Gold_Lot_Surface_Parking_Facility.pdf

TMDP-01

GOLD LOT SURFACE PARKING FACILITY

City of Cleveland

Department of Port Control

601 Lakeside Ave

Cleveland, OH 44114

RELEASE DATE: June 4, 2025

DEADLINE FOR QUESTIONS: June 25, 2025

RESPONSE DEADLINE: July 15, 2025, 4:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/clevelandoh

City of Cleveland

Gold Lot Surface Parking Facility

I. INTRODUCTION

II. CLEvolution

III. SCOPE OF WORK

IV. COMPENSATION AND INVOICING

V. TERMS AND CONDITIONS

VI. INSURANCE LIMITS DESIGN BUILD - AIRSIDE

VII. PROJECT SCHEDULE AND DELIVERABLES

VIII. THE CITY'S RIGHTS AND REQUIREMENTS

IX. EQUAL OPPORTUNITY REQUIREMENTS

X. STATEMENT CONTENTS

XI. STATEMENT SUBMITTALS

XII. EVALUATION PHASES

XIII. AGREEMENT PROCESS

XIV. CONTRACT DOCUMENTS

XV. CONSTRUCTION OF AGREEMENT

Attachments:

A - Security

B - Cleveland Ordinance No. 1660-A-09

C - ProjectLaborAgreementTemplate

D - Subcontractor Addition and Substitution Policy

H - Federal Contract Provisions (OEO Professional Services)

I - CLE - Sample Design Build Contract 05-27-25

J - Task#3A-New Surface Lot ORANGE LOT - Pdf

K - Gold Lot Redevelopment Sustainability

L - Exhibit A - Gold Lot Layout and Fencing Base Case

M - Exhibit B - Gold Lot Alternate Fence Routing Under Concourse

N - 250318_CLE Gold Lot Figure 1 2025.03.18

#TMDP-01

Title: Gold Lot Surface Parking Facility

O - Gold Lot Covered Walkway Basis of Design

P - Gold Lot Bus Shelter Basis of Design

Q - CLE Reconstruct Wildlife Fence - Plans_IFB_2

1. INTRODUCTION

LATE PROPOSALS WILL NOT BE ACCEPTED

The City of Cleveland invites responses to the Request for Qualifications (RFQ) for Gold Lot Surface

Parking Facility.

We ask that you strictly adhere to the following critical guidelines outlined in this document.

1.1. Summary

The City of Cleveland (“City”), owner and operator of Cleveland Hopkins International Airport (“CLE”), Burke Lakefront Airport (“BKL”) (collectively “Airports”) and the North Coast Harbor (“Harbor”), through its Director of the Department of Port Control (“Director”), invites written Request For

Qualifications ("RFQ") from firms that have requisite, demonstrable competence and experience in providing Surface Parking Facility Design/Build Services (the “Project”) as required by the various divisions of the Department of Port Control (“Department”) and described more fully in this RFQ.

Qualified firms either singly or in joint venture or other legal arrangements (collectively, the "Firm", “Contractor” “Consultant” or "Respondent") must have the requisite, demonstrated competence and experience in, and a thorough knowledge of, the services required for the Project.

A pre-proposal meeting and site-visit will be held on Tuesday June 17, 2025 at 10:00a.m. local time in the Cleveland Plus Conference Room at Cleveland Hopkins International Airport. 5300 Riverside

Drive, Cleveland OH 44135 and via WEBEX:

https://clevelandairport.webex.com/clevelandairport/j.php?MTID=m212654f509a6447b1696c5ae896cfac e

Although attendance is not mandatory, firms are encouraged to attend. Those planning to attend the pre-proposal conference and site-visit must register by 1:00 p.m. Friday June 13, 2025, utilizing the RSVP function in OpenGov. Interested parties may submit or ask questions pertaining to this Request for

Qualifications and the services desired. Questions should be submitted online, in the Q&A section of the

OpenGov Platform.

1.2. Background

The Department is soliciting statements from qualified Firms, with demonstrated experience in providing professional design/build services, to include a full range of architectural/engineering services, and general construction services, for surface parking redevelopment, AOA fencing, revenue collection systems, aviation related security systems, surface lighting systems adjacent to airfields, and associated ancillary work at CLE. This RFQ is an invitation to experienced design/build firms to submit statements to the Department outlining, in detail, their ability to serve as a designer and developer to the Department, to assist in the comprehensive design and construction of development areas detailed below. The development areas will be utilized by the Department to expand its revenue-controlled parking capacity adjacent to the airfield.

1.3. Contact Information

Keith Prawalsky Airport Procurement Officer 5300 Riverside Dr PO Box 81009 https://clevelandairport.webex.com/clevelandairport/j.php?MTID=m212654f509a6447b1696c5ae896cface

Cleveland, OH 44114 Email: kprawalsky@clevelandairport.com Phone: (216) 265-6073

Department:

Port Control

Department Head:

Bryant L. Francis, C.M.

