1340_W._6th_Street_DB_SOW_FINAL.pdf

DB Contract Statement of Work West 6 th Street Repair & Alterations Project

Volume 2A

Statement of Work for

DesignBuild (DB) Contract

PROJECT IDENTIFICATION

Project Name: West 6 th Street Repair and Alteration Prospectus Project

Project Number: TBD

Region: 09

Building Name: Federal Building

Building Address: 1340 W. 6 th Street, Los Angeles, CA 90017

Contracting Officer: Greg McSweeney

Date: 3/3/17

TABLE OF CONTENTS

1 PROJECT DESCRIPTION

1.1 Project Type

1.2 Project Goals and Objectives

1.3 Project Delivery Approach

1.4 Reference Materials

2 GENERAL REQUIREMENTS

2.1 Contract Parties and Contract Work

2.2 Professional Ethics and Standards of Practice

2.3 Project Delivery Team Roles and Responsibilities

2.4 Implementation Plan

2. 5 Schedule Milestones and Duration

2. 6 DB Contractor Team

2. 7 Project Delivery Requirements

2.7.1 Standards and Criteria Documents

2.7.1 . 1 Applicability

2.7.1 .2 Document List

2.7.1 .3 Design Excellence Program and Peer Review

2.7.1 .4 Construction Excellence and Peer Review

2.7.1 .5 Guiding Principles for Sustainable Existing Buildings – as Applicable

2.7.1 .6 Sustainable Design

2.7.1.7 Fire Protection/Life Safety

2.7.1.8 Building Automated System

2.7.1.9 Accessibility

2.7.1.10 gBUILD Reporting Requirements

2.8 Cost Management

2.8.1 Cost Allocating Updates

2.8.1 .1 Beginning of Design Development

2.8.1.2 Completion of Design Development

2.8.1.3 Closeout of Contract

2.9 Project Management Responsibilities

2.9.1 Communications Plan

2.9.2 Detailed Project Schedule Development and Maintenance

2.9.3 Project Progress Meetings/Presentations/Partnering

2.9.4 Meeting Agendas, Attendance, Minutes and Correspondence

2.9.5 Design Quality Assurance

2.9.5.1 Owner’s Review

2.9.5.2 Codes and Standards Review

2.9.5.3 Constructability

2.9.5.4 Design Review Procedures

2.10. Quality Control Plan (QCP)

2.10.1 General

2.10.2 QCP Content

2.10.3 Coordination with Commissioning Program

2.10.4 Test Parameters

2.10.5 Test Report

2.10.6 Submissions

2.11. Electronic Project Management System (ePM)

2.11.1 Purpose

2.11.2 Definition

2.11.3 Project Documentation

2.11.4 Equipment and Training

2.11.5 Data Ownership

2.11.6 References

2.12 GSA Assignment Drawing Coordination

2.13 Electronic/Print Media

2.13.1 Computer Aided Design (CAD) Standards

2.13.2 Other Electronic Documents

2.13.3 Plans and Specifications

2.14 DB Contractor Personnel Security Requirements

2.14.1 Law Enforcement Checks and Background Investigations

2.14.2 Credentialing and Return of Credentials

2.14.3 Subcontracts

2.15 Record Keeping

2.16 Construction General Requirements

3 SCOPE OF SERVICES

3.1 Design Stage

3.1.1 Site Inspection and Verification

3.1.2 Staging Area

3.1.3 Design Development (DD) Phase

3.1.3.1 DD Coordination & Submissions

3.1.3.1.1 DD Systems Selections Analysis Meetings

3.1.3.1.2 DD Analysis and Calculations

3.1.3.2 DD Submissions

3.1.3.3 Space Planning Development

3.1.3.3.1 Preliminary Space Plan

3.1.3.3.2 Final Space Plan

3.1.3.4 Construction Work Sequence Planning

3.1.3.5 DD 50% Submission

3.1.3.6 DD Final Submission

3.1.3.7 DD Review Meeting(s) and Comments

3.1.3.8 Design Stage Commissioning Report

3.1.3.9 DD Review

3.1.3.10 Design Development Peer Review

3.2 Construction Documents (CD) Phase

3.2.1 CD Coordination

3.2.1.1 Construction Work Sequencing and Coordination Plan

3.2.1.2 CD Coordination (Special Tasks)

3.2.1.3 InProgress CD (75%) Submission

3.2.1.4 InProgress CD (75%) Review

3.2.1.5 PreFinal CD (95%) Submission

3.2.1.6 PreFinal 95% CD Review

3.2.1.7 For Construction CD (100%) Submission

3.2.1.8 For Construction CD Commissioning Activities

3.3 Construction Phase

3.3.1 Construction Phase Delivery

3.3.1.1 Construction Start Coordination

3.3.1.1.1 PreConstruction Conference

3.3.1.1.2 Partnering

3.3.1.2 Construction Administration

3.3.1.2.1 Schedule of Values

3.3.1.2.2 Construction Delivery Phase Recordkeeping

3.3.1.2.3 Construction Progress Reporting

3.3.1.2.4 Construction Safety Program

3.3.1.2.5 Project Progress Meetings

3.3.1.2.6 Construction Schedules

3.3.1.2.7 Submittal Processing

3.3.1.2.8 Inspections and Testing

3.3.1.2.9 Clarifications/Requests for Information

3.3.1.2.10 DB Contractor AsBuilt Drawings and Specifications

3.3.1.2.11 DB Contractor Payment Requests

3.3.1.2.12 Construction Checklists

3.3.1.2.13 Construction Excellence Peer Reviews

3.3.1.2.14 Construction Delivery Phase Commissioning

3.3.1.3 Turnover Process

3.3.1.3.1 Substantial Completion by Project Phase

3.3.1.3.2 Punch List

3.3.1.3.3 Preparation for Occupancy

3.4 Closeout Stage

3.4.1 Operation and Maintenance (O&M) Manuals Submittal

3.4.2 Warranties, Guarantees and Certificates

3.4.3 Building Design Standards

3.4.4 Material Samples, Attic Stock and Spare Parts

3.4.5 Project Awards/Certifications

3.4.6 Final Record Documents

3.4.7 GSA CAD Library Coordination

3.4.8 Final Project Photos

3.4.9 DB Contract Closeout

3.5 Tenant Occupancy Stage

3.5.1 Occupancy Agreements and Rent Phase

3.5.1.1 CAD Assignment Drawings

3.5.2 Furniture, Fixtures, and Equipment (FF&E)/Movein Phase

3.5.2.1 Telecommunications (Telephone, IT/Data) Systems Installation

