructure for DoD data centers within the continental United States (CONUS) and outside of the continental United States (OCONUS). Due to customer IT workloads and on-going DoD consolidation efforts, the current locations and volume of data centers may grow and/or contract throughout the performance of this contract. The facilities team establishes and maintains facility standards for the safe, reliable operations of those centers, which are compiled from national codes, military handbooks and industry best practices. In addition, the team establishes requirements to meet these standards while developing fiscally responsible solutions to meet or sustain site standards.

4. Objectives: DISA MPE Facilities Engineering team is responsible to provide highly reliable, available and maintainable facilities, infrastructure, and property to support DISA and its customers’ data processing missions. These objectives shall be met with strict adherence to federal, state, local and DISA facility standards and codes and in an as economically feasible, energy efficient manner as possible. This task order will provide support services for the Government facility engineering staff in achieving this objective.

The objectives of this PWS is to provide base support for CAD services and engineering services at Denver, CO.

5. Scope. The Contractor shall provide computer aided drafting (CAD) and engineering support services to DISA to include all related support functions associated with facilities engineering while providing recommendations and assistance to Government personnel in areas of responsibility under this PWS.

5.1 Base Support Services Scope – The Contractor shall provide the CAD support and engineering/technical support as descripted under section 6. Performance Requirements listed below. All deliverables provided as a result of this support will be subject to Government oversight and approval prior to implementation.

6. Performance Requirements. The Contractor shall provide services consisting of the following for a One-Year Base Period and Four One-Year Option Periods:

CAD Support and Engineering Support – (Base Services)

6.1 Task 1 - Computer Aided Drafting (CAD) Support (DENVER, CO) – Base Services

6.1.1 Subtask 1 (Integrate) The Contractor shall provide CAD support and Configuration Management (CM) services with revision controls to complete the integration of the MPE Drawing Management System (DMS) through the shared network drive (or equivalent drawing file structure), conversion of existing Legacy Drawings to the newly established Master Drawing (AutoCAD 2015) formats (rebuild drawings that will not convert), completion of on-site surveys to update and expand existing as-built drawings into the Master Drawings, ensuring Master Drawings comply with guidance from the new facility standards, and integrating all existing project as-built drawings into the Master Drawings. Drawings shall follow guidance in mandatory reference United States Army Corps of Engineers Engineer Research and Development Center /Information Technology Laboratory TR-12-X A/E/C CAD Standard (current release) with respect to electronic file naming conventions, level/layer assignments and naming conventions, and standard symbology, unless approved otherwise by the Government. The Government review period for this subtask will be approximately thirty (30) calendar days. It is estimated that a total of twenty-four (24) individual site visits will be required to complete this action. These services require access to NIPR in order to access CAD resources and Master Drawing Format files.

6.1.2 Subtask 2 - (Sustain) The Contractor shall provide CAD support and Configuration Management (CM) services with revision controls to integrate new as-built sections from completed projects into the Master Drawing files. It is estimated that there are annually four (4) larger multi-discipline projects and four (4) larger single discipline projects with as-built drawings to be incorporated as well as twenty four (24) smaller projects with redlines to be incorporated. These services require access to NIPR in order to access CAD resources and Master Drawing Format files.

6.1.3 Subtask 3 - (Drafting) The Contractor shall provide CAD support and Configuration Management (CM) services with revision controls in collaboration with the Government Project Engineers in the development of basic drawing/concept plans for in-house designs. It is estimated that four (4) small in house designs will be done requiring four (4) individual site visits annually. These services require access to NIPR in order to access CAD resources and Master Drawing Format files.