Director

1.4. Timeline

RFQ Published on City website June 4, 2025

Pre-Qualification Conference (Non-

Mandatory)

June 17, 2025, 10:00am

Cleveland Plus Conference Room, 5300 Riverside

Drive, Cleveland OH 44135 and via webex:

https://clevelandairport.webex.com/clevelandairport

/j.php?MTID=m212654f509a6447b1696c5ae896cf ace

The Cleveland Plus Conference Room is located on the baggage claim level, across from carousel 3.

Pre-Qualification Site Visit June 17, 2025, 10:00am

Last Day to Submit Provider Questions June 25, 2025, 4:00pm

Publish Question Responses and

Addendum (if needed)

July 2, 2025

Statement Submission Deadline July 15, 2025, 4:00pm mailto:kprawalsky@clevelandairport.com tel:(216)265-6073 https://clevelandairport.webex.com/clevelandairport/j.php?MTID=m212654f509a6447b1696c5ae896cface

2. CLEvolution

Cleveland Hopkins International Airport (CLE) is embarking on a transformative journey with the launch of CLEvolution: The Campaign to Transform CLE. This decade-long initiative represents a historic investment to modernize and reimagine one of Northeast Ohio’s most vital regional assets. Through this campaign, CLE will redefine the guest experience for travelers while strengthening the region’s economic foundation and future potential.

CLEvolution is more than an infrastructure upgrade, it’s a bold vision to elevate Cleveland’s role on the national and global stage. As the primary gateway to our city, CLE will serve as a powerful first impression for visitors and a point of pride for residents, symbolizing the dynamic, forward-looking spirit of Northeast Ohio.

We invite interested partners to join us on this ambitious journey to build an airport that not only takes us places, but transforms how we welcome the world and embrace the future.

3. SCOPE OF WORK

3.1. General Scope

The City seeks the services of a professional design/build Firm for the design and construction of a permanent, revenue-based, surface parking facility at Cleveland Hopkins Airport (CLE or Airport), east of the existing Concourse D and bordered on the north by Park Road, on the east by Jackson Road, on the south by Five Points Road, and on the west by Concourse D. This area is currently denoted as an Air

Operations Area (AOA) but will be repurposed and separated by the construction of an AOA fence, running north to south, intersecting the existing AOA fence north and south of Concourse D. Two

Alternates will be considered, a base case shown in Exhibit A and an Alternate case shown in Exhibit B.

Once the entire project is completed this area will be designated as the “Gold Lot.”

The facility will be operated by the Department of Port Control (DPC or Department). The projected capacity for the parking area will be approximately 1,500 vehicles. This lot will provide an alternate location for vehicles currently parking in the Orange Lot which will be decommissioned. A covered walkway will be constructed between this parking location and the south end of the existing head-house and bus service shelters will also be required for travelers preferring to ride to and from the terminal versus walking.

As part of the RFQ submittal, firms shall include demonstrated experience designing and constructing surface parking lots of this size and with the related elements mentioned in this Scope of Work.

The selection of the preferred firm will be based on the submitted qualifications. Once selected the Firm will work with the City to develop the Guaranteed Maximum Price (GMP) and pricing for identified alternates.

Design and construct boundary controls such as Air Operations Area (AOA) wildlife fence and guardrails at the north and south ends of Concourse D tying into the existing wildlife AOA fence and closing off the east perimeter of the building. Boundary controls require Airport Security, TSA and FAA review and approval for which Firms will provide supporting information. Boundary controls must include tampering, penetration, and crawl over deterrence.

Base design will reflect providing new wildlife AOA fence as shown in Exhibit A around the entire south perimeter of Concourse D, including the existing turboprop loading “Fingers.” The fence must be set back 10’ from the face of Concourse D structure and any related elements. Parking must have an additional 10’ setback on the parking side of the fence with wheel-stops at each space or continuous curbing for security purposes.

If required, provide an alternate design reflecting providing new wildlife AOA fence as shown in Exhibit

B (attachment "M") with new fence abutting existing wildlife AOA fence north and south of Concourse D and running to north and south faces of Concourse D. Provide additional fencing on the east face of

Concourse D structure to close off all through openings in the Concourse D structure at apron level. Provide access controls and monitoring on existing doors on east perimeter of Concourse D, including the” Fingers,” satisfactory to FAA and Airport Security and complying with life safety code requirements, to prevent unauthorized access into Concourse D and airside. Again, Parking must be offset

10’ from any wildlife AOA fencing or from the face of Concourse D where it provides the AOA boundary for additional security. Offset to be achieved with wheel-stops at each space of continuous curbing.

The scope of this contract encompasses Design/build services for the design and construction of fencing, structures paving improvements, and systems noted above including other improvements, such as electrical equipment and distribution, lighting, security and IT systems (including fiber optics), drainage, and other possible site work that are connected to existing airport systems.

The RFQ does not attempt to define all the contract needs nor detail them. Rather, it is flexible and allows for the credentials of the successful Firm to be demonstrated in the areas of expertise necessary to the contract. Please refer to the sections below for more details regarding the project services and preferred Firm qualifications and experience. The City reserves the right to modify the scope of services at any time before execution of the contract to add, delete, or otherwise amend any item(s), as it deems necessary, in its sole judgement, and in the best interest of the City.