3.5.2.2 Tenant Agencies’ Security Systems

4 ADMINISTRATION

4.1 Submission and Review Table

4.2 Progress Payment Schedule

4.3 Delays

4.4 Travel

4.5 Reproduction and Delivery

5 Owner’s Project Requirements

5.1 Bridging Documents

5.2 Architectural Requirements

5.3 Mechanical Requirements

5.4 Electrical Requirements

5.5 Plumbing Requirements

5.6 Fire Protection Requirements

1 PROJECT DESCRIPTION

This Statement of Work is for DesignBuild Services of a General Contractor (GC) and Architectural Engineer Design (A/E) team (also referred to as DB Contractor). This design build contract is for a repair & alterations project at the Federal Building at 1340 West 6 th Street, Los Angeles, CA.

There is a sole federal law enforcement agency tenant at the W. 6 th Street Federal Building. The building is on an approximately .72 acre parcel with exterior parking on the northwest elevation.

The building was constructed in 1955 as a 71,535 square foot two story office structure with a full basement.

The West 6 th Street Repair & Alteration (R&A) Project includes, but is not limited to, structural anchoring of building elements, replacement of the existing HVAC split type heat pump equipment that serves the gym room, plumbing infrastructure updating, installation of fire sprinklers on the 1st and 2nd floors and improvement of the existing basement sprinkler system. The work also includes architectural improvements such as patching and painting the entire exterior and interior of the building, restriping parking spaces, and repair or replacement of gates. The work includes improving the building to meet ABA requirements, including relocation of a basement exit, replacement of stairway guard and handrails, replacement of interior signage, along with replacement of exterior and basement doors. The work includes the replacement of the main electrical systems including construction of a new electrical room and installation of a new transformer. The scope includes replacement of the elevator and construction of a new elevator machine room. The work will also include blast resistant film application to all exterior windows and the installation of security devices.

Minor tenant improvements include the relocation of a break room from an exit corridor to an alternate location and the reconfiguration of a training room to temporary swing space. These minor space changes will require mechanical, electrical, low voltage, and fire alarm system modifications and removal of hazardous materials for all areas impacted by work.

The project options are:

Option 1: Construction of a tech workshop and storage space in the basement.

The W. 6 th Street Federal Building must remain fully operational throughout design and construction; therefore, phased construction scheduling is required. All work must be completed from 7 am – 5 pm, however, on a case by case basis and with advance notice to the GSA Contracting Officer, the DB Contractor may request disruptive construction work take place during afterhours or on weekends.

The DB Contractor shall provide all supervision, labor, materials, equipment, and testing required to accomplish the design and construction for the W. 6 th Street R&A Project.

Design services shall include, but are not limited to, design and certification by a State of California licensed ArchitectEngineer (A/E), design reviews, weekly progress meetings, design development, construction documents, detailed phasing plan, cost estimating, site investigation, site measurements and verification, code compliance, reproduction services, consultant coordination, contract administration, contract closeout, record drawings and asbuilts.

Construction services shall include, but are not limited to, complete and timely submission of security clearance applications for workers (HSPD12 and tenant agency review), 3week look ahead schedules, demolition, site supervision, drywall, mechanical, electrical, automatic sprinkler system, architectural finishes, submittal samples, HVAC, system balancing, fire and life safety, security infrastructure and devices, protocols for utility outages, dust and noise mitigation, 45day advance notice for tenant moveout/moveback, clean up after work, file and record management, and all other work to meet the tenant agency’s' requirements as noted in this scope of work and in the Volume 2B, Program Development Study (PDS) and Bridging Documents. All replacement personnel must be approved by the GSA.

1.1 Project Type

This is a Repair and Alteration project, as further defined in the 2015 PBS P100 Facility Standards for the Public Buildings Service , Appendix A. See the Standards and Criteria Documents Section 2.7.1.

1.2 Project Goals and Objectives

GOALS:

GSA, in collaboration with the tenant agency, and the DesignBuild Contractor (DB) seek a successful design and construction project for the completion of building system upgrades and minor tenant improvement modifications specific to the tenants’ needs. The completed project shall meet the functional needs of the tenants, be aesthetically pleasing, sustainable, and costeffective. The project will also maintain critical operational, functional, and mission objectives with the building throughout design and construction.