Deliverables:

AutoCAD Drawings Files and PDF Drawing Files (95% and final submittals)

Building Usage Reports (floor plan drawings and square footage usage)

Update AutoCAD Files on Network Drive (controlled access folder)

Update PDF Files on SharePoint (DEPS) and Network Drive

Monthly Status Report

6.2 Task 2 - Engineering Project Management and Support (DENVER, CO) – Base Services

6.2.1 Subtask 1 – Mechanical Engineering - Project Design and Support. The Contractor shall provide assistance in the development of projects and services with supporting engineering calculations to include rough sizing of mechanical systems, piping, ductwork and other facility systems and mechanical components. The proposed support will annually encompass technical mechanical engineering reviews of approximately four (4) complex multi-discipline designs and the drafting of approximately four (4) Statements of Work (SOW) / Performance Work Statement (PWS) with supporting cost estimates. Mechanical engineering services shall include supporting project execution with engineering assistance for technical reviews and providing recommendation / review comments to the Government representative regarding contract status with schedule, and Contractor’s compliance with contracts on an estimated total of twelve (12) individual site visits annually and support for retrofitting and re-commissioning activities for an estimated two (2) locations. These services require access to classified information up to the Secret level and access to NIPR in order to review facilities reports and mission partner documentation. Classified information will be provided verbally or through hard copy reports/documentation.

6.2.2 Subtask 2 – Electrical Engineering - Project Design and Support. The Contractor shall provide assistance in the development of projects and services with supporting engineering calculations to include rough sizing of electrical systems, generators, uninterruptible power supplies (UPSs), conduits, conductors, and other electrical components. Maintain DISA’s existing electrical studies (coordination, arch flash & labels) using Easy Power software. The proposed support will annually encompass technical electrical engineering reviews of approximately four (4) complex multi-discipline designs and the drafting of approximately four (4) Statements of Work (SOW) / Performance Work Statement (PWS) with supporting cost estimates. Electrical engineering services shall include supporting project execution with engineering assistance for technical reviews and providing recommendation / review comments to the Government representative regarding contract status with schedule, and Contractor’s compliance with contracts on an estimated total of twelve (12) individual site visits annually and support for retrofitting and re-commissioning activities for an estimated two (2) locations. These services require access to classified information up to the Secret level and access to NIPR in order to review facilities reports and mission partner documentation. Classified information will be provided verbally or through hard copy reports/documentation.

6.2.3 Subtask 3 – Mechanical Engineering - Project Transition. The Contractor shall provide mechanical engineering assistance for technical reviews, computational fluid dynamics (CFD) using TileFlow software, commissioning coordination/oversight/duties, assist the Government project managers in transitioning and closing out of all projects from the project team to the maintenance team, and provide maintenance recommendations supporting those projects. In addition, provide technical reviews and recommendations to the Government representative regarding improvements to energy efficiency to reduce the Power Usage Effectiveness (PUE) of the data centers in regards to the maintenance and operations of existing systems, drafting SOW/PWS, cost estimates and acquisition package requirements for recommendations approved by the Government and review whole scale upgrades with a positive Return on Investment (ROI). It is estimated that eight (8) individual site visits annually will be required to support these subtasks. These services require access to classified information up to the Secret level and access to NIPR in order to review facilities reports and mission partner documentation. Classified information will be provided verbally or through hard copy reports/documentation.

6.2.4 Subtask 4 – Electrical Engineering - Project Transition. The Contractor shall provide electrical engineering assistance for technical reviews, authorized service interruption (ASI) tracking / coordination for all projects and maintenance activities, power distribution units (PDU) load analysis, uninterruptible power supplies (UPS) load analysis, commissioning coordination / oversight / duties, assist the Government project managers in transitioning and closing out of all projects from the project team to the maintenance team, and provide maintenance recommendations for those projects. In addition, provide recommendations / review comments to the Government representative regarding improvements to energy efficiency to drive down the Power Usage Effectiveness (PUE) of the data centers in the maintenance and operations of existing systems, drafting SOW/PWS, cost estimates and acquisition package requirements for recommendations approved by the Government and review whole scale upgrades with a positive Return on Investment (ROI). It is estimated that eight (8) individual site visits annually will be required to support these subtasks. These services require access to classified information up to the Secret level and access to NIPR in order to review facilities reports and mission partner documentation. Classified information will be provided verbally or through hard copy reports/documentation.

