Pre Bid Conference Minutes.pdf

Solicitation GS-01P-10-BZ-C-0031

PRE-Bid CONFERENCE MEETING Space Alteration and Renovation

Probation, Bankruptcy Clerks’ Office, Chambers and Courtroom

Rutland Vermont June 9, 2010

OPENING

Introduction:

The following GSA personnel were in attendance

Contract Officer: Brenda Dudevoir, email:

Brenda.dudevoir@gsa.gov Contract Officer Tec Rep: Judith Bowen email:

judith.bowen@gsa.gov Contract Specialist: Carolyn Weekes: email:

carolyn.weekes@gsa.gov Contract Officer Tec Rep: Judith Bowen email:

judith.bowen@gsa.gov Building Management Specialist: Randall Shaw email:

randy.shaw@gsa.gov Construction Control Representative Vogt Harry email:

harry.voght@gsa.gov

BBIX LLC:

Allan shaffi

The purpose of this meeting is to gain a better understanding of the Solicitation requirements. A copy of the meeting minutes will be issued along with any forthcoming amendment(s). All discussions held today do not change the Solicitation. The questions and answers are provided as information only and do not authorize changes to the solicitation. Only changes made by the issuance of an amendment are to be considered in preparing your Bid.

SITE VISIT:

There will be a tour after this meeting

CLARIFICATION OF SPECIFICATIONS AND DRAWINGS

Any prospective Bidder desiring an explanation or interpretation of the solicitation, drawings, specifications, etc. must request in writing soon enough to allow a reply to reach all prospective Bidders before the submission of their Bids.

Oral explanations or instructions given before the award of the contract will not be binding. Any information given to a prospective Bidder concerning the solicitation will be furnished promptly to all Bidders as an amendment of the solicitation, if that information is necessary in submitting their Bids, or if the lack of it would be damaging to any other Bidder

ACCESSING DOCUMENTS

Pre-Bid conference minutes will be posted to fbo.gov within the next few days.

Specifications and drawings are uploaded on the Federal Business Opportunities (FedBizOpps) website at www.FBO.Gov as well as all amendments and attachments

SECURING DOCUMENTS

Please note, you are required to maintain a list of all suppliers and Subcontractors that you have provided copies of GSA documents and provide to GSA upon request.

Security Clearances:

All contractor employees (including subcontractors) are required to have a Pre- Favorable Adjudication from the Department of Homeland Security (DHS) prior to working on-site. The contractor is responsible for ensuring that its employees and subcontractors obtain the necessary Pre-Favorable Adjudication prior to the date scheduled to begin on-site work. The contractor will be held accountable for any disruption or delays to the contract schedule that is attributable to contractor employees or subcontractor employees not having the necessary adjudication.

CLAUSES/PROVISIONS-

A. Contract Clauses. All of the construction contract clauses are applicable particular attention should be given to the following:

FAR Clause 52.219-14 Limitations on Subcontracting reads in part:

Contractor agrees that in performance of the contract in the case of a contract for General Construction, the Contractor will perform at least 15 percent of the cost of the contract, not including the cost of materials management or administration, with its own employees.

FAR Clause 52.228-1, Bid Guarantee which reads;

A Bid Guarantee is required with a bid in excess of $100,000. The Bid Guarantee shall be in the amount of 20% of the bid price or $3 million, whichever is less.

Period of Performance

FAR Clause 52.211-10 Commencement, Prosecution and Completion of Work states:

The contractor shall be required to:

(a)Commence work under this contract within 14 calendar days after the contractor receives the notice to proceed,

(b) Prosecute the work diligently, and

(c)Complete the entire work, and ready for use not later than 290 calendar days after the Contractor receives the notice to proceed.

The time stated for completion shall include final cleanup of the premises.

INSURANCE

A certificate of insurance must be presented to the Contracting Officer within ten

(10) calendar days after award of the contract.

LABOR RATES

The current Davis Bacon Wage DecisionVT100011 dated 04/23/2010

SUBMISSION OF BIDS

The Invitation for Bid (IFB) includes the instructions for submission of bid.

CONTENTS OF Bid:

The Bid shall include a Bid l breakdown that Identifies Lump Sum Price to include:

1. SF-24: Bid Guarantee

In support of the technical basis for individual orders, the contractor shall provide:

i. Schedule (In Calendar Days) for each base and option performance period

ii. The name and contact information for key personnel (Superintendent and

Project Manager) who will work on the project.

iii. List of HSPD-12 cleared employees intended to work on the project.

IV List of proposed subcontractors V Provide a written Hazard materials plan to coincide with the schedules VI GSA Form Contractor’s Qualification and Financial Information

Bid due date and method of submission

1. Please Note the due date is 07/06/2010. Faxed bids will not be accepted In order to be considered for award, Bids conforming to the requirements of the Solicitation must be received at the following office no later than 2:00 pm on the following date and at the following address:

Date: July 6, 2010 Address: 10 Causeway Street, 11th Floor

Boson, MA 02222-1077 ATTN: Bid Custodian

Or via e-mail to Carolyn at carolyn.weekes@gsa.gov.

2. Bids sent by commercial package delivery and hand delivery shall be deemed received as of the date and time of delivery to the office designated for receipt of bids.

3. Bids sent by United States Mail shall be shall be deemed received as of the date and time of delivery to the office designated for receipt of bids.

THE CONTRACT

The estimated award date is 07/21/2010 and the estimated Notice to Proceed date is 8/04/2010.

Estimated Price Range

The estimated price range for the Project is between $1,000,000 to 5,000,000.

General Provisions

Requests for Clarification or Interpretation: The Government will attempt to answer all requests for clarifications or interpretations of the Solicitation Documents prior to the date set for receipt of offers, but will not warrant that all such requests will be answered. Prospective Bidders should make such requests not less than 7 calendar days prior to the date set for receipt of offers.

Method of Award

Evaluation of Bids The Government shall have the right to select the contractor based on initial offers without discussions, but the Government reserves the right to hold discussions after evaluation of the initial offers.

The Government will award to the lowest price technically acceptable Responsive and Responsible o Experience o Financial Capability o Past Performance

Total Evaluated Price

Total Evaluated Price shall be calculated using the prices indicated in the Price Bid

The Lump sum of Bid

AMENDMENTS

If there are any Amendments, they will be posted on FedBizOpps as soon as available

WORKING HOURS

The normal working hours for this contract shall be 6:00 am-6:00 pm., Monday through Friday, unless after hours work will be required. Coordinate after hours work with the Contracting Officer’s Technical Representative.

PARKING FACILITIES

Defer to Randy Shaw (Reference Question and Answers )

PROJECT SUMMARY OF THE WORK (reference amendments for clarification)

QUESTIONS AND ANSWERS

All questions shall be put in writing to the CS and CO. We will coordinate to provide a written response.