Hangar Solicitation KPBI N69450-25-RP-00066-Signed.pdf

SOLICITATION FOR OFFERS

Contract Number N69450-25-RP-00066

Aircraft Hangar and Ramp Space Approximately 14,300 Rentable Square Feet (RSF) of Hangar Space

At West Palm Beach International Airport (KPBI)

25 March, 2025 Prepared By:

Naval Facilities Engineering Systems Command, Southeast Box 30, Bldg. 903, Attn: RE1 Jacksonville, FL 32212-0030

E-mail: Ferdinand.l.salomon.civ@us.navy.mil

Ferdinand L. Salomon

Real Estate Contracting Officer

Questions about this Solicitation for Offers (SFO) shall be addressed in writing to the Real Estate Contracting Officer at the address above, and should be marked “LEASE OFFER-KPBI Attn:

RE1” and sent either by electronic mail to: Ferdinand.l.salomon.civ@us.navy.mil or by U.S.

Mail to the address above. Questions sent by mail should simultaneously be submitted by electronic mail to: Ferdinand.l.salomon.civ@us.navy.mil. Bids submitted by facsimile will not be accepted.

Table of Contents:

1. Summary

2. Minimum Government Requirements for Offered Space

3. Secondary Government Requirements

4. Energy Star Labeling Information

5. Standard Conditions

6. How to Submit an Offer

7. Basis of Award

Attachments:

A. Map – West Palm Beach International Airport aerial B. Standard Form 2 – U.S. Government Lease for Real Property (w/Attachments B1 and B-2) C. Energy Star Label Form - (for offered space under 10,000 SF) D. Energy Star Label Form - (for offered space over 10,000 SF) E. GSA Form 3518A-13 – Representations and Certifications F. GSA Form 12000 - Prelease Fire Protection and Safety Evaluation G. Offer to Lease Space H. Solicitation Provisions

NOTE: All Offerors are advised to complete registrations at http://sam.gov and http://www.dnb.com, which must be completed prior to award. Early offers are welcome.

SOLICITATION FOR OFFERS

N69450-25-RP-00066

1. Summary of Requirement.

a. The United States of America, acting by and through the Department of the Navy, Naval

Facilities Engineering Systems Command Southeast (“Government”), has a requirement for hangar space, ramp space, and office / crew space located on the premises of West Palm Beach International airport (KPBI). The leased premises must meet all of the requirements set forth in this Solicitation for Offers, including attachments A through H (“SFO” or “Solicitation”).

b. This Solicitation for Offers (“SFO”) is issued under full and open competition. The Government is seeking to lease hangar and ramp space in support of an executive transport mission. The Government is accepting offers to meet the requirement to lease the following:

14,300 square feet (SF) of hangar space, approximately 110 ft (depth) and 130 ft (width) 25,000 SF of ramp space, approximately 125 ft (depth) and 200 ft (width) Other specific requirements as detailed in Section 2 below

The requested hangar and aircraft ramp space must be located within the perimeter of West Palm Beach International Airport (“KPBI”) with ready access to the airport runways and operating environs. See Attachment A for general orientation.

c. The Lease may commence as early as is feasible and continue as mission requirements dictate. The Lease will have an initial term of one (1) year, followed by three consecutive renewal options of one year each. Exercise of renewal options shall be solely at the Government’s discretion. The Government may terminate the Lease at any point after the initial one-year term upon 90 days' written notice to the Lessor.

d. Initial offers are due on or before 4:00 p.m. Eastern Standard Time, Wednesday, April 9, 2025. Details regarding how to submit a lease Offer and the Government’s evaluation process are provided below.

2. Minimum Government Requirements for Offered Space.

This paragraph sets forth the minimum requirements each Offer should include. Each Offer must describe or demonstrate how the Minimum Requirements will be provided. Any Offer that does not meet the following Minimum Requirements may be disqualified from award and not considered further, unless the Real Estate Contracting Officer determines that discussions/negotiations are desired.

a. The Minimum Requirements include:

(1) Hangar and ramp space located on West Palm Beach International Airport (“KPBI”), within the delineated area shown on Attachment A.

(2) 1 year firm term lease, with three (3) renewal options of one year each, for a total of four years.

(3) Hangar size approximately 14,300 SF – 110 ft depth x 130 ft width.

(4) Hangar doors must open to 130 ft width.

(5) Minimum hangar door opening height of 19 ft.

(6) Ability for Government to operate hangar doors.

(7) Clear ramp space of 25,000 SF – 125 ft depth x 200 ft width.

(8) Clearance for Government to install telephone and data lines.

(9) Office space of 12 ft x12 ft or larger.

(10) Space for a crew lounge and restroom access within hangar.

(11) Ability for Government to exercise control over the fire suppression system.

(12) Ability for Government to disable any security cameras / system.