6.2.5 Subtask 5 – Facility Documentation-Technical Writer. The Contractor shall fully maintain and update the library of all soft/hard copy DISA Facilities and Maintenance Standards as well as the data center facility equipment technical engineering specifications while continually update them for compliance with changing Core Data Center Requirements, DoD, Federal, local and industry standards and codes as well as the TIA-942 and UPTIME Institute documentation. The contractor will make recommendations regarding the current DISA Facilities Standards and technical engineering equipment specifications for update, correction, writing of new sections and deletion of erroneous/duplicative sections. These services require access to classified information up to the Secret level and access to NIPR in order to review facilities reports and mission partner documentation. Classified information will be provided verbally or through hard copy reports/documentation.

6.2.6 Key Positions – Mechanical Engineer (Project Support), Electrical Engineer (Project Support), Mechanical Engineer (Project Transition), Electrical Engineer (Project Transition), Facility Documentation-Technical Writer.

Only provide resumes for Key Positions if personnel proposed to fill Key Positions differ from those proposed on the IDIQ PWS.

Deliverables:

Draft Performance Work Statements / Statements of Work

Cost Estimates

Engineering Technical Review Comments & Recommendations

Facility Survey & Trip Reports

Maintenance Recommendations

Engineering Studies/Reports

Project Transition & Close-Out Documents

Monthly Status Report

6.3 Other Requirements

6.3.1 Other Direct Costs (ODCs) – The Contractor may be required to purchase incidental tools, supplies, or materials to complete projects. Authorization for ODC purchases must be approved by the COR/ACOR in advance using the Purchase Authorization Request form. ODCs include, but are not limited to: hardware tools, software tools, and project specific materials and supplies. The Contractor must provide a breakout of the ODCs for each billing period. ODC expenses shall be reimbursed on a cost basis. See Attachment 2 – Purchase Authorization Request.

6.3.3 Travel – The contractor is required to travel to complete certain work projects. The Contractor will manage travel arrangements. The Contractor shall submit a Travel Authorization Request (TAR) no later than 15 days prior to the planned travel date. The TAR shall be reviewed and approved by the COR/ACOR prior to the Contractor incurring allowable travel expenses. Authorized travel shall be billed against the reimbursable line of the contract in accordance with the Federal Acquisition Regulation Part 31. Travel receipts for all expenses including lodging, airfare, and rental cars must be provided with the invoice. Travel shall be reimbursed on a cost basis and limited to the Government travel rates. See Attachment 3 – Travel Authorization Request.

6.3.2 Off-Peak Work Hours – DISA MPE occasionally requires services during off-peak hours and/or on weekends in excess of 40 hours per week in order to complete time-sensitive and special projects. Off-peak and weekend work will be requested by the Contractor and approved by the COR/ACOR at least 48 hours in advance.

7. Performance Standards

Subtask 6.1.1 – SharePoint

(DEPS) & network drive updates shall be technically correct and timely infor mation availability.

Performance occurs with no req uired re-performance or re-work at least 95% of the time. Problems that occur are minor and are resolved in a satisfactory manner.

100% inspection of deliverable materials.

8. Incentives. Both positive and negative performance will be documented in past performance reports in the Contractor Performance Assessment Reporting System (CPARS), and as appropriate, will be taken into consideration for any potential follow-on work.

For any services or deliverables that does not meet acceptable levels, the Government will issue a Contract Discrepancy Report (CDR). The CDR will be forwarded to the Contracting Officer with a copy sent to the contractor. The contractor shall reply in writing within 5 business days of receipt identifying how future occurrences of the problem will be prevented. See Attachment 4 – Contract Discrepancy Report.

Any performance/deliverable determined to be unacceptable based on the quality of the work shall be reworked at no additional cost to the Government until deemed acceptable by the Government. Any performance/deliverable determined to be unacceptable based on late delivery or late performance shall result in a reduction in the contract price to reflect the reduced value of the deliverable or services performed.

