GSA 015930 Security Regulations FY15 Update Oct. 1, 2014.docx

Project Name Project Location PCN #

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[Instructions: Do not include HSPD-12 suitability investigation requirements in this section. Part 1 of this section refers contractors to the “Construction Contract Agreement” which outlines the national HSPD-12 suitability requirements for the project and will ensure national consistency. The Construction Contract Agreement section also allows for project specific suitability investigation procedures to be added should the project require them. HSPD-12 investigations determine if an applicant is suitable for employment. A security clearance, which is different and not commonly used on the majority of our projects as described in section 1.2 below, is performed for a different purpose to evaluate an applicant’s trustworthiness to have access to classified space, materials or information.]

SECTION 015930 - SECURITY REGULATIONS

GENERAL

Refer to the Construction Contract Agreement Section III, Terms and Conditions, for HSPD-12 suitability investigation requirements for Contract employees requiring access to the facility. Also see http://www.GSA.gov/HSPD12 for more security suitability requirements.

[Instructions: Retain the following paragraphs in sections 1.2 and 1.3 and edit as necessary only if your project involves classified areas requiring special facility procedures for confidential, secret or top secret clearance investigations by the classifying agency. Most projects will not require the following paragraphs as the facility will not contain classified areas. Security investigations for classified purposes may take up to four (4) months to complete once all the required forms have been submitted by the applicant and determined to be complete and acceptable by the Government. Also consult Executive Order 12829 and Dept. of Defense’s National Industrial Security Program Operation Manual (NISPOM) See http://www.dtic.mil/whs/directives/corres/pdf/522022m.pdf] GENERAL SECURITY REQUIREMENTS [Discuss with your tenants. Delete 1.2 if you have no classified areas in your project.] Contractors and their staff will be required to comply with security regulations imposed by the occupying agency including any necessary clearances required for access to classified areas. Access to the project site will be limited to specific times established by the Government.

After award of the Contract, all Contractor employees requiring access to classified areas shall be required to furnish information for security clearances and shall comply with security regulations as imposed by the occupying agency and defined in this section.

Notification: For all contracting staff that has been successfully cleared, notify the Contracting Officer, or his designated representative, not less than 48 hours prior to performing work in a classified security area. Include the following:

Companies: Name of each company performing the work.

Employee names.

Time: The exact time, date, and hours of work.

Areas: Specific areas of the building in which work is to be performed.

GENERAL SECURITY REGULATIONS [Discuss with your tenants. Delete 1.3 if you have no classified areas in your project.] Agency Security Regulations: All persons employed within the boundaries of the restricted-access areas therein, and all persons permitted to enter such property and areas shall comply with the security regulations that have been established for this Contract.

The Contractor agrees on behalf of themselves and all subcontractors that the following security regulations will be observed by Contractor and subcontractor personnel on the property. The Contractor shall make it a specific provision of his subcontracts that these regulations be accepted. Comment by MichaelASchiavone: Coordinate with Agreement template(s). Move to solicitation? CK to review further. Consider special agreement for projects with unique classification clearances (i.e. White House Projects.)

At the commencement of the work under this Contract, the following security facilities and procedures will apply for classified areas within the facility:

The Contractor shall provide information about all Contractor and subcontractor personnel and others who require continuing access to the site, before access is required and when access ceases.

Within 30 calendar days after the award of the Contract, the Contractor shall submit a list on the Contractor's letterhead stationary of all employees, subcontractors and their employees, and others who will perform work or otherwise require access to the classified area. Personnel shall be listed in alphabetical order by company. The list shall include their full.

The Contractor shall notify the Government in writing when personnel are no longer employed by the Contractor or a subcontractor that have been cleared.

In order to permit the Government to supply credentials, they shall follow the procedures for obtaining an HSPD-12 credential as outlined in the Construction Contract Agreement section of the solicitation.

The credential furnished by the Government to each Contractor employee or other person granted access to the classified area will serve to authorize the wearer to enter and leave the classified area. The credential must be worn so as to be clearly be visible at all times when on the work site. The credential will be retained by the individual as long as they require continued admittance to the classified area. The Contractor will arrange for the credentials immediate return to the Government when such need ceases. Temporary or visitor badges along with escorts will be provided for persons who are identified as having an infrequent or temporary legitimate business need for access to the classified area.

At the commencement of the work under this contract, the following security procedures shall apply to the Contractor and all subcontractors.

Comply with the security regulations of the building.

Cameras are not permitted without written permission from the Occupant Agency and the Contracting Officer or his designated representative. If approved, permission will be granted in writing and will provide additional guidelines.

Personnel may be subject to inspection of their personal effects when entering and leaving the facility. In addition, unscheduled inspections of personnel may be made while on site.

In any work scheduled within the classified area is canceled, notify the Contracting Officer or his designated representative.

The Occupant Agency reserves the right to close down the job site and order Contractor personnel off the premises in the event of a national emergency or a shut-down, for as long as security problems persist. The Contractor may only return to the site with verbal approval from the Occupant Agency and the Contracting Officer or his authorized representative.

The Government reserves the right to exclude or remove from the site or building any employee of the Contractor or a subcontractor whom the Government deems incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the work is deemed by the Government to be contrary to the public interests. The Government further reserves the right to complete processing of the security documentation for personnel assigned to work within classified areas prior to access to such areas by the personnel.

For overtime work within the classified area, the Contractor shall give the Contracting Officer or his designated representative at least 5 calendar days notice. This notice is required so that security escorts may be provided and is separate and distinct from any notices required for utility shutdown or other outages. Also, the Contractor shall notify the Government if personnel will not report to the job site on a particular day so that the security escort can be released for other duties.

A detailed weekly schedule shall be submitted once a week by the close of business on the last day of the previous week's work for work planned within classified areas.. The schedule shall include the following:

Specific location of work for each trade.

Description of work for each trade.

Number of persons who will be on site for each location and trade.

Specific impacts required, such as equipment or utility shutdowns.

Hours of operation.

PRODUCTS (Not used) EXECUTION (Not used)

END OF SECTION 015930

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