It is the responsibility of the Design/Builder to be fully acquainted with the existing conditions of the project site by conducting visual inspections and reviewing available site information documents before statement submission. Design/Builder team shall include an experienced aviation professional with a minimum of 10 years of aviation experience and interfacing through the City with Airports District

Offices to guide in the design development and ensure compliance with FAA requirements and regulations.

Provide questions, notifications, and requests for information to the City promptly upon discovery of need to maintain orderly progression of the Work and minimize potential impacts to project cost and schedule.

Coordinate with all Airport departments and subject matter experts in the preparation of preliminary plans identifying required topographic field surveys, subsurface soil investigations, and other field investigative programs. Develop a schedule of completion of required surveys and investigations to minimize interference with airport and tenant operations.

Provide, manage, and coordinate professional consulting services necessary for complete execution of the

Project. Procure, manage, and coordinate professional consulting services necessary for defining and documenting design intent and producing construction documents for the Project. These services will include, but are not necessarily limited to, site survey and assessment, design, utilities, cost estimates, construction administration and management, construction, field observation, quality control, testing and inspection during construction and site improvements.

The selected firm will be required to utilize the City’s project management software, Procore, for managing and reporting all aspects of the project including but not limited to preparation and processing of monthly invoices and payment system, utilizing its cost control system, developing and updating schedules, and any other modules the City may require. While the Firm is free to utilize their own programs and software, using Procore is a requirement for interfacing with the City. Past experience utilizing Procore and the related subsystems is desirable and should be so stated, by example, in the

Firm’s response to this RFQ.

3.2. Minimum Qualifications

Each Consultant, regardless of the form of its business entity, must meet the following requirements. Failure to meet all requirements may be cause for rejection of a Statement. If Firm is a partnership or a joint venture, at least one general partner or constituent member must meet the requirements. Each Firm must:

A. Provide evidence that it has a minimum of five (5) continuous years of experience, in the last seven (7) years, in performing general engineering design/build services for parking facilities

B. Submit key staffing positions and resumes for both design and construction leads along with other key personnel and their resumes. Project leads must have at least five (5) years airport experience with design/build services for other airports. The designated staff member should have any required licenses and/or certification suitable for their intended positions.

C. As part of the RFQ submittal, firms must provide five (5) reference projects of similar nature, i.e.

aviation and parking related, along with contact information for each of the listed projects. Submittals should include the dollar value of the contract and a brief narrative explaining the scope of the project.

D. Possess all applicable licenses, certificates, permits or other authorizations required by all governmental authorities, including the City, having jurisdiction over the operations of the successful Firm at CLE or elsewhere.

E. Be authorized to conduct business in the State of Ohio, County of Cuyahoga and the City of

Cleveland.

F. Demonstrate experience in establishing and maintaining constructive relations with project stakeholders and the community.

3.3. Project Specific Services

This section includes information and scope that is applicable to all parts of the Project.

A. Firms are responsible for all permitting and fees and providing necessary information in a timely fashion Design shall be submitted for City code review and approval prior to any construction.

B. Services expected for this project include, but not necessarily limited to, site survey and assessment, utility locating, including utilizing ground penetrating equipment and hydro excavating, when necessary, provide data required for FAA airspace determinations, design, utilities, IT infrastructure, cost estimates, construction administration and management, field observation, quality control, testing and inspection during construction, site improvements, project closeout, and replacements during warranty period. The project requirement will likely include surveying, architectural, mechanical, electrical structural, civil engineering, environmental services, wayfinding and landscaping disciplines.

C. All work performed shall be in compliance with all applicable regulatory agencies, including, but not limited to, Ohio EPA, NEORSD, FAA, ODOT, Federal, State, City, and County.

D. Firms shall acquire the necessary topographic survey and utility data for the project site, including related office computations and drafting and submit to Airport as part of as-built packages.

E. As-builts need to be provided to the Airport as Revit model for buildings, and AutoCAD and PDF drawings for utilities, IT, pavement sections, etc. All asset information (i.e.

engineer approved product submittals, cutsheets, O&M manuals, etc.) will be included with the as-builts. In addition, a separate set of PDFs and AutoCAD as-builts shall be submitted independent of the full set of as-builts. Utility information found during site exploration shall also be provided to the Department.

F. The successful Firm shall be responsible for developing and submitting necessary information to airport’s Planning, Grants and Asset Management office for them to submit to the FAA, the 7460 application, a minimum of 120 days prior to beginning the desired work.

G. The Successful Firm must submit a Safety plan inclusive of their policies and procedures, training programs, and OSHA compliance. A Construction Safety Phasing Plans (CSPP), specifically for this project, is required for any FAA related work.

H. Firms must submit their current Experience Modification Rate (EMR) and narrative of their safety performance on past projects.

I. The Department is designing and installing wildlife fencing around the airport as a separate project. This project shall be designed and constructed so as not to negatively impact that project. Reference documents for this project are included as part of this solicitation.

