GTL Protest Exhibit 34
275 KB Posted
- Attached to
- Inmate Telephone Service
- Solicitation number
- 46700-GDC0000609
- Issued by
- Georgia
About this file
This is an Administrative Review Requirements Summary Sheet for RFP #46700-GDC0000609, issued by the Georgia Department of Corrections (GDC) for Inmate Telephone Service. The RFP was reviewed by Jan Pytelewski on October 17, 2013. The procurement seeks a contractor to provide comprehensive inmate telephone service to GDC's 65 correctional facilities housing over 60,000 inmates, capable of processing over 180,000 calls and 2,000,000 total minutes per month. Mandatory requirements include a minimum of five years of experience providing inmate telephone service to state prisons, deployment of technicians throughout Georgia within two hours of any facility, provision of a centralized, web-based platform offering real-time access at no cost to GDC, provision of weekly or monthly raw call detail records and billing files, compliance with all applicable FCC and PSC regulations, and employment of four full-time on-site administrators plus remote support for system entries and updates.
Five offerors submitted proposals: CenturyLink, Global Tel*Link, Securus Technologies, Telmate, and Unisys. All five offerors passed the administrative review across all evaluated categories, including Administrative Documents, Contract Terms and Conditions, Addenda, Mandatory requirements, Mandatory Scored requirements, Additional Scored requirements, Optional requirements, and Cost evaluation. The only exception noted was that Unisys took exceptions to Contract Terms and Conditions, while the other four offerors took no exceptions. All proposals complied with the cost proposal format and instructions, and all contractors must demonstrate compliance with State of Georgia Enterprise policies and standards, NIST/FISMA, PCI DSS, and GLBA requirements.
Text of this file
Instructions
Summary
| Administrative Review Requirements Summary Sheet | |||||||||||||||||||||
| RFP #: | 46700-GDC0000609 | ||||||||||||||||||||
| RFP Name: | Inmate Telephone Service | ||||||||||||||||||||
| Issuing Officer: | Jan Pytelewski | ||||||||||||||||||||
| Reviewed by: | Jan Pytelewski | ||||||||||||||||||||
| Date: | October 17, 2013 | ||||||||||||||||||||
| Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | ||
| CenturyLink | Global Tel*Link | Securus Technologies | Telmate | Unisys | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | 0 | 0 | ||
| Conditional | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
| Fail | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
| Overall Rating | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | |
| Administrative Requirements | |||||||||||||||||||||
| Administrative Documents | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | |
| Contract Terms & Conditions | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | |
| Addenda | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | |
| Mandatory, Additional, Optional | |||||||||||||||||||||
| Mandatory | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | |
| Mandatory Scored | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | |
| Additional Scored | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | |
| Optional/Supplemental | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | |
| Cost | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass |
&R&G &LAdministrative Review Summary&CPage &P of &N&RSPD-EP001 Rev. April 12, 2012
Administrative Requirements
| Administrative Review Requirements Summary Sheet | |||||||||||||||||||||
| RFP #: | 46700-GDC0000609 | ||||||||||||||||||||
| RFP Name: | Inmate Telephone Service | ||||||||||||||||||||
| Issuing Officer: | Jan Pytelewski | ||||||||||||||||||||
| Reviewed by: | Jan Pytelewski | ||||||||||||||||||||
| Date: | October 17, 2013 | ||||||||||||||||||||
| Administrative Requirements | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | |
| Select a row and click CTRL-r to insert a new row above the selected row. | CenturyLink | Global Tel*Link | Securus Technologies | Telmate | Unisys | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | |
| Item # | Requested Documents | ||||||||||||||||||||
| Over-all Rating Conditional | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
| Over-all Rating Fail | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
| Overall Rating è | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | |
| Administrative Documents -- Section Rating à | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | |
| Section Rating Conditional | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
| Section Rating Fail | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
| Hide this row | |||||||||||||||||||||
| 1 | Company Information | Pass | Pass | Pass | Pass | Pass | |||||||||||||||
| 2 | Reciprocal Preference | N/A | N/A | N/A | N/A | N/A | |||||||||||||||
| 3 | Small and/or Minority Business | Pass | Pass | Pass | Pass | Pass | |||||||||||||||
| 4 | Scrutinized Company | Pass | Pass | Pass | Pass | Pass | |||||||||||||||
| 5 | Sales and Use Tax Form | Pass | Pass | Pass | Pass | Pass | |||||||||||||||
| 6 | Standard Insurance | Pass | Pass | Pass | Pass | Pass | |||||||||||||||
| 7 | Additional Insurance | N/A | N/A | N/A | N/A | N/A | |||||||||||||||
| 8 | Performance Bond | Pass | Pass | Pass | Pass | Pass | |||||||||||||||