OBJECTIVES:

This project shall be accomplished under GSA’s Design Excellence and Construction Excellence Programs. The design and construction of this project shall produce a high quality, functional facility on budget and on schedule. The built project's objectives include:

● The project will meet all the requirements of GSA and tenant agency. It will provide a safe and productive workspace for the tenants and will be constructed in a manner that insures the safety of the construction workforce.

● The project must meet the specified requirements set forth in the Guiding Principles for Sustainable Existing Buildings.

1.3 Project Delivery Approach

The DesignBuild project delivery method will utilize a DB Contractor who will be responsible for site surveying, architectural/engineering design services to complete construction documents, demolition, construction, and contract administration services.

Security clearances are required of all DB Contractor staff and workers who require more than 2weeks of access to the job site and who will require access to the Electronic Project Management (ePM) system. Temporary workers, that require less than 2weeks access, will have to obtain tenant agency clearance before being granted site access.

Coordination and timely scheduling of DB Contractor employee security clearances

(HSPD12) and tenant agency clearance, is a DB Contractor responsibility and it is a contract requirement for the successful performance of this project.

1.4 Reference Materials

A Program Development Study and Bridging Documents will be provided to identify the specific project requirements and areas affected during this project. See Volume 2B.

This project shall comply with the 2015 PBSP100, Facilities Standards for the Public Buildings Service. Design Stage submissions shall comply with PBSP100 Appendix A unless otherwise indicated in this Statement of Work.

Design and construction work shall also comply, as a minimum, with the latest edition and most restrictive of all applicable national and local codes and standards that govern for projects in Los Angeles, CA.

A comprehensive listing of applicable project references is outlined in Volume 2B and this document’s section 2.7.1.2 Document List. Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, shall be reported to the GSA Contracting Officer (CO) in writing, for determination as to applicability. The most restrictive requirement prevails unless the CO issues a written exception.

2 GENERAL REQUIREMENTS

The requirements set forth in this section apply to all stages and phases of the project as described in the Scope of Services section below.

Some of the requirements of this section may be subject to an exercise of contract option(s).

2.1 Contract Parties and Contract Work

The parties to this contract are the DB Contractor and the Government. For purposes of this contract, the office representing the Government is the General Services Administration (GSA), Pacific Rim Region (Region 9), Public Buildings Service, Design and Construction Division, hereinafter referred to as the GSA.

The individual authorized to act on behalf of the GSA in the administration of this contract is the GSA Contracting Officer. The GSA Contracting Officer may delegate certain of his or her authorities to others, and if so, will notify the DB Contractor in writing of the specific authorities delegated to, and limitations placed upon, named authorized representatives.

The DB Contractor shall not take any direction, or act upon any information, from individuals other than those having the requisite authority as confirmed by the GSA Contracting Officer’s written notification.

The DB Contractor is responsible for all phases of the Project’s design and construction, including all necessary management, administrative, professional and technical services, and shall coordinate these efforts with GSA as owner/developer, GSA’s Construction Manager (CMa), and GSA’s Commissioning Consultant (CxA). Design stage services include performing design development (DD) phase services and construction document (CD) phase services. Construction stage work includes performing construction and performance specifications in conformance with the PDS and Bridging Documents (Volume 2B). The DB Contractor shall proceed with the design stage services upon notice to proceed.

The DB Contractor shall be the Architect of Record for the project and shall bear all responsibilities and liabilities attendant thereto.

The specific activities, tasks, and deliverables required of the DB Contractor are further delineated in this Statement of Work.

2.2 Professional Ethics and Standards of Practice

In the conduct of all activities required for or otherwise related to the performance of the contract work, the DB Contractor shall conform to and uphold all established ethical principles and professional standards of practice governing the DB contractor segment of the construction industry, including the International Union of Architects (UIA) Accord on Recommended International Standards of Professionalism in Architectural Practice, the American Council of Engineering Companies (ACEC) Ethical Guidelines, and the tenets of professional ethics contained in the DesignBuild Institute of America (DBIA) DesignBuild Manual of Practice.

2.3 Project Delivery Team Roles and Responsibilities

In the performance of the requirements of this contract, the DB Contractor shall work in concert with other parties on the Project Delivery Team. The Project Delivery Team will include other contractors, GSA personnel, construction manager, customer agency representatives, and other stakeholders. GSA’s construction manager will develop, periodically update, and maintain throughout the course of the project, a listing of the Project Delivery Team membership and respective roles and responsibilities.

The GSA may engage other parties to perform specialized duties and requirements as appropriate for the project.

GSA Project Executive: Mario Ramirez GSA Project Manager: Monica Cater GSA Contracting Officer: Greg McSweeney GSA Contracting Specialist: Krista Miller Tenant Agency Facilities: David Duey Tenant Agency: Dwayne Bareng Tenant Agency: Linda Diaz

2.4 Implementation Plan

The Design Stage services and Construction Stage work under this Statement of Work must comply with the detailed scope of work, implementation strategy, and program of requirements provided in Volume 2B of this RFP.

