RFP Section C.doc

General Construction Services

Phase 1B Bid Package 3 & 4 Harry S Truman Modernization

Washington, DC

HARRY S TRUMAN (HST) MODERNIZATION

PHASE 1B-BID PACKAGE 3 AND 4

PART I - THE SCHEDULE

SECTION C

DESCRIPTION/SPECIFICATION/WORK STATEMENT/SCOPE OF THE CONSTRUCTION PROJECT/ SCOPE OF SERVICES

SECTION C ‑ DESCRIPTION/ SPECIFICATIONS/ WORK STATEMENT

C.1 Description

The General Contractor (GC) is a firm under contract to the General Services Administration (GSA) that will supply all management, supervision, labor, materials, supplies and equipment (except as otherwise provided) to perform the construction services. The GC shall be a member of the project team along with the client, the Department of State (DoS); Architect of Record, Westlake Reed and Leskosky, LTD (WRL), Construction Manager (CM), Jacobs Project Management Co.(JACOBS); and Owner, General Services Administration (GSA) National Capital Region.

C.1.1 Introduction and Background

The Department of State (DOS) occupies the General Services Administration (GSA) Harry S Truman Building (HST). The HST building was constructed in two phases; the first phase was completed in 1938 and the second phase was completed in 1960. The HST building is located at 2201 C Street NW, in a two-block area in the northwest quadrant of Washington, DC, bounded by E Street on the North, C Street on the South, 21st Street on the East, and 23rd Street on the West. The site is approximately 11.8 acres.

Since completion of the HST building and occupancy by DOS only normal recurring maintenance and repair of the extensive building systems and infrastructure have been performed. Over the years many of the existing building systems have reached technical obsolescence and are more costly to maintain than replace. Increased concern of terrorist attacks against critical government facilities has also forced more stringent security requirements to both internal and external DOS security systems. Taking into consideration all the necessary repairs and alterations needed to bring the building up to current government and industry standards, GSA prepared a prospectus package to modernize the HST building.

Realizing that the project size would require many years to accomplish and would cost several millions of dollars to complete, it was divided into two phases. The first phase addresses the oldest portion of the HST building, that includes approximately 460,000 gross square feet of the north side of the circa 1960 building; while the second phase will be submitted for GSA and congressional approval as a prospectus level project in FY2011. A comprehensive Program Development Study (PDS) conducted by Howard Needles Tammen & Dergendoff (HNTB) completed in April 1992 recommended that Phase 1 be broken into three sub-phases (Phase 1A, 1B, & 1C) to minimize DOS mission impacts. The Phase 1 modernization project was submitted for congressional approval and received funding appropriations in April 1996. Phase 1A began construction in 1999 and was substantially complete in 2005.

Several studies conducted by Architecture and Engineering (A/E) firms in the past two decades provide recommendations for modernizations to the HST building’s supporting infrastructure and elements needed for functional and aesthetically pleasing spaces.

The first PDS was conducted by Kemnitzer, Reid & Haffler Architects (KRHA) and completed in March 1988. KRHA’s PDS lead to the more comprehensive PDS conducted by HNTB in April 1992.

In August 2000, Karn Charuhas Chapman and Twohey (KCCT), an A/E design firm, completed Construction Documents (CDs) for the Phase 1A demolition, excluding the basement. Demolition was completed in September 2002. In November 2001, KCCT completed CDs for the infrastructure Phase 1A modernization, minus the basement. Construction was substantially complete in August 2003. KCCT developed space plans in 2003 and build-out construction documents in August 2003. Sigal Construction, Inc. substantially completed Phase 1A on May 25, 2005 and tenant final occupancy occurred in November 2006.

In November 2004, Gensler Architects completed a PDS to accomplish Phases 1B and 1C of the HST building modernization project. Gensler’s recommendations were used to develop a comprehensive project scope and initiate the A/E selection process for the remaining design work. As a result, GSA selected Westlake Reed Leskosky to provide design services for Phases 1B and 1C.

This contract, the Phase 1B Bid Package 3 & 4 construction, is a portion of the multiphase construction program to modernize the Department of State Building. Phase 1B Bid Package 1, for demolition and hazmat removal is complete. Phase 1B Bid Package 2, for the installation of new windows and structural work will be completed prior to issuance of the Notice to Proceed for Bid Package 3 and 4. Phase 1B Bid Package 3 and 4 includes core and shell construction as well as tenant fit out work.

C.1.2 Contract Scope

The GC will provide all necessary resources needed to perform the required services including, but not limited to, those described in this contract, the construction documents and all attachments made part of this contract, to successfully complete the construction work required. The services described or specified shall not be deemed to constitute a comprehensive specification having the effect of excluding services not specifically mentioned.

C.1.3 Project Scope

The contract is for core and shell and fit out construction of the historic Harry S. Truman Building. The contract shall include but is not limited to:

1) Construction of administrative spaces, private offices, open space offices, conference and training rooms, corridors, lobbies, pantries, toilet rooms, historic common spaces, data center(s), etc.