J. The entire project must be ADA compliant in all aspects.

K. Cleveland Hopkins International Airport (CLE) is implementing an aggressive and industry-leading Community Impact Plan. Participating firms are encouraged to identify and describe how they intend to utilize Cleveland based resources throughout all aspects of their approach. This may include all categories of Cleveland based Certified Small

Businesses, Local Labor Force, and general Cleveland based companies. The City of

Cleveland’s Office of Equal Opportunity shall establish the minimum anticipated percentage for each contract and service area.

1. The Firm may follow the Airport Community Impact Plan framework as listed below, and/or identify an alternative approach to maximize Cleveland resources in their approach.

2. Implementation Framework: Each project phase integrates the Airport Community Impact

Plan’s equity mission:

3. Pre-Planning: perform research on how to best accomplish the commitment to the utilization of Cleveland-based businesses at the forefront of every project element level.

4. Procurement: incorporate project appropriate language into solicitations to contain diversity and commitment evaluation.

5. Execution: require monthly equity dashboards tracking spend, engagement, mentorship milestones.

6. Post-Completion: publish a final public equity impact report to assess legacy outcomes for

DBE firm growth, new job creation, and workforce diversity.Goal Setting Framework:

Goal 1:

Increase participation of underrepresented businesses, including certified Cleveland

Area Small Businesses (CSB’s), Minority Business Enterprises (MBE’s), and Female

Business Enterprises (FBE’s), and strengthen meaningful economic and local community impact.

Goal 2:

Foster long-term, sustainable business partnerships by establishing mentorship and workforce development pipelines between large prime contractors and underrepresented businesses.

Goal 3:

Build an industry development & exposure program by creating a structured, recurring platform for training, relationship-building, and industry education to better prepare local businesses for airport-related opportunities.

L. The Airport has a proactive sustainability program and Firms must incorporate and prioritize sustainability throughout project design and construction. Refer to Gold Lot Redevelopment

Sustainability reference document for guidance in this regard to be communicated to contracting firm via design documents. Some key points regarding Sustainability requirements:

1. 85% landfill diversion rate for any demo material

2. All new lighting to be LED

3. Firms shall achieve a waste diversion rate of 85% or higher for all demolition and construction activities.

4. Unexpected soil contamination encountered during construction will be managed by the Firm and coordinated with the City. Impacts on construction schedules will be coordinated between the City and Firm.

M. NPDES Stormwater Construction General Permit OHC000006 is applicable for work through

April 22, 2028 and Industrial Stormwater Permit 3II0179. The Department will not tolerate permit violations related to Firm activities.

1. Post construction BMPs (PCBMP) are an anticipated requirement because increased impervious surfaces are greater than one-acre in each drainage area. The project sites are in different stormwater drainage areas and PCBMP will be based on respective drainage area, AOA, and non-AOA locations.

2. The CLE Stormwater Master Plan presents acceptable PCBMPs for AOA and non-

AOA projects.

3. Firms will present PCBMP approach in their Statement, the Department will make the final PCBMP acceptance.

4. The Department prioritizes FAA compatibility and ease of inspection and maintenance.

5. Firms will be required to develop site specific stormwater pollution prevention plans

(SWP3). The Airport allows 12” diameter sediment socks staked every 18” and overlapped ends as inlet protection on AOA rather than silt fence. Multiple layers of sediment sock may be required at inlets with greater flow.

N. Electrical / IT:

1. Design and install all required electrical equipment and distribution systems, IT/Security and fiber network and tie into existing infrastructure. Any changes shall be coordinated through the respective Department managers. New transformers, if needed, will be pad mounted with high side, low side determined by building needs and will have switching capabilities of Open Position, A feed, B feed, and both A and B feeds.

2. There is an EV Charging infrastructure goal for this project which is still under review.

Presently the intent is to provide EV charging for 5% of the parking spaces or EV charging readiness for 10% of the spaces. “Charging readiness” generally implies design and installation of electrical distribution panels, related hardware and conduit. Review with

Department’s Project Team to discuss final determination of requirements.

3. Design, installation, and proposed changes to electrical service requirements stated herein must be reviewed and approved by Department Electrical Manager.

4. Assess existing Concourse D apron mast-lighting for use as parking area lighting. New lighting may be able to be installed on existing apron lighting frames and cans. Existing lighting may need to be moved to separate circuits to be designed and installed by the

Firm. Any electrical changes must be coordinated with the Department electrical maintenance manager. Any modifications to lighting may require a potential lighting plan submittal to the FAA.

5. Design for, and install additional building mounted lighting and mast lighting, as required, for adequate illumination and security of all parking areas. All new mast lighting must not exceed maximum height of existing Concourse D apron mast lighting. Provide blue light security and emergency call stations.

6. Emergency power and transfer switching requirements will be determined by the Airport

Electrical Manager.

7. The selected Firm will be required to coordinate with the Department throughout the design process to determine the most suitable system(s). Information such as (but not limited to) emergency power duration, scalability, operation and maintenance, and lifecycle analysis will be required to determine operational applicability.

8. Firms will likely need to install fiber optic cables as part of this project. If needed a minimum of twelve pairs of single mode fiber will be required. It is the Firm’s responsibility to determine if additional cables are required at each location to support IT, Security, Fire/Life Safety, and their intended use. For example, open conduits may be available in existing electrical duct banks.

