Addenda 01 - NSM Repair Perf. Work Statement.pdf

NON STANDARD MARITIME VESSEL MAINTENANCE

PERFORMANCE WORK STATEMENT (PWS)

1.0 GENERAL: Special Boat Team 22 – Stennis Space Center, Mississippi: Work under this contract is provided to Special Boat Team TWENTY TWO (SBT-22) in support of Non Standard Maritime (NSM) vessel repairs. Specifically, this PWS identifies the requirements for the accomplishment of maintenance, repair, or complete overhaul of power driven or sailing vessels utilized for NSM. The contractor shall, in response to individual orders placed, provide all personnel, materials, parts, equipment, machining and facilities necessary to conduct the ordered repairs, maintenance, overhauls, and/or upgrades. Maintenance support will be provided on craft as required within Stennis Space Center, MS area or other locations as listed/negotiated under a funded and validly issued task order. A partial listing of vessels covered in this contract as well as a major equipment listing, are provided in Addenda 02. Maintenance, repair, and overhaul of additional vessels acquired by the government may also be specified by task order. Additional work packages for existing or new vessel types not known or listed under the contract may be modified into any resulting contract(s) or task orders. Any new tasking shall be determined fair and reasonable prior to task addition.

2.0 APPLICABLE DOCUMENTS/DIRECTIVES: The Original Equipment Manufacturer’s (OEM) Technical Manual (TM), Service Bulletins and other documentation for the model of vessels shall govern the maintenance and overhaul of the vessels and engines unless modified herein or by task order.

If repairs on alternate / updated or existing vessels or engines are required, the Government will provide appropriate technical manuals, service bulletins and other documentation to cover the requested repairs.

3.0 REQUIREMENTS

3.1 Support: Location of overhaul / repair / maintenance will normally be conducted at the contractor’s facility, but may be at other locations, local to Stennis, or out of area, as identified on the task order. Contractor’s primary repair facility must be within 50 miles of the SBT-22. Contractor facility must have water access to the Gulf of America with sufficient depth of water to support up to a 50 ton yacht. Contractor facility must also have a Marine Travel Lift or equivalent to lift out up to a 50 ton yacht and store on the hard.

3.1.1 For convenience to the Government the contractor shall have the ability to berth/store craft at the same facility or a facility local to the repair /maintenance area in both a waterborne and storage on the hard capacity reducing multiple contract requirements. Additionally, the contractor shall be capable of providing heavy weather/hurricane protection/storage/berthing for periods of heavy weather as required.

3.1.2 For out of area support, contractor is responsible for relationship with any sub-contracted entity utilized to achieve repairs unless specified in task order. Unless specified on the task order, the government will deliver the vessel or equipment to the contractor for repair, maintenance, and or overhaul. Use of sub-contractor resources may be subjected to limitations on subcontracting in accordance with applicable small business set-aside regulations and/or other authorities. Contractor shall comply and maintain compliance with any terms and conditions relating to use of sub-contractor sources for task completion.

3.1.3 When working on vessel engines, the contractor shall provide technicians certified on those engines (e.g., Caterpillar, MTU, Mercury, etc.). The contactor will also use OEM equivalent/OEM qualified parts, materials, and fluids to perform overhauls, repairs, maintenance on these vessels.

Support may be required when troubleshooting during warranty, in-service conditions at the SBT or other location. The results of this action may be restoration of the vessel to OEM performance levels or the determination that the vessel or its equipment requires further maintenance, repair, or overhaul.

3.2 General Maintenance / Repair / Overhaul: Upon receipt of a funded and validly issued task order from the Contracting Officer (KO), the contractor shall accomplish all maintenance, repairs, and or overhauls identified on the task order. OEM TM or industry best practices procedures shall be followed in the performance of all repair actions. Parts and fluids utilized in the repair process shall meet the OEM requirements for use in these vessels (new, exchanged for rebuilt, or re-qualified with approval for use with genuine OEM marine parts). Replaced parts shall be retained and be available for examination by government representative.

