RFP_Post.pdf

SOLICITATION NUMBER: GS- 01P-13-BW-D- 0008

SERVICE: BUILDING OPERATIONS AND MAINTENANCE SERVICES

LOCATIONS: J.C. CLEVELAND FEDERAL BUILDING & THE W.B. RUDMAN U.S.

COURTHOUSE CONCORD, NH

PERIOD OF PERFORMANCE: 08/01/2013 – 07/31/2014

SOLICITATION ISSUE DATE: March 01, 2013

OFFER RECEIPT DATE and TIME: April 02, 2013 , 2:00PM EST

LOCATION: GENERAL SERVICES ADMINISTRATION

NORTH SERVICE CENTER, 1PSA

10 CAUSEWAY STREET, ROOM 1100

BOSTON, MA 02222-1077

ATTN: JOHN SARNOSKI

This procurement is 100% set-aside for Small Business firms.

PROPERTY OF THE UNITED STATES GOVERNMENT

COPYING, DISSEMINATION, OR DISTRIBUTION OF THESE

DRAWINGS, PLANS,

OR SPECIFICATIONS TO UNAUTHORIZED USERS IS PROHIBITED

Do not remove this notice Properly destroy documents when no longer needed

THE INFORMATION COLLECTION REQUIREMENTS CONTAINED IN THIS SOLICITATION/ CONTRACT

THAT ARE NOT REQUIRED BY REGULATION HAVE BEEN APPROVED BY THE OFFICE OF

MANAGEMENT AND BUDGET PURSUANT TO THE PAPERWORK REDUCTION ACT AND ASSIGNED

OMB CONTROL NO. 3990-0163.

SOLICITATION TABLE OF CONTENTS

(Sections A through M)

A. SOLICITATION/CONTRACT FORM

A.1. STANDARD FORMS

B. SERVICES, ORDERING AND PRICES

B.1. DESCRIPTION OF SERVICES

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

INTRODUCTION

C.1. SCOPE OF WORK

C.1.1 General C.1.2 The Contractor Shall:

C.1.3 Additional services C.1.4 Excluded from this scope are:

C.2. DEFINITIONS

C.2.1 Acceptance C.2.2 Additional Services C.2.3 Advanced Meters C.2.4 Advanced Metering Systems C.2.5 Approval C.2.6 Architectural and Structural C.2.7 Basic Services C.2.8 Building Automation System (BAS) C.2.9 Building Operating Plan C.2.10 Commissioning C.2.11 Computerized Maintenance Management System (CMMS) C.2.13 Contracting Officer (CO) C.2.14 Contracting Officer's Representative (COR) or Designee C.2.15 Contractor C.2.16 Controls and Control System C.2.17 Emergency Callback C.2.18 Existing Deficiency List Report C.2.19 Federal Holidays C.2.20 Fire Protection and Life Safety Systems C.2.21 Guiding Principles for Sustainable Existing Buildings C.2.22 Indefinite Quantity

C.2.23 24 LEED-EB

C.2.24 Miscellaneous Work C.2.25 Modification C.2.26 Non-Reimbursable Repair C.2.27 Normal Working Hours C.2.28 Occupant Emergency Plan (OEP) C.2.29 Operations C.2.30 Performance Based Service Contracting C.2.31 Predictive Maintenance C.2.32 Preventive Maintenance (Scheduled and Unscheduled) C.2.33 Product Preference C.2.34 Quality Assurance Surveillance Plan (QASP) C.2.35 Quality Control Plan C.2.36 Repair C.2.37 Reimbursable Repair C.2.38 Sequence of Operations C.2.39 Service Request C.2.40 Stewardship C.2.41 Tour

C.2.42 Vertical Transportation Systems C.2.43 Watch

C.3. REFERENCES

C.4. EXISTING DEFICIENCY INSPECTION/INITIAL DEFICIENCY LIST

C.4.1. Initial Inspection C.4.2. Adjustments and Corrections C.4.3. Initial Deficiency List

C.5. STARTUP PHASE/TRANSITION PHASE

C.5.1 Transition Phase Startup C.5.2 Start up Phase Schedule

C.6. PHASE-OUT TRANSITION PERIOD

C.7. DEFICIENCY LIST COMPLETION AND WITHHOLDING OF FINAL PAYMENT

C.8. GENERAL AND ADMINISTRATIVE REQUIREMENTS

C.8.1 Minimum Staffing and Ability to Contact and Communicate With the CO or Designee C.8.2 Communication Equipment C.8.3 Onsite Records C.8.4 Service Request and Administrative Support C.8.5 Use of CMMS C.8.6 Quality Control Program C.8.7 Government Quality Assurance Surveillance Program

C.9. BUILDING OPERATING PLAN

C.9.1 Building Operating Plan C.9.2 Components of the Building Operating Plan (BOP)

C.10. EQUIPMENT INVENTORY

C.11. MONTHLY PROGRESS REPORTS

C.12. PERFORMANCE REVIEW MEETINGS

C.13. EQUIPMENT CONDITION ASSESSMENT

C.14. OCCUPANT FEEDBACK PROGRAM

C.15. REFERENCE LIBRARY

C.16. REVIEW OF DESIGN DOCUMENTS

C.17. BUILDING MANAGEMENT SUPPORT SERVICES (AKA MISCELLANEOUS AND UTILITY HOURS)

C.18. INSPECTION ASSISTANCE FOR SPACE BUILDOUTS

C.19. EMERGENCY SHUTDOWN INSTRUCTIONS AND TOUR CHECKLISTS

C.20. LABELING OF ELECTRICAL CIRCUITS

C.21.1 General C.21.2 Extended Operating Hours C.21.3 Continuity of Operations (COOP) C.21.4 Occupant Emergency Plan C.21.5 Tenant Environment C.21.6 Energy and Water Efficiency

C.22. SYSTEM PERFORMANCE STANDARDS OR PROCEDURES

C.23. SERVICE REQUESTS

C.23.1 General C.23.2 Emergency Service Request C.23.3 Emergency Call Back (after hours) C.23.4 Urgent Service Request C.23.5 Routine Service Request

C.24. TOURS (PROCEDURES WILL BE DOCUMENTED IN THE BUILDING OPERATING PLAN, SEE PARAGRAPH C.9.2) C.24.1 General C.24.2 Operating Logs and Tour Check Sheets C.24.3 Tour Frequencies C.24.4 Condensate Pans C.24.5 Monitoring of Central Plant Equipment