9. A minimum of twelve pairs of single mode fiber will be required at each building. It is the Firm’s responsibility to determine if additional cables are required at each location to support IT, Security, Fire/Life Safety, and intended use of the building. The Department envisions the six pairs of fiberoptic cables for the following: four for tenant use, two for fire/life safety, two for security, two for IT, and two for future use/spare.

10. Firms will need to verify that existing conduit options are available prior to installation.

11. If new manholes are needed, multiple conduits shall be installed for future utilities. If new electrical manholes need to be installed to service a building, fiber optics will be collated as opposed to installing separate electrical and fiber optics manholes and conduits. New manholes should have functional drains that can be cleaned with sewer cleaning equipment to prevent water accumulation. Pull boxes shall be included in design where appropriate. Firms will coordinate with other Department development teams installing fiber optics to maximize efficiency and effectiveness. When installing new, Firms shall install four-inch diameter conduits with innerducts.

12. Firms will provide the Department with complete fiber optic test results.

13. All fiber optic decisions need to be approved by the Airport IT Manager.

14. Firm will install redundant and disparate fiber optic feeds where possible

O. Remove existing pavement markings and restripe existing hardstand area for parking and vehicle and pedestrian circulation. Provide design layout for parking showing all aspects of parking and non-parking areas. Survey pavement area and identify any areas of concern regarding existing surface elements that will need to be repaired or modified to serve the needs of a long-term vehicle parking surface including milling of uneven pavement.

P. Provide landscaping and site drainage adjustments as required to maintain proper drainage in and around the parking area. The Firm will coordinate with Department Airport Development office, Building and Housing, and the Planning Commission on landscaping requirements and avoidance of wildlife attractants.

Q. Design and construct security cameras at locations that provide full coverage of the new parking area and boundary controls and connect and integrate with existing Airport systems. Coordinate design with Department Airport Planning and Development office and Security Manager.

R. Design and construct entry and exit drives to parking area with access openings in the existing fence once it is declassified as an AOA wildlife fence. Provide access control equipment and ticket/pay stations at each entry and exit lane. These access points are to include all necessary curbing, lighting, striping and revenue collection systems required by the Department. Coordinate design with Airport Development office, Ground Transportation manager and Department Wildlife

Fence Replacement Project Manager as required to ensure the security of the new lot.

S. Design and construct parking area circulation lanes with curbing and striping where needed for pedestrian walkways and shuttle stops. Provide raised curbing and concrete surface where necessary to provide vehicular control and pedestrian protection while maintaining proper drainage paths.

T. Design and construct covered walkway from northeast end of parking lot main drive aisle to south end of existing Terminal Head House at baggage claim level per design intent

Exhibit. Provide necessary lighting and security camera monitoring in covered walkway. Note possible alternative design for a covered walkway routed from northeast end of parking lot main drive aisle to south end of existing Terminal Head House at departures level in lieu of baggage claim level utilizing space between existing Commercial Roadway and Terminal Roadway.

U. Design and construct bus shelters and pick up areas along parking area circulation aisles as shown in design intent Exhibits. Note the City may desire an alternate to include Pay-on-Foot stations at each bus shelter with necessary connection to and integration with lot access control and

DPC revenue collection systems. Provide necessary lighting and security camera monitoring at each bus shelter.

V. Provide regulatory and wayfinding signage as well as traffic signage at entry and exit locations, walkways and bus areas, circulation areas, and parking areas.

W. Repair, and where necessary, rebuild asphalt pavement shoulders to accommodate parking.

Designate existing fuel hydrant system access manholes and other utility access manholes as “No

Parking” zones providing adequate access for service vehicles. Abandoned and non-functioning ramp edge lights will need to have power secured, equipment decommissioned, and electrical in-ground cans protected in areas that will become part of the new parking and circulation areas. Firm to develop plan in conjunction with Airport electrical maintenance manager and with

FAA approval.

X. Fire/life safety and security must connect and interface with existing systems (Simplex). The

Firm will be required to work with existing Airport providers, Airport Security, and Airport Life

Safety and Emergency Planning, and Authorities Having Jurisdiction (AHJ) for specifications and requirements.

Y. Firms will be responsible for verifying all utilities including but not limited to FAA, National

Weather Service, Airport, etc. as well as repairing any damage utility related to work in this RFQ.

It is highly recommended that Firms use multiple techniques to verify and locate utilities, including, but not limited to, ground penetrating equipment and hydro excavation.

Z. Design and install a storm sewer pipe security gate or comparable system to prevent crawl through to secure area.

AA. Firms will work with the Department on designs and budgets throughout the project. Firms will be required to submit 30%, 60%, 90%, and 100% plan sets and/or reviews as determined by the Department and Firm to allow for Department input through the design-build process while maintaining submitted budget.

AB. Firms should plan on weekly coordination/status meetings with the City’s Project Manager during the entire course of the project. Meeting frequency can be altered as determined by the

Department and Firm based on project needs.

AC. Inspect, test, commission and demonstrate successful operation and function of all systems. Clean project site area thoroughly and remove debris after construction.