2.5 Schedule Milestones and Duration

Maximum project duration and estimated milestones are as follows:

Total Maximum Duration to Substantial Completion 18 months

Design‐Build Team Selec泈�on 4 th Qtr FY17 DESIGN STARTS 4 th Qtr FY17

CONSTRUCTION STARTS 2 ND Qtr FY18

SUBSTANTIAL COMPLETION 2 nd Qtr FY19

1. CIW Paperwork for Security Background Checks for key Design Build contractor personnel are due to GSA upon DB Notice to Proceed to ensure that there is sufficient time for the subject individuals to process their applications for security clearances before they are allowed to access building housing federal operations. See section 2.13.1.

2. PreDesign Site Visit: date will be scheduled within five (5) calendar days after NTP issued by the GSA Contracting Officer.

3. Design and Construction Documents to be submitted as defined in “Submission, Review and DB Contractor Fixed Price Table” found in Section 4, Administration.

2.6 DB Contractor Team

The DB Contractor shall provide experts in disciplines listed in 2015 PBSP100, Facilities Standards for the Public Buildings Service , and as otherwise required in this section, with credentials as indicated, as they apply to this project. The DB Contractor shall provide sufficient staff of project managers, architects, design engineers, field engineers, superintendents, inspection and testing engineers, scheduling specialists, cost engineers, clerical and accounting personnel, etc. to perform the required work. All design and construction professionals must hold respective licenses, registrations and/or certifications in the State of California, as required.

At a minimum, the DB Contractor key team members shall consist of the following:

● Project Manager

● Registered Architect/ AE Project Manager, California, NCARB, LEED® AP

● Mechanical Engineer, P.E., California, LEED® AP

● Electrical Engineer, P.E., California

● Major consultants

Registered Fire Protection Engineer Elevator Consultant Environmental Hygienist Consultant Low Voltage Coordinator Lighting Design Consultant Acoustical Consultant

● Construction Superintendent(s)

● Quality Control Superintendent(s)

● Cleaning Crew

● Project Engineer

● Construction Supervisor(s)

● Move Coordinator and Team

● Safety/OSHA Program Coordinator

DB team members may serve more than one of the above referenced functions. The DB Contractor shall utilize the personnel named in its offer to perform the services required under this contract. In the event that any of the personnel named in the DB Contractor accepted proposal become unavailable, the DB Contractor shall promptly submit a complete written resume for a proposed substitution, and provide any other information necessary for the GSA to approve or disapprove, and a detailed explanation of the circumstances necessitating the proposed substitution.

In addition to the key team members identified above, the DB Contractor shall provide administrative, clerical, custodial, and technical personnel as necessary to perform the services required under this contract.

During the performance of the services required under this contract, the DB contractor shall obtain the GSA written consent before making any substitution for subcontractors and outside associates or consultants specifically identified and agreed to during negotiations.

See FAR 52.2365, Material and Workmanship, regarding removal of any employee deemed incompetent, careless, or otherwise objectionable.

See also FAR 52.2444 regarding subcontractors and outside associates and consultants.

2.7 Project Delivery Requirements

2.7.1 Standards and Criteria Documents

2.7.1.1 Applicability

All services must be conducted in accordance with the documents listed in the Program Development Study (Volume 2B, Section IV, #8). The applicable version of each document shall be the version current at the time of award of this contract.

2.7.1.2 Document List

1. Facilities Standards for the Public Buildings Service, PBS P100, 2015

2. PBS P120, Project Estimating Requirements for the Public Buildings Service, January, 2007, (available at http://www.wbdg.org/ccb/GSAMAN/p120.pdf )

3. PBS PQ250 & PQ251, Value Engineering Program Guide for Design and Construction, Volume 1 & 2, Contracting Officers and Professional Services Contractors. See Volume 4, attachment 4.B.2.2.

4. The GSA PBS Pricing Desk Guide, 4 th Edition, April 5, 2010, (available at http://www.gsa.gov/graphics/pbs/Pricing_Desk_Guide_4th_Edition.pdf )

5. Whole Building Design Guide, (available at http://www.wbdg.org/references/docs_refs.php )

6. Architectural Barriers Act Accessibility Standard (ABAAS) (available at http://www.accessboard.gov/guidelinesandstandards ) http://www.wbdg.org/ccb/GSAMAN/p120.pdf http://www.gsa.gov/graphics/pbs/Pricing_Desk_Guide_4th_Edition.pdf http://www.wbdg.org/references/docs_refs.php http://www.access-board.gov/guidelines-and-standards

7. Energy Prices and Discount Factors for LifeCycle Cost Analysis, Annual

Supplement to NIST Handbook 135 and NBS Special Publication 709 (available at http://www1.eere.energy.gov/femp/pdfs/ashb08.pdf )

8. PBS Order 3490.1A “Document security for sensitive but unclassified paper and electronic building information”, March 8, 2002 (available at https://insite.gsa.gov/portal/content/582850 )

9. GSA, PBS CAD Standards (available at www.gsa.gov/cad )

10. Sustainability Matters, GSA, 2008 ( www.gsa.gov/sustainabledesign )

11. GSA Building Commissioning Guide, 2013, (available at http://www.gsa.gov/portal/category/210645 )

See also Volume 2B of this RFP for a comprehensive list of referenced documents.

2.7.1.3 Design Excellence Program and Peer Review

GSA’s Design Excellence program requires the Design Builder to participate in project peer reviews after award. Peer reviews invite distinguished privatesector peers from the GSA Public Buildings Service Commissioner’s National Register of Peer Professionals to help GSA critique the project design. The Design Builder’s lead designer and A/E design team shall present the project design and the peers will provide suggestions and recommendations consistent with the project objectives and program.