A Key Position that remains vacant for more than 60 days will result in a reduction in the monthly contract price equal to the price of the vacant position until the position is filled.

9. Place of Performance

9.1 Base Services - Place of Performance is the DISA Denver DTC, DISA MPE facility located at 6162 S. Willow Drive, Suite 200, Greenwood Village, CO 80111.

9.2 Base Services – Temporary travel and support at other DISA CONUS and OCONUS field activities may also be required. DISA CONUS and OCONUS field activities include, but are not limited to the following: Mechanicsburg, PA, Ogden, UT, Oklahoma City, OK, St Louis, MO, Montgomery, AL, Columbus, OH, San Antonio, TX, Pensacola, FL, Stuttgart-Vaihingen, Germany, Manama, Bahrain.

9.3 Alternate Place of Performance - Contingency Only. As determined by the Contracting Officer’s Representative (COR), Contractor employees may be required to work at an alternate place of performance (e.g., home, the Contractor's facility, or another approved activity within the local travel area) in cases of unforeseen conditions or contingencies (e.g., pandemic conditions, exercises, Government closure due to inclement weather, etc.). Non-emergency/non-essential Contractors shall not report to a closed Government facility. Contractor shall prepare all deliverables and other contract documentation utilizing Contractor resources. To the extent possible, the Contractor shall use best efforts to provide the same level of support as stated in the PWS. In the event the services are impacted, reduced, compromised, etc., the Contracting Officer or the Contractor may request an equitable adjustment pursuant to the Changes clause of the contract.

The Contractor shall provide sufficient on-site personnel to complete or continue critical work already in process or provide on-call response in accordance with the Performance Work Statement.

10. Period of Performance. One-Year Base Period with Four One-Year Option Periods

Base Year:

1 June 2017 – 31 May 2018

Option Year 1:

1 June 2018 – 31 May 2019

Option Year 2:

1 June 2019 – 31 May 2020

Option Year 3:

1 June 2020 – 31 May 2021

Option Year 4:

1 June 2021 – 31 May 2022

The Contractor is expected to be at 100 percent performance on the first day of the performance period. As directed by the COR/ACOR, the Contractor shall continue performance in emergency or mission essential conditions.

Additionally, the Contractor may be required to account for the whereabouts of their personnel should this information be requested by the COR/ACOR.

Generally, this technical support shall be performed Monday through Friday excluding all Federal Holidays. Core hours are 9:00 am to 3:00 pm. Normal duty hours are 8 hours per day, not including vacation, sick, holiday and TDY time.

The Contractor must provide the Government with a means of 24 hour communications /contact with Contractor personnel.

11. Delivery Schedule.

Word/Excel (email submittal)

7 calendar days from the start of each month

Word/Excel

*Standard Distribution: 1 copy of the transmittal letter without the deliverable to the Contracting Officer; 1 copy of the transmittal letter with the deliverable to the Primary COR and Alternate COR.

a.

The Contractor shall deliver copies of each deliverable within the time period identified above. Each report must be clearly labeled with the following information: name of vendor, contract number, task order number, name of report, date of report, and vendor point of contact (including telephone number). Contractor format is acceptable; however, the Government retains the right to accept or reject each deliverable. Approval of a deliverable is automatic unless the Government gives notice of rejection or request an extended review period is required within ten (10) calendar days from the date the report is delivered. A Government rejection notice shall list the requirement(s) the vendor must accomplish to make the report acceptable. The Contractor shall resubmit a rejected deliverable within five (5) calendar days of rejection. A resubmitted deliverable must incorporate all requirements noted in the Government’s rejection notice.

b.

Invoice submission in Wide Area Workflow (WAWF) – The Contractor shall include its Monthly Status Report (in Microsoft Word format) as an attachment to its invoice in WAWF.

c.