AD. The construction staging area will be located on the construction site.

AE. Owner’s manuals, Operation & Maintenance manuals, etc. will be submitted to the

Department for all equipment, along with completing the new equipment form and submitting it to the CityWorks coordinator.

City’s Role:

The City will:

A. Look to establish the execution requirements (e.g., schedule, operations, and any constraints on

Design/Builder’s work, Design/Builder submittals, permits, special work acceptance requirements) and identify appropriate requirements during Design Development.

B. Work with the selected Firm to develop a Guaranteed Maximum Price for the Project (GMP) and

Alternates.

C. Employ a Program Manager/Construction Manager ("PM/CM") as it's agent to monitor design and construction, during the project implementation, for contractual compliance.

D. Provide and manage the Procore digital project management system for the project. Provide system user licenses and training for Design/Builder staff and contractors.

E. Endeavor to answer all questions promptly and provide information that is critical to the success of the project to avoid impeding the Design/Builder’s schedule. Work to render decisions in a timely manner.

F. Will not assume responsibility for design adequacy or “approve” design and construction submittals, except to approve requested deviation from the contract when acceptable and appropriate. The City’s role changes from reviewing designs and submittals for technical accuracy for traditional design-build projects to reviewing for conformance with the contract on design-build contract(s) and monitoring project progression.

G. The City is working to develop an Owner-Controlled Insurance Program (OCIP) that will include this project. Firms should indicate their understanding of this approach and acknowledge that they understand the intent in the statement of Qualifications.

Design/Builder’s Role

The Firm will:

A. Be responsible to fully acquainted itself with the existing conditions of the project site by conducting visual inspections before Qualification submission.

B. Prepare preliminary plans identifying required topographic field surveys, subsurface soil investigations, and other field investigative programs. Develop a schedule of completion of required surveys and investigations to minimize interference with airport and tenant operations.

C. Complete appropriate Department requirements, such as completing a Facility

Modification Permit (“FMP”) application and providing appropriate data for an FAA

7460 submittal.

D. Comply with the requirements of the City’s Owner Controlled Insurance Program (OCIP) if implemented by the City for this project.

E. This project falls under the larger Terminal Modernization Program (TMDP). The successful Firm will be required to operate under the Governance Program approved by the stakeholders and has been incorporated into daily operations. The Firm shall adhere to the day-to-day operational policy and procedures which are designed for each team member to provide full support and documentation as required for the Governance

Program to make decisions.

F. Firm will be responsible to work at the direction of, and report to, the City's third-party

Project PM/CM.

G. Professional consulting services for the Project will include site survey and assessment, design, utilities, cost estimates, construction administration and management, field observation, quality control, testing and inspection during construction and site improvements.

H. It is anticipated that the Project requirements will most likely include, in varying degrees, including but not limited to: surveying, architectural, mechanical, electrical, structural, civil engineering and environmental services disciplines.

I. The pertinent professional services shall include, at a minimum, the following :

1. Project and construction management.

2. Integrated schedule for design and construction, with weekly “look-ahead’ updates.

3. Provide design options with respect to material, layout, and other factors that define the scope of work for design development.

4. Architectural and Engineering design and production of necessary drawings and contract documents

5. Develop and submit project schedule of values, construction schedule, and submittal schedule.

6. Make submittals of required shop drawings, product data, and samples to Architect and

Engineer.

7. Prepare permits and applications and acquire necessary permits from all affected municipalities, as required.

8. Cost schedule and budget controls utilizing Procore.

9. Material and equipment acquisition (including incorporation of long-lead items and identification of possible impact to schedule).

10. Provide photographic construction progress documentation submitted monthly with pay applications and final construction photos with closeout documentation.

11. Quality Control and ongoing inspection of the work to verify and demonstrate compliance with contract document requirements.

12. Risk management and insurance as required.

13. Environmental Storm Water Pollution Prevention Plan (SWP3) development and soil erosion control plan and PCBMPs.

14. Inspection and quality assurance/quality control, including any material testing and commissioning.

15. Value Engineering.

16. Maintain and submit documentation demonstrating compliance with sustainability goals.

17. Training of Airport personnel in use and maintenance of installed equipment and systems.

18. Turnover, warranty, and project closeout information are required to be submitted. (All assets must be submitted to Planning, Grants and Asset Management, including all required information for CityWorks, as indicated on the new equipment form.)

19. The Design/Builder must ensure the integrity of all extensions of the design and ensure that all equipment and materials meet the minimum design criteria requirements. This function is a significant role reversal from the traditional design-bid-build projects.

20. As-built survey for acceptance and record purposes for ALP updates. As-builts need to be provided to the Airport as Revit model for buildings, and AutoCAD and PDF drawings for utilities, IT, pavement sections, etc. All asset information (i.e. engineer approved product submittals, cutsheets, O&M manuals, etc.) will be included with the as-builts. In addition, a separate set of PDFs and AutoCAD as-builts shall be submitted independent of the full set of as-builts.

