Solicitation - 10RT0084 - final.pdf

10RT0084 Solicitation GS08T10BPR0084 MTF Enterprise IDIQ

10RT0084 Solicitation GS08T10BPR0084

10RT0084 Solicitation GS08T10BPR0084

TABLE OF CONTENTS

1449 -------------------------------------------------------------------------------------------- 1

Section B --------------------------------------------------------------------------------------------- 5

Section C --------------------------------------------------------------------------------------------- 20

Section E --------------------------------------------------------------------------------------------- 53

Section F --------------------------------------------------------------------------------------------- 55

Section G --------------------------------------------------------------------------------------------- 57

Section H --------------------------------------------------------------------------------------------- 60

Section I -------------------------------------------------------------------------------------------- 68

Section J --------------------------------------------------------------------------------------------- 100

Section L -------------------------------------------------------------------------------------------- 184

Section M -------------------------------------------------------------------------------------------- 191

APPENDICES

Appendix 1 References---------------------------------------------------------------------------- 100

Appendix 2 Governing Standards and Regulations ------------------------------------- 101

Appendix 3 Technical Instruction Manual -------------------------------------------------- 102

Appendix 4 Quality Assurance Surveillance Plan (QASP) ---------------------------- 140

Appendix 5 Small Business Plan Model ----------------------------------------------------- 148

Appendix 6 Wage Determinations ------------------------------------------------------------- 155

Appendix 7 Technical Instruction - Cost Element Structure ------------------------- 156

Appendix 8 Lines of Demarcation-------------------------------------------------------------- 157

Appendix 9 Health Facilities Guide for Emergency Power Testing----------------- 158

Appendix 10 Contracting Officer Representatives---------------------------------------- 159

ATTACHMENTS

Attachment 1 MTF Site 01-------------------------------------------------------------------------- 164

10RT0084 Solicitation GS08T10BPR0084

Attachment 2 MTF Site 02------------------------------------------------------------------------- 166

Attachment 3 MTF Site 03------------------------------------------------------------------------ 169

Attachment 4 MTF Site 04------------------------------------------------------------------------ 172

Attachment 5 MTF Site 05------------------------------------------------------------------------ 175

Attachment 6 MTF Site 06------------------------------------------------------------------------ 178

Attachment 7 MTF Site 07------------------------------------------------------------------------ 181

10RT0084 Solicitation GS08T10BPR0084

SECTION B: SUPPLIES AND SERVICES AND PRICES

B.1 GENERAL DESCRIPTION

This solicitation as prescribed in FAR 19.508 is a partial set-aside for small business services.

Twenty percent (20%) of all Medical Treatment Facilities (MTFs) awarded will be awarded to small businesses under guidance provided in FAR prescription 52.219-502-3 (c). Up to three small businesses will be selected for MTF Enterprise IDIQ set-aside awards. NAICS code 561210, Facilities Support Services has a size standard of $35.5 million which means a firms average annual receipts must not be larger that $35.5 million to qualify as a small business in this facilities support services procurement.

This solicitation will result in the selection of up to eight Indefinite Delivery Indefinite Quantity (IDIQ) contract holders. Seven MTF site task orders will be awarded concurrent with the IDIQ contracts.

Each contractor will compete under FAR Subpart 16.505 against the other awarded IDIQ contract holders for thirty-three (33) remaining Medical Treatment Facility (MTF) task orders. The MTF site task order awards will be made to those IDIQ holders representing the best value to the Government. The award of more than one MTF site task order to a single IDIQ holder is possible.

Other Armed Service or Department of Defense agencies may also order similar services under this contract provided IDIQ capacity exists. Order placement is to be made through Region 8's Denver Federal Center FAS office.

The military health system currently includes 59 inpatient medical facilities and 661 medical, dental and veterinary clinics serving an eligible population of 9.3 million. The military health system operates worldwide in 32 states, Washington DC and 20-countries overseas. The military Health Systems operational goal is to provide high medical facilities availability through an operational maintenance approach which streamlines the repair process, improves standardization and lowers overall operational cost. One prime contractor will be selected for each MTF site. Each MTF site will be awarded a single task order covering up to a 5 year period of performance. The Government may elect to have geographic grouping.

Each selected task order recipient will perform all future within the scope work performed at each of the seven awarded MTF sites until the task order period of performance is completed and/or all options have been exercised. The Air Force intends to award up to 40 task orders in total.

Preventative Maintenance Pricing for Section B will be based on the 7 sites. Each additional MTF site(s) will be separately competed after this initial solicitation cycle. Each contractor shall perform complete facilities maintenance as required by this contract on a Firm Fixed Price basis. The contract instrument will be a Firm Fixed Priced Hybrid. The hybrid contract vehicle will employ Technical Instructions (TI) as its implementation tool. Contractors will receive statements of objective (SOO) and will using RS Means (current year) as the standard, with the Government supplied Technical Instruction software forms develop statements of work (SOW) and cost quotes detailing their work plan on the provided TI. The work shall be performed in accordance with this RFP and the contractor's IDIQ contract. Optional CLINs may be exercised unilaterally by the Contracting Officer. All optional CLINs will be ordered on an as-needed basis only. There is no guarantee that these services will be required. It is at the option of the government to order optional services.

10RT0084 Solicitation GS08T10BPR0084

GSA will award up to eight IDIQ contracts. Up to five (5) IDIQ contracts will be awarded to large businesses and up to three (3) IDIQ contracts will be awarded to small businesses. All task order awards beyond the initial seven awards will be solicitated and awarded under FAR 16.505 procurement procedures.

Offerors will provide hourly rates for their corporation's geographic location. A table of local coefficients Section B.5.2 will address AFMSA's geographic regional diversity. AFMSA's worldwide footprint has been broken down into a state by state coefficient for CONUS and country by country coefficient for OCONUS

The offeror's ability to provide system assessments, material requirements planning, inventory management and operation, configuration control and system modernization consultation will increase AFMSA's mission attainment of its maintenance operational goals.