C.25. DEMAND RESPONSE PROGRAMS

C.27. BAS ALARM RESPONSE

C.28 ADVANCED METERING PROGRAM

C.28.1 Advanced Meters C.28.2 Verification and Calibration

C.29. PROTECTION AND DAMAGE

C.30. NEGLIGENCE

C.31. KEY CONTROL

C.32. DISRUPTIVE OR HAZARDOUS TOOLS

C.33. DISRUPTION TO UTILITIES, LIGHTING, FIRE PROTECTION & LIFE SAFETY SYSTEMS, OR SPACE CONDITIONING

C.34. PLUMBING AND RESTROOMS

C.35. MAINTENANCE PROGRAM

C.35.1 General C.35.2 Maintenance Standard C.35.3 Application of Diagnostic Software C.35.4 BAS Control Systems C.35.5 Smart Building Technology

C.36. WATER TREATMENT

C.36.1 General C.36.2 Tolerances C.36.3 Initial Report and Development of Program C.36.4 Corrosion Monitoring C.36.5 Monthly Testing

C.37. OIL ANALYSIS AND OIL CHANGES

C.37.1 Periodic Oil Analysis C.37.2 Oil and Refrigerant Additives

C.38. LAMPS AND BALLASTS

C.39. ARCHITECTURAL AND STRUCTURAL SYSTEMS MAINTENANCE

C.39.1 General C.39.2 Maintenance and Repair C.39.3. Repair and Replacement Work C.39.4 Painting C.39.5 Interior Signage and Directories C.39.6 Finishes Maintenance C.39.7 Historic Building Preservation C.39.9 Vertical Transportation and Associated Equipment

C.40. REPAIRS

C.40.1 General C.40.2 Non-reimbursable Repairs C.40.3 Shared Liability / Reimbursable Repairs C.40.5 Shared Liability / Reimbursable Repair Example:

C.40.4 Miscelaneous Work C.40.6 Approval of Work C.40.7 Invoicing C.40.8 Ordering Repairs from Outside Source C.40.9 Force Majeure (Uncontrollable events) C.40.10 Warranties C.40.11 Quality of Materials and Replacement Parts

C. 41. SAFETYT AND ENVIRONMENTAL MANAGEMENT

C. 41.1 General C. 41.2 Scheduling and Recordkeeping C. 41.3 Refrigerants C.41.4 AQMD Operating Permits C.41.5 Fuel Storage Tanks C.41.6 Polychlorinated Biphenyl (PCB) Control C.41.7 Facility Hazards C.41.8 Workplace Safety C.41.9 Electrical Safety C.41.10 Fall Protection C.41.11 Powered Planforms C.41.12 LockOut/TagOut C.41.13 Confined Spaces C.41.14 Asbestos Management C.41.15 Hazardous Materials C.41.16 Boiler/Pressure Vessel Operation and Inspection Standards C.41.17 Backflow Prevention Devices C.41.18 Potable Water Systems C.41.19 Labeling and signage C.41.20 Roof Anchorage points

C.42. FIRE PROTECTION AND LIFE SAFETY EQUIPMENT AND SYSTEMS

C.42.1 General C.42.2 Fire Alarm System C.42.3 Fire Alarm System Testing C.42.4 Fire Alarm System Maintenance C.42.5 Fire Alarm System Central Station Monitoring C.42.6 Water-Based Fire Suppression Systems C.42.7 Fire Doors and Other Opening Protectives C.42.8 Fire and Combination Fire/ Smoke Dampers C.42.9 Smoke Doors and Other Opening Protectives C.42.10 Smoke Dampers C.42.11 Portable Fire Extinguishers C.42.12 Non-Water-Based Fire Extinguishing Systems C.42.13 Smoke Control Systems C.42.14 Emergency and Standby Power Systems C.42.15 Emergency Lighting and Exit Signage

C.43. MAINTENANCE AND REPAIR OF VERTICAL TRANSPORTATION SYSTEMS

C.44. SUBMITTALS CHART (CONTRACTOR DELIVERABLES) SEE EXHIBIT 17

D. PACKAGING & MARKING

E. INSPECTION & ACCEPTANCE

F. DELIVERIES OR PERFORMANCE

G. CONTRACT ADMINISTRATION DATA

H. SPECIAL CONTRACT REQUIREMENTS

H.1. SECURITY

H.1.1 Security Requirements and personal Identity Verification Procedures (Non-Classified Contract) H.1.2. GSAR 552.237-70 Qualification of Offerors (MAY 1989) H.1.3. GSAR 552.237-71 Qualifications of Employees (MAY 1989) H.1.4. Suitability Determinations H.1.5. Compliance with Security Requirement s H.1.6. Standards of Conduct H-1.7. Removal from Contract Work

H.2. IDENTIFICATION CREDENTIAL

H.3. ESCORT REQUIREMENTS

H.4. STANDARDS OF CONDUCT

H.5. REMOVAL FROM CONTRACT WORK

H.6. SENSITIVE BUT UNCLASSIFIED (SBU) BUILDING INFORMATION

H.7. RECORDING PRESENCE

H.8. GOVERNMENT FORMS

H.9. OTHER CONTRACTORS

H.10. ORDINANCES, TAXES, PERMITS, AND LICENSES

H.11. DISCREPANCY IN THE SPECIFICATIONS

H. 12. GREEN PURCHASING PROGRAM (GPP)

H.12.1 Standards H.12.2 Reporting H.12.3 Recycle Content Certification H.12.4 Recycle Content Product Purchase Annual Reporting H.12.5 Non Bio-based Products H.12.6 Bio-Based Products

H.13. ASBESTOS AWARENESS TRAINING

H.14. UNIFORMS

H.15. PERSONNEL QUALIFICATIONS

H.15.1 Personnel Training H.15.2 Qualifications of Project Manager and Onsite Supervisory Personnel H.15.3 Qualifications of Technicians H.15.4 Submission of Resumes for New Employees H.15.5 State Licensing H.15.6 Compliance with Federal, State, and Local Codes

H.16. GOVERNMENT-FURNISHED MATERIALS

H.17. CONTRACTOR-FURNISHED MATERIALS

H.18. ADDITIONAL SERVICES [INDEFINITE QUANTITY PROVISIONS]

H.18.1 General H.18.2 Price Proposal for Additional Services Work H.18.3 Pricing H.18.4 Parts and Materials H.18.5 Subcontracts H.18.6 Cost Documentation H.18.7 Competitive Bids H.18.8 Method of Ordering and Invoicing

H.19. AWARD FEE

H.20. STRIKE CONTINGENCY PLAN (SCP)

H.21. OCCUPANCY EMERGENCY PLAN (OEP)