The design peer review will be scheduled around 30% 50% design development phase and will focus primarily on space planning, building finishes and interior systems. The DB Contractor is responsible for incorporating the suggested review comments, as directed by the GSA Project Team.

2.7.1.4 Construction Excellence and Peer Review

The GSA Construction Excellence Program provides guidance concerning quality, maintaining scope and budget and meeting schedule deadlines during construction. The DB Contractor shall be required to participate in a series of meetings facilitated by GSA, usually at the 15%, 50% and 100% stages of the construction effort. These reviews are intended to provide observations and feedback on areas that pose any risks to the project.

A typical meeting entails a tour of the project, followed by interviews with the DB Contractor and GSA, GSA construction manager, tenant stakeholders, and to hear the questions raised by and the opinions expressed by the peers. The GSA Central Office representative shall facilitate each meeting, and at the completion of the day, shall express verbally and later in writing, opinions of all present as well as a recommendation for resolution of issues. The DB Contractor is responsible for incorporating the suggested review comments, as directed by the http://www1.eere.energy.gov/femp/pdfs/ashb08.pdf https://insite.gsa.gov/portal/content/582850 http://www.gsa.gov/cad http://www.gsa.gov/sustainabledesign http://www.gsa.gov/portal/category/210645

GSA Project Team.

2.7.1.5 Guiding Principles for Sustainable Existing Buildings – as Applicable The project must meet the following Guiding Principles for Sustainable Existing Buildings (available at http://www.wbdg.org/references/fhpsb_existing.php )

1. Enhance Indoor Environmental Quality

2. Reduce Environmental Impact of Materials

Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, must be reported to the GSA in writing, for determination as to applicability.

2.7.1.6 Sustainable Design

A LEED rating target is not required for this renovation and alteration project, however, GSA is committed to incorporating principles of sustainable design and energy efficiency into all of its building projects.

The AE shall provide a narrative at each design submission explaining how the design has incorporated sustainability.

The DB Contractor is to use an integrated design process to establish performance goals for sustainable design principles and develop a plan to ensure implementation of highperformance green building goals throughout the project.

The building is to be designed to minimize the amount of energy needed to operate the completed building.

DB Contractor shall ensure the work will adhere to the Guiding Principles for Sustainable Existing Buildings listed in Section 2.7.1.5.

The DB Contractor shall purchase recovered materials as designated by the U.S.

Environmental Protection Agency (EPA) through the comprehensive procurement guidelines (CPG). Information can be obtained about EPA’s list of designated products and accompanying recycled–content recommendations on the internet at https://www.epa.gov/smm/comprehensiveprocurementguidelinecpgprogram.

2.7.1.7 Fire Protection/Life Safety

Except as otherwise indicated in referenced programming documents, fire protection and life safety design requirements must comply with the 2015 PBSP100, Chapter 7. As provided in the 2015 PBSP100 Chapter 7, NFPA 101 is the primary applicable standard. In cases where NFPA is silent on an issue, and the International Building Code (IBC) addresses the issue, the IBC requirement will apply.

For all projects involving fire protection engineering issues, the DB contractor shall have a registered fire protection engineer on the project team. A dialogue must be http://www.wbdg.org/references/fhpsb_existing.php established between the design team fire protection engineer and the GSA regional fire protection engineer. The GSA regional fire protection engineer shall have the right to revise the specific requirements within this chapter based on a technical evaluation/analysis and the project’s specific need. The GSA regional fire protection chief engineer is the Authority Having Jurisdiction for this construction project.

The DB Contractor shall comply with the GSA guide specifications on Automatic Sprinkler Systems, Fire Alarms, and Firestopping. See additional information in Volume 2B of this RFP with Bridging Documents.

2.7.1.8 Building Automated System

Starting from the Design Phase, Design Build Contractor shall coordinate with the GSA Project Team, Building Management Office, and Building Engineers to tie new lighting, security, mechanical, HVAC, fire and safety systems to existing Building Automated System (BAS).

2.7.1.9 Accessibility

The DB Contractor shall design the project to provide full accessibility by disabled persons without having to add separate or special facilities except where specific exclusions from this requirement are provided in applicable standards and criteria documents. Areas of project work shall be accessible to persons with disabilities in accordance with the Architectural Barriers Act Accessibility Standard (ABAAS), Appendices C and D to 36 CFR Part 1191 (ABA Chapters 1 and 2, and Chapters 3 through 10). To the extent the standard referenced in the preceding sentence conflicts with local accessibility requirements, the more stringent shall apply.

2.7.1.10gBUILD Reporting Requirements The Green Building Upgrade Information Lifecycle Database (gBUILD) is how GSA tracks and reports projects’ highperformance green building (HPGB) information. gBUILD allows project teams to collaborate in a secure central environment that reduces and streamlines data calls, allows programwide reporting, promotes legal compliance, and facilitates performance tracking. Internal GSA and external (nonGSA.gov) users will be given instructions, training, and support.

The DesignBuild Contractor will use gBUILD to report and update project sustainability information within 60 days of completion of each project phase. For gBUILD's "key performance measures" tab, only information about construction/ demolition waste diversion, and anticipated lighting energy performance (e.g.

target savings compared to energy baseline for either lighting or the renovated space) are needed. The contractor shall respond to GSAmanaged data calls and establish a main gBUILD point of contact.