AFMSA operates a large amount of mechanical and electrical equipment necessary to provide continuous, medical environmental support to mission-critical medical services at each of it's worldwide sites. Because of the complexity and consistency of this support, AFMSA requires dedicated maintenance, repair, engineering, and other service support work in order to ensure that mission-critical infrastructure support equipment is continuously available.

Each offeror is to initially complete the IDIQ proposal section using the Vance AFB site for the purposes of Section B completion. All solicitation Sections L and M requirements are to be addressed in the offeror's IDIQ proposal. Section B is to be completed for each of the seven sites preventative maintenance FFPs. The Vance AFB task order will be awarded from this IDIQ proposal. The following six sites are to receive a reduced data response requirement analogous to future FAR 16.505 responses:

1. Hickam AFB, Hawaii

2. McGuire AFB, New Jersey

3. Beale AFB, California

4. Shaw AFB, South Carolina

5. Buckley AFB, Colorado

6. Dover AFB, Delaware

Six site specific FAR 16.505 solicitations will be included as appendices to this solicitation. Each of the six sites require the following Site Proposal Support Packages:

• A site management plan

• A site staffing plan

• A site technical approach

• Completed site specific compliance matrix

• Key personnel plan ( identifying the Contract Maintenance Manager (CMM) and the

Handiman)

• Other cost and pricing data supporting each specific site proposal.

Offerors may discount the initial submitted ceiling pricing (base proposal) for any of the site specific task order solicitations. The local coefficients submitted for the base IDIQ proposal may be discounted for individual task order proposals. In no case shall reductions offered in individual task order proposals affect the IDIQ ceiling labor, material handling or local coefficient rates for other than the specific proposal for which the reductions were offered.

10RT0084 Solicitation GS08T10BPR0084

All six task order proposals, as listed above, are to be submitted as standalone site proposal support packages. All section B quotes are to be completed with ceiling price quotes from base IDIQ proposal at or lower rates. Offerors not proposing specific sites, will be dropped from further consideration for additional MTF site awards in the states or countries for which the offeror has elected not to respond.

B.2 SERVICES AND PRICES/COSTS

All prices/costs for this section will be based on the offeror's fully burdened base hourly rates plus an Local Coefficient Factor (LCF) for each listed MTF site. The pricing provided in response to this solicitation in subsections B.3 and B.4 shall be used as allowable ceiling rates for all future task order solicitations against any IDIQ contracts issued as a result of this solicitation. The remaining MTF sites will be competed under FAR 16.505 and awarded to that IDIQ holder that represents the best overall value to the Government, price and other factors considered.

Note: Contract Line Item (CLIN) detail may vary from agency to agency. The overall scope of whole MTF facilities operations and maintenance shall remain the same.

BASE YEAR ( Contract Year 1) (September 06, 2010 thru September 05, 2011)

CLIN Terms Description QTY Unit Unit

Price Amount

101AA FFP Scheduled Preventative Maintenance (includes yearly

Thermography) yr mo

101AA01 Preventative Maintenance Site 01- Vance AFB yr mo

101AA02 Preventative Maintenance Site 02 - Hickam AFB yr mo

101AA03 Preventative Maintenance Site 03 - McGuire AFB yr mo

101AA04 Preventative Maintenance Site 04 - Beale AFB yr mo

101AA05 Preventative Maintenance Site 05 - Shaw AFB yr mo

101AA06 Preventative Maintenance Site 06 - Buckley AFB yr mo

101AA07 Preventative Maintenance Site 07 - Dover AFB yr mo

1001AB FFP Unscheduled Maintenance & Repair; Component Repair &

Replacement

NTE TI NTE

1001AC FFP Emergency Maintenance

(OPTIONAL)

NTE TI NTE

1001AD FFP System Repairs & Replacements

(OPTIONAL)

NTE Task NTE

1001AE FFP Minor Construction (OPTIONAL) NTE Task NTE

10RT0084 Solicitation GS08T10BPR0084

OPTION YEAR 1 (Contract Year 2) (September 06, 2011 thru September 05, 2012)

CLIN Terms Description QTY Unit Unit

Price Amount

201AA FFP Scheduled Preventative Maintenance yr mo

201AA01 Preventative Maintenance Site 01- Vance AFB yr mo

201AA02 Preventative Maintenance Site 02 - Hickam AFB yr mo

201AA03 Preventative Maintenance Site 03 - McGuire AFB yr mo

201AA04 Preventative Maintenance Site 04 - Beale AFB yr mo

201AA05 Preventative Maintenance Site 05 - Shaw AFB yr mo

201AA06 Preventative Maintenance Site 06 - Buckley AFB yr mo

201AA07 Preventative Maintenance Site 07 - Dover AFB yr mo

201AB FFP Unscheduled Maintenance & Repair; Component Repair &

Replacement

NTE TI NTE

201AC FFP Emergency Maintenance

(OPTIONAL)

NTE TI NTE

201AD FFP System Repairs & Replacements

(OPTIONAL)

201AE FFP Minor Construction (OPTIONAL) NTE Task NTE

OPTION YEAR 2 (Contract Year 3) (September 06, 2012 thru September 05, 2013)

Price

Amount

301AA FFP Scheduled Preventative Maintenance yr mo

301AA01 Preventative Maintenance Site 01- Vance AFB yr mo

301AA02 Preventative Maintenance Site 02 - Hickam AFB yr mo

301AA03 Preventative Maintenance Site 03 - McGuire AFB yr mo

301AA04 Preventative Maintenance Site 04 - Beale AFB yr mo

10RT0084 Solicitation GS08T10BPR0084

OPTION YEAR 3 (Contract Year 4) (September 06, 2013 thru September 05, 2014)