If selected as the Design-Build Firm, the FIRM will work to develop a Guaranteed Maximum

Price (GMP) for the project which shall include alternate pricing for design and construction/installation of:

A. AOA (Wildlife) fence routed under or near the east face of Concourse D in lieu of the perimeter of the “Fingers.”

B. The walkway, routed to the departures level, in lieu of the Baggage Claim level.

C. Preparation, sealing, and application of base coat paint system to block walls of existing four, 4 Concourse D “Fingers” (8 facades) stable to receive future topcoat potentially applied by wall mural artists.

D. Improvements to the existing Cell Phone Lot located east of Jackson Rd., adjacent to the project area.

E. Pay-on-Foot pay-stations at each shuttle bus shelter.

The City reserves the right to modify the scope of services at any time before execution of a contract to add, delete, or otherwise amend any item(s), as it deems necessary, in its sole judgment, and in the best interest of the City.

3.4. Community Impact Plan

The City of Cleveland is one of the most diverse cities in the State of Ohio and seeks to promote a robust community and economic impact for all. The Department is implementing a thoughtful, aggressive and industry-leading Community Impact Plan for all projects associated with the Terminal Modernization

Development Program. The Department is looking for Firms to demonstrate, in the Statements, their understanding and appreciation of this goal and to identify and describe how the Firm intends to utilize

Cleveland-based resources throughout all aspects of their approach to successfully completing the project.

The Community Impact Plan will allow the Department to assess the Firm’s creativity, imagination and commitment to economic and community impact. Firms should provide a detailed narrative that describes the Firm’s past and present approach to economic/community impact for workforce development. The Statement shall include two (2) similar project examples that demonstrate the Firm’s past performance and history of achieving economic/community impact and workforce development goals. Firms shall provide a detailed Community Economic Impact Plan and Workforce Development

Plan describing the Firm’s approach to achieving the Community Economic Impact Plan requirements and how it will cultivate a skilled craft workforce to maximize the participation of local craft workers, specifically: (1) detail the strategies and steps the Firm will take to ensure that Certified Firms, including

MBE, FBE and CSB firms, have an opportunity to participate, in a significant manner, to achieve the goals of the Community Impact Plan, and (2) describe the strategies that will be utilized to grow the capacity of Certified Firms through a Mentor Protégé Program.

Mentor Protégé Program:

Firm shall develop and manage a program to increase the competitive capacity of Certified Firms, and firms owned by underrepresented populations, in all categories of work including, but not limited to:

construction and professional services. The Mentor Protégé Program shall try to include at least one (1) firm that is located in underserved zip codes in Cleveland, Ohio.

While a Firm does not need to identify subconsultants/subcontractors in their Statement submittal, the

Firm shall identify the areas of work where certified subconsultants/subcontractors will be utilized on the project and the expected participation percentage of those subconsultants/subcontractors as part of its

Community Impact Plan. The selected Firm will be required to submit a list of subconsultants/subcontractors, to the Office of Equal Opportunity, for review and approval to ensure that the Firm is satisfying the obligations of its Community Impact Plan prior to subconsultants/subcontractors being engaged on the project.

The Firm’s proposed plan to bring vision to the Community Impact Plan will become part of the Contract of the selected Firm. The Firm shall delineate the strategies that the Firm will undertake to meet its commitments to the Cleveland Community Impact Plan both prior to and after any contract award.

The general expectations, for subconsultant/subcontractor participation, for the design/build phases of the Project, are as follows:

Design Services:

• Historically Underrepresented

Companies................................................................................................. 20%

Construction:

• Historically Underrepresented Companies

................................................................................................30%

Cleveland Resident Participation:

• Cleveland local worker Hiring Goal 20% Resident Worker Hours

4% Low-Income Resident Worker Hours

Within 30 days of contract award, selected Firm shall meet with OEO to review and finalize its

Cleveland Community Impact Plan.

If some part of this project becomes federally funded, the requirements provided herein will be modified to take into account the requirements of federal law.

All construction work under this Agreement done by the firm and all subcontractors is subject to the City of Cleveland’s Project Labor Agreement (PLA). The PLA Template is attached, and also available on the

City of Cleveland’s website: https://www.clevelandohio.gov/sites/clevelandohio/files/mayor/eo/EO2024-

02-ProjectLaborAgreementTemplate.pdf

The Firm’s proposed plan to bring vision to the Cleveland Community Impact Plan will become part of the Contract of the selected Firm. The Firm shall delineate the strategies that the Firm will undertake to meet its commitments to the Cleveland Community Impact Plan both prior to and after any contract award.

https://www.clevelandohio.gov/sites/clevelandohio/files/mayor/eo/EO2024-02-ProjectLaborAgreementTemplate.pdf https://www.clevelandohio.gov/sites/clevelandohio/files/mayor/eo/EO2024-02-ProjectLaborAgreementTemplate.pdf

4. COMPENSATION AND INVOICING

1. General Services

Compensation for general services shall be based on hourly billing rates or fixed price based on support category of the individuals assigned to each task and approved reimbursable expenses as agreed upon during negotiation of the Agreement.

Billing rates shall remain unchanged throughout the life of this contract.