2) Construction of interior spaces including interior partitions, acoustical ceilings, interior glazing, carpeting, wall coverings and finishes, millwork, etc.

3) Installation of mechanical, electrical, plumbing and HVAC systems.

4) Installation of fire detection and fire suppression systems

5) Installation of communications and data cabling

6) Installation of security systems

7) Refurbishing existing escalators and elevators

8) Phased Renovation of Cafeteria (Option 1)

C.2 Program Requirements

C.2.1 Schedules

All references to time periods in this Contract shall be considered calendar days/weeks unless otherwise specified.

C.2.2 Overall Project Schedule Except for the Cafeteria, all work must be complete and closed out including commissioning no later than 548 calendar days after the Notice to Proceed.

C.2.3 Cafeteria Schedule The Cafeteria Renovation must be complete and closed out, including commissioning no later than 730 calendar days after exercising Option 1.

C.3 TBD

This section Left Blank.

C.4 Contract Type

The government intends to award a firm fixed price contract for the General Construction Services and Option 1.

C.5 Site Visit

GSA shall conduct a tour of the work area at the pre-proposal conference scheduled for January 7, 2010 at 10AM. Site tours will begin at the Security Screening building located at the intersection of 23rd and D Street, NW, Washington DC. All site related questions shall be submitted in writing to the Contract Specialist, Chrischanda Smith, via email at chrischanda.smith@gsa.gov. The Government may choose not to act upon questions of any prospective Offeror received five calendar days or less prior to the proposal submission due date.

C.6 Special Requirements

C.6.1 Scheduled Events Impacting Construction: None

C.6.2 Site Access.

The contractor's access to the site for all its operations and deliveries will be limited to the Phase 1B entrance gate. All contractor ingress and egress from the site will be through this Gate located at intersection of 23rd and D Street, NW, Washington DC, , except in the case of an emergency.

C.6.3 Other Contracts.

The Government shall enter into other contracts during the course of project work for the installation of telecommunications equipment, security equipment, audio-visual equipment, art work, furniture, furnishings and equipment, window installation, etc. The Contractor shall make every effort to cooperate with these other contractors and to accommodate their activities within the overall project schedule.

C.7 Beneficial Use

The contractor shall provide the Government with a written certification that the project is ready for beneficial use. Within thirty (30) days after receipt of this document, the Government shall either issue a written Certificate of Substantial Completion or specifically state those unfinished items impacting beneficial use that must be completed prior to issuing a Certificate of Substantial Completion. The Government’s Certificate of Substantial Completion will not be unreasonably withheld. The GC shall, however, be expected to complete the remaining punch list items within one month of substantial completion.

C.8 Responsibilities

C.8.1 Contractor Responsibilities

The Contractor is solely responsible for the management (planning, supervision, and contract coordination), and construction (including all labor, equipment, materials, and inspection) to meet the requirements of this contract.

The Contractor shall identify a Contract Executive responsible for the execution of the work, and to act as the principal point of contact between the Contractor, Contracting Officer, and the Contracting Officer’s Authorized Representative (COR).

The contractor must maintain a team (See Section H.2.2) with the skills and expertise to conduct services required for the life of the project, or until a “Plan of Release” demonstrates that the individual’s services are no longer required. This plan is to be submitted to the COR for review and approval. The plan must contain a detailed narrative describing and demonstrating why the skills and expertise of a particular individual are no longer required as a team member and how their absence will not adversely affect the best interest of the project. The life of the project is defined as the period from the date of notice to proceed through submission of a fully and properly executed “Release of Claims”. The Contracting Officer and the COR will review the plan before any approval is granted.

C.8.2 Government Responsibilities

The Government will provide:

· Access to the site.

· Existing records and utilities surveys of the site.

· Inspection and Test Witness to verify attainment of performance requirements.

· Maintenance, Services, and Utilities after Beneficial Occupancy except as specifically noted otherwise.

C.8.3 Government Construction Management The Government shall administer the Contractor’s contract through government staff including the Contracting Officer (CO), Contracting Officer’s Representative (COR); Project Manager (PM); Site Project Manager; and the Government’s Construction Management (CM) contractor.

C.9 General Requirements

C.9.1 Abbreviations and Definitions

CAD

Computer Assisted Drafting

CPM

Critical Path Method – Scheduling Methodology

CSI

Construction Specifications Institute

GC

General Contractor

DoS

Department of State (tenant)

GSA

General Services Administration

PBS

Public Building Service

WRL

Westlake Reed and Leskosky (A/E)

Alternate Dispute Resolution (ADR). The Government may require the general contractor and all subcontractors to participate in resolving differences and/or disputes, if any, through the Alternate Dispute Resolution practices. Procedures that may be applied include negotiation, facilitation, mediation, fact-finding, mini-trial, arbitration, or any combination thereof. ADR practices are to be integrated into partnership efforts addressed herein.