Price Amount

401AA FFP Scheduled Preventative Maintenance yr mo

401AA01 Preventative Maintenance Site 01- Vance AFB yr mo

401AA02 Preventative Maintenance Site 02 - Hickam AFB yr mo

401AA03 Preventative Maintenance Site 03 - McGuire AFB yr mo

401AA04 Preventative Maintenance Site 04 - Beale AFB yr mo

401AA05 Preventative Maintenance Site 05 - Shaw AFB yr mo

401AA06 Preventative Maintenance Site 06 - Buckley AFB yr mo

401AA07 Preventative Maintenance Site 07 - Dover AFB yr mo

401AB FFP Unscheduled Maintenance & Repair; Component Repair &

Replacement

NTE TI NTE

401AC FFP Emergency Maintenance

(OPTIONAL)

NTE TI NTE

401AD FFP System Repairs & Replacements

NTE TI NTE

301AA05 Preventative Maintenance Site 05 - Shaw AFB yr mo

301AA06 Preventative Maintenance Site 06 - Buckley AFB yr mo

301AA07 Preventative Maintenance Site 07 - Dover AFB yr mo

301AB FFP Unscheduled Maintenance & Repair; Component Repair &

Replacement

NTE TI NTE

301AD FFP Emergency Maintenance

(OPTIONAL)

301AE FFP System Repairs & Replacements

301AE FFP Minor Construction (OPTIONAL) NTE Task NTE

10RT0084 Solicitation GS08T10BPR0084

401AE FFP Minor Construction (OPTIONAL) NTE Task NTE

OPTION YEAR 4 (Contract Year 5) (September 06, 2014 thru September 05, 2015)

Price Amount

501AA FFP Scheduled Preventative Maintenance yr mo

501AA01 Preventative Maintenance Site 01- Vance AFB yr mo

501AA02 Preventative Maintenance Site 02 - Hickam AFB yr mo

501AA03 Preventative Maintenance Site 03 - McGuire AFB yr mo

501AA04 Preventative Maintenance Site 04 - Beale AFB yr mo

501AA05 Preventative Maintenance Site 05 - Shaw AFB yr mo

501AA06 Preventative Maintenance Site 06 - Buckley AFB yr mo

501AA07 Preventative Maintenance Site 07 - Dover AFB yr mo

501AB FFP Unscheduled Maintenance & Repair; Component Repair &

Replacement

NTE TI NTE

501AC FFP Emergency Maintenance

(OPTIONAL)

NTE TI NTE

501AD FFP System Repairs & Replacements

501AE FFP Minor Construction (OPTIONAL) NTE Task NTE

TOTAL Price (Base Year) ________________

TOTAL Price with Options ________________

B.3 Technical Instruction Hourly Rates The contractor is to complete the following hourly rate matrix(s) as part of the proposal submission process. The hourly labor categories are to be provided by the proposing contractor and any subcontractor working on this contract for the prime contractor .

B.3.1 Maintenance and Repair Services-The rates to be quoted are for services, which fall under the Service Contract Act. All Maintenance and Repair Service hourly rates are to be fully burdened

10RT0084 Solicitation GS08T10BPR0084 and are not to exceed the RSMeans hourly rate ceilings as published in the RSMeans, Facilities Maintenance & Repair Cost Data, for the current calendar year associated with the current option year in which the rates are being applied.

Plumbing Services

Normal Duty Hours Outside Normal Hours Labor Category Hourly Rate Hourly Rate

HVAC Systems

Normal Duty Hours Outside Normal Hours Labor Category Hourly Rate Hourly Rate

Refrigeration Systems

Normal Duty Hours Outside Normal Hours Labor Category Hourly Rate Hourly Rate

Electrical Services

Labor Category Hourly Rate Hourly Rate

Roof Systems ( includes Thermography)

Labor Category Hourly Rate Hourly Rate

10RT0084 Solicitation GS08T10BPR0084

Lock Systems

Labor Category Hourly Rate Hourly Rate

Fire Protection Systems

Normal Duty Hours Outside Normal Hours Labor Category Hourly Rate Hourly Rate

Pest Management Services

Labor Category Hourly Rate Hourly Rate

Medical Gas / Vacuum Systems

Labor Category Hourly Rate Hourly Rate

Security Systems

Labor Category Hourly Rate Hourly Rate

10RT0084 Solicitation GS08T10BPR0084

Emergency Power Services

Labor Category Hourly Rate Hourly Rate

Specialty Door Services

Labor Category Hourly Rate Hourly Rate

Nurse Call Systems

Labor Category Hourly Rate Hourly Rate

Elevator / Escalator Services

Labor Category Hourly Rate Hourly Rate

Onsite Maintenance Services (includes Handiman)

Labor Category Hourly Rate Hourly Rate

10RT0084 Solicitation GS08T10BPR0084

Facilities Equipment Management

Labor Category Hourly Rate Hourly Rate

B.3.2 Construction Services - The rates to be quoted are for services which fall under the Davis Bacon Act. All Construction Service rates are to be fully burdened and are not to exceed the RSMeans current year hourly rate ceilings as published in the RSMeans, Building Construction Cost Data, 68th edition, for the current calendar year associated with the current option year in which the rates are being applied.

Labor Category Ref #

Category Description Normal Duty Hourly Rate

Overtime Duty Hourly Rate

Bricklayer

Carpenter

Cement Mason

Electrician

Glazier

Ironworker

Laborer

Painter

10RT0084 Solicitation GS08T10BPR0084

Plumber

Pipefitter

Roofer

Sheetmetal Worker

Add categories as necessary

B.4 Material Handling Rate: Material handling rates include (as a percentage) all overhead costs specific to the process of acquiring materials and delivering those materials to the job site. Material handling cost can not be included in your firms general overhead costs. The specific fees include shipping, packaging, and receiving costs. Local overhead differences are to be reflected in the local coefficient for the site as defined in B.5.2. Organic labor expended during a normal 8 hour shift is not to be included in the calculation.