Executive Order 13514's section 2(e)(iii) requires GSA to "promote pollution prevention and eliminate waste by diverting at least 50 percent of construction and demolition materials and debris by the end of fiscal year 2015". DesignBuild Contractor’s shall be responsible for its reporting in gBUILD as described above.

See gBUILD User Guide and Executive Order 13514 in Volume 3 References attachment of this RFP.

2.8 Cost Management

2.8.1 Cost Allocating Updates

The DB Contractor shall assist GSA in the defining and the management of the tenant improvements (TI) and security components of the construction cost, including tracking TI, and security costs separately throughout the Design Stage in accordance with GSA PBS Pricing Desk Guide. The TI and security components of the construction cost shall be comprised of separate cost estimates for each tenant (i.e. each client billing record). The applicable client billing codes for this project for the tenant agency is 1532. TI includes interior partitions, finishes, built –in cabinetry, HVAC systems, etc that are designed and installed to customize a space to the requirements of a specific customer.

The DB Contractor reconciliation of any significant differences in the baseline construction budget breakdowns shall address and resolve any significant differences in the TI and security costs itemized by tenant agencies.

2.8.1.1 Beginning of Design Development

The Contract Price shall serve as the baseline budget for the project at the time of award of the DB contract. The DB Contractor shall provide the following cost allocation breakdown at 50% Design Development:

● A Uniformat level 4 breakdown that reflects the separate tenant improvement (TI) and security line item for each tenant agency. The cost allocation by tenant agency billing code (AB code) is to include direct costs and the DB Contractor’s overhead and profit markups.

The DB Contractor and GSA must agree on the DB Contractor’s breakdown of the baseline cost allocation budget.

2.8.1.2 Completion of Design Development

The DB Contractor shall update the Uniformat level 4 breakdown cost allocation budget after completion of the Design Development Phase, the budget must correlate with the schedule of values. With this update, the DB Contractor shall provide supporting cost of elements that have changed. Confirm:

● Line item breakdowns are correct and consistent.

● All design elements are included.

● Unit costs are reasonable.

● Quantity takeoffs are accurate.

● Level of detail is appropriate to the phase.

● Cost escalation factors are appropriately applied.

● Balance of costs among building systems is acceptable.

● Balance of core/shell and TI/security costs is acceptable.

● Uptodate scope modifications are reflected.

● Formats are correct.

2.8.1.3 Closeout of Contract

At the time of final settlement of the DB contract (or at an earlier time specified by GSA), the DB Contractor shall assist GSA in establishing a final breakdown of the total DB contract amount into the TI and security components for each tenant agency (i.e. each client billing record).

The DB Contractor shall be responsible to reconcile any significant differences between the updated baseline construction budget breakdowns and the previously agreed upon breakdowns. For the Uniformat level 4 breakdowns, the DB Contractor’s reconciliation shall include justification of any significant differences between the Uniformat level 4 line items. Upon approval by GSA, the reconciled breakdowns shall serve as the baseline cost allocation.

2.9 Project Management Responsibilities

2.9.1 Communications Plan

The DB Contractor shall assist the GSA in developing and complying with a project communications plan and emergency contact list. This plan will be used and maintained throughout the project and modified as necessary to suit each project phase.

The DB Contractor contractual responsibilities are to the GSA only and not to other contractors, tenant agencies or local community interests where the project is located.

The DB Contractor shall direct all questions and requests from tenant agencies and local community interests to the GSA Project Team. Prior to contacting any parties other than the GSA regional personnel, the DB Contractor shall confirm all meetings and/or communications with the GSA.

The DB Contractor shall not release any oral, written or graphic information regarding this project to outside sources without obtaining prior consent from the GSA. All requests for information concerning the project must be referred to the GSA Public Affairs officer for response.

All presentations to nonGSA entities must be first approved by the GSA.

2.9.2 Detailed Project Schedule Development and Maintenance

The GSA overall project milestones are provided above in the Schedule section 2.5 of these General Requirements. The DB Contractor shall also refer to section VI of Volume 2B for tenant preferred project phasing due to operational needs.

By 50% Design Submittal, the DB Contractor shall provide a preliminary project schedule for GSA review. Once approved the DB Contractor shall develop and provide a detailed schedule in CPM (Primavera, P6) for completion of all Design Stage activities, tasks, and submissions required herein, leading up to and including the final construction documents submission(s) for GSA review and approval. All activities shown in the Project Schedule shall be costloaded. The assigned dollar value (costloading) shall cumulatively equal the total Contract price. After construction begins, DB Contractor shall maintain a detailed schedule in CPM (Primavera, P6) and provide copies in PDF format for completion of all Construction Stage activities, tasks, and submissions required herein. The DB Contractor’s schedules shall itemize all required submission dates, review durations, and must conform to the milestones and durations provided in the GSA overall schedule (in addition to the Submission and Review provided below in the Administration section and Division 1 CPM Scheduling specification.)

The DB Contractor shall provide 3week lookahead schedules to the GSA, showing progress on and completion of all required Design Stage services and Construction Stage work. If the schedule updates indicate a schedule slip of 5% or greater in the opinion of the Contracting Officer, or if the DB Contractor falls behind the approved schedule, the DB Constructor shall provide GSA immediate notice and a schedule recovery plan on its actions to bring the project back on schedule for GSA approval.

Refer to FAR 52.23615 Schedules for Construction Contracts and to the Scope of Services Construction Delivery Phase section for additional schedule requirements.