Architect / Engineer (A/E). The A/E is the professional services contractor responsible to the Government for the design of the project. The A/E may perform additional services for the Government during the construction phase such as technical consultation services and submittal/shop drawing review. The A/E for this project is Westlake Reed and Leskosky (WRL).

Contract Executive (CEx). GC’s senior management representative (a principal in the firm) to provide oversight and problem resolution resources to this project. The CEx may work full or part time on this project.

Contracting Officer (CO). In accordance with FAR 52.202-1, “Contracting Officer” means a person with authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The CO will designate to the contractor in writing the roles and responsibilities of other Government officials as they relate to the execution of this contract.

Contracting Officer’s Representative (COR). In accordance with FAR 52.201-1 the COR is the authorized representative of the CO acting within the defined limits of authority as defined by the CO. Unless otherwise noted, on behalf of the CO, the COR is responsible for the general administration and technical coordination of this project. The COR is the Government’s point of contact for post award information exchange, construction inspection/tests, and all administrative duties associated therewith.

Commissioning (Cx). Commissioning is the systematic process of assuring by verification and documentation from phase to a minimum of one year after construction, that all facility systems perform interactively in accordance with the design documentation and intent, and in accordance with the owner’s operational needs, including preparation of operation personnel.

Commissioning Authority (CxA). The CxA serves as an objective advocate of the Government, leads and coordinates the commissioning process, and presents final recommendations to owner regarding the performance of the commissioned building systems. The CxA for this project is Jacobs Project Management Co.

Construction Documents (CD). The construction documents are prepared to explain and describe in detail the design to potential construction contractors, for the initial purpose of bidding, and for the ultimate purpose of construction. The working drawings provide the construction details. The specifications provide the performance requirements of the materials.

Construction Manager (CM). The CM is GSA’s on-site representative for the management, administration, quality control, coordination and inspection. Day to day communication among GSA, GC, A/E, etc. will be facilitated through the CM. All project work in place, stored materials, documentation, submissions, request for information, changes and payments may be subject to inspection, review and recommendation of the CM. The CM shall have access to all areas of the construction site. The Government has entered into a separate contract for Construction Management services. The CM for this project is Jacobs Project Management Co.

General Condition Items. This term refers to the provision of facilities and management personnel or performance of work that is indirectly related to construction. Such services may include, but are not limited to Construction Management personnel; office and/or storage trailers; construction office furniture and equipment; temporary water, heat electricity, and telephone; signs and safety barricades; cleaning; preparation for ceremonies, including associated minor construction activity; temporary toilets; fencing; general maintenance; and refuse disposal.

General Contractor (GC). The GC is the Contractor selected to provide the government with Construction Phase Services with an emphasis on meeting the goals relating to schedule, budget, scope, and quality.

Government. Government refers to the contracting agency (GSA) for the purpose of this contract.

Leadership in Energy and Environmental Design (LEED) rating system. LEED is a self-assessing system developed by the United States Green Building Council (USGBC) for rating new and existing commercial, institutional, and high-rise residential buildings. It evaluates environmental performance from a “whole building” perspective over a building’s life cycle, providing a definitive standard for what constitutes a “green building”. LEED is based on accepted energy and environmental principles and strikes a balance between known effective practices and emerging concepts.

Project Engineer (PE). The Project Engineer is the GC employee resident on the construction site that is the main technical contact with construction personnel. Duties of the PE would include coordination of the submittals, maintenance of the logs, coordination and review of the schedules, etc.

Project Executive (PEx). The designated GSA representative who has responsibility to plan and coordinate all primary and support activities to ensure all goals and objectives are met, with emphasis on project schedule and budget. In general the PEx’s role will not be directly involved with day-to-day administration or technical issues, but will fill a role that it is much broader in nature. The PEx is a person that views the project on a long-term basis, and assumes a perspective that is management orientated. The PEx will be involved from start to finish, and will be responsible for adherence to schedule.

Project Manager (PM). The designated representative from the GSA Public Buildings Service who shall monitor project progress, and report directly to the Project Executive. In general the PM’s role shall be directly involved with day-to-day administrative or technical issues, and shall fill a role that is much broader in nature. The PM is a person that views the project on a long-term basis, and assumes a perspective that is management oriented. The PM shall be responsible for adherence to schedule, and shall be responsible for coordination with the tenant agencies

Quality Control Superintendent (QCS). The QCS is the CM employee designated as the key, on‑site representative for the government responsible for ensuring delivery of day‑to‑day quality assurance management services. The QCS shall assist the PM in the administration of the contract.

Site Project Manager (PM/CE). A representative from the GSA's Public Buildings Service who will monitor contract/project progress, reporting directly to the Project Manager. The PM/CE will be responsible for the day-to-day administrative and technical issues related to the project. The PM/CE may be assigned full time to the construction site or will periodically visit the site as needed. The functions and authorities of the PM/CE will be defined in writing at construction contract award, but generally include overall responsibility for correspondence, payments, preparation of contract modifications including estimating and negotiations, problem resolution, inspections, and scheduling. The PM/CE will be assisted in performing these efforts by the CM staff assigned to the project.