B.4.1 Maintenance and Repair Material Handling Rate:

Normal Rate _______________%

Expedited Rate _______________%

The contractor is to charge these rates for all purchased replacement materials to be used on this contract. All subcontractor charges to the prime contractors are to be marked up no more than the negotiated material handling rate.

B.4.2 Construction Material Handling Rate:

Normal Rate _______________%

Expedited Rate _______________%

The contractor is to charge these rates for all purchased construction materials to be used on this contract. All subcontractor charges to the prime contractors are to be marked up no more than the negotiated material handling rate.

10RT0084 Solicitation GS08T10BPR0084

B.5 Local Coefficient Factor: The local coefficient factor (LCF) allows for the price adjustment at each MTF site and will be used to adjust the hourly labor rates of Section B.3 for each of the medical treatment facilities.

B.5.1 Regional Designators: Each of the 36 CONUS states or 20 OCONUS counties are listed below with an assigned regional number.

Note: the number of designators will vary form agency to agency.

B.5.1.1 CONUS Designators:

Alabama - 01 Missouri - 19 Alaska - 02 Montana - 20 Arizona - 03 Nevada - 21 Arkansas - 04 New Jersey - 22 California - 05 New Mexico - 23 Colorado - 06 Nebraska - 24 Delaware - 07 North Carolina - 25 Florida - 08 North Dakota - 26 Hawaii - 09 Ohio - 27 Idaho - 10 Oklahoma - 28 Indiana 11 South Carolina - 29 Georgia - 12 South Dakota - 30 Kansas - 13 Tennessee - 31 Illinois - 14 Texas - 32 Louisiana - 15 Utah - 33 Massachusetts - 16 Virginia - 34 Maryland - 17 Washington - 35 Mississippi - 18 Wyoming - 36

B.5.1.2 OCONUS Designators:

Azores - 37 Italy - 47 Bahrain - 38 Japan - 48 Belgium - 39 Kosovo - 49 Bosnia & Herzegovina 40 Netherlands - 50 Cuba - 41 Puerto Rico 51 Diego Garcia - 42 Singapore - 52 Greece - 43 South Korea - 53 Greenland - 44 Spain - 54 Guam - 45 Turkey - 55 Iceland - 46 United Kingdom - 56

B.5.2 Local Coefficients:

Designator 01- LCF LABOR_____ Designator 29 - LCF LABOR_____

10RT0084 Solicitation GS08T10BPR0084

Designator 02- LCF LABOR_____ Designator 30 - LCF LABOR_____

Designator 03- LCF LABOR_____ Designator 31 - LCF LABOR_____

Designator 04- LCF LABOR_____ Designator 32 - LCF LABOR_____

Designator 05- LCF LABOR_____ Designator 33 - LCF LABOR_____

Designator 06- LCF LABOR_____ Designator 34 - LCF LABOR_____

Designator 07- LCF LABOR_____ Designator 35 - LCF LABOR_____

Designator 08- LCF LABOR_____ Designator 36 - LCF LABOR_____

Designator 09- LCF LABOR_____ Designator 37 - LCF LABOR_____

Designator 10- LCF LABOR_____ Designator 38 - LCF LABOR_____

Designator 11- LCF LABOR_____ Designator 39 - LCF LABOR_____

Designator 12- LCF LABOR_____ Designator 40 - LCF LABOR_____

Designator 13- LCF LABOR_____ Designator 41 - LCF LABOR_____

Designator 14- LCF LABOR_____ Designator 42 - LCF LABOR_____

Designator 15- LCF LABOR_____ Designator 43 - LCF LABOR_____

Designator 16- LCF LABOR_____ Designator 44 - LCF LABOR_____

Designator 17- LCF LABOR_____ Designator 45 - LCF LABOR_____

Designator 18- LCF LABOR_____ Designator 46 - LCF LABOR_____ Designator 19- LCF LABOR_____ Designator 47 - LCF LABOR_____

Designator 20- LCF LABOR_____ Designator 48 - LCF LABOR_____

Designator 21- LCF LABOR_____ Designator 49 - LCF LABOR_____

Designator 22- LCF LABOR_____ Designator 50 - LCF LABOR_____

Designator 23- LCF LABOR_____ Designator 51 - LCF LABOR_____

Designator 24- LCF LABOR_____ Designator 52 - LCF LABOR_____

Designator 25- LCF LABOR_____ Designator 53 - LCF LABOR_____

Designator 26- LCF LABOR_____ Designator 54 - LCF LABOR_____

Designator 27- LCF LABOR_____ Designator 55 - LCF LABOR_____

10RT0084 Solicitation GS08T10BPR0084

Designator 28- LCF LABOR_____ Designator 56 - LCF LABOR_____

B.6 GOVERNMENT CONTRACT MANAGEMENT

Responsibility for contracting activities rests solely with the Government Contracting Officer. No conversation, recommendations, or direction, whether given directly by, or implied by Government personnel, that will affect the scope, schedule, or price of the program covered by this contract, shall be acted upon by the contractor unless specifically approved by the Government Contracting Officer.

Separate agreements or contracts, either verbal or written, are strictly prohibited under this contract.

The Contracting Officer is to be contacted immediately if any such issues arise under this contract.

B.7 NEGOTIATED BILLING RATES

The contractor is responsible for insuring that the negotiated fully burdened billing rates for each labor category are not exceeded by either the prime contractor or any subcontractors. During the course of the contract should new labor categories arise, the contractor shall submit to the Contracting Officer a list of proposed new labor categories with fully burdened labor rates. The contractor shall provide other cost data consistent with the other cost data provided during pre-award negotiations to the CO. The contractor shall not use new labor categories unless approved by the CO. In no case shall the contractor's or sub-contractor's labor category billing rates exceed the contractor's negotiated labor category billing rates.