Contractors may be assigned by the Functional Area Government DIV/ Branch Chief job order numbers associated with the specific project(s) on which they’re working. On a bi-weekly basis, the Contractor may be asked to enter into the Automated Time, Attendance, and Production System (ATAAPS) their labor hours associated with each job order number for which they provide technical services. ATAAPS is a Government information system used to track labor hours. Before initially entering time into ATAAPS, the Contractor shall submit a DD Form 2875 to the Functional Area Government DIV/ Branch chief for approval/processing. The Government shall provide the Contractor with ATAAPS user assistance.

d.

Invoice – Microsoft Word/Excel and/or Adobe Acrobat (PDF) files of the monthly invoice shall be attached in Wide Area Workflow (WAWF), along with an Adobe Acrobat PDF file of the Monthly Status Report. The invoice shall be in a spreadsheet format with the following minimum information:

Summary Section:

Contract Period Of Performance dates – start and end PoP

Current Pay Period Performance dates

Total amount obligated for each CLIN; total amount remaining on each CLIN

Labor Report Section

Last and first name of employee

Labor category for each employee

Rate per hour for each employee

Total hours for current Period of Performance identified on CLIN for which the employee worked

Number of hours worked this pay period

Amount invoiced this pay period

Total amount of hours worked to date

Total amount invoiced to date

12. Security Requirements. See IDIQ PWS paragraph 12 for security requirements.

13. Government Furnished Property (GFP)/Government-Furnished Equipment (GFE)/ Government-Furnished Information (GFI). See IDIQ PWS paragraph 13 for GFP/GFE/GFI guidance.

14. Other Pertinent Information or Special Considerations.

a. Identification of Possible Follow-on Work. This contract is based upon the workload of DISA Facilities support under current contract. Future support may increase based upon needs of the Government. The Contractor shall provide the ability to provide additional support to the contract in direct support of increased workload. Additional requirements will not require future competitive bid and may be added under modification to this PWS.

b. Identification of Potential Conflicts of Interest (COI). The Contractor shall identify potential conflicts of interest that may influence future actions or considerations. An “Organizational Conflict of Interest” exists when the nature of the work to be performed may, without some restriction on future activities, (1) result in an unfair competitive advantage to the Contractor or (2) impair the Contractor’s objectivity in performing the contract work.

c. Identification of Non-Disclosure Requirements. In the performance of this contract, the Contractor will develop and have access to information which is DISA acquisition sensitive. Each Contractor employee is required to complete and sign a Nondisclosure Agreement which shall be provided to the KO. See Attachment 1 – Non-Disclosure Agreement.

d. Contractor Furnished Facilities, Supplies and Services. The Contractor shall provide all supervision and control of Contractor personnel and perform all Contractor related administrative functions. This includes, but is not limited to, hiring, firing, assigning and supervising work, and critiquing performance.

e. Contractor Furnished Training. The Contractor shall provide a minimum of 40 hours of annual position related training to their personnel to keep employees abreast of leading cutting edge facilities technologies or code refresher courses as necessary.

f. Contractor Vacancies. Key positions shall be filled within 60 days of the position being vacated.

g. Key Positions. The contractor shall notify the Government of any key personnel changes (see definitions of key personnel roles above). For temporary and/or permanent replacement of key personnel, the contractor shall provide a resume for each individual to the KO. Resumes shall be provided at least two weeks in advance (or as mutually agreed upon) prior to making any key personnel changes. Any replacement personnel shall have equal or better qualifications than the individual being replaced and must meet the qualifications of the generic resumes provided with offeror submission. All personnel filling key positions require review and approval by the Government.

15. Section 508 Accessibility Standards. See IDIQ PWS paragraph 15.

SCENARIO 2

PERFORMANCE WORK STATEMENT (PWS)

as of 02/08/2017

1. Contracting Officer’s Representative (COR)

a. Primary COR.