H.22. CONTRACTOR PANDEMIC PLAN

I. CONTRACT CLAUSES

J. LIST OF ATTACHMENTS (LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS)

EXHIBIT 1 – SAMPLE QUALITY ASSURANCE PLAN (QASP)

EXHIBIT 2- GREEN PURCHASING REPORT

EXHIBIT 3 – SOLID WASTE REPORTING

EXHIBIT 4 –FEDERAL REQUIREMENTS

EXHIBIT 5 – SUMMARY OF ENVIRONMENTALLY PREFERABLE PRODUCT ATTRIBUTES

EXHIBIT 6 – FEDERAL BUILDING PERSONNEL TRAINING REPORTING REQUIREMENTS

EXHIBIT 7 – MONTHLY REPORT TEMPLATE

EXHIBIT 8 – BUILDING OPERATING PLAN TEMPLATE

EXHIBIT 9 – DAILY OPERATIONS REPORT

EXHIBIT 10 – COMMISSIONING

EXHIBIT 11 – DELIVERABLES

EXHIBIT 12 – PROFILE OF ELECTRICAL TESTING TECHNICIANS (ETT)

EXHIBIT 13 – BUILDING EQUIPMENT INVENTORIES

K. REPRESENTATIONS AND CERTIFICATIONS ………………………………………………………...

L. INSTRUCTIONS, CONDITIONS, AND NOTICES TO BIDDERS/OFFERERS

M. EVALUATION FACTORS FOR AWARD

SOLICITATION NUMBER: GS- 01P-13-BW-D- 0008

SERVICE: BUILDING OPERATIONS AND MAINTENANCE SERVICES

LOCATIONS: J.C. CLEVELAND FEDERAL BUILDING & THE W.B. RUDMAN U.S.

COURTHOUSE CONCORD, NH

PERIOD OF PERFORMANCE: 08/01/2013 – 07/31/2014

SOLICITATION ISSUE DATE: March 01, 2013

OFFER RECEIPT DATE and TIME: April 02, 2013 , 2:00PM EST

LOCATION: GENERAL SERVICES ADMINISTRATION

NORTH SERVICE CENTER, 1PSA

10 CAUSEWAY STREET, ROOM 1100

BOSTON, MA 02222-1077

ATTN: JOHN SARNOSKI

This procurement is 100% set-aside for Small Business firms.

PROPERTY OF THE UNITED STATES GOVERNMENT

COPYING, DISSEMINATION, OR DISTRIBUTION OF THESE

DRAWINGS, PLANS,

OR SPECIFICATIONS TO UNAUTHORIZED USERS IS PROHIBITED

Do not remove this notice Properly destroy documents when no longer needed

THE INFORMATION COLLECTION REQUIREMENTS CONTAINED IN THIS SOLICITATION/ CONTRACT

THAT ARE NOT REQUIRED BY REGULATION HAVE BEEN APPROVED BY THE OFFICE OF

MANAGEMENT AND BUDGET PURSUANT TO THE PAPERWORK REDUCTION ACT AND ASSIGNED

OMB CONTROL NO. 3990-0163.

SOLICITATION TABLE OF CONTENTS

(Sections A through M)

A. SOLICITATION/CONTRACT FORM

A.1. STANDARD FORMS

B. SERVICES, ORDERING AND PRICES

B.1. DESCRIPTION OF SERVICES

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

INTRODUCTION

C.1. SCOPE OF WORK

C.1.1 General C.1.2 The Contractor Shall:

C.1.3 Additional services C.1.4 Excluded from this scope are:

C.2. DEFINITIONS

C.2.1 Acceptance C.2.2 Additional Services C.2.3 Advanced Meters C.2.4 Advanced Metering Systems C.2.5 Approval C.2.6 Architectural and Structural C.2.7 Basic Services C.2.8 Building Automation System (BAS) C.2.9 Building Operating Plan C.2.10 Commissioning C.2.11 Computerized Maintenance Management System (CMMS) C.2.13 Contracting Officer (CO) C.2.14 Contracting Officer's Representative (COR) or Designee C.2.15 Contractor C.2.16 Controls and Control System C.2.17 Emergency Callback C.2.18 Existing Deficiency List Report C.2.19 Federal Holidays C.2.20 Fire Protection and Life Safety Systems C.2.21 Guiding Principles for Sustainable Existing Buildings C.2.22 Indefinite Quantity

C.2.23 24 LEED-EB

C.2.24 Miscellaneous Work C.2.25 Modification C.2.26 Non-Reimbursable Repair C.2.27 Normal Working Hours C.2.28 Occupant Emergency Plan (OEP) C.2.29 Operations C.2.30 Performance Based Service Contracting C.2.31 Predictive Maintenance C.2.32 Preventive Maintenance (Scheduled and Unscheduled) C.2.33 Product Preference C.2.34 Quality Assurance Surveillance Plan (QASP) C.2.35 Quality Control Plan C.2.36 Repair C.2.37 Reimbursable Repair C.2.38 Sequence of Operations C.2.39 Service Request C.2.40 Stewardship C.2.41 Tour

C.2.42 Vertical Transportation Systems C.2.43 Watch

C.3. REFERENCES

C.4. EXISTING DEFICIENCY INSPECTION/INITIAL DEFICIENCY LIST

C.4.1. Initial Inspection C.4.2. Adjustments and Corrections C.4.3. Initial Deficiency List

C.5. STARTUP PHASE/TRANSITION PHASE

C.5.1 Transition Phase Startup C.5.2 Start up Phase Schedule

C.6. PHASE-OUT TRANSITION PERIOD

C.7. DEFICIENCY LIST COMPLETION AND WITHHOLDING OF FINAL PAYMENT

C.8. GENERAL AND ADMINISTRATIVE REQUIREMENTS

C.8.1 Minimum Staffing and Ability to Contact and Communicate With the CO or Designee C.8.2 Communication Equipment C.8.3 Onsite Records C.8.4 Service Request and Administrative Support C.8.5 Use of CMMS C.8.6 Quality Control Program C.8.7 Government Quality Assurance Surveillance Program

C.9. BUILDING OPERATING PLAN

C.9.1 Building Operating Plan C.9.2 Components of the Building Operating Plan (BOP)

C.10. EQUIPMENT INVENTORY

C.11. MONTHLY PROGRESS REPORTS

C.12. PERFORMANCE REVIEW MEETINGS

C.13. EQUIPMENT CONDITION ASSESSMENT

C.14. OCCUPANT FEEDBACK PROGRAM

C.15. REFERENCE LIBRARY

C.16. REVIEW OF DESIGN DOCUMENTS

C.17. BUILDING MANAGEMENT SUPPORT SERVICES (AKA MISCELLANEOUS AND UTILITY HOURS)