C.9.3 Codes and Standards:

A. Chapter 1 of PBS-P100 states the appropriate codes and standards as well as the GSA policy of compliance that governs design of this project.

B. For life safety requirements, the NFPA 101, Code of Safety to Life from Fire in Buildings and Structures, known as Life Safety Code shall be followed in lieu of the building codes.

C. National Historic Preservation Act of 1966 (P. L. 90-480)

The project shall comply, to the maximum extent practicable, with other Handbooks and Codes as referenced or any active ordinances currently enforced by the local Government.

C.9.4. References

Government issuances (handbooks, guidelines, regulations, etc.) referenced in this Contract can be obtained from www.gsa.gov. Referenced private sector issuances (codes, standards, guidelines, etc.) shall be obtained by the Offeror at no cost to the Government.

C.9.5 Partnering

To most effectively execute the contract, the Government is committed to forming a cohesive partnership with the contractor and its major subcontractors. Additionally, other key persons including the designers (A/E and consultants) of record, GSA’s Construction Manager (CM), principal individuals from GSA and the Tenant Agency, shall also be invited to participate in the Partnering process. The Partnership shall strive to draw on the strengths of each organization in an effort to achieve a quality project done right, within budget, on schedule, and with the contractor making a fair profit. This Partnership shall be bilateral in make-up and follow-up participation is highly encouraged. Costs associated with the partnering workshops shall be borne by the CM. To implement this partnership initiative, it is anticipated that within 30 days of Notice to Proceed, the CM shall arrange for the GC’s key personnel, the Government’s representatives (GSA and DOS), the A/E and other involved parties to attend a nearby offsite initial partnering/team-building workshop. The actual scope of the initial workshop is subject to agreement after award. Informal job-site partnering sessions shall also be held on a regular basis throughout the duration of the project, and additional one day, off-site workshops (minimum of two (2)) shall be scheduled as required. Participation by upper management in the workshops and site sessions is highly encouraged and important to the success of the Partnership.

It has been proven to be beneficial to hold the initial Partnering workshop/meeting away from the immediate job-site, but within the Metropolitan Washington, D.C. area, to minimize interruptions during the daily sessions and allow the members of the Partnership to enhance working relationships through discussions and interaction.

The establishment of a partnering charter on the project shall not change the legal relationship of the parties to the contract nor shall it relieve either party from any of the terms of the contract.

C.10 Management Plan.

Thirty (30) days after notice to proceed, the contractor shall submit a management plan, which will include the following elements:

· Organization Chart

The GC will be required to commit to assignment a principal of the firm or other senior management representative to act as the CEx, providing oversight and acting as a resource for problem resolution to the project. The organization chart must identify this person and show their relationship to the Owner or CEO of the firm. The organization chart must also identify the Contract Executive, GC’s Project Manager, Quality Control Supervisor, General Superintendent and all other necessary assistants. Each staff member shall be identified by name and position. Supporting documentation to the organizational chart must include resumes, the proposed duties for each position, and the anticipated start/end dates of their tenure on the project. Resumes must show education, experience, relevant skills, and past comparable project assignments. Further, the specific persons who will supervise the structural, electrical, mechanical and plumbing work must be identified, with an explanation of how they are qualified for these assignments. Finally, the organizational chart must show how home office personnel and services will interface with project team members to support the project.

· Directory of Team Members:

Develop a directory inclusive of telephone and fax numbers, addresses, email addresses and emergency/home contact information of all GC personnel, subcontractors, consultants, major suppliers, and general conditions service providers.

· Schedule of Reports:

The schedule shall include all recurring or single publication deliverable reports required by this contract and/or the specifications, and shall indicate deliverable date(s), draft date if applicable, responsible party and reference (contract specification section) to the requirement.

· Project Safety Plan:

The Project Safety Plan must be project specific and must address the detailed arrangements for safety assurance on the site. The Project Safety Plan must include information showing how all OSHA and local requirements will be met, as well as special requirements of this contract. The safety plan shall comply with the requirements of Specification Section 01546 – SAFETY AND HEALTH.

· Project Master Schedule:

The schedule shall comply with the requirements of Specification Section 01310 – Critical Path Method Scheduling.

· Administrative Procedures:

Procedures for correspondence, meetings and other communications, security and site logistics, record keeping and accounting as required by this contract must be coordinated among the partnering parties.

· Project Control System and Procedures:

The CM, in a web-based environment, shall initialize procedures, forms and files to be used in conjunction with electronic project management software. Topics include daily progress reports with staff power accounting, safety statistics, requests for information (RFI), drawing and specification revision control, proposed changes, submittals and material status tracking.

· Commissioning and Turnover Plan:

Commissioning Plan: The CxA shall develop a “draft” commissioning plan that shall be included in the solicitation package. The general requirements of the plan shall remain constant; however the plan shall be updated during the construction process to reflect actual building components to be included as they become known. The GC shall comply with the GC responsibilities described in the commissioning plan.