| 9 | Bid Bond | N/A | N/A | N/A | N/A | N/A | |||||||||||||||
| 10 | Letter of Credit | N/A | N/A | N/A | N/A | N/A | |||||||||||||||
| 11 | Proposal Certification | Pass | Pass | Pass | Pass | Pass | |||||||||||||||
| 12 | Mandatory Worksheet | Pass | Pass | Pass | Pass | Pass | |||||||||||||||
| 13 | Mandatory Scored Worksheet | Pass | Pass | Pass | Pass | Pass | |||||||||||||||
| 14 | Additional Scored Worksheet | Included | Included | Included | Included | Included | |||||||||||||||
| 15 | Cost Worksheet | Pass | Pass | Pass | Pass | Pass | |||||||||||||||
| 16 | E-Verify Contractor Affidavit | Pass | Pass | Pass | Pass | Pass | |||||||||||||||
| Contract Terms and Conditions -- Section Rating | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | |
| Section Rating Conditional | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
| Section Rating Fail | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
| Hide this row | |||||||||||||||||||||
| 1 | Contract Exceptions | No | No | No | No | Yes | |||||||||||||||
| Addenda -- Section Rating | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | |
| Section Rating Conditional | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
| Section Rating Fail | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
| hide this row | |||||||||||||||||||||
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| Comments for "Fail" è | |||||||||||||||||||||
| Do not go below this row. Use the CTRL-r feature to add rows to the above sections. |
&R&G &LAdministrative Requirements&RSPD-EP001 Rev. April 12, 2012
Mandatory, Additional, Optional
| Administrative Review Requirements Summary Sheet | |||||||||||||||||||||
| RFP #: | 46700-GDC0000609 | ||||||||||||||||||||
| RFP Name: | Inmate Telephone Service | ||||||||||||||||||||
| Issuing Officer: | Jan Pytelewski | ||||||||||||||||||||
| Reviewed by: | Jan Pytelewski | ||||||||||||||||||||
| Date: | October 17, 2013 | ||||||||||||||||||||
| Mandatory, Additional, and/or Optional Documents | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | |
| Click CTRL-r to insert a row directly above the selected row. Drop-downs and formulas will copy to the new row. | CenturyLink | Global Tel*Link | Securus Technologies | Telmate | Unisys | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | |
| 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | ||
| Item # | Requested Documents | ||||||||||||||||||||
| Fail | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
| Overall Rating è | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | |
| Mandatory Section Rating à | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | |
| Fail | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
| hide this row | |||||||||||||||||||||
| M1 | Providing inmate telephone service to state prisons or similar correctional facilities for a minimum of 5 years. | Pass | Pass | Pass | Pass | Pass | |||||||||||||||
| M2 | Providing inmate telephone service to a customer with a similar scope as GDC's with 65 facilities that house over 60,000 inmates and have the capability to process over 180,000 calls and over 2,000,000 total minutes per month. | Pass | Pass | Pass | Pass | Pass | |||||||||||||||
| M3 | Comply with all applicable laws, rules, regulations, and orders of any authorized agency, commission, unit of the federal government, state, county, or municipal government and must operate as an inmate telephone service provider. | Pass | Pass | Pass | Pass | Pass | |||||||||||||||
| M4 | Provide a data feed consisting of raw call detail records (complete and incomplete calls) and billing files on a weekly or monthly basis to GDC for all Facilities. Providing summary information or remote access to its ITS shall not be considered as compliance with this requirement. Contractor must detail the frequency and method Contractor proposes to submit raw call detail records and billing files. | Pass | Pass | Pass | Pass | Pass | |||||||||||||||
| M5 | Employ or subcontract technicians throughout the State of Georgia to provide customer service as required by this RFP to all of GDC Facilities. Technicians shall not be more than 2 hours from any Facility. | Pass | Pass | Pass | Pass | Pass | |||||||||||||||
| M6 | Contractor’s inmate telephone system shall be centralized platform with a fully web-based user application. Such platform shall allow for real-time, anywhere, anytime access to be accomplished at no cost to GDC. Please confirm this statement is applicable to your proposed system. | Pass | Pass | Pass | Pass | Pass | |||||||||||||||
| M7 | Contractor shall comply with all GDC security requirements and provide staffing capable of passing a criminal background check completed by GDC. Please confirm your acceptance of this requirement. | Pass | Pass | Pass | Pass | Pass | |||||||||||||||
| M8 | Contractors shall not deviate from the cost proposal format or instructions as identified on Attachment R – Cost Proposal of this RFP. | Pass | Pass | Pass | Pass | Pass | |||||||||||||||
| M9 | In addition to the 4 full-time on-site administrators required in Attachment M – On-site Administrators of this RFP, Contractor shall also provide remote/offsite support for the PAN entries and updates to be completed for all Facilities listed on Attachment B – Facility Specifications of this RFP throughout the term of the Contract and in accordance with timeframes required by GDC. | Pass | Pass | Pass | Pass | Pass | |||||||||||||||