C.18. INSPECTION ASSISTANCE FOR SPACE BUILDOUTS

C.19. EMERGENCY SHUTDOWN INSTRUCTIONS AND TOUR CHECKLISTS

C.20. LABELING OF ELECTRICAL CIRCUITS

C.21.1 General C.21.2 Extended Operating Hours C.21.3 Continuity of Operations (COOP) C.21.4 Occupant Emergency Plan C.21.5 Tenant Environment C.21.6 Energy and Water Efficiency

C.22. SYSTEM PERFORMANCE STANDARDS OR PROCEDURES

C.23. SERVICE REQUESTS

C.23.1 General C.23.2 Emergency Service Request C.23.3 Emergency Call Back (after hours) C.23.4 Urgent Service Request C.23.5 Routine Service Request

C.24. TOURS (PROCEDURES WILL BE DOCUMENTED IN THE BUILDING OPERATING PLAN, SEE PARAGRAPH C.9.2) C.24.1 General C.24.2 Operating Logs and Tour Check Sheets C.24.3 Tour Frequencies C.24.4 Condensate Pans C.24.5 Monitoring of Central Plant Equipment

C.25. DEMAND RESPONSE PROGRAMS

C.27. BAS ALARM RESPONSE

C.28 ADVANCED METERING PROGRAM

C.28.1 Advanced Meters C.28.2 Verification and Calibration

C.29. PROTECTION AND DAMAGE

C.30. NEGLIGENCE

C.31. KEY CONTROL

C.32. DISRUPTIVE OR HAZARDOUS TOOLS

C.33. DISRUPTION TO UTILITIES, LIGHTING, FIRE PROTECTION & LIFE SAFETY SYSTEMS, OR SPACE CONDITIONING

C.34. PLUMBING AND RESTROOMS

C.35. MAINTENANCE PROGRAM

C.35.1 General C.35.2 Maintenance Standard C.35.3 Application of Diagnostic Software C.35.4 BAS Control Systems C.35.5 Smart Building Technology

C.36. WATER TREATMENT

C.36.1 General C.36.2 Tolerances C.36.3 Initial Report and Development of Program C.36.4 Corrosion Monitoring C.36.5 Monthly Testing

C.37. OIL ANALYSIS AND OIL CHANGES

C.37.1 Periodic Oil Analysis C.37.2 Oil and Refrigerant Additives

C.38. LAMPS AND BALLASTS

C.39. ARCHITECTURAL AND STRUCTURAL SYSTEMS MAINTENANCE

C.39.1 General C.39.2 Maintenance and Repair C.39.3. Repair and Replacement Work C.39.4 Painting C.39.5 Interior Signage and Directories C.39.6 Finishes Maintenance C.39.7 Historic Building Preservation C.39.9 Vertical Transportation and Associated Equipment

C.40. REPAIRS

C.40.1 General C.40.2 Non-reimbursable Repairs C.40.3 Shared Liability / Reimbursable Repairs C.40.5 Shared Liability / Reimbursable Repair Example:

C.40.4 Miscelaneous Work C.40.6 Approval of Work C.40.7 Invoicing C.40.8 Ordering Repairs from Outside Source C.40.9 Force Majeure (Uncontrollable events) C.40.10 Warranties C.40.11 Quality of Materials and Replacement Parts

C. 41. SAFETYT AND ENVIRONMENTAL MANAGEMENT

C. 41.1 General C. 41.2 Scheduling and Recordkeeping C. 41.3 Refrigerants C.41.4 AQMD Operating Permits C.41.5 Fuel Storage Tanks C.41.6 Polychlorinated Biphenyl (PCB) Control C.41.7 Facility Hazards C.41.8 Workplace Safety C.41.9 Electrical Safety C.41.10 Fall Protection C.41.11 Powered Planforms C.41.12 LockOut/TagOut C.41.13 Confined Spaces C.41.14 Asbestos Management C.41.15 Hazardous Materials C.41.16 Boiler/Pressure Vessel Operation and Inspection Standards C.41.17 Backflow Prevention Devices C.41.18 Potable Water Systems C.41.19 Labeling and signage C.41.20 Roof Anchorage points

C.42. FIRE PROTECTION AND LIFE SAFETY EQUIPMENT AND SYSTEMS

C.42.1 General C.42.2 Fire Alarm System C.42.3 Fire Alarm System Testing C.42.4 Fire Alarm System Maintenance C.42.5 Fire Alarm System Central Station Monitoring C.42.6 Water-Based Fire Suppression Systems C.42.7 Fire Doors and Other Opening Protectives C.42.8 Fire and Combination Fire/ Smoke Dampers C.42.9 Smoke Doors and Other Opening Protectives C.42.10 Smoke Dampers C.42.11 Portable Fire Extinguishers C.42.12 Non-Water-Based Fire Extinguishing Systems C.42.13 Smoke Control Systems C.42.14 Emergency and Standby Power Systems C.42.15 Emergency Lighting and Exit Signage

C.43. MAINTENANCE AND REPAIR OF VERTICAL TRANSPORTATION SYSTEMS

C.44. SUBMITTALS CHART (CONTRACTOR DELIVERABLES) SEE EXHIBIT 17

D. PACKAGING & MARKING

E. INSPECTION & ACCEPTANCE

F. DELIVERIES OR PERFORMANCE

G. CONTRACT ADMINISTRATION DATA

H. SPECIAL CONTRACT REQUIREMENTS

H.1. SECURITY

H.1.1 Security Requirements and personal Identity Verification Procedures (Non-Classified Contract) H.1.2. GSAR 552.237-70 Qualification of Offerors (MAY 1989) H.1.3. GSAR 552.237-71 Qualifications of Employees (MAY 1989) H.1.4. Suitability Determinations H.1.5. Compliance with Security Requirement s H.1.6. Standards of Conduct H-1.7. Removal from Contract Work

H.2. IDENTIFICATION CREDENTIAL

H.3. ESCORT REQUIREMENTS

H.4. STANDARDS OF CONDUCT

H.5. REMOVAL FROM CONTRACT WORK

H.6. SENSITIVE BUT UNCLASSIFIED (SBU) BUILDING INFORMATION

H.7. RECORDING PRESENCE

H.8. GOVERNMENT FORMS

H.9. OTHER CONTRACTORS

H.10. ORDINANCES, TAXES, PERMITS, AND LICENSES

H.11. DISCREPANCY IN THE SPECIFICATIONS

H. 12. GREEN PURCHASING PROGRAM (GPP)

H.12.1 Standards H.12.2 Reporting H.12.3 Recycle Content Certification H.12.4 Recycle Content Product Purchase Annual Reporting H.12.5 Non Bio-based Products H.12.6 Bio-Based Products