Organization:

DODAAC:

Address:

Phone Number:

Fax Number:

E-Mail Address:

2. Task Order Title. Defense Information Systems Agency (DISA) Environmental and Professional Engineering Services.

3. Background. DISA is a provider of IT services supporting the Army, Navy, Marines, Air Force, DFAS, DLA and other Department of Defense (DoD) agencies. The DISA Engineering and DECC Management Division (MPE) Facilities Team manages and directs the facility engineering, maintenance programs and raised floor infrastructure for DoD data centers within the continental United States (CONUS) and outside of the continental United States (OCONUS). Due to customer IT workloads and on-going DoD consolidation efforts, the current locations and volume of data centers may grow and/or contract throughout the performance of this contract. The facilities team establishes and maintains facility standards for the safe, reliable operations of those centers, which are compiled from national codes, military handbooks and industry best practices. In addition, the team establishes requirements to meet these standards while developing fiscally responsible solutions to meet or sustain site standards.

At times these locations require engineering/environmental support which exceeds the current resources available within MPE. The engineering/environmental support are typically location specific, time sensitive and of limited duration. Engineering support (mechanical, electrical, civil and structural) is required to evaluate existing conditions and review of proposed systems. The environmental support is required to validate existing site conditions, evaluate reports, and provide recommended processes and training to personnel.

4. Objectives: DISA Engineering and Data Center Management Division (MPE) Facilities Engineering team is responsible to provide highly reliable, available and maintainable facilities, infrastructure, and property to support DISA and its customers’ data processing missions. These objectives shall be met with strict adherence to federal, state, local and DISA facility standards and codes and in an as economically feasible, energy efficient manner as possible. This contract will provide support services for the Government facility engineering staff in achieving this objective.

5. Scope. The Contractor shall provide engineering support services to DISA while providing recommendations and assistance to Government personnel in areas of responsibility under this PWS.

5.1 Technical Requirement (TR) Support Services Scope - The TR support personnel will be required to support DISA with engineering/architectural support and subject matter experts (SME) with knowledge of environmental engineering, structural engineering, mechanical engineering, electrical engineering, architectural design, codes/regulations, accessibility, commissioning, building envelope and general building systems. Contractor personnel shall be available to travel to sites and perform site/building engineering surveys, assessments, analyses and reports, support design, construction and maintenance projects, support local site facility management staff, and establish facility standards and guidance. All deliverables provided as a result of this support will be subject to Government oversight and approval prior to implementation.

6. Performance Requirements. The Contractor shall provide services consisting of the following:

Environmental and Professional Engineering Services – (Technical Requirement Services)

6.1 Task 1 - Technical Requirements (TR): Environmental Services.

6.1.1.

Subtask 1 - The contractor shall provide environmental analysis, solutions, and remediation plan for Proposed Admin Space located at DECC St. Louis on the GSA Complex located at 4300 Goodfellow Blvd., Building 103, St. Louis, MO 63120-0012. Existing environmental reports indicate that the ceiling space is contaminated with asbestos and lead dust.

The proposed floor area is approximately 3,500 SF on the second floor and is currently a vacant admin space, which has tested positive for lead dust and asbestos above the suspended ceiling. The contractor shall review the existing government reports, perform site visit and additional testing as required, develop a remediation plan and prepare scope of work and cost estimates to perform the remediation for the proposed admin space.

Deliverables:

Technical Approach

Pricing (Labor & ODC)

Environmental Report/Recommendations Facility Survey & Trip Reports Remediation Plan and Schedule Monthly Status Report

6.2 Task 2 Technical Requirements (TR): Professional Engineering Services.

6.2.1 Subtask 1 – Structural Analysis - The contractor shall provide analysis and proposed structural solutions for the installation of overhead cable tray at DISA Ogden, Hill AFB, Ogden, UT. The proposed overhead cable tray shall be supported from the existing roof structure. The Structural Engineer shall evaluate the existing roof structure and develop installation options to support the cable tray. The proposed cable tray will be wire basket type, 24” wide and 4” deep and shall be assumed to be full.