| M10 | GDC may engage third party consultants both in the process of this procurement and in the management of the day-to-day operations of Contractor. If a consultant or agent (“Designated Agent”) is engaged, Contractor will cooperate with the Designated Agent as directed by GDC, including following instructions found in this RFP, and if awarded, the operation of the ITS. Throughout this RFP, GDC shall be deemed to include both GDC and the GDC’s Designated Agent or consultant, if any. | Pass | Pass | Pass | Pass | Pass | |||||||||||||||
| M11 | Contractor shall provide inmate telephone services in compliance with all applicable Federal Communication Commission and/or Public Service Commission regulations relating to inmate telephone service in correctional facilities, and provide documentation ensuring all necessary requirements of the Public Service Commission and the Federal Communications Commission are met. Please confirm your acceptance of this requirement. | Pass | Pass | Pass | Pass | Pass | |||||||||||||||
| M12 | If requested, Contractor must provide the last 3 audited financial statements (2012, 2011, and 2010). | Pass | Pass | Pass | Pass | Pass | |||||||||||||||
| M13 | Compliant with State of Georgia Enterprise policies & standards and federal, state, and industry requirements such as but not limited to NIST/FISMA, PCI DSS, and GLBA. | Pass | Pass | Pass | Pass | Pass | |||||||||||||||
| Mandatory Scored Section Rating à | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | |
| Fail | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
| hide this row | |||||||||||||||||||||
| G1.5 | Contracts/Cancellations | Pass | Pass | Pass | Pass | Pass | |||||||||||||||
| G1.7 | D&B Submission | Pass | Pass | Pass | Pass | Pass | |||||||||||||||
| I1.3 | Implementation Plan | Pass | Pass | Pass | Pass | Pass | |||||||||||||||
| N1.1 | GA Tariff | Pass | Pass | Pass | Pass | Pass | |||||||||||||||
| N1.4 | Litigation | Pass | Pass | Pass | Pass | Pass | |||||||||||||||
| Additional Scored Section Rating à | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | |
| Fail | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
| hide this row | |||||||||||||||||||||
| Optional Section Rating à | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | |
| Fail | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
| hide this row | |||||||||||||||||||||
| Comments for "Fail" è | |||||||||||||||||||||
| Do not go below this row. Use the CTRL-r feature to add rows to the above sections. |
&R&G &LMandatory, Additional, Optional Documents&CPage &P of &N&RSPD-EP001 Rev. April 12, 2012
Cost
| Administrative Review Requirements Summary Sheet | |||||||||||||||||||||
| RFP #: | 46700-GDC0000609 | ||||||||||||||||||||
| RFP Name: | Inmate Telephone Service | ||||||||||||||||||||
| Issuing Officer: | Jan Pytelewski | ||||||||||||||||||||
| Reviewed by: | Jan Pytelewski | ||||||||||||||||||||
| Date: | October 17, 2013 | ||||||||||||||||||||
| Mandatory, Additional, and/or Optional Documents | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | Offeror Name | |
| Click CTRL-r to insert a row directly above the selected row. Drop-downs and formulas will copy to the new row. | CenturyLink | Global Tel*Link | Securus Technologies | Telmate | Unisys | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | <Enter offeror name here> | |
| 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | ||
| Item # | Requested Documents | ||||||||||||||||||||
| Fail | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
| Overall Rating è | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | |
| Cost | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | Pass | |
| Fail | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
| hide this row | |||||||||||||||||||||
| Cost Proposal - No Deviations | Pass | Pass | Pass | Pass | Pass | ||||||||||||||||
| Comments for "Fail" è | |||||||||||||||||||||
| Do not go below this row. Use the CTRL-r feature to add rows to the above sections. |
&R&G &LMandatory, Additional, Optional Documents&CPage &P of &N&RSPD-EP001 Rev. February 2, 2011
MBD0017DEAB.doc Administrative Review Template Instructions
Entering Data:
· Enter RFP and offeror information in the yellow and blue cells on the "Administrative Requirements" tab. Values will copy to other sheets in this workbook.
· Select values from drop-down lists in the yellow and blue cells in the "Requested Documents" sections of the "Administrative Requirements" and "Mandatory, Additional, Optional" tabs.
· Once you make your selection from the drop-down lists, ratings display in bright green cells: Pass = green; Conditional = yellow; Fail = red.
· Summary information displays on the "Summary" tab. Do not enter data on the "Summary" tab.
Adding - Deleting Rows:
· To insert a new row in any section, select any row. Click CTRL-r and a new row will be inserted ABOVE the row you are on.
· To delete a row, right-click on the row number (e.g. 19) to highlight the entire row and select "Delete" from the menu that pops up.
General Information:
· You CANNOT CHANGE Item numbers 1-14 of the Administrative Documents section on the "Administrative Requirements" tab.
· You CANNOT CHANGE Item number 1 of the Contracts section on the "Administrative Requirements" tab.
Revised February 2, 2011
SPD-EP001
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