GSA 013200 Construction Progress Documentation FY15 Update Oct. 1, 2014.docx

Project Name Project Location PCN #

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SECTION 013200 - CONSTRUCTION PROGRESS DOCUMENTATION

[Coordinate with Section 014000 Quality Assurance & Control.]

GENERAL

SUMMARY

This section includes certain schedules and reports required for documenting the progress of construction during performance of the Work.

Coordinate the timing for preparation and processing of schedules and reports with the performance of other construction activities, and maintain a consistent and logical correlation between updated schedules and reports.

All construction progress documentation should be created and transmitted electronically into GSA’s electronic Project Management (ePM) database system.

Provide a reasonable time frame for the following when dealing with complex and large projects.

SCHEDULE OF INSPECTIONS AND TESTS

Prepare and submit a schedule of inspections, tests and similar services required by the Contract Documents within 10 calendar days after issuance of the Notice to Proceed.

Contractor shall coordinate the schedule of inspections and tests with the Construction Schedule and other related documents. Prepare the schedule in tabular form, including but not limited to the following information:

Specification section number.

Description.

Identification of applicable standards.

Identification of methods to be used.

Number of inspections, tests or similar services.

Time schedule or time span.

Responsible entity.

Requirements for taking samples.

Unique characteristics.

Distribution: Submit in ePM electronic copies of the schedule of inspection and tests to the Contracting Officer, entities designated by the Contracting Officer, and each party involved in performance of portions of the Work where inspections, tests and similar serviced are required.

SCHEDULE OF SUBMITTALS

Prepare and submit a schedule of submittal required by the Contract Documents within [X] or [14] calendar days after issuance of the Notice to Proceed.

Contractor shall create in ePM the schedule of submittals and other related documents. Prepare the schedule in tabular form, including but not limited to the following information:

[Add project specific requirements here. ]

REPORTS

Retain only those following paragraphs that suit the project, and edit as necessary. Add paragraphs for other reports. .

Daily Construction Reports: Prepare electronic daily construction report recording the following information concerning but not limited to events at the site. All daily reports are to be uploaded to GSA’s e-PM Include:

List of subcontractors at the site.

List of separate contractors at the site.

Count of personnel at the site.

High and low temperatures, general weather conditions.

Accidents.

Meetings and significant decisions.

Unusual events (see D. Unusual Event Reports below).

Stoppages, delays, shortages, and losses.

Meter readings and similar recordings.

Emergency procedures.

Orders and requests of governing authorities.

Change Orders received or implemented.

Services connected or disconnected.

Equipment or system tests and startups.

Partial completions or occupancies.

Summary of all work performed.

[Edit to reflect size of project.] Material Location Reports: At not more than weekly intervals, prepare a comprehensive list of materials delivered to and stored at the site. The list shall be cumulative, showing materials previously reported plus items recently delivered. Include a statement of progress on and delivery dates for materials or items or equipment fabricated or stored away from the site. Within [X] Calendar days submit copies of the list to the Contracting Officer (CO) or Contracting Officer's Representative (COR).

Field Correction Reports: When the need to take corrective action requires a departure from the Contract Documents, prepare a detailed report. Include a statement describing the problem and recommended changes. Indicate reasons the Contract Documents cannot be followed. Within [X] Calendar days submit a copy to the Contracting Officer or Contracting Officer's representative for approval.

Unusual Event Reports: When an event of an unusual and significant nature occurs at the site, prepare a detailed report. List the chain of events, persons participating, response by the Contractor's personnel, evaluation of the results or effects, and similar pertinent information. Within [X] Calendar days submit a copy to the Contracting Officer or Contracting Officer's representative immediately. Advise the Contracting Officer or Contracting Officer's representative in advance when such events are known or predictable.

[For capital projects add Security Clearance Tracking Reports by the Contractor and coordinate further with section 015930 Security Procedures.] PRODUCTS (Not applicable) EXECUTION (Not applicable)

END OF SECTION 013200

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