6.2.2 Subtask 2 – Infrastructure Investigate and Report – The contractor shall perform a complete infrastructure investigation and report for the critical systems at the existing 2,530 SF data center located at Yokota AFB, Japan. The contractor shall investigate all critical systems and compare those systems to the TIA 942 Data Center Standards (Tier 4). The contractor’s report shall describe the existing systems (using drawings as required) and include a gap analysis to the TIA 942. In addition, the report shall include ROM cost for project(s) to address the issue identified in the gap analysis.

6.2.3 Subtask 3 – Retro-Commissioning – The contractor shall perform a full retro-commissioning of the existing mechanical, electrical and controls systems for DISA Montgomery, AL. The commissioning report shall address critical mechanical systems from the central plant down to the CRAC units, critical control systems and the critical electrical systems from the utility power source(s) down to the PDUs, including the generators, UPS and distribution system.

The primary objectives:

· Enhance documentation of the operational and maintenance (O&M) requirements for the equipment and systems included

· Document baseline operating conditions through trending of performance measurements

· Optimize control systems through calibration of critical sensors, review metered data and trend logs, and functional equipment testing

· Identify operational and maintenance enhancements that result in improvements in energy efficiency, occupant comfort, or indoor air quality.

· Identify O&M staff training needs

Deliverables:

Technical Approach for each subtask Pricing (Labor & ODC) for each subtask Submittals as required for each subtask Facility Survey & Trip Reports (if required)

Monthly Status Report

6.3 Other Requirements

6.3.1 Other Direct Costs (ODCs) – The Contractor may be required to purchase incidental tools, supplies, or materials to complete projects. Authorization for ODC purchases must be approved by the COR/ACOR in advance using the Purchase Authorization Request form. ODCs include, but are not limited to: hardware tools, software tools, and project specific materials and supplies. The Contractor must provide a breakout of the ODCs for each billing period. ODC expenses shall be reimbursed on a cost basis. See Attachment 2 – Purchase Authorization Request.

6.3.2 Travel – The contractor is required to travel to complete certain work projects. The Contractor will manage travel arrangements. The Contractor shall submit a Travel Authorization Request (TAR) no later than 15 days prior to the planned travel date. The TAR shall be reviewed and approved by the COR/ACOR prior to the Contractor incurring allowable travel expenses. Authorized travel shall be billed against the reimbursable line of the contract in accordance with the Federal Acquisition Regulation Part 31. Travel receipts for all expenses including lodging, airfare, and rental cars must be provided with the invoice. Travel shall be reimbursed on a cost basis and limited to the Government travel rates. See Attachment 3 – Travel Authorization Request.

6.3.3 Off-Peak Work Hours – DISA MPE occasionally requires services during off-peak hours and/or on weekends in excess of 40 hours per week in order to complete time-sensitive and special projects. Off-peak and weekend work will be requested by the Contractor and approved by the COR/ACOR at least 48 hours in advance.

7. Performance Standards

8. Incentives. Both positive and negative performance will be documented in past performance reports in the Contractor Performance Assessment Reporting System (CPARS), and as appropriate, will be taken into consideration for any potential follow-on work.

For any services or deliverables that does not meet acceptable levels, the Government will issue a Contract Discrepancy Report (CDR). The CDR will be forwarded to the Contracting Officer with a copy sent to the contractor. The contractor shall reply in writing within 5 business days of receipt identifying how future occurrences of the problem will be prevented. See Attachment 4 – Contract Discrepancy Report.

Any performance/deliverable determined to be unacceptable based on the quality of the work shall be reworked at no additional cost to the Government until deemed acceptable by the Government. Any performance/deliverable determined to be unacceptable based on late delivery or late performance shall result in a reduction in the contract price to reflect the reduced value of the deliverable or services performed.

A Key Position that remains vacant for more than 60 days will result in a reduction in the monthly contract price equal to the price of the vacant position until the position is filled.