3.3 Acceptance/Inspection: Upon completion of the maintenance, repair, overhaul action(s), the Local Contracting Officer Representative or other Government representative identified by the Contracting Officer shall be notified by phone or email that the vessel is ready for acceptance/inspection. In the presence of the COR or other Government representative, the contractor shall perform an inspection of the maintained, repaired, overhauled vessel and/or equipment. The COR/Government representative will, at time of inspection and acceptance, determine disposition of used parts with turn-in value. Parts with turn-in value shall be picked up by SBT-22 representatives.

3.4 Warranty: The warranty shall cover materials issues/non-conformances and/or workmanship and will be applicable to parts/components replaced and related labor charges. Warranty shall be subject to any provisions/clauses associated with the basic contract. In general, warranty shall be considered to commence upon acceptance of the vessel from the contractor and will be remain in effect for 6 months.

If commercial practices provide for a warranty in excess of six months, the warranty period shall be the period of greatest time from acceptance of vessel. Contractor is responsible for coordination of warranty repairs, whether materials, workmanship, or sub-contractor conducted. Any additional OEM warranty on components or parts used shall still apply after this initial period. The Government shall not compensate the contractor for any re-work/warranty items outside the initial compensation under any validly issued tasking/task order.

4.0 Delivery: On acceptance of task order, contractor shall complete actions no later than the date listed on the issued task order. The basis for repair timelines shall be established at the basic contract level under the established work package, pricing, and delivery timeline sheet, Addenda 03. Additional time to complete repairs may be granted via execution of a bi-lateral modification to any validly issued order. Each request for additional time will be evaluated on a case by case basis with a decision to be rendered no later than five (5) business days after receipt of request. The Government reserves the right to request consideration for any request delays and reserves the right to reject any request for additional time to complete tasking. The Government shall be responsible for pick-up of the vessel(s) or equipment from the contractor unless otherwise specified in the task order.

4.1 Deliverable Data: The contractor will be required to deliver applicable inspection and test records, and reports of work accomplished and parts replaced, associated with all work completed on each vessel, engine, trailer, or other equipment. Documentation will be submitted by hard copy and electronic copy.

5.0 Work Packages: Various firm, fixed price work packages are listed in Addenda 03 for multiple vessel types. Pricing for these work packages are based on work being accomplished while the vessel is at the contractor’s facility.

5.1 Over and Above tasking: Over and Above tasking shall be governed in accordance with Defense Federal Acquisition Regulation Supplemental (DFARS) 252.217-7028, Over and Above Work. For over and above work, defined as tasking not included under Addenda 03 and discovered to be required during the accomplishment of previously established work packages, the contractor will provide a quote for

Deliverable

PWS

Paragraph

Description Submission to and Approval Authorities

Deliverable One:

Quality Control Plan (QCP)

PWS 6.0 Initial Plan to be submitted with quote.

Changes within five (5) Business Days.

The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures, Quality Control Plan (QCP), to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

Contracting Officer or Contracting Officer Representative (COR) shall review initial plan prior to issuance of award. Any revisions shall be reviewed and contractor advised of approval or rejection within ten (10) business days of receipt. Contractor shall be responsible for adequately adjudicating concerns. Contractor shall be responsible for adjudicating concerns within ten (10) business days

Deliverable Two:

Summary of Work Completed

PWS 3.2

Contractors shall provide written documentation of work conducted. Written documentation to be delivered to the COR no later than ten (10) business days after return of repaired asset.

COR shall review no later than ten (10) business days of receipt and provide an acceptance/rejection notice. Contractor shall be responsible for adjudicating concerns within ten (10) business days.

Deliverable Three: Parts Used/Purchased to accomplish repairs.

Not applicable

Contractor shall provide a list, in either word or excel format, providing a summary of all parts procured/utilized in repair.

Minimum data shall include description, number of parts used, and serial/part numbers. Data to be delivered no later than ten (10) business days after return of repaired asset.