H.13. ASBESTOS AWARENESS TRAINING

H.14. UNIFORMS

H.15. PERSONNEL QUALIFICATIONS

H.15.1 Personnel Training H.15.2 Qualifications of Project Manager and Onsite Supervisory Personnel H.15.3 Qualifications of Technicians H.15.4 Submission of Resumes for New Employees H.15.5 State Licensing H.15.6 Compliance with Federal, State, and Local Codes

H.16. GOVERNMENT-FURNISHED MATERIALS

H.17. CONTRACTOR-FURNISHED MATERIALS

H.18. ADDITIONAL SERVICES [INDEFINITE QUANTITY PROVISIONS]

H.18.1 General H.18.2 Price Proposal for Additional Services Work H.18.3 Pricing H.18.4 Parts and Materials H.18.5 Subcontracts H.18.6 Cost Documentation H.18.7 Competitive Bids H.18.8 Method of Ordering and Invoicing

H.19. AWARD FEE

H.20. STRIKE CONTINGENCY PLAN (SCP)

H.21. OCCUPANCY EMERGENCY PLAN (OEP)

H.22. CONTRACTOR PANDEMIC PLAN

I. CONTRACT CLAUSES

J. LIST OF ATTACHMENTS (LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS)

EXHIBIT 1 – SAMPLE QUALITY ASSURANCE PLAN (QASP)

EXHIBIT 2- GREEN PURCHASING REPORT

EXHIBIT 3 – SOLID WASTE REPORTING

EXHIBIT 4 –FEDERAL REQUIREMENTS

EXHIBIT 5 – SUMMARY OF ENVIRONMENTALLY PREFERABLE PRODUCT ATTRIBUTES

EXHIBIT 6 – FEDERAL BUILDING PERSONNEL TRAINING REPORTING REQUIREMENTS

EXHIBIT 7 – MONTHLY REPORT TEMPLATE

EXHIBIT 8 – BUILDING OPERATING PLAN TEMPLATE

EXHIBIT 9 – DAILY OPERATIONS REPORT

EXHIBIT 10 – COMMISSIONING

EXHIBIT 11 – DELIVERABLES

EXHIBIT 12 – PROFILE OF ELECTRICAL TESTING TECHNICIANS (ETT)

EXHIBIT 13 – BUILDING EQUIPMENT INVENTORIES

K. REPRESENTATIONS AND CERTIFICATIONS ………………………………………………………...

L. INSTRUCTIONS, CONDITIONS, AND NOTICES TO BIDDERS/OFFERERS

M. EVALUATION FACTORS FOR AWARD

lPSKM-1&0131

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617-565-8615 John Sarnoski john.sarnoski@gsa. gov rI 13a-THISCONTMCTISA

L-I RATEDORDERUNDER

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28. CONTftACTOR 15 REQUIRED TO SIGN 1HI5 DOCUMENT AND EETUBN

COPIES TO ISSUING OFFICE. CONTRACTOB A6REE5 TO FURNISH AND

DELIVER ALL ITEMS SET FOSTH OR OTHERWSE IDENTIFIED ABOVE AND ON ANY

ADDMONAL SHEEIS SUB]ECT TOTHE TEBMS AND CONDMONS SPECIFIED

AUTHORIZED FOR LOCAL REPRODUCIION

PREVIOUS EDITION tS NOT USABLE

STANDARDFORM 1449 GEV.3/2011)

Prescribed by GSA - FAR (48 CFR) 53.2i2

SCHEDULE Continued rTEil NO. SUPPUES/SERVICES OUANTITY UNIT UNIT PRICE AMOUNT

001 1 aa12

1AO2

Mechanical Maintenance Services for the J.C. Cleveland F.B. and the W.B. Rudman Courthouse in Concord, NH.

\fiZArc -7B1ZOM with 4, one year Option periods.

Subjec* to availability of tunds.

Mechanical Maintenance Services forthe J.C. Cleveland F.B.

Fire Protection and Life Safety Equipment and Systmes Maintenance Services for the J.C. Cleveland F.B., Concord, NH

Mechanical Maintenance Services for the W.B. Rudman Courthouse, Concord, NH.

Fire Protection and Life Safety Equipment and Systems Maintenance Servies for the W.B. Rudman Courthosse, Concord, NH

Additional Services Rate for Operations & Maintenance Services at JC Cleveland and WB Rudman FOB, Concord, NH.

Additional Services Rate for Fire Protection & Life Safe$ Equipment & Systems Maintenance Services at JC Cleveland and \Ats Rudman FOB, Concord, NH, Emergency CallbacUOvertime Rate for Operations & Maintenance Services at JC Cleveland and V1ts Rudman FOB, Concord, NH.

Emergency CallbacH0vertime Rate for Fire Protection & Life Safety Equipment & Systems Maintenance Services at JC Cleveland and \A/B Rudman FOB, Concord, NH.

Reimbursable Repair Rate - After Normal Working Hours.

Per hour rate for providing repair services in excess of $750.00 at JC Cleveland and H/B Rudman FOB, Concord, NH.

Administrative Fee for requests from $0k to $5k.

Administrative Fee for requests from $5k to 25k.

Administrative Fee for requests from $25k +.

Mechanical Maintenance Services for the J-C. Cleveland F.B. and the W.B. Rudman Courthouse in Concord, NH.

Option 1 - 81112013 - 7 llln9$ Subject to availability of tunds.

Mechanical Maintenance Services for the J.C. Cleveland F.B.

12.00

12.00

12.OO

E.AA

48.00

16.00

32.00

16.00

16.00

0.00

0.00

0.00

12.00

12.OA

MO

MO

MO

MO

HR

HR

HR

HR

HR

P1

P1

P1

MO

MO

PAGtr 1f)F 7 GS-n1p-11-RW-n-OOn8 mI6NO. SUPPLIES/SERVICES OUANTITY UNIT UNIT PRICE AMOUNT

101 1

2AA4

Fire Protection and Life Safety Equipment and Systmes Maintenance Services for the J.C. Cleveland F.8., Concord, NH

Mechanical Maintenance Services for the W"B. Rudman Courthouse, Concord, NH.

Fire Protection and Life Safety Equipment and Systems Maintenance SeMces for the W.B. Rudman Courthouse, Concord, NH

Additional Services Rate for Operations & Maintenance Seruices at JC Cleveland and \A/B Rudman FOB, Concord, NH.