(13) Onsite reserved parking spaces for Government and / or government rented vehicles.

(14) Access and use of hangar and ramp spaces is 24 hours/day, 7 days/week, 365 days/year.

(15) Lease start date – ASAP

(16) Services and utilities to be included in lease.

3. Secondary Government Requirements. The Offers found to meet the Minimum Requirements, either with or without discussions, will then be evaluated on the basis of Secondary Government Requirements for this Offered Space, which are listed below and should be addressed in each Offer. Any Offer that does not address all of these secondary requirements may be eliminated from further consideration.

(1) Layout Efficiency. Provide a floor plan specifying the space(s) offered and the configuration of the proposed hangar space, with accurate depictions of the hangar doors, access doors, available office and crew lounge space, restroom location and any other relevant information regarding your offered space. Provide hangar eave and ceiling heights. Include the location of offered parking spaces in the floor plan or provide a site plan showing the location of offered parking spaces.

(2) Energy Star Characteristics. Existing buildings must have earned the Energy Star label in the most recent year or will have obtained it prior to lease award, unless the offered space meets one of the statutory exceptions below. To meet this requirement, provide your completed Attachment C or Attachment D, as applicable for the hangar space being offered.

Refer to paragraph 4 below for details regarding Energy Star® labeling. Offerors are responsible for providing proof of Energy Star® labeling; or describing their proposed improvements for energy efficiency and conservation; or demonstrating why no improvements are cost effective; or demonstrating the lease will be in a building of historical, architectural, or cultural significance listed or eligible to be listed on the National Register of Historic Places. See Attachment C (to be completed if offering 10,000 NSF or less) or Attachment D (to be completed if offering over 10,000 NSF) as applicable.

4. Energy Star Labeling Information.

a. Energy Star Characteristics (applicable to leases 10,000 square feet or less):

(1) In accordance with the Energy Independence and Security Act of 2007 (42 U.S.C.

§17091), the leased building must have either earned the Energy Star® label in the most recent year (not more than one year prior to date of lease award), or the successful Offeror must agree to renovate the building without cost or expense to the Government occupants prior to the Government’s acceptance of the space, for all energy efficiency and conservation improvements that would be cost effective over the firm term of the lease, including, but not limited to, improvements in lighting, windows, and heating, ventilation, and air conditioning systems.

(2) If no improvements are proposed, the Offeror must demonstrate to the Government why no energy efficiency and conservation improvements are cost effective. If, following Government’s review, the Government finds this explanation to be deficient, the offer may be considered technically unacceptable.

b. Energy Star Characteristics (applicable to leases over 10,000 square feet):

(1) In accordance with the Energy Independence and Security Act of 2007 (42 U.S.C.

§17091), leases with over 10,000 square feet of space must be located in a building(s) that has earned the Energy Star® label in the most recent year (not more than one year prior to date of lease award), unless the offered space meets one the statutory exceptions listed below under subsection (b). Newly built buildings and existing buildings that have had an Energy Star® label or are able to produce documentation that it can receive an unofficial score of 75 or higher, but are unable to obtain a label in the most recent year because of insufficient occupancy, shall achieve an Energy Star® label within 18 months after occupancy by the Government.

(2) Exceptions:

I. No space is offered in a building with an Energy Star® label in the delineated area that meets the functional requirements of an agency, including location needs;

II. The agency will remain in a building it currently occupies;

III. The lease will be in a building of historical, architectural, or cultural significance listed or eligible to be listed on the National Register of Historic Places (as defined in 40 U.S.C. § 3306(a)(4)).

c. Energy Star® Online Tools:

(1) To earn the Energy Star® label, a building owner or representative must follow the instructions on the Energy Star® Web site at https://www.energystar.gov/buildings/tools-and-resources/how-apply-energy-star.

(2) The Energy Star® Building Upgrade Manual and Building Upgrade Value Calculator are tools that can be helpful in considering energy efficiency and conservation improvements to buildings. The manual provides information on planning and implementing profitable energy saving building upgrades and is available at https://www.energystar.gov/sites/default/files/buildings/tools/EPA_BUM_Full.pdf?b600-e666.

(3) The Building Upgrade Value Calculator, developed by the Environmental Protection

Agency (EPA), is a product of partnership between Energy Star®, BOMA International, and the BOMA Foundation. The calculator tool was developed to help property professionals assess the financial value of investments in a property’s energy performance. The Building Upgrade Value Calculator estimates the financial impact of proposed investments in energy efficiency in office properties. The Building Upgrade Value Calculator is available on the Energy Star® web site athttps://www.energystar.gov/buildings/tools-and-resources/building-upgrade-value-calculator.