2.9.3 Project Progress Meetings/Presentations/Partnering

During the design stage, the DB Contractor shall host regular weekly project progress meetings, and design submission presentations as required, with the GSA and primary tenant group heads to keep all parties appraised of the design progress/status and impending activities. These meetings may coincide with meetings/presentations required below under the Scope of Services.

After construction begins, the DB Contractor shall conduct and a GSA representative, tenant representatives, construction manager, and/or consultant will attend weekly progress meeting(s) and weekly subcontractor meeting(s). The DB Contractor shall also attend construction executive oversight meetings with representatives from the GSA, tenant representatives, and the Project Delivery Team on a monthly basis.

The DB Contractor shall participate in two (2) partnering meetings with representatives from the GSA, GSA construction manager, and tenant agencies through the design and construction stages of the project.

The DB contractor shall also participate in quarterly Facility Security Committee (FSC) meetings with the GSA project manager and tenant agencies, if needed.

2.9.4 Meeting Agendas, Attendance, Minutes and Correspondence The DB Contractor shall prepare and distribute an agenda for each DB Contractor hosted project meeting, in advance of the meeting date.

DB Contractor representation at all meetings shall include those individuals having knowledge of the agenda topics and authority to make decisions and commit resources.

The DB Contractor shall provide minutes of all DB Contractor hosted project meetings and presentations to all attendees identifying new and unresolved old action items and associated responsible parties. Minutes must be provided within two (2) calendar days after each meeting.

The DB Contractor shall reply to correspondence from the GSA, GSA construction manager, outside agencies, GSA contractors and construction subcontractors within two

(2) calendar days.

2.9.5 Design Quality Assurance

The GSA requires that DB Contractor submitted design submissions undergo an owner’s review and codes and standards review. Each review round will require the following submittals: 50% DD, 100% DD, 75% CD, 95% CD, and a “For Construction Set”.

The GSA staff, GSA construction manager, and GSA customer agencies will conduct independent quality assurance/quality control reviews of all DB Contractor design submissions. In addition to the GSA reviews, the following design quality assurance services will be performed during the Design Stage as further indicated under the Scope of Services below.

2.9.5.1 Owner’s Review

GSA, tenant agencies, and GSA Construction Manager (CM) will perform owner’s reviews and provide written review comments for each design submission. The purpose is to check that the DB Contractor’s design meets established functional, codes, aesthetic and spatial requirements of the project. The DB Contractor’s design schedule should allow for 14 calendar days of review period from the date of receipt by reviewers. Upon receipt of written review comments, the DB Contractor has 7 calendar days to provide written responses to address each comment.

GSA or Construction Manager will conduct owner’s reviews to check that:

● The design is responsive to the GSA/Tenant program goals, objectives and priorities.

● The renovated facility can be efficiently operated and maintained.

● The design adequately and efficiently accommodates the space program.

● Interests of local community groups and other external stakeholders are considered and accommodated to the extent possible.

2.9.5.2 Codes and Standards Review

The project’s design and its adherence to all applicable codes, standards, and requirements is the sole responsibility of the DB Contractor. GSA and GSA Construction Manager will perform codes and standards reviews and provide written review comments to check that the proposed design complies with applicable regulations, codes, and standards referenced in the standards and criteria documents listed above under performance objectives. However the ultimate responsibility for compliance to applicable codes, standards, and requirements shall be the onus of the DB contractor. Upon receipt of the written review comments, the DB Contractor will provide written responses to address each comment within 7 calendar days.

The DB Contractor will manage a consolidated and updated list of all comments throughout the project design phase.

2.9.5.3 Constructability

Constructability of the project as designed is the sole responsibility of the DB Contractor. To ensure that the design can be constructed within schedule and budget and that the sequencing of construction is planned for optimum efficiency, the DB Contractor should assure that:

● The level of design complexity is consistent with the project’s schedule and budget constraints.

● Materials, processes, equipment and labor are appropriate and available.

● Construction work required is in conformance with standard construction practices, and equipment, products, materials, fixtures, etc. are readily available in the marketplace, to the maximum extent possible.

● Building systems are compatible and viable.

● Drawings and specifications are complete and thoroughly coordinated among disciplines.

● Defects, omissions, inconsistencies, conflicts, and ambiguities in documents are identified.

● Drawings are coordinated for multiple construction phases.

● Site and building access, logistics, available storage and tenant occupancy requirements are accommodated.

● Existing conditions are shown correctly and adequately.

● Construction options and unit prices are logical, thoroughly described and understandable.

● Construction details are appropriate, complete, thoroughly described and workable.

● General requirements items are thorough and properly addressed.

● Construction documents and construction phasing provide for continuous use of all building systems (including phone, data, fire alarm, security etc.)

during all construction.

● Construction duration, phasing, and subcontracting plans are reasonable and logical.

2.9.5.4 Design Review Procedures

The DB Contractor will coordinate all design reviews, and prepare design review reports. For each design submission, the DB Contractor will coordinate with the reviewing parties as necessary to reconcile any conflicting comments and consolidate all reconciled design review comments into a single design review report.

● All reviewing parties are required to return comments no later than 14 calendar days after the design submission is submitted.

● The DB Contractor will prepare and submit the design review report with consolidated comments and written responses within 7 calendar days after comment due date.