C.11 Internet Requirements (Web-Based Communication/Management)

The use of the Internet for web-based communications and management will be an integral part of this project. At a minimum the contractor shall have both high-speed access and capability to utilize the Internet and email. There will be centralized communication and administrative core elements for the distribution of schedule updates, RFI management, meeting minutes, shop drawings, submittal logs, and etc. The Contractor will be required to provide all labor, equipment, material, and training necessary for the contractor’s use of this centralized Web-based system.

C.12 TBD

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C.13 CONSTRUCTION PHASE WORK

The GC is responsible for the construction (including all labor, equipment, materials and inspections) necessary to meet the requirements identified in the Specifications and Drawings. (See Part III - Schedule, Section J of this RFP). The following section outlines the construction services which are to be performed under this contract by the GC.

C.13.1 TBD.

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C.13.2 Schedule Control The preliminary schedule and all subsequent schedules shall include all activities. The GC shall coordinate and integrate the schedule with the services and activities of the Government, A/E, GC, subcontractors, and other designated Government representatives and contractors.

C.13.3 Meetings

The GC shall participate in the preconstruction conference and other meetings as necessary or as requested by the COR.

1. Preconstruction Conference

The GC shall participate with GSA in conducting the preconstruction conference. Normally the conference shall be attended by:

CO, PEx, PM and/or COR

CM PM, QCS, Inspectors

A/E representative(s)

GC key personnel

Subcontractor representatives

Safety and Environmental Management representative

Tenant agency representative(s)

A typical agenda for the preconstruction conference is as follows:

Introductions of key personnel, roles and responsibilities

Partnering Plan

Project overview

Site/building logistics

Project schedule, CPM, delays, time extensions, liquidated damages

Site safety

Labor standard provisions

Submittals Processes

Progress payments and cost breakdowns

Questions and answers

2. Progress Meetings

The GC shall participate in weekly progress meetings as specified in Section 013100.

C.13.4 Submittals

The submittals required of the GC (e.g., shop drawings, samples, certificates, catalog data, test reports, warranties, and operating manuals) shall comply with procedures specified in the construction contract.

C.13.5 Submittal Processing The GC shall develop a complete list of submittals from the construction contract for monitoring purposes. Within 30 calendar days of the Notice to Proceed, the GC shall submit the complete list of submittals required in the contract documents. The GC’s submittal control process shall include target time periods for delivery, review, and return consistent with the review periods specified in the construction contract. The submittal control process shall include initial delivery and distribution, logging, review, mark-up, approval / rejection, return distribution, re-submittal processing, and tracking / monitoring. The A/E or GSA shall review submittals and recommend approval, approval as noted, or rejection.

C.13.6 Submittal Processing Time The GC is responsible for facilitating the review and approval of submittals so as to keep processing times to a minimum. Under the terms of the construction contract, the GC shall be required to prepare submittals in time to support corresponding construction activities, allowing sufficient time for GSA and the A/E’s review. If delays are encountered or anticipated in the receipt of submittals or in the processing of submittals, the GC shall develop strategies for mitigating the delays and assist GSA with remedial follow-up actions. The Government shall have up to fourteen calendar days to review and return the submittals.

C.13.7 Commissioning

During the construction phases, the GC shall perform commissioning tasks as described in the Commissioning Plan, the Specifications, and the contract drawings. These tasks shall be based on commissioning practices described in the GSA Building Commissioning Guide, Version2.1 of the USGBC LEED rating systems, ASHRAE Guideline 0, and ASHRAE Guideline 1. Commissioning shall be comprehensive and include building systems in addition to HVAC systems. The Commissioning Plan and the Specifications provide detailed information regarding the building systems to be commissioned. All costs associated with LEED application, LEED document management/compliance report for submission for certification, and providing a Commissioning Authority shall be borne by the Government. Costs incurred by the GC for full participation in the commissioning process, including submission of waste management and Indoor Air Quality (IAQ) compliance reports to the Government, shall be borne by the GC.

C.13.8 Safety

The GC is responsible for safety at the construction site and shall consider safety a key element of their daily observations. The GC is also responsible for preparation of a safety plan, executing the plan, and coordinating the plan with the local fire department. GSA safety personnel, from GSA’s Safety Environment and Fire Protection Branch, are responsible for the administration of the safety and environmental program in GSA. The GC staff shall comply with the safety plan throughout the course of construction. The GC is required to cooperate with officials of other agencies (Federal, State and/or Local) who are vested with authority to enforce Occupational Safety and Health Act (OSHA) requirements. If required, the GC shall assist GSA in preparing incident reports.