5. Standard Conditions.

a. All Offers are subject to the terms and conditions outlined in this SFO, including the Solicitation Provisions in Attachment H, and the Lease, Rider, and General Clauses in Attachment B. The form of the Lease will be substantially similar to the forms attached to this SFO as Attachment B.

b. The Lessor must have an active registration in the System for Award Management

(SAM) (formerly Central Contractor Registration (CCR) Vendor Registration) (available via the Internet at http://sam.gov) prior to lease award and throughout the life of the lease. The Lessor must update or renew registration annually. The Government cannot process rent payments to Lessor without an active SAM Registration. The Government only recognizes changes of ownership of the leased premises after the new owner registers in the SAM system.

c. Award of this lease contract contemplated in this SFO and all agreements related to the obligation of the Government to make payments are subject to U.S. law and the availability of appropriations. Award of any lease contract under this SFO is contingent upon the availability of appropriated funds from which payments for contract purposes can be made. No legal liability on the part of the Government under this SFO or for any payment may arise until funds are made available to the Real Estate Contracting Officer (RECO) for a lease contract and until the Offeror receives notice of such availability, to be confirmed in writing by the RECO. In the event sufficient funds are not made available, the Government may not make an award under this SFO.

d. Any information given to a prospective Offeror concerning this Solicitation will be furnished promptly to all other prospective Offerors, if that information is necessary in submitting offers or if the lack of it would be prejudicial to any other prospective Offeror.

6. How to Submit an Offer.

a. Initial offers are due on or before 4:00 p.m. Eastern Daylight Savings Time, Wednesday, 9 April, 2025.

Early offers are welcome and encouraged. The Offeror may confirm by telephone that its Offer package was properly received by contacting the Government Point of Contact listed below.

Original Offers, including all the required documents and forms, must be submitted to the authorized government representative at one of the addresses below via mail or electronic mail.

Facsimile offers will not be accepted. Documents must be properly completed, signed, and submitted no later than 4:00 p.m. EDT on the offer due date. Examine all pages and forms of this SFO carefully before preparing offers. Submit Offers to the following address:

If sending via USPS address to:

Naval Facilities Engineering Systems Command, Southeast ATTN: RE1, F.L. Salomon Box 30, Bldg. 903 Jacksonville, FL 32212-0030

If sending via UPS or FedEx address to:

Naval Facilities Engineering Systems Command, Southeast ATTN: RE1, F.L. Salomon Box 30, Bldg. 903 Jacksonville, FL 32212

(904) 542-5229

If sending via email, send to:

Ferdinand L. Salomon at ferdinand.l.salomon.civ@us.navy.mil or Heath Adams at heath.adams2.civ@us.navy.mil

b. Offers shall consist of two parts: (1) A written technical submission, and (2) Price information.

(1) Part One: Written Technical Submission. Offerors must include the following in their Written Technical Submissions:

(a) The following completed and signed forms and certifications:

(i) Form 12000, Prelease Fire Protection and Safety Evaluation (see Attachment F).

(ii) Energy Star Label Form (Attachment C if space offered is 10,000 NSF or less) or Attachment D (if space offered is over 10,000 NSF). If applicable, include proof of the Energy Star® label from the Environmental Protection Agency within the most recent year (date of award of the Energy Star label by EPA must not be more than one year prior to the lease award date).

(iii) GSA Form 3518A-13, Representations and Certifications (see Attachment E).

(b) A Floor Plan showing designated parking, as described in paragraph 3 above.

(c) A completed Proposal to Lease Space (see Attachment G).

(d) A Map identifying the offered location within the premises of West Palm Beach International Airport.

(e) A copy of your Master Lease with Palm Beach County or a copy of your sub-lease with a Palm Beach County primary tenant to demonstrate your control of the offered space and authority to lease/sublease the space for entire term of the Lease, including all renewal options (through Year Four). Be sure to include all information necessary to complete the SF-2, U.S Government Lease for Real Property that is attached to and made a part of this Solicitation. See Attachment B (or Use and Occupancy Agreement if that form utilized).

(2) Part Two: Price Information.

(i) Offerors must submit a completed and signed Proposal to Lease Space form (see Attachment G), with all prices provided in Section II, Space Offered and Rates. Identify which Space the Offer proposes to provide. Be sure to furnish the delivery date for finished space in item 13.

(ii) Please propose lease terms based on a full-service basis which should include the base rental rate/ use fee, utilities, parking, aircraft tie-down, and other related services. Include the estimated cost to prepare the space for occupancy by the Government as applicable.

(iii) Aircraft fuel to be addressed outside of this agreement.

