FSA25-VEL33.0_-_ITB_Announcement.pdf
PDF 215 KB Posted
- Attached to
- Pursuit, Administrative, and Other Vehicles
- Solicitation number
- FSA25-VEL33.0
- Issued by
- Florida
About this file
This document is an Invitation to Bid (ITB) from the Florida Sheriffs Association (FSA) for FSA25-VEL33.0: Pursuit, Administrative, and Other Vehicles. The solicitation seeks to establish a twelve-month contract from October 1, 2025, to September 30, 2026, with manufacturers and their authorized representatives for vehicle procurement. All prospective bidders are required to attend a mandatory Pre-Bid Meeting on July 14, 2025, and must submit a complete bid package online via the VendorLink bid system by September 2, 2025. The contract will be awarded to the lowest responsive bidder by brand, manufacturer, and specification, with key dates including a Bid Announcement on 3/28/2025, Bid Submissions Due on 9/2/2025, Bid Evaluations from 9/15/2025 to 9/19/2025, Intent to Award on 9/23/2025, and Final Award on 10/1/2025.
Bidders must submit a comprehensive Qualification Packet containing various forms, including a Bidder Qualifications Form, Drug-Free Workplace Form, Insurance Checklist, Federal Funding Willingness to Comply Form, and digital attestations confirming E-Verify and SunBiz registration compliance. The Bid Package must include pricing for each item bid, build sheets merged into a PDF, and optional pricing if applicable. The FSA reserves the right to reject any bids or portions thereof and to waive irregularities if deemed in the organization's best interest. The bid prices will be valid for a sixty (60) calendar day evaluation period, and there is a "Cone of Silence" period from 8/1/2025 to 9/23/2025 during which communication restrictions will be in effect.
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Text version
INVITATION TO BID ADVERTISEMENT
FSA25-VEL33.0: Pursuit, Administrative, and Other Vehicles
The Florida Sheriffs Association invites interested vendors, including manufacturer representatives, to submit responses in accordance with these solicitation documents. The Florida Sheriffs Association will serve as the Contract Administrator in the solicitation process and the administration of the resulting contract. The purpose of this bid is to establish a twelve (12) month contract, beginning October 1, 2025, and ending September 30, 2026, with manufacturers and manufacturer’s authorized representatives for the purchase of Pursuit, Administrative, and Other Vehicles.
The Florida Sheriffs Association invites interested bidders to submit bids. Refer to the Bid Calendar for major bid tasks, activities, and dates. All prospective bidders are required to attend the Pre-Bid Meeting on July 14, 2025, for FSA25-VEL33.0 Pursuit, Administrative, and Other Vehicles.
This contract shall be awarded to the lowest responsive bidder by brand, manufacturer, and specification.
Bidder warrants by virtue of bidding it is submitting a firm bid and the prices quoted in their bid response will be good for an evaluation period of sixty (60) calendar days from the date of bid opening unless otherwise agreed to by the FSA.
All bidders must submit a complete bid package online via the VendorLink bid system by September 2, 2025, containing the following signed documents and supporting materials.
Qualification Packet (forms and materials required for bid qualification) include:
• Bidder Qualifications Form
• FSA Drug-Free Workplace Form
• Insurance Checklist & Valid Certificate of Insurance
• Federal Funding Willingness to Comply Form
• Certification Regarding Debarment and Suspension
• Certification Regarding Lobbying
• Completion of a digital attestation confirming compliance with E-Verify requirements pursuant to Section
448.095, Florida Statutes
• Completion of a digital attestation confirming compliance with SunBiz registration requirements
• W-9 Form
Bid Package:
• Price for each item bid
• Build sheets for each item bid on merged into a pdf document
• Option pricing for each item merged into a single pdf document (if bidder is offering options)
Failure to submit the above items will result in disqualification for the contract. Bidders are hereby advised that the Florida Sheriffs Association reserves the right to reject any and all bids, or separate portions thereof, and to waive any irregularity, technicality or omission if the FSA determines that doing so will serve in the FSA’s best interest.
The FSA may also reject any bid not submitted in the manner specified by the solicitation documents.
FSA25-VEL33.0 Bid Calendar Date
Bid Announcement 3/28/2025
Voluntary Interested Bidder Workshop FSA25-VEL33.0 6/3/2025
New Items & Specifications Submissions Due 6/12/2025
Mandatory Pre-Bid Meeting FSA25-VEL33.0 and VendorLink Training 7/14/2025
Requests for Clarifications Due to FSA 7/24/2025
FSA Response to Requests for Clarifications 7/30/2025
Bid System Opens 8/1/2025
Cone of Silence 8/1/2025 - 9/23/2025
Bid Submissions Due 9/2/2025
Bid Tabulations Posted 9/3/2025
Public Bid Opening 9/3/2025
Bid Evaluations 9/15/25 - 9/19/25
Intent To Award 9/23/2025
Final Award 10/1/2025
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