Additional Services Rate for Fire Protection & Life Safety Equipment & Systems Maintenance Services at JC Cleveland and \A/B Rudman FOB, Concord, NH.

Emergency CallbacUOvertime Rate for Operations & Maintenance Services at JC Cleveland and V1ts Rudman FOB, Concgrd, NH.

Emergency CallbacUovertime Rate for Fire Protection & Life Safety Equipment & Systerns Maintenance Services at JC Cleveland and \AlB Rudman FOB, Concord, NH.

Reimbursable Repair Rate - After NormalWorking Hours.

Per hour rate for providing repair services in excess of $750.00 at JC Cleveland and WB Rudman FOB, Concord, NH.

Administrative Fee for requests from $0k to $5k.

Administrative Fee for requests from $5k to 25k.

Administrative Fee for requests from $25k +.

Mechanical Maintenance Services for the J"C. Cleveland F.B. and the W.B. Rudman Courthouse in Concord, NH.

Option 2 - 811 lZO15 - 7 131 12016

Subject to availability of funds.

Mechanical Maintenance Services for the J.C. Cleveland F,B.

Fire Protection and Life Safety Equipment and Systmes Maintenance Services for the J.C. Cleveland F.B., j Concord, NH

I itUecnanicat Maintenance Services for the W.B. Rudman

I Courthouse, Concord, NH.

12.04

12.40

48.00

16.00

32.00

16.00

16.00

0"00

0.00

0.00

12"44

12.O4

12.00

12-O0

MO

MO

HR

HR

HR

HR

HR

P1

P1

P1

MO

MO

MO

MO

PAGtr a rrF 7 GS-O1P-13-Rtru-n-fiOOA

ITEI NO. SUPPLIES'SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2A1A

Fire Protection and Life Safety Equipment and Systems Maintenance Services for the W.B. Rudman Courthouse, Concord, NH

Additional Services Rate for Operations & Maintenance

Services at JC Cleveland and V1ts Rudman FOB, Concord, NH.

Additionat Services Rate for Fire Protection & Life Safety Equipment & Systems Maintenane Services at JC Cleveland and lA/ts Rudman FOB, Concord, NH.

Emergency CallbacUovertime Rate for Operations & Maintenance Services at JC Cleveland and \A/B Rudman FOB, Concord, NH.

Emergency CallbacUovertime Rate for Fire Protection &

Life Safety Equipment & Systems Maintenance Services atJC Cleveland and Sts Rudman FOB, Concord, NH.

Reimbursable Repair Rate - Afrer Normal Working Hours.

Per hour rate for providing repair services in excess of $750.00 at JC Cleveland and WB Rudman FOB, Concord, NH.

inoministrative Fee for requests from $0k to $5k.

I

I lRoministrative Fee for requests from $5k to 25k.

Administrative Fee for requests from $25k +.

Mechanical Maintenance Services for the J.C' Cleveland F.B. and the W.B. Rudman Courthouse in Concord, NH.

Option 3 - 811t2O16 - 7 B1 nA17

Subject to availability of funds.

Mechanical Maintenance Services for the J.C. Cleveland F.B.

Fire Protection and Life Safety Equipment and Systmes Maintenance Services for the J.C. Cleveland F.8., Concord, NH

Mechanical Maintenance Services for the W"B. Rudman Courthouse, Concord, NH.

Fire Protection and Life Safety Equipment and Systems Maintenance Services for the W.B. Rudman Courthouse, Concord, NH

Additional Services Rate for Operations & Maintenance Services at JC Cleveland and WB Rudman FOB, i Concord, NH.

48.00

16.00

32.00

16,00

16.00

0.00

0.00

0.00

12.00

12.04

12.00

12.O0

48.00

16.00

HR

HR

HR

HR

HR

P1

P1

P1

MO

MO

MO

MO

l,{R

HR

PAGF 5 f)F 7 Gs-nlp-13-Bw-n-nno8

ITEIIiI NO, SUPPLIES'SERVICES QUANTIry UNIT UNIT PRICE AIOUNT

301 1

400/.

Additional Services Rate for Fire Protection & Life Safety

Equipment & Systems Maintenane Services at JC

Cleveland and \AlB Rudman FOB, Concord, NH-

Emergency Callbacklovertime Rate for Operations &

Maintenance Services at JC Cleveland and \Ats Rudman

FOB, Concord, NH-

Emergency CallbacUovertime Rate for Fire Protection & Life Safety Equiprnent & Systems Maintenance Services at JC Cleveland and V\ts Rudman FOB, Concord, NH.

Reimbgrsable Repair Rate - Afier Normal Working Hours.

Per hour rate for providing repair services in excess of $750.0O at JC Cleveland and \A/B Rudman FOB, Concord, NH.

Administrative Fee for requests ftom $0k to $5k.

iAdministrative Fee for requests from $5k to 25k.

Administrative Fee for requests from $25k +.

Mechanical Maintenance Services for the J.C. Cleveland F.B. and the WB. Rudman Courthouse in Concord, l'{H.

Option 4 - 811 nA17 - 7 131 12418

Sub.iect to availability of tunds.

Mechanical Maintenance Services for the J'C. Cleveland F.B.

Fire Protection and Life Safety Equipment and Systmes Maintenance Services for the J.C. Cleveland F.8., Concord, NH

Mechanical Maintenance Services for the W'B. Rudman Courthouse, Concord, NH.

Fire Protection and Life Safety Equipment and Systems Maintenance Services for the W.B. Rudman Courthouse, Concord, NH

Additional Services Rate for Operations & Maintenance i Services at JC Cleveland and \A/B Rudman FOB, I Concord, NH.

I

I

I lRaOitional Services Rate for Fire Protection & Life Safety

I Equipment & Systems Maintenance Services at JC

I Cleveland and WB Rudman FOB, Concord, NH.

I

I lErnergency CallbacUOvertime Rate for Operations &

I Maintenance Services at JC Cleveland and WB Rudman

I FOB. Concord, NH.

32.OO

16.00

16.00

0.00

0.00

0.00

12.4O

12.00

12.4O

12.04

48,00

16.00

32.00

16.00

HR

HR

HR

P1

P1

P1

MO

MO

MO

MO

HR

I

HR

HR

HR t I i

I]AGtr 6 rlF 7 GS-n1p-13-BW-n-nnOR tTEit No. SUPPLIESISERVICES QUANNTY UNIT UNIT PRICE AMOUNT

Ernergency CallbacUovertime Rate for Fire Protection & Life Safety Equipment & Systems Maintenance Services at JC Cleveland and \y'tlB Rudman FOB, Concord, NH.