2.10.6 Quality Control Plan (QCP)

2.10.1 General

The Quality Control Plan (QCP) for the entire facility should be closely coordinated with the Commissioning Program provided by the Government’s Cx Agent. It is intended to document those inspections and/or tests necessary to assure the Government that Product delivery, quality and performance are as required. It also serves as an inspection coordination tool between the DB Contractor, the Government, and the CM. The DB Contractor shall develop the full QCP within the Initial Design Phase and updated in subsequent submittals. See also 2.9.7 for submittal direction through ePM.

2.10.2 QCP Content

The QCP should include discussion of QC organization plan. Identify roles and responsibilities of Design/Build staff to execute the QCP. For each performance requirement, the QCP shall identify: item/system to be tested, exact test(s) to be performed, measurement parameters, inspection/testing organization, and the stage of construction development when tests are to be performed. Organize the QCP into volumes, corresponding to Inspections and Tests.

The DB Contractor shall organize inspection/testing descriptions in accordance with Construction Specifications Institute (CSI) divisional headings, chronological/sequence or combinations thereof to delineate all facets of design and construction.

QCP Component Divisions and Subdivisions The DB Contractor shall identify all installations, subsystems, equipment items, and/or components which influence compliance with applicable requirements, operation, function, quality or demonstrates attainment of performance requirements.

2.10.3 Coordination with Commissioning Program

The DB Contractor shall insure that the QCP is closely coordinated with the Commissioning Program. Requirements that are common to both programs require coordination with the Commissioning Authority but do not require duplication.

2.10.4 Test Parameters

Identify each test parameter and represent each operating condition and all control modes of operation for facility components not covered under the Commissioning Program. For operating equipment, tests shall typically include the following for each mode of operation; capacity, flow rates, inlet/outlet conditions (temperature/ pressure), power consumption, efficiency, verification of sequence startup/ shutdown, alarm conditions, utility submetering, noise generation, and observed deficiencies or improper operation. Lighting tests shall identify foot candle readings, verification of automatic control and working condition of electrical submetering. Power systems shall typically involve measuring voltage/spikes, current draw, ground resistance and working condition of electrical submetering.

For static architectural/structural systems, tests shall typically include verification of location, item counts, material tests, finish grades, clearance/accessibility, etc.

2.10.5 Test Report

For each inspection/ adjustment/ test parameter, identify the inspection/ test procedures, required preparation, adjustments contemplated, test result comparison to that designed, time of occurrence, mode of operation, and the firm(s) to perform/ witness the work.

2.10.6 Submissions

● The QCP shall be submitted during the initial Design Development phase.

● During Construction, the Design/Builder shall update the Quality Control Plan at least four weeks prior to performing referenced tests, notifying the Government’s Contracting Officer’s Representative (COR), the Government’s Project Manager (PM) and the GSA Construction Manager of schedule and procedural changes.

2.11.7 Electronic Project Management System (ePM)

The secure, webbased, Proliance® electronic project management (ePM) system will be provided by the GSA to accommodate the information needs of all project participants. The ePM system will be implemented at the beginning of the Design Stage and maintained continuously through completion of the Design and Construction Stages. All communications among the major parties involved in the execution of the project are to be captured and recorded in the ePM system. User licenses and training will be provided for all Government and contracted members of the Project Delivery Team who will require access to the ePM system. Note: All DB Contractor and GSA Construction Manager staff working in ePM will be required to have an HSPD12 security clearance prior to being given access to the system. The current ePM requirements can be found at:

http://www.gsa.gov/epm

The DB Contractor shall use the ePM system for all necessary communications with other major parties involved in the project. Electronic storage and transmission of information via the ePM system shall be compliant with the provisions of the Document Security section of these General Requirements. Additional details are as follows:

2.11.1 Purpose

GSA will require the DB Contractor to utilize an Enterprise electronic Project Management (ePM) system on this project. GSA‘s goal is to implement this technology to reduce administrative and overhead costs, eliminate redundancies, and institute a collaboration tool to ensure better accountability among all project team members. This technology will provide uptodate information, encourage disciplined methods for monitoring progress, ensure better communication regarding changes, provide improved documentation, and enable PBS executives to have realtime access to status of projects. ePM is also integrated with GSA’s gBUILD (Green Building Upgrade Information Lifecycle Database) to share project creation and data storage information.

ePM security access levels ensure that sensitive documents can only be accessed by the appropriate personnel. It is the DB Contractor’s responsibility to ensure their employees, subcontractors, and vendors who will need to access the system have the appropriate levels of security to ensure document security.

2.11.2 Definition

ePM is defined as an internetbased information and project communication system that allows the entire project team to collaborate in a centralized and secured repository. Projectspecific correspondence, workflow processes, and documentation will be stored and routed within the ePM system for the following items: requests for information, submittals, meeting minutes, and design documents.

2.11.3 Project Documentation

The DB Contractor shall effectively manage the ePM database including maintaining adequate staffing levels and ensuring personnel requiring access to the system attend the GSAprovided training sessions. The DB Contractor shall use ePM to upload, store, capture, preserve, record, maintain, update and route all projectrelated documentation to comply with GSA’s Document Security Requirements. Classified materials are not permitted to be stored in this system.

The DB Contractor is required to timely and accurately post, review, respond, and collaborate with other team members using the following features and/or workflow processes within the ePM system.

● Project Team Directory – DB Contractor shall provide an updated directory of contact information for all companies, subcontractors and project team members who…