C.13.9 Inspection

The GC is responsible for the inspection of its subcontractors’ workmanship, materials, and equipment for conformity with requirements of the construction contract. The A/E and/or the CM shall verify that all work is done in conformance with contract drawings and specifications, subsequent contract modifications, and approved submittals. The QCS shall promptly report to the GC, in writing, observed variances from the contract requirements and submit a copy to the COR. In addition, the QCS shall advise the COR if the GC fails to promptly remove, correct, or replace unacceptable construction work, and assess any delays caused by the GC. Throughout construction, the GC shall maintain an up-to-date list of defects and omissions. The GC shall prepare and maintain inspection reports. GSA shall conduct the final inspection with the assistance of the A/E, CM, QCS and/or GSA’s owner’s representative.

C.13.10

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C.13.11

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C.13.12 As-Built Drawings

The A/E and/or CM shall verify on a monthly basis that the GC is maintaining a complete and up to date set of Record Drawings. The CM or A/E shall notify GSA if the GC is neglecting to maintain an accurate set of Record Drawings.

C.13.14 Testing

1. Coordinate Testing The GC is responsible for conducting required tests and for submitting test results to GSA. The GC shall review the construction contract, identify all tests that are required to be performed, and prepare a complete testing schedule. The GC’s testing responsibilities include:

· Conducting the required test

· Verifying that tests are conducted as scheduled

· Witnessing selected tests

· Checking test results

· Retaining test records

· Summarizing significant test results in progress reports

· Notifying GSA of test failures and planning corrective actions

· Overseeing corrective actions and retesting

· Coordinating with 3rd Party Commissioning Authority

2. Conduct Tests The GC may be asked to perform independent or verification tests for GSA. Such tests may be performed by the GC’s in-house staff if certified or by subcontract to a certified testing laboratory.

C.13.15 Requests for Information

A request for information (RFI) is a question posed by the GC seeking clarification of contract requirements. All RFI’s shall be submitted in writing. The RFI and response provide a documented history of the issue, and are considered a no-cost clarification to the construction contract. An RFI can result in a contract modification for unforeseen conditions relating to excavation such as hazardous materials or errors relating to design calculations. Such modifications must be approved and processed as formal contract modifications, with cost and time impact delineated.

1. The GC shall initiate any needed RFIs, maintain a log of all RFIs, and coordinate RFIs among the subcontractors, A/E, COR and CM. The GC shall formalize procedures for processing RFI’s so all parties understand and agree to their respective roles and responsibilities.

2. If the GC can demonstrate to the COR that the information contained in the contract documents is insufficient to formulate a response to the RFI, the CM shall forward the RFI to the A/E for a written response, which may necessitate additional design documents. The CM shall then review the A/E’s response and, with the written concurrence of the COR, forward the response to the GC.

3. The GC shall advise the A/E and the COR of all RFI responses and confirm that all parties agree with the contract interpretation contained in each response.

C.13.15 Contract Modifications

The GC shall develop a standard procedure for working with their construction subcontractors, the CM, and GSA in processing modifications.

C.13.16 Subcontracting Plan

The GC shall submit all required reports to GSA.

C.13.17 Photography

The GC is responsible for taking progress photographs. Each photograph/video shall be labeled with at least the following:

· Project, Building, City, State

· Name of GC

· Type of photograph (progress, special, final, etc.)

· Date taken

· Description of Weather Conditions

· Subject matter and view point including a key diagram indicating the camera location/view relative to the building or room (w/room number/location)

· Name of GC and photographer

C.13.18 Progress Photographs

Included in the monthly progress report, provide up to twenty four (24) separate printed color digital photographs showing work in process and completed items for the preceding month. All photos shall also be provided to GSA in electronic format and be placed on the project website. Photographs shall be taken from points selected by the COR.

C.13.19 Other Services

The services described in this Part 4 are not a complete list of the services the GC shall be required to perform. Throughout construction the GC shall perform or assist GSA in performing other various tasks. An example of other tasks required are recommending solutions to delay problems encountered.

C.13.20 Management Requirements

The contractor shall be responsible for: building systems replacement work, superintendence, ongoing coordination between crafts, job site safety, quality control, settling disputes between subcontractors, negotiating any Change Orders with the subcontractors (GSA expects the GC to negotiate with subcontractors, but reserves the right to reject any subcontractor proposal), negotiating Change Orders with GSA, reviewing, coordinating and forwarding submittals and RFIs to GSA's Representative for action and for responding to all correspondence related to a subcontractor's inability or unwillingness to perform. Change Order Proposals are submitted to GSA within 7 calendar days of the receipt of the subcontractors’ proposal by the Contractor. RFIs are reviewed and forwarded to GSA's Representative within two days of receipt. Submittals are reviewed for completeness and forwarded to GSA's Representative within three days of receipt. Responses to correspondence from subcontractors, GSA, or other outside agencies shall be provided within 7 calendar days.

C.13.21 LEED Design Review This project shall adhere to USGBC Version 2.1 of the LEED rating system for certification, requiring the integration of various systems, materials and technologies to minimize negative environmental impact and to maximize features that conserve natural resources. The GC shall be responsible for coordinating and assembling all relative material/documentation and administrative costs associated with LEED submission to the USGBC. The goal is to make every effort to achieve a LEED “certified” rating of Silver or better for the project.