Reimbursable Repair Rate - Affer Normal Working Hours.

Per hour rate for providing repair services in ex@ss of $750.00 at JC Cleveland and \4/B Rudman FOB, Concord, NH.

Administrative Fee for requests from $0k to $5k.

Administrative Fee for requests from $5k to 25k.

Administrative Fee for requests from $25k +.

16.00

0.00

0.00

0.00

HR

P1

P1

P1 pAGtr 7 r)F 7 GS-O1 P-13-Rw-n-nnn8

B. SERVICES, ORDERING AND PRICES

B.1. DESCRIPTION OF SERVICES

This solicitation contains a work statement for a performance-based service. This means that the Government has described WHAT is to be accomplished, not HOW to accomplish it, and states a basis for determining whether finished work meets the Government quality requirements. It does not state detailed procedures for accomplishing the work unless there are safety, security or communication requirements.

It is the responsibility of the contractor to ensure that they build into their bid/proposal price the necessary hours that it will take to meet the performance standards specified.

The contractor will be required to maintain a quality control program to ensure that the requirements of this contract are met. This program shall be created for identifying and correcting deficiencies in the quality of services before the performance becomes unacceptable.

The Contractor shall provide all management, supervision, labor, materials, supplies and equipment (except as otherwise provided), and shall plan, schedule, coordinate and assure effective performance of all services described herein. The Contractor will be required to provide management, operations and maintenance, janitorial and related services during the initial year of service in accordance with the requirements of this solicitation and prices for basic and alternate services.

Provision for the exercise of 4 additional twelve-month periods, which may be exercised upon 30 days written notice to the Contractor at the Government’s option and shall be contained in the resulting contract awarded. Evaluation of options does not obligate the government to extension of the contract term past the initial year of service.

The General Services Administration will develop an Independent Government Cost Estimate (IGCE) for the services to be provided under this contract to be used determine a reasonable cost per square foot for these services.

Offerors must quote a price per man-hour for providing additional services when ordered by the Contracting Officer’s Representative in addition to the services specified as “basic services” in Section C. This additional services provision is to be used to satisfy the Government’s short-term non-recurring need for service.

Should a continuing need for additional service arise; a contract modification will be negotiated pursuant to the “Changes” clause contained on the Supplemental Contract Clauses for Building Service Contracts.

Orders for additional services may be placed orally by the COR. All orders for each month will be confirmed by issuance of a GSA Form 300, Order for Supplies or Services. The GSA Form 300 will describe the service provided and will establish the hours of service for which the Contractor will be compensated, based on the COR’s authorization log. Monthly orders totaling less than $3,000 will be processed via use of the Government Visa credit card or direct pay system as shown in Section G, and will not be confirmed in writing.

Individual orders more than 40 man-hours will only be issued with the consent of the Contractor. The total number of hours of additional services ordered during the initial twelve-month period or any option period shall not exceed 80 hours. However, this estimate neither obligates nor restricts the Government to order such stated hours

Offerors/bidders shall price the option requirements for the 4 additional 1 year options by assuming that the minimum hourly wages and fringe benefits established by the U.S. Department of Labor, for the initial 1 year period of performance will apply to the additional 4 option years. The minimum wage rates and fringe benefits applicable to the initial twelve-month period of performance are outlined in

Wage Determination No. 2005-2339 REV 14 dtd 06/13/2012.

In the event the option(s) is exercised by the Government, the contract price(s) will be adjusted upward or downward at the time the option is exercised in accordance with the clause entitled Fair Labor Standards Act and Service Contract Act - Price Adjustment (Option Contract). (See Sec. I)

Offerors/bidders are cautioned that any bid/offer may be rejected as non-responsive if it is materially unbalanced as to prices for the option and the initial periods. A bid/offer is unbalanced when it is based on prices, which are significantly less than cost for some work, and prices, which are significantly overstated for other work.

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

INTRODUCTION

This is a Performance Based Service Contract which focuses on the needs of the customer rather than on how the contractor meets those needs. The success of the contract depends on the satisfaction of the requirements, but also the satisfaction of our shared customer through a partnering effort between the CO or designee and the contractor. Rather than a mere list of activities, this is a written expression of the GSA’s expectation of the service to be performed by the contractor. A higher level of effective communication between the Government and contractor is essential for partnering and performance based service contracting to succeed. The success of this contract is shared between the Government and the contractor.

More emphasis is placed on the contractor’s internal self management of quality; not the usual external inspection by Government Inspectors, although that is a part of this contract as well. All parties should act proactively to reduce service cost; therein providing an incentive for the contractor.

The contractor, through innovation, technology, or other means, shall perform the required maintenance of these facilities by following our Guiding Principles for Sustainable Buildings:

I. Employ Integrated Assessment, Operation and Management Principles

a. In conjunction with the CO or designee establish operational performance goals for energy, water, material use and recycling, and indoor environmental quality, and ensure incorporation of these goals throughout the lifecycle of this contract

b. Ensure that operating decisions are carried out with regard to sustainable operations.

c. Meet ASHRAE standards as noted throughout the SOW for thermal comfort and indoor air quality

d. Use low emitting materials for maintenance. In particular, use products that have low pollutant emissions;

adhesives, sealants, and solvents.

e. Use products meeting or exceeding EPA’s recycled content recommendations for building maintenance. For other products such as ceiling tiles, use materials with recycled content. For more information see EPA’s Comprehensive Procurement Guideline website.

f. Use materials with the highest content level per USDA’s bio-based content recommendations for maintenance of or use in the building.

g. Use environmentally preferable products that have a lesser or reduced effect on human health and the environment, See the Green Products Compilation (www.sftool.org),

h. Provide salvage, reuse and recycling services for waste generated from building operations, maintenance, and repair and discarded equipment.

i. Eliminate the use of ozone depleting compounds where alternative environmentally preferable products are available consistent with the Clean Air Act.

II. Optimize Energy Performance – GSA is in the process of optimizing energy performance through many means and processes. Operate all equipment to optimize efficiency to reduce energy use and otherwise seek operating costs reductions wherever possible

III. Protect and Conserve Water where possible inside and outside. Metering systems may be already installed or will be installed in government buildings to aid in reducing consumption. Where available use EPA’s Water Sense-labeled products or other water conserving products, where available.

IV. Be aware that the building(s) and management involved with this contract may be in the process of establishing processes, instituting plans, and operational procedures to meet energy efficiency goals either through receiving an ENERGY STAR rating, Smart Building technology or comparable programs. The contractor will play an integral part of obtaining these goals and should be aware of the programs and processes.