B.8 IDIQ

B.8.1 IDIQ ORDERING LIMITATIONS

The following IDIQ ordering limitations will be enforced on each issued IDIQ contract and any resulting task orders issued against the IDIQ contract.

B.8.1.1 Minimum Order: When the Government requires supplies or services covered by this contract in an amount of less than $10,000.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

B.8.1.2 Maximum Order: The Contractor is not obligated to honor --

(1) Any order for a single item in excess of $15,000,000;

(2) Any order for a combination of items in excess of $15,000,000; or

(3) A series of orders from the same ordering office within 21 days that together call for quantities exceeding the limitation in subparagraph (B.8.1.2) or (2) of this section.

10RT0084 Solicitation GS08T10BPR0084

B.8.1.3 IDIQ Combined Maximum Total: The combined total value of all IDIQ contracts and any task orders to be issued as a result of this solicitation shall not exceed $530,000,000.

B.8.1.4 Authorized Order Users: Only GSA / FAS Region 8 contracting officers are authorized to place task orders against the MTF Enterprise IDIQ for projects supporting the Air Force Medical Support Agency, uniformed services (Army/Navy/Marines) and department of defense agencies involving any medical treatment facility worldwide.

B.8.1.5 Guarantee

CLIN Description Qty Unit Amount

GUAR 001 IDIQ Guarantee up to 8 10,000 $80,000

B.9 GEOGRAPHICAL PERFORMANCE AREA

Each offeror is requested to provide in their response to this solicitation a chart indicating any geographical zones the offeror is incapable or unwilling to supply services in. Geographical diversity will be an evaluation factor in the business evaluation factors. See Section M.

B.10 CONTRACTOR TEAMING AGREEMENTS /LETTERS of INTENT

GSA strongly encourages the submission of the subcontractor teaming agreements (CTA) or letters of intent (LOI) in response to this Request for Proposal (RFP) so that GSA/FAS and the requesting agency's personnel may gain an understanding of how the teaming arrangements will work, and may identify any areas of responsibility that may require clarification. CTAs and LOIs are encouraged for small businesses.

B.11 CEILING RATES/DISCOUNTS

Ceiling rates are negotiated for each IDIQ award and remain in effect at the pre-award negotiated yearly rates through out the IDIQ contract period of performance. Discounts to the awarded IDIQ rates are negotiated separately for each newly awarded task order against the contractor's IDIQ contract.

B.12 IDIQ TASK ORDER AWARDS

Awards against any of the IDIQ contracts may occur up until the final period of performance (POP) expires. Awards made just prior to the POP end date must meet the following criteria:

• The combined total value of all IDIQ contracts and any task orders to be issued as a result of this solicitation shall not exceed $530,000,000.00.

• The order meets the criteria established in B.8.1.2 of this solicitation or any task order issued as a direct result of this solicitation.

• The order's performance period will end not later than the end of this IDIQ's POP.

10RT0084 Solicitation GS08T10BPR0084

Section C - Description/Specifications/SOO

C.1 INTRODUCTION:

Note: Descriptions/Specifications detail may vary from agency to agency. The overall scope of whole MTF facilities operations and maintenance shall remain the same.

C.1.1 ORGANIZATION: US Air Force Medical Support Agency (AFMSA) provides administrative support of Medical Treatment Facilities located at US Air Force bases worldwide.

C.1.2 BACKGROUND: AFMSA provides facility maintenance support to Air Force medical treatment facilities (MTF) worldwide. MTFs are responsible for providing health care to Air Force personnel. Maintenance/repair of equipment at MTFs has been inconsistent due to non-standardized equipment, service levels, response times, and costs. The absence of standardization meant inefficiencies in repairs and maintenance schedules that resulted in excessive costs and downtimes.

It is believed that meeting these requirements by awarding a single broad-based Indefinite Delivery Indefinite Quantity (IDIQ) contract will be considerably less costly than obtaining this support through separate contracts or agreements. Task orders will be awarded against the individual IDIQ contracts under a FAR 16.505 abbreviated solicitation cycle

C.1.3 OBJECTIVE: AFMSA seeks to award task orders to contractors who will improve the operational capabilities of the medical treatment facilities and lower the cost of providing the services. By awarding a facility to one contractor, AFMSA believes that there will be fewer operational problems, improved communications, increased efficiency within the facility and a reduction in the number of complaints.

C.1.3.1 All designs, system modifications and installation of new equipment and materials must improve operations, reduce costs, increase reliability, provide for ease of maintenance, and extend the operational life of the system. Design and construction shall be in compliance with the AFMS Health Facilities Design Guide Rev 3.0 dtd 1 May 2010 (or revisions). Under no circumstances should any design modification diminish in any respect the functionality and/or quality of service being provided prior to the application of the design. It is the responsibility of the engineer of record to investigate to the fullest extent the existing conditions and requirements associated with healthcare system requirements and assure that any planned modifications can meet and/or exceed these requirements with a comfortable margin of excess/redundant capacity.

The recommendation(s) for each module must include conceptual drawing(s), narrative(s) of the proposed solution(s), estimate(s) of the execution timeline of the work (estimated phasing schedule, time of construction, etc.) and a plan to minimize the adverse impact of the work on the occupants and their operation. Additionally, designs and proposed solutions shall to the greatest extent possible incorporate features that are in line with and/or comply with LEED Silver and Energy Star (where applicable).

C.1.3.2. Avoidance of Adverse Mission Impact is critical to this facility. All utility outages shall be performed on weekends, facility training days, during night time facility off-hours or recognized holidays. Temporary service shall be provided to mission critical equipment, laboratories, pharmacy, critical refrigeration equipment, security/alarm system, and any other identified critical equipment during all power disruptions to maintain mission integrity. All day time construction features shall be performed around facility activities and not interfere with the daily operations of the facility personnel or infrastructure. The contractor shall strategize with AFMSA, medical group

10RT0084 Solicitation GS08T10BPR0084 leadership, Facility Management staff and others as appropriate to minimize and coordinate utility outages throughout the project.