C.13.22 TBD

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C.13.23 Quality Control Plan C.13.23.1 General

The GC shall prepare and maintain a Quality Control Plan (QCP) to address all quantitative performance/specification requirements, installed conditions and operating characteristics. The QCP is intended to document those evaluations and inspections/tests necessary to assure the Government that product delivery, quality, and performance are as required. It also serves as an inspection coordination tool for the A/E, the Government, and the GC.

C.13.23.2 Content

For each performance requirement, the QCP shall identify the item/system to be evaluated or tested, exact test(s) to be performed, measured parameters, inspection/testing organization, and the stage of construction development when tests are to be performed. Each inspection/test shall be coded and referenced on timeline charts to identify when tests should be performed. The Contractor is not relieved from required performance tests should they not be included in the plan.

C.13.23.3 Divisions

The Contractor shall organize inspection/testing descriptions in accordance with Construction Specifications Institute (CSI) divisional headings, UNIFORMAT system headings, chronological/sequence or combinations thereof to delineate all facets of design and construction.

C.13.23.4 Component Subdivisions

For each divisional heading, the Contractor shall identify all subsystems, equipment items, and/or components that influence operation, function, and quality or demonstrate attainment of performance requirements.

C.13.23.5 Test Parameters

Identify each test parameter and represent each operating condition and all control modes of operation. For operating equipment, tests shall typically include the following for each mode of operation: capacity, flow rates, inlet/outlet conditions (temperature/pressure), power consumption, efficiency, verification of sequence start-up/shutdown, alarm conditions, utility sub-metering, noise generation, and observed deficiencies or improper operation. For static architectural/structural systems, tests shall typically include verification of location, item counts, material tests, finish grades, clearance/accessibility, etc.

C.13.23.6 Test Report

For each inspection/adjustment/test parameter, a report shall be submitted to GSA that identifies the inspection/test procedures, required preparation, adjustments contemplated, test result comparison to that designed, time of occurrence, mode of operation, and the firm(s) to perform/witness the work.

C.13.23.7 Format

The QCP shall be typed and bound in loose-leaf notebooks (8 1/2 x 11 inch paper) to allow insertion of changes and new inspection materials. Tabs shall be provided at the component level. The QCP shall also be submitted in electronic format and stored in the ePM database.

C.13.23.8 Submissions

The QCP shall be submitted and updated throughout the project as necessary. The QCP may be rejected as incomplete if there is any performance, condition or operating test that is not covered therein.

C.13.23.9 Updating

During construction, the GC must update the plan at least two weeks prior to performing referenced tests, notifying the Government's COR and the A/E of schedule and procedural changes.

C.14 - CONTRACT ADMINISTRATION

The construction, and management of this project is governed by the regulatory clauses set forth in Section I - Service Contract Clauses, and in the provisions of other sections of the Contract. Within the referenced clauses, there are differing terms for "contractors." References to "Contractor(s)," "Construction Contractor," “General Contractor,” etc. shall all be understood to mean the "GC" as described herein.

C.14.1 GC (Team Members)

The GC is responsible for the management (planning, supervision and contract coordination) and construction (including all labor, equipment, materials and inspections) necessary to meet the requirements of this contract. The following are the team members:

a) Construction Executive (principal of GC firm)

b) Project Coordinator (member of management with responsibility for this and perhaps other projects)

c) Cost Estimating Staff

d) CPM Analyst/Scheduler

e) Project Manager - Construction Phase Services

f) General Superintendent (overall responsibility for project construction and schedule)

g) Project Engineer

h) Construction Supervisors/Inspectors

i) Testing Engineering firms and key individuals

j) Tenant Representative

k) Safety Program Coordinator

l) MEP Coordinator

m) Quality Control Coordinator

Note: Any of the team members indicated above may be represented by the same individual/firm, except as noted in the description of GC roles and responsibilities outlined in this Contract.

C.14.2 Management

The GC shall provide individuals in the capacities of GC Construction Executive, Project Manager, General Superintendent, MEP Coordinator, Quality Control and Safety Coordinators, and such other supervisors he sees necessary to manage the work. The GC Construction Executive and/or Project Manager shall have legal authority to represent the GC. The GC’s Project Manager shall be the single point of contact for coordinating with the Government. The GC’s General Superintendent shall coordinate construction work and associated contracts.

C.14.3 GC Construction Office The GC is responsible for providing its own office, including furnishings, supplies, equipment, and office support. The contractor may utilize space within the Harry S Truman Building renovation area for contractor offices. If the contractor uses space in the building renovation area, the contractor is required to relocate these temporary construction offices as needed to install the work required under this contract. Temporary construction trailers may be placed within the fenced in construction area along D Street on the north side of the building.