V. The purpose of partnering is to adopt procedures wherein the contract and Government work together in achieving contract objectives. Partnering involves the development of a cooperative management team that seeks to identify compatible interests, and common goals and objectives.

VI. This is a fixed-price contract and while working with the Government in obtaining goals the contractor is motivated to find improved methods of performance in order to increase its profits. Results of an effective partnership should reflect a “mutual win” situation.

C.1. SCOPE OF WORK

C.1.1 General

The Contractor shall provide management, supervision, labor, materials, equipment, and supplies and is responsible for the efficient, effective, economical, and satisfactory operation, scheduled and unscheduled maintenance, and repair of equipment and systems located within the property lines of the J.C Cleveland Federal Building and W. B. Rudman Courthouse, to include the following:

1. Electrical systems and equipment.

2. Mechanical, plumbing, Building Automation System (BAS) where applicable, and heating, ventilation, and air conditioning (HVAC) systems and equipment.

3. Fire protection and life safety systems and equipment.

4. Architectural and structural systems, fixtures, and equipment within the site (to the property line).

5. Service request desk operations, to include record keeping using a computerized maintenance management system (CMMS) if available or by other means as well as other administrative functions.

6. Maintenance of landscape irrigation systems up to and including sprinkler heads (Cost to repair damage to sprinkler heads will be paid by the janitorial contractor).

7. Locks, vehicle barrier systems and static and dynamic bollard systems.

8. Dock levelers.

9. Storm drainage systems - minimize run-off into drains and sewers

C.1.2 The Contractor Shall:

1. Be responsible to make the management and operational decisions to meet the quality standards required under this contract.

2. Use innovation, technology and other means and methods to develop and perform the most efficient services for the building.

3. Implement an effective Quality Control Plan (QCP).

4. Implement an effective service call system, as specified under the Special Requirements section of this contract that results in prompt, professional, and courteous resolution of tenant concerns.

5. Keep the Contracting Officer (CO) or designee informed of current status of the work being performed, provide work schedules and provide other pertinent information needed by the CO or designee.

6. Reduce the environmental impacts of work performed under this contract by using, to the maximum extent, environmentally sound practices, processes, and products.

7. Provide training to their employees that will stress stewardship in maintenance practices i.e., use and disposal and recycling of chemicals, dispensing equipment and packaging. Provide documentation that their employees are completing training in the core competences and participating in continual educational training according to the Federal Building Personnel Training Act, see Exhibit 6.

8. Ensure that their employees are properly licensed and/or certified to operate necessary building systems or equipment for which licensed and/or certified personnel are required by federal, state or local law, codes or ordinances. See H.15. Personnel Qualifications.

9. Federal Requirements: The Contractor shall comply with all applicable Federal, state and local laws, regulations and codes, including any supplements or revisions as specified in the table below. The Contractor shall obtain all applicable licenses training, and permits. If a change in law and regulation requires the Contractor to implement an action that will result in an increase or decrease in Contract price, the Contractor shall implement the required action and within 30 calendar days submit to the CO or designee a price proposal for such change. If the CO or designee determines an equitable adjustment is substantiated a modification to the Contract will be issued.

C.1.3 Additional services

Additional services may be ordered at the discretion of the Government for work relating to the operations, maintenance and repair or upgrade of the covered facilities, but not covered in the basic services of the contract, as described in this document.

C.1.4 Excluded from this scope are:

1. Security systems.

2. Telecommunication systems.

3. Equipment owned and operated by tenant agencies.

4. Furnishings (not installed as fixtures).

5. Equipment owned by servicing public utilities.

C.2. DEFINITIONS

C.2.1 Acceptance

“Acceptance” means an authorized representative of the Government has inspected and agreed that the work meets all requirements of this contract, to include documentation requirements.

C.2.2 Additional Services

“Additional services” are services that the Contractor will provide at an additional cost to the Government, to include all labor, supervision, supplies and materials specifically identified as being outside the provisions of the basic services and included in the offeror’s overall pricing. These services may be provided during or after normal working hours. The CO or designee will issue a separate delivery order before work may proceed. The maximum order limitation per delivery order shall be $25,000.00.

C.2.3 Advanced Meters

Advanced meters are those that have the capability to measure and record interval data (at least hourly for electricity), and communicate the data to a remote location in a format that can be easily integrated into an advanced metering system.

C.2.4 Advanced Metering Systems

A system that collects time-differentiated energy usage data from advanced meters via a network system on either an on-request or defined schedule basis. The system is capable of providing usage information on at least a daily basis and can support desired features and functionality related to energy use management, procurement, and operations,” U.S.

Department of Energy, EERE: Guidance for Electric Metering in Federal Buildings, (February 3, 2006).

C.2.5 Approval

“Approval” means the Government has reviewed submittals, deliverables, and administrative documents (e.g., insurance certificates, installation schedules, planned utility interruptions, etc.) and has determined the documents conform to contract requirements.

C.2.6 Architectural and Structural

“Architectural and structural” systems include all building structure, envelope, building improvements and finishes, and site improvements (e.g., paving, walkways, asphalt, etc.) to the property line.

C.2.7 Basic Services

The Basic Services of the contract consist of the recurring contract requirements for which the Contractor is paid as a base price, i.e., the requirements established by the contract statement of work and related general and administrative requirements which do not contain provisions for separate reimbursement. Indefinite Quantity requirements (Additional Services and Reimbursable Repairs) are requirements outside of Basic Services, for which payment is made on a case-by-case basis.

C.2.8 Building Automation System (BAS)

The “building automation system” is a system controlling and monitoring building HVAC, and possibly other systems, to include all device, field, and global controllers; instrumentation; networking infrastructure; computers and peripherals;

software; programming; database files; and licenses.

C.2.9 Building Operating Plan

The “building operating plan” is a mandatory plan that the Contractor prepares for Government approval that describes the Contractor’s program for operating and maintaining the building, to include both normal circumstances and contingencies.

C.2.10 Commissioning

Practice used to optimize and verify performance of fundamental building systems.

C.2.11 Computerized Maintenance Management System (CMMS)

A “computerized maintenance management system” is a database and application software package that automates the O&M and repairs record keeping requirements.

C.2.12 Consumable Parts

“Consumable parts” or components are parts or components that customarily require regular replacement rather than repair in a maintenance program and shall be disposed of properly. Examples include oil, grease, belts, filters, ballasts, lamps, etc.

C.2.13 Contracting Officer (CO)

Contracting Officer (CO) has