C.1.4 NON-PERSONAL SERVICES: The personnel used to perform these services will be contractor employees and shall not serve under a personal service contract. The nature of the position(s) is not inherently governmental.

C.1.5 GENERAL DEFINITIONS.

C.1.5.1. Defective Service. A service output that does not meet the standard of performance specified in the contract for that service.

C.1.5.2. Facility Manager (FM). Serves as liaison with outside support agencies such as base civil engineering, base communications, base contracting, base fire department, base safety, base security forces and police, regional health facilities office, and AFMSA. (See paragraph 4.2.2.

of AFI 41-201 for a detailed list of duties assigned to the facility manager).

C.1.5.3. Contract Maintenance Manager (CMM). A contractor employee responsible for the accomplishment of the work performed by the contractor.

C.1.5.3.1 Assistant Contractor Manager (ACMM). A contractor employee responsible for the accomplishment of the work performed by the contractor, under guidance of the contract CMM.

C.1.5.4. Functional Area Chief (FAC). The functional representative having responsibility for the performance of the contractor.

C.1.5.5. Lot. The total number of potential service outputs in a surveillance period.

C.1.5.6. Performance Requirement. The point that divides acceptable and unacceptable performance of a task according to the performance requirement summary and the Inspection of Services clause. It is the number of defectives or maximum percent defective in the lot that is deemed acceptable. Any further defectives will result in appropriate corrective action by the Government.

C.1.5.7. Performance Requirements Summary (PRS). A listing of the service outputs under the contract that are to be evaluated by the QAE on a regular basis, the surveillance methods to be used for these outputs, and the performance requirement of the listed outputs.

C.1.5.8. Quality Assurance. A planned and systematic pattern of all actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. For purposes of this manual, quality assurance refers to actions by the Government.

C.1.5.9. Quality Assurance Evaluator/Personal (QAE). A functionally qualified Government employee who performs quality assurance functions for a contracted service.

C.1.5.10. Quality Control. Those actions taken by a contractor to control the production of outputs to ensure that they conform to the contract requirements.

10RT0084 Solicitation GS08T10BPR0084

C.1.5.11. Random Sampling. A sampling method where each service output in a lot has an equal chance of being selected for quality assurance surveillance.

C.1.5.12. Sample. One or more service outputs drawn from a lot for quality assurance surveillance.

C.1.6. TECHNICAL DEFINITIONS:

C.1.6.1. Base Civil Engineer (BCE) The base organization responsible for the operation and maintenance of facilities. Responsible for real property and approval of major and minor construction projects.

C.1.6.2. Breakdown. The occurrence when an equipment item or system becomes inoperative.

C.1.6.3. Building Exterior. That portion of the building structure which is on the outside and exposed to weather. Includes courtyards.

C.1.6.4. Completion Time. Time allowed for satisfactory completion of a job.

C.1.6.5. Contract Administrator. The Contract Specialist (CS) serves as a focal point for inquiries from the Contractor and keeps the Contracting Officer informed concerning all pertinent matters related to administration of the contract.

C.1.6.6. Contracting Officer (CO). The Contracting Officer is the only person authorized to approve changes to any term, condition, or requirements of this contract, notwithstanding any provision contained elsewhere in this contract. In the event the contractor effects a change at the direction of a person other than the Contracting Officer, the change will be considered to have been made without CO authority.

C.1.6.7. Contract Discrepancy Report (CDR). A report generated by the Government when the contractor's performance is found to be unsatisfactory.

C.1.6.8. Contracting Officer's Representative (COR). An individual appointed by the CO and responsible for the inspection, evaluation, and acceptance of the material and services provided in accordance with the terms and conditions of the contract.

C.1.6.9. Critical Equipment. Equipment that is related directly to and essential to the safety of the occupants of the MTF.

C.1.6.10. Defense Medical Logistics Standard Support (DMLSS), Facilities Management Module (FMM). An automated information system that supports medical facilities management functions including real property inventory, PM schedules, documentation of PM, repairs, and work requests.

C.1.6.11. Direct Scheduled Work. Work that generally does not require detailed planning also known as service orders.

10RT0084 Solicitation GS08T10BPR0084

C.1.6.12. Documents, Advisory (A). Those publications, regulations, laws, codes, directives, and instructions in force at the time of solicitation issuance to which the contractor may follow unless directed otherwise by the Contracting Officer.

C.1.6.13. Documents, Mandatory (M). Those publications, regulations, laws, codes, directives, and instructions in force at the time of solicitation issuance to which the contractor will follow and adhere to at all times unless directed otherwise by the Contracting Officer.

C.1.6.14. Equipment Authorization Inventory Data (EAID). Category of equipment which require formal supply property accountability and reflected on organization CA/CRL.

C.1.6.15. Urgent. Work that is not an emergency, but must be responded to and completed within 5 workdays.

C.1.6.16. Emergency. Any work required to correct a condition which poses an immediate danger to life, health or safety or an emergency condition that is detrimental to the mission, posing an imminent safety hazard or reduced operational effectiveness. It includes, but is not limited to, the failure of any utility, fire protection, environmental controls, security alarm system, and stopped up sewer.

C.1.6.17. Emergency Response. A response to assure safety or patient/staff welfare, or stability of the buildings, or as a result of any disasters.

C.1.6.18. End Item. The individual component part listed in the system manufacturers' parts listing. End item, component part and/or individual item are all used interchangeably.

C.1.6.19. Facilities Defects. Defects in the facility found by the Contractor or the hospital staff that require repair. Facilities defects include but are not limited to, leaking faucets, cracked or loose floor covering, and improperly operating toilets.