7. Basis of Award.

a. Award will be made using Best Value/Trade-Off Procedures. Award will be based on technical factors and price, which together constitute a best value to the Government. Technical factors when combined are approximately equal in importance to price. The objective is selection of a lessor whose overall Offer demonstrates the best value to the Government based on the specified technical criteria and offered price. The technical factors are of equal importance to each other. Technical evaluation factors are approximately equal in importance to price. All Offers shall be evaluated against the established criteria set forth below. An unacceptable rating in any factor, unless corrected in discussions, shall render the entire technical Offer unacceptable and therefore ineligible for award. The technical factors are: (1) Layout Efficiency, and (2) Energy Star Characteristics.

b. Offers will be evaluated in two Phases as follows:

Phase I: Compliance with Minimum Requirements

Offers will first be screened for compliance with all Minimum Requirements for Leased Space. The RECO may enter into discussions regarding Minimum Requirements to ensure maximum competition in Phase II.

Phase II: Evaluation of Technical Factors.

Offers meeting the Minimum Requirements will be evaluated against the established criteria set forth below under the Technical Factors (1) Layout Efficiency, and (2) Energy Star Characteristics. The Technical Evaluation Team shall review each Offer and rate each technical factor as “good,” “acceptable,” or “unacceptable.” An unacceptable rating in any factor shall render the entire Offer unacceptable and therefore ineligible for award, unless the RECO determines to hold discussions/negotiations and accept revised Offers. If no Offers meet all Minimum Requirements for Leased Space, the Real Estate Contracting Officer may engage in discussions with any Offerors deemed to be in a competitive range.

Factor 1: Layout Efficiency. The Government will evaluate the offered space based on the location of the required facilities, including hangar space, access doors, hangar dimensions, office, crew space, ramp space, and parking, in relation to each other as indicated in the required floor plan. The Government will conduct site visits to each offered space during the week of April 14, 2025 to confirm the site plan and see the space. The Government will evaluate how efficiently and advantageously the offered space meets the Government’s needs based on the submitted floor plan and the site visit. Space that has higher eave / ceiling heights and wider on-grade loading doors will be rated more favorably than space that has lower eave / ceiling heights and narrower on-grade loading doors. Hangar space that is stand-alone or not shared with other tenants will be rated more favorably than hangar space that must be shared.

Factor 2: Energy Star Characteristics. The Government will evaluate the Offeror’s Energy Star Label Form (Attachment C if space offered is 10,000 NSF or less) or Attachment D (if space offered is over 10,000 NSF) and any submitted proof of the Energy Star label from the Environmental Protection Agency to determine whether the energy efficiency and conservation for the proposed Space meet the requirements described in this Solicitation and its attachments. Spaces with an Energy Star label will be rated most highly. Spaces for which the Offeror proposes making cost-effective energy efficiency improvements will be evaluated regarding the expected operational cost savings of the improvements during the firm term (first year) of the lease. For offered spaces without an Energy Star label, if the Offeror does not propose to make improvements based on a demonstration that such improvements would not be cost effective during the first year of the lease, the Government will evaluate the reasonableness of the Offeror’s explanation. If the explanation is unreasonable, the Offer may be considered technically nonresponsive.

c. Rating Scheme

Technical factors will be evaluated using the adjectival rating and definitions below. The addition of plus (+) or minus (-) to an adjective rating will not be used.

ADJECTIVAL RATINGS

Rating Definitions

Good (G)

The offer/factor demonstrates a good understanding of the Government’s requirements. Offered space exceeds Government’s standards. Offer/factor contains strengths that are not offset by weakness. Risk to Government is low.

Satisfactory (S)

The offer/factor demonstrates an acceptable understanding of the Government’s requirements. Offered space meets Government’s standards. Offer/factor contains no strengths that are not offset by weakness. Risk to Government is moderate.

Unacceptable (U)

The offer/factor demonstrates a lack of understanding of the Government’s requirements. Offered space does not meet Government’s standards. The offer/factor contains major omissions, significant weaknesses and/or deficiencies. Risk to Government is high.

Definitions

Strength

An aspect of an offeror or factor that has merit or exceeds specified requirements in a way that will be advantageous to the Government during the lease term.

Weakness A flaw in the offer or factor that increases the risk to the Government.

Deficiency

A material failure of an offer or factor to meet a Government requirement.

d. PRICE:

Price will be evaluated on the basis of price reasonableness. The Government will evaluate the Offeror's total proposed annual rent for the required hangar space and ramp space over all four (4) years (i.e., the firm term plus all three renewal option years) as calculated in accordance with Attachment G. The total price proposed for rent will be compared to the Government estimate and/or other independent price and cost information.

One or more of the following techniques will be used to ensure a fair and reasonable price:

1. Comparison of proposed prices received in response to the Solicitation.

2. Comparison of proposed prices with the independent Government estimate.

3. Comparison of proposed prices with available historical information.

A price that is found to be unreasonably high may indicate an inherent lack of understanding of the Solicitation requirements and may result in the overall proposal being considered unacceptable.

Proposed prices of all Offers which meet the Minimum Requirements for Leased Space will be evaluated. The price proposals will be evaluated separately from the Technical Factors.