COR shall review no later than ten (10) business days of receipt and provide an acceptance/rejection notice. Contractor shall be responsible for adjudicating concerns within ten (10) business days

Deliverable Four:

Warranty information

PWS 3.4 Contractor shall provide warranty information for any parts utilized in repair of assts. Data to be delivered no later than ten (10) business days after return of repaired asset.

COR shall review no later than ten (10) business days of receipt and provide an acceptance/rejection notice. Contractor shall be responsible for adjudicating concerns within ten (10) business days

Government review and potential inclusion in the task order or under a separate task order. Contractor quotes must include labor hours and materials and quote shall be submitted directly to the COR for approval and forwarding to contracting official. Information provided shall provide sufficient detail for the Government to determine the cost to be fair and reasonable and the proposed material adequate for successful completion of repairs. Work for Over and Above tasking shall not commence until the Over and Above tasking is incorporated into a previously issued or newly issued and funded task order.

5.2 New Tasking: In accordance with Federal Acquisition Regulation (FAR) 52.212-4 (c), Changes;

the Government may require incorporation of new tasking associated with new vessel types not known or for work not incorporated into the initially awarded contract. If such a requirement exists, the Government will provide revised Addenda and/or Task Order work statements describing the required work and will request a quote from the contractor. The Government will negotiate and the contractor shall comply with any request for additional information relating to tasking. Once a negotiated agreement is reached, the tasking may be included at the basic contract and/or task order level.

6.0 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures, Quality Control Plan (QCP), to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The QCP shall be delivered with the proposal. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system. Changes to the QCP shall be submitted to the Contracting Officer within five (5) business days when changes are made thereafter.

The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).

7.0 Government Furnished Property/Equipment/Information/Services: If repairs on alternate / updated or existing vessels or engines are required, the Government will provide appropriate technical manuals, service bulletins and other documentation to cover the requested repairs.

8.0 Contractor Furnished Property/Equipment/Information/ Responsibilities: Provide all non-personal services to include labor, materials, equipment and supplies to complete all requirements of the performance work statement.

9.0 Security Requirements: N/A

10.0 Physical Security: The contractor shall be responsible for safeguarding the vessels and equipment turned over to their possession for service.

11.0 Period of Performance: Period of performance shall not exceed sixty-six (66) months.

12.0 Place of Performance: The work to be performed under this contract will normally be performed at the contractor’s facility, but may be at SBT-22, other locations local to Stennis Space Center, or out of area, as identified on the task order.

13.0 Performance Requirements Summary (PRS): The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

PWS

Paragraph

Performance Threshold Method of Surveillanc e

Performance Incentive

PRS # 1

Contractor shall ensure that only

OEM, OEM

qualified, or OEM approved parts, materials, and fluids are used to perform overhauls, repairs, or maintenance and that maintenance repairs are conducted in accordance with OEM TM or other applicable guidelines.

PWS 3.1 Contractor will be in violation of performance standard if unable to demonstrate that all parts, materials, and fluids meet OEM requirements or if any tasking is determined to require re-work. Rework shall be performed for any tasking considered non-conforming in accordance with OEM TM or other applicable guidelines.

COR

Observation and Validated Customer Complaint received by

COR.

CPARS rating.

Contractor responsible for rework. Any expenditures associated with rework are the responsibility of the contractor. Government will not provide additional funding for rework activities.

PRS # 2

The contractor shall complete requested task in time frame specified in the task order.

PWS 4.0

Contractor will be in violation of performance standard if tasking under any issued task order is late by five full business days OR if during a twelve month period of performance delays on issued task order when summed equal or are greater than five business days.

COR

Observation and Validated Customer Complaint received by

COR.

CPARS ratings.

PRS # 3

Contractor shall provide required hard copy and electronic reports, with specified information on work completed, parts used, test results, clearances, etc.

PWS 4.1

(Ref.

Deliverable table)

Contractor will be in violation of performance standard if required reports are not received within the timeframe established under section 4.1.

COR

Observation and Validated Customer Complaint received by

COR.

CPARS ratings.

14.0 List of Addenda:

Addenda 02 – Current NSM Vessel Listing and Equipment Information Addenda 03 – Work Package, Pricing and Delivery timeline sheet