C.1.6.20. General Refuse. Waste generated from daily operations within the MTF that is not hazardous, pathological or contaminated. General refuse may be disposed of, without special treatment, in a sanitary landfill.

C.1.6.21. Hazardous Material (HAZMAT). All hazardous substances, as listed in 40 CFR 302 Table 302.4, such as petroleum, natural gas, synthetic gas, acutely toxic chemicals, and other toxic chemicals including hazardous waste.

C.1.6.22. Hazardous Waste (HW). Any used hazardous substances that exhibits the characteristics of ignitability, corrosivity, reactivity, toxicity, or is listed in 40 CFR Part 261, subpart D.

C.1.6.23. Interim Life Safety Measures (ILSM). These measures are applicable when the life safety provided to patients is diminished because of significant Life Safety Code® deficiencies or hazards of construction operations. Each organization must have a policy for Interim Life Safety Measures that includes written criteria to evaluate deficiencies and construction hazards for determining when and to what extent one or more measures are applicable. The criteria used to determine which of the measures would be most appropriate for a particular project, phase of construction, or deficiency may include (but is not limited to) construction activities or deficiencies that alter or compromise the integrity of the building's "defend-in-place" compartmentation features (i.e. fire barriers, smoke barriers, floor slabs, corridor walls, etc.); impair the building's fire alarm, fire detection, or fire suppression systems; involve temporary sources of ignition (i.e.

10RT0084 Solicitation GS08T10BPR0084 cutting/welding/plumbers' torch operations); or involve the presence of large quantities of combustibles or debris.

C.1.6.24. The Joint Commission (formally known as the Joint Commission on Accreditation of Healthcare Organizations or JCAHO). A national organization which establishes and evaluates written criteria and standards directed towards providing quality patient care.

C.1.6.25. Life Support. Those categories of equipment or systems where failure could have a direct impact on the life of a patient. These items and systems may be categorized as life support items by their nature wherever located within the MTF, or their particular use or location within the MTF may dictate the life support requirement.

C.1.6.26. Maintenance. The work required to preserve and maintain a facility in such condition that it may be effectively used for its designated functional purpose. Maintenance includes work done to prevent damage that would be more costly to restore than to prevent.

Maintenance includes work to sustain components, or to investigate and identify the source of problems before they become serious. Examples include but are not limited to, renewing disposable filters, painting, caulking, waterproofing, lubricating, flushing, calibrating, adjusting, re-fastening loose siding and sealing bituminous pavements.

C.1.6.27. Materials. Materials, parts and supplies necessary for the maintenance and repair of the facilities and equipment.

C.1.6.28. Medical Officer of the Day (MOD). A military medical officer designated to represent the MTF Commander for medical functions during non-duty hours. May be a civilian physician.

C.1.6.29. National Fire Protection Association (NFPA). An organization that publishes codes and standards on fire protection and safety that are accepted by local, state and federal Governments and are considered directive in nature for Performance Work Statement.

C.1.6.30. Non-Critical. That equipment not related directly to and not essential to the safety of the occupants of the MTF.

C.1.6.31. Non-Equipment Authorization Inventory Data (NON-EAID). Category of equipment which normally does not require formal supply property accountability and is not reflected on organization CA/CRL.

C.1.6.32. Preventive (Scheduled) Maintenance. Scheduled inspections and maintenance accomplished to prevent breakdown or deterioration. Also referred to as PM.

C.1.6.33. Real Property Installed Equipment (RPIE). Equipment which is permanently attached to, installed into and built-in or on Government or leased real property.

C.1.6.34. Response Time. Maximum time allowed for the contractor to get to the job site after receiving a service call. Actual response time determined by the level of service call, i.e., emergency, urgent, or routine.

C.1.6.35. Routine. Work that does not qualify as emergency or urgent work, but is normally accomplished within 30 calendar days.

10RT0084 Solicitation GS08T10BPR0084

C.1.6.36. Service Calls. Work that generally does not require detailed planning and is normally accomplished on service orders.

C.1.6.37. Service Orders. Documentation submitted for completing a service call/work request.

C.1.6.38. Unscheduled Maintenance. May be performed as a result of the discovery of facility defects or the initiation of service orders and are classified as either routine, emergency, or urgent. Routine, urgent, or emergency type repairs and maintenance work required to keep the MTF and equipment in such a condition that it may be utilized at its original design capacity and efficiency.

C.1.6.39. Accreditation Association for Ambulatory Health Care (AAAHC). A national organization which develops standards directed towards advancing and promoting the safety and quality of patient care for ambulatory health care organizations.

C.1.7. ACRONYMS.

AAAHC Accreditation Association for Ambulatory Health Care ADPE Automatic Data Processing Equipment AFCAT Air Force Catalog AFCSM Air Force Computer Systems Manual AFIND Air Force Index AFP Air Force Pamphlet AFPAM Air Force Pamphlet AFPD Air Force Policy Directive AFJMAN Air Force Joint Manual AFMS Air Force Medical Service AFMSA Air Force Medical Support Agency AMSDL Acquisition Management System Data List AOD Administrative Officer of the Day AFI Air Force Instruction AFJI Air Force Joint Instruction AFMAN Air Force Manual AFOSH Air Force Occupational Safety and Health ANSI American National Standards Institute BCE Base Civil Engineer BITS Base Information Transfer System CA/CRL Custodian Authorization/Custody Receipt Listing CDC Centers for Disease Control CDR Contract Discrepancy Report CDRL Contract Data Requirements List CEMAS Civil Engineer Material Acquisition System CFR Code of Federal Regulations CLIN Contract Line Item Number CMM Contractor Maintenance Manager CO Contracting Officer COR Contracting Officer’s Representative DID Data Item Description DFSC Defense Fuel Supply Center