The Consultant shall be paid for services on a simple time-based method, or mutually agreed upon fee schedule based on project deliverables. The Consultant shall invoice each month based on the actual hours, and approved hourly billing rates expended for the services.

The Consultant shall submit its invoice for progress payment to the Department of Port

Control no later than the close of business on the Thirtieth (30th) Calendar Day of the Month following the month for which payment is requested. If the 30th calendar day would fall on a

Saturday, Sunday, or Holiday then the submittal shall be on the previous working day. The

Consultant shall not submit invoices more frequently than once per month.

Invoices shall include a cover page, summary table, detailed invoice per task, summary table of labor costs, timesheets, summary table of reimbursable, original receipts, and other information as deemed appropriate. Invoices shall include specific activities worked, on an hourly and daily basis by resource or task/deliverables.

Supporting information (receipts, timesheets, etc.) shall be attached in the appropriate section of the invoice in alphabetical then chronological order. For example, timesheets shall be attached alphabetically by individual name and chronologically by individual.

Each approved task shall be specifically identified and tracked.

Invoices not submitted in the approved format may be rejected and returned to the Consultant.

This includes incomplete information and missing documentation.

2. Payments To Subconsultants

Consultant is obligated to pay subconsultants within 10 days from the receipt of each payment the prime contractor receives from the City of Cleveland.

5. TERMS AND CONDITIONS

The following terms and conditions, substantially in the form contained herein, shall be included in the agreement between the City and the successful respondent. Please carefully review these terms and conditions. No specific response to this section is required.

5.1. Term

The term of this Agreement shall begin on the effective date of this Agreement and, unless sooner cancelled in accordance with the terms of the Agreement, shall terminate upon completion of and approval by the City of all work to be performed.

5.2. Cancellation

This agreement may be canceled by the City at any time upon written notice to the Consultant.

5.3. Independent Contractor

Consultant and the City agree that Consultant is an independent contractor and not an employee of the

City and further agrees that Consultant shall be considered as such for all purposes. As such Consultants shall retain sole financial responsibility for all taxes due to federal, state or local governments or agencies on account of themselves, their employees, representatives or agents.

5.4. Equal Opportunity, MBE/FBE

The Consultant shall comply with all terms, conditions, and requirements imposed on a “Contractor” in the Equal Opportunity Clause, Section 187.22(b) of the Cleveland Codified Ordinances, and shall make the Clause part of every subcontract or agreement entered into for services or goods and binding on all persons and firms with which the proposer may deal, as follows: No Contractor shall discriminate against any employee or applicant for employment because of race, religion, color, sex, sexual orientation, national origin, age, disability, ethnic group or Vietnam-era or disabled veteran status. Contractors shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to race, religion, color, sex, sexual orientation, national origin, age, disability, ethnic group or Vietnam-era or disabled veteran status. As used in this chapter, “treated” means and includes without limitation the following: recruited whether by advertising or other means; compensated, whether in the form of rates of pay or other forms of compensation; selected for training, including apprenticeship, promoted, upgraded, demoted, transferred, laid off and terminated. Contractors shall post in conspicuous places available to employees and applicants for employment, notices to be provided by the hiring representative of Contractors setting forth the provisions of this nondiscrimination clause.

A copy of this Clause shall be made a part of every subcontract or agreement entered into for goods or services and shall be binding on all persons, firms, and corporations with whom the Contractor may deal.

Within 60 calendar days after entering into a contract, the successful firm, as Contractor, shall file a written affirmative action program with the OEO containing standards and procedures and representations assuring that the Contractor affords all qualified employees and applicants for employment equal opportunities in the Contractor’s recruitment, selection, and advancement processes. The forms can be found at: City of Cleveland OEO Forms

5.5. Cleveland Area Business Code

During performance of this contract, Consultant shall comply with any and all applicable requirements of the Cleveland Area Business Code, Chapter 187 and 187a. of the Codified Ordinances of Cleveland, https://www.clevelandohio.gov/city-hall/departments/law/divisions/office-equal-opportunity

Ohio, 1976 (“C.O.”), and any Regulations promulgated under the Code, which Code and Regulations are incorporated into and made part of this RFQ by this reference as fully as if rewritten in it or attached.

During performance of this contract, Consultant shall comply with any and all applicable requirements of the Cleveland Area Business Code, Chapter 187 and 187a. of the Codified Ordinances of Cleveland, Ohio, 1976 (“C.O.”), and any Regulations promulgated under the Code, which Code and Regulations are incorporated into and made part of this RFQ by this reference as fully as if rewritten in it or attached.

The OEO subcontractor goal for this project is 10% CSB for the design portion, 15% MBE, 7% FBE, and

8% CSB for the build portion.

5.6. Subcontracts and Assignments

Consultant shall not subcontract nor shall any subcontractor commence performance of any part of the work or services included in this Agreement without the prior written consent of the City. Subcontracting, if permitted, shall not relieve Consultant of any of its obligations under this Agreement.

Consultant shall be and remain solely responsible to the City for the acts or faults of any such subcontractor and of such subcontractor's officers, agents and employees, each of whom shall for this purpose, be deemed to be an agent or employee of Consultant to the extent of its subcontract.