C.14.4 Utilities and Services

All utility costs of services, including telephone and data service, shall be borne by the GC. The contractor shall provide and pay any heating or cooling costs associated with its temporary equipment required to maintain the construction area in the building while this project is under construction. The GC shall provide daily trash removal and weekly floor vacuuming and dusting.

C.14.5 Office Automation

The Government shall require a common electronic Project Management (ePM) System, with photo documentation software, to facilitate team communications. The service provider shall serve as “host” for the computer system and shall provide training on the system to the project team. The GC, CM, A/E, Government and other team members shall utilize the system for communications. The GC shall utilize the system on a daily basis to keep the project team updated and may utilize the system for communications within the GC organization and with subcontractors.

C.14.6 Personnel Qualifications.

The GC shall exclusively utilize the Team Members named in the proposal to perform identified services. Qualifications of some Team Members are identified and defined in Section H. In the event that any Team Members named in the technical proposal and resulting contract are unable to perform their duties due to death, illness, resignation from the GC's employment, the CO's request for removal, or any similar reason, the GC shall promptly (within three business days) submit to the CO, in writing, the name and qualifications of a proposed replacement with equal or superior qualifications. No substitution shall be made without prior approval of the CO. Any approved substitutions shall be made at no increase in contract price and/or decrease in capabilities. If the schedule is delayed due to the GC’s lack of timely submittal or lack of an equally qualified submittal, the GC shall be responsible for any and all resulting costs associated with the delay.

C.14.6.1 Qualifications Acceptance The COR shall accept or reject team members proposed by the GC. The GC shall make a timely and prompt re-submittal to provide other team members required to replace any that are rejected by the COR, both at initial submittal or any subsequent rejection or substitution of team members. All employees of the GC shall be required to pass a security clearance before any construction begins. See Section H of this RFP for security requirements.

C.14.6.2 Removal

The CO shall have the right to effect removal of any GC employee at any time during the duration of the contract if that employee is deemed to not be of the level of competence or ability required under the contract, or if said employee is for any other reason found to be unsuitable for the work. In such case, the GC shall promptly (within three business days) submit the name and qualifications of an equally qualified (or more qualified) replacement.

C.14.6.3 Further Documentation

The GC shall provide further evidence or documentation of ability/suitability for their intended position if requested by the CO. At the CO's discretion, this may include submission of a detailed resume, work examples or evidence, oral interview, testing, or other appropriate means.

C.14.6.4 Failure to Provide Qualified Personnel

Repeated failure or excessive delay by the GC to provide qualified personnel that meet project requirements and are acceptable to the Government may be deemed sufficient reason by the CO to withhold payment or to terminate work as provided in the Termination for Default clause of the Construction Clauses of this contract.

C.15 RECORD DOCUMENTS

C.15.1 Record Drawings

The GC shall maintain record drawings of all changes/deviations from the original design. The record drawings shall be secured/protected in a fire-resistant metal container or fire-rated cabinet whenever they are not being updated or used. A hard copy reproducible print of all changed drawings shall be made at least every four (4) months using the CAD drafting system that produced the original design drawings. The GC shall maintain record drawings at the job site. When shop drawings indicate significant variations over design drawings, shop drawings may be incorporated as part of Record Drawings.

C.15.2 CAD Requirements for As-built Record Drawings.

At substantial completion the A/E shall provide coordinated drawing files, in AutoCAD format, on compact disc to the contractor. The Contractor shall have sixty (60) days after the Substantial Completion date to provide the GSA with revised AutoCAD CDs representing the “As-Built” drawings for the building. These CDs shall include all revisions and changes to the building both interior and exterior. “Coordinated drawing files” shall comprise updated versions of all AutoCAD drawing files reflecting all changes formally issued by the A/E during the course of the project in the form of Clarification Notices, Request for Proposals, and Request for Information (RFIs). The Contractor shall be responsible for incorporating all other changes generated throughout the course of the project, including those chronicled in the Record Drawings described above. All changes made by the Contractor to the drawing files shall be on a separate drawing layer distinct from those already used in the drawing files as provided by the A/E. AutoCAD format shall be used to create a full set of “As-built” Record Drawings. The contractor shall provide identification of the layers used. Refer to Specification Section 01770, Closeout Procedures and Section 01781, Project Record Documents.

C.15.3 Record Specifications

Maintain two copies of the project's design specifications updated to include all Government approved deviations and contract changes. Specification updates shall reference related record drawings and product data, where applicable.

C.15.4 Shop Drawings/Product Data

Maintain two copies of all reviewed shop drawings, product/catalog data including required product certification, and laboratory test reports. Shop drawing and product data updates shall reference related change orders and associated record drawings and specifications. Upon construction completion, both copies of Shop Drawings/Product Data shall be turned over to the Government. One set of the shop drawings submitted shall be a reproducible original that the A/E shall mark-up and return to the GC for copying and distribution. In addition, final copies of all shop drawings/product data shall be scanned into PDF format, or in original Microsoft Windows format, and placed into the ePM system.

C.15.5 Warranties and Guarantees

Submit specific…