10RT0084 Solicitation GS08T10BPR0084

DID Data Item Description DM Director of Maintenance DMLSS Defense Medical Logistics Standard Support DOD Department of Defense DODD Department of Defense Directive DODI Department of Defense Instruction DPP Director, Plans and Programs EAID Equipment Authorization Inventory Data ECI Extension Course Institute EMCS Energy Management Control System ENN Emergency Notification Network EPA Environmental Protection Agency FAC Functional Area Chief FB Facility Board FM Facility Manager FOMP Facilities Operation and Maintenance Plan GSA General Services Administration HVAC Heating, Venting and Air Conditioning IAW In Accordance With ICO Infection Control Officer JC Joint Commissioner JER Joint Ethics Regulation MAJCOM Major Command MERC Medical Equipment Repair Center MIS Management Information System MOD Medical Officer of the Day MSDS Material Safety Data Sheet MTF Medical Treatment Facility NFPA National Fire Protection Association NIOSH National Institute for Occupational Safety and Health O&M Operations and Maintenance OPR Office of Primary Responsibility OSHA Occupational, Safety and Health Administration PE Professional Engineer PM Preventive Maintenance (also called Scheduled Maintenance or Recurring Work) PRS Performance Requirements Summary QAE Quality Assurance Evaluator QASP Quality Assurance Surveillance Plan QA Quality Assurance QAP Quality Assurance Personnel QC Quality Control QCI Quality Control Inspector QCP Quality Control Program ROS Reports of Survey RPIE Real Property Installed Equipment RS Required Service RWP Recurring Work Program SRM Sustainment Restoration Manager TDY Temporary Duty UL Underwriters Laboratory

10RT0084 Solicitation GS08T10BPR0084

C.2 SCOPE OF WORK

C.2.1 CONTRACTOR FURNISHED MATERIALS AND EQUIPMENT: Under the concept described above, contractors shall provide all labor, parts up to $250 per PM, tools, equipment, materials, supplies, lubricants, cleaning compounds, filters, and cleaning equipment required to accomplish the service defined

C.2.2 MINOR CONSTRUCTION: The IDIQ will also allow for repairs and minor construction efforts as specified in Section C.19.4, which will have been preapproved by AFMSA and approved by the Contracting Officer. These will typically be limited to less than $100K but may be at a level established in the task order. This work will include updating finishes, moving walls, adding receptacles, improving HVAC performance, and other small jobs related to building maintenance. Pricing shall be in accordance with IDIQ awarded Section B rates. Requirements not on the contract or those that require capital replacement for major real property are outside of the scope of this solicitation and must follow applicable acquisition regulations. Other DOD uniformed and non-DOD agencies may allow minor construction consistent with their agency policy.

C.2.3 EQUIPMENT IDENTIFICATION: Upon completion of the first scheduled maintenance on all building and facility equipment, the contractor shall validate the existing inventory of the equipment by name, manufacturer, mode number, size and serial number. This data will be loaded into the facility’s Defense Medical Logistics Standard Support System (DMLSS) by the DMLSS clerk (provided under a separate contract).

C.2.4 MANUALS/PM SCHEDULES: The contractors shall provide a complete Preventive Maintenance (PM) Schedule for all equipment requiring PMs under each MTF task order and provide Maintenance and Operations Manuals for any new equipment installed as part of the task order. The contractors shall provide the PM schedule to the facility’s DMLSS clerk and keep this schedule updated with any equipment changes as they occur.

C.2.5 REGULATORY COMPLIANCE STANDARDS: All work performed under resulting task orders shall adhere to Joint Commission, AAAHC, NFPA, and all other federal, state and local requirements that upon completion of the work documentation which requires specific maintenance documentation, contractors shall provide a written summary of work performed in a format acceptable to the facility and for documentation to the Joint Commission or AAAHC.

C.2.6 EXCLUSIONS: PWS identifies any systems or services excluded. Contractor is expected to maintain complete building system.

C.2.7 GOVERNMENT REIMBURSEMENT FOR REPAIRS ABOVE $1,000.

C.2.7.1 Each individual part or individual piece of equipment (installed under periodic maintenance or emergency repairs) that costs more than $1,000 (parts and labor) shall be reimbursed by the Government. If a crane is used to lift a reimbursable part, (reimbursable part defined herein) in place, the rental costs for the crane (including operator) shall be reimbursed by the Government. If the established cost of this reimbursement is more than $1,000 total parts, labor and crane rental, the total cost shall be the actual cost invoiced to the contractor including cash, trade discounts, rebates, warranty credits and core credits, if any plus the material handling fee from Section B.4.

10RT0084 Solicitation GS08T10BPR0084

C.2.7.2 Before the contractor replaces equipment (whole or part) or rents equipment [for the purpose of placing reimbursable equipment (whole or part) in place, i.e., crane and operator], that is reimbursable as defined in paragraph C.2.7.1. The contractor shall submit a TI to the Contracting Officer for approval.

C.2.7.3 The government will reimburse the contractor for any "After-imposed Federal Tax" on refrigerant cost in the Chlorofluorocarbons (CFC) group in accordance with Federal Acquisition Regulation (FAR) clause 52.229-3, the Federal, State, Local Taxes contained in this contract.

Federal tax for refrigerants, CFCs and hydrchlorofluorocarbons (HCFCs) is published in the Federal Tax Coordinator, Code Section 4681. The Government shall pay the contractor for any "After- Imposed Federal Tax" after award of this contract on refrigerant used in this contract as defined in the above paragraph upon receipt of an invoice, adequate service statements, and supplier's invoices identifying the type, amount used, refrigeration system receiving refrigerant, and the amount of "After-Imposed Federal Tax".

C.3 CONTRACTOR CERTIFICATION: Contractors shall certify that the products offered meet the performance specifications of the Original Equipment Manufacturer (OEM).