9. Place of Performance

9.1 Technical Requirements – The places of performance for this task order are as follows:

Environmental Services Subtask 1 – Place of performance is DISA St Louis, MO

Professional Engineering Services Subtask 1 – Place of performance is Hill AFB Ogden, UT

Professional Engineering Services Subtask 2 – Place of performance is Yokota AFB, Japan

Professional Engineering Services Subtask 3 – Place of performance is DISA Montgomery, AL

9.2 Alternate Place of Performance - Contingency Only. As determined by the Contracting Officer’s Representative (COR), Contractor employees may be required to work at an alternate place of performance (e.g., home, the Contractor's facility, or another approved activity within the local travel area) in cases of unforeseen conditions or contingencies (e.g., pandemic conditions, exercises, Government closure due to inclement weather, etc.). Non-emergency/non-essential Contractors shall not report to a closed Government facility. Contractor shall prepare all deliverables and other contract documentation utilizing Contractor resources. To the extent possible, the Contractor shall use best efforts to provide the same level of support as stated in the PWS. In the event the services are impacted, reduced, compromised, etc., the Contracting Officer or the Contractor may request an equitable adjustment pursuant to the Changes clause of the contract.

The Contractor shall provide sufficient on-site personnel to complete or continue critical work already in process or provide on-call response in accordance with the Performance Work Statement.

10. Period of Performance. The periods of performance for this task order are as follows:

All work must be completed and delivered within 60 calendar days from the award date of the task order.

The Contractor is expected to be at 100 percent performance on the first day of the performance period. As directed by the COR/ACOR, the Contractor shall continue performance in emergency or mission essential conditions.

Additionally, the Contractor may be required to account for the whereabouts of their personnel should this information be requested by the COR/ACOR.

Generally, this technical support shall be performed Monday through Friday excluding all Federal Holidays. Core hours are 9:00 am to 3:00 pm. Normal duty hours are 8 hours per day, not including vacation, sick, holiday and TDY time.

The Contractor must provide the Government with a means of 24 hour communications /contact with Contractor personnel.

11. Delivery Schedule.

Word/Excel (email submittal)

7 calendar days from the start of each month

Word/Excel

Word/Excel

*Standard Distribution: 1 copy of the transmittal letter without the deliverable to the Contracting Officer; 1 copy of the transmittal letter with the deliverable to the Primary COR and Alternate COR.

a.

The Contractor shall deliver copies of each deliverable within the time period identified above. Each report must be clearly labeled with the following information: name of vendor, contract number, task order number, name of report, date of report, and vendor point of contact (including telephone number). Contractor format is acceptable; however, the Government retains the right to accept or reject each deliverable. Approval of a deliverable is automatic unless the Government gives notice of rejection or request an extended review period is required within ten (10) calendar days from the date the report is delivered. A Government rejection notice shall list the requirement(s) the vendor must accomplish to make the report acceptable. The Contractor shall resubmit a rejected deliverable within five (5) calendar days of rejection. A resubmitted deliverable must incorporate all requirements noted in the Government’s rejection notice.

b.

Invoice submission in Wide Area Workflow (WAWF) – The Contractor shall include its Monthly Status Report (in Microsoft Word format) as an attachment to its invoice in WAWF.

c.

Contractors may be assigned by the Functional Area Government DIV/ Branch Chief job order numbers associated with the specific project(s) on which they’re working. On a bi-weekly basis, the Contractor may be asked to enter into the Automated Time, Attendance, and Production System (ATAAPS) their labor hours associated with each job order number for which they provide technical services. ATAAPS is a Government information system used to track labor hours. Before initially entering time into ATAAPS, the Contractor shall submit a DD Form 2875 to the Functional Area Government DIV/ Branch chief for approval/processing. The Government shall provide the Contractor with ATAAPS user assistance.

d.

Invoice – Microsoft Word/Excel and/or Adobe Acrobat (PDF) files of the monthly…