FLOORING MATOC RFP.docx

Contents

TABLE OF CONTENTS

PART I – THE SCHEDULE

SECTION A -- SOLICITATION, OFFER, & AWARD

The City of Fountain intends to award up-to three (3) indefinite-delivery, indefinite-quantity, (IDIQ) Multiple Award Task Order Contracts, and may award as many as it deems necessary, but reserves the right to make a single award if it is determined to be in the best interest of the City.

As requirements develop, task orders will be competed among the Multiple Award Task Order Contract (MATOC) awardees. This is not a Requirements contract; the City reserves the right to issue additional solicitations and award additional contracts within the locations covered by this solicitation.

This MATOC will support the City of Fountain’s and Fort Carson’s General Facilities Construction (GFC) Intergovernmental Support Agreement (IGSA). This pending agreement once formalized may span a period of up-to 10 years or more.

SECTION B – PRICE SCHEDULE/MATOC BID SCHEDULE

BINDING

DIRECT LABOR RATES-MAXIMUM CEILING RATES

Burdened: Rates shall be burdened with taxes, insurance, and home office overhead; but shall not include job site overhead or profit

MATOC - INDIRECT COSTS

PROFIT TABLE

SECTION C – SPECIFICATIONS

Project Location: Fort Carson, Colorado.

1. PURPOSE AND SCOPE.

a. The purpose of this Multiple-Award Task Order Contract (MATOC) is to provide flooring services in support of the General Facilities Construction IGSA between the City of Fountain and Fort Carson. As requirements develop, Requests for Quotations/Proposals (RFQ/RFPs) for task orders will be issued on a competitive basis. Task orders could vary in size from $2,000 to over $100,000 and will be awarded and administered according to the City of Fountain procedures by the Strategic Partnerships Department. Orders will primarily include repair and maintenance flooring projects. Work performed under this MATOC will include but not be limited to, the following general project categories: Flooring.

b. Types of projects may involve work on new or existing; administrative offices, visitor centers, storage and maintenance buildings, and dormitories.

c. Typical work encompasses general construction services, to include but not limited to:

Site Work – associated with preparing cleaning removing and replacing any flooring.

Site Improvements – associated with flooring projects.

Flooring – ceramic tile, wood, vinyl composition, carpeting, and miscellaneous coverings Other miscellaneous flooring work as required but not identified above.

d. All work required for task orders shall be completed in accordance with scope of work, and shall meet local, state, and federal regulations.

e. All work shall be done in strict accordance with the contract documents, industry and regulatory standards and as specified by each individual Task Order. Use of the MATOC will provide the City of Fountain and Fort Carson with services that can accommodate quick and straight-forward projects, as well as some small but complex projects.

f. Contractor's work and responsibility shall include all contractor planning, programming, administration, and management necessary to provide support for Task Orders awarded. The Contractor shall conduct the work in strict accordance with the contract and all applicable Federal, State, and local laws, regulations, codes, or directives. The Contractor shall provide related services such as preparing and submitting required reports, perform administrative work, and submit necessary information as specified under this contract and within each Task Order. The Contractor shall ensure that all work provided meets the scope of work for each Task Order and any special specifications included with the individual Task Order or included in any applicable documents.

g. The City of Fountain will provide a detailed scope of work to the Contractor detailing the task to be accomplished. Depending on the complexity of the project, the detail provided may vary from a general idea of what is required, with no drawings, to substantially completed or complete design documents provided by Fort Carson. The Contractor shall use the information provided by the City of Fountain and Fort Carson and submit a complete proposal. No Architect/Engineering services will be required by the contractor to submit a complete proposal or after award. There may be minimal incidental design on some Task Orders.

h. The Contractor shall complete all work and services under this contract in accordance with schedules established in each Task Order. Submittal dates will be included in the Task Order. These dates identify when submittals are due in the issuing office and other addresses identified in the Task Order. Types and numbers of submittals and dates and places for review meetings shall be established by each Task Order.

SUMMARY OF WORK

1.01 DESCRIPTION OF WORK

A. Work will be described in each Task Order. When Fort Carson requires work under the General Facilities Construction IGSA, a Request for Proposal (RFP) will be issued by the City of Fountain. The RFP will include information concerning the statement of work, guide specifications, drawings, attachments, information pertaining to a site visit, evaluation criteria, and any other requirements for submission (e.g. proposal requirements, bid schedule, etc.).

B. Work hours: Acceptable work days and hours will be established in each individual Task Order. Work shall not occur on weekends or Federal holidays, unless permitted in the specific task order or expressly permitted by the City of Fountain and Fort Carson. Contractors shall submit in writing any requests for deviation of the work days and hours established in the task order for approval or denial by the City of Fountain and Fort Carson.

C. Public Affairs: The Contractor shall not publicly disclose any data, documents or information generated or reviewed under this contract or task orders. The Contractor shall refer all requests for information concerning information or site conditions to the City of Fountain for comment.

1.02 LOCATION AND PRE-PROPOSAL INSPECTION OF WORK SITE

A. Site of Work will be described in each Task Order RFP.

Contractor attendance at pre-proposal site visits is considered vital to preparation of competitive and cost-effective offers, and to understanding the total results desired by the RFP. Failure to attend pre-proposal site visits shall not be used as an excuse for omission or miscalculation in offers and may be taken into consideration in determining Contractors eligibility to participate in future Task Orders. The Contractor will not be reimbursed for attendance, RFP or task order quote development, site visits, or other pre-Task Order award costs.

The City of Fountain reserves the right to make attendance at pre-proposal site visit mandatory for specific Task Orders and to reject offers by contractors who have not attended the pre-proposal site visit.

1.03 APPLICABLE CODES, STANDARDS AND SPECIFICATIONS

A. All work shall comply with codes and standards applicable to each type of work and as listed in individual subdivisions. Unless otherwise specified, work will be in accordance with Federal Standards, International Building, Plumbing, Mechanical and Gas Codes, National Electric Code, National Fire Code, Americans with Disabilities Act and Architectural Barriers Act accessibility guidelines.

1. Where a conflict occurs between reference documents and the project specifications, the project specifications govern.

2. Where a conflict occurs between reference documents, the document containing the most stringent requirements governs.

3. Where reference documents are not specified by the date, the current document published as of the date set for receipt of proposals applies. (For construction only projects)

4. Materials, applications and tests specified by reference to published standards of a society, association, code or other published standards are included in the Specifications as if written in their entirety.

5. Contractor's Contract Manager: The Contractor's Contract Manager shall oversee task accomplishment, administer all instructions, and answer all questions from the City pertaining to the tasks during the life of the contract. The Contract Manager shall be responsible for the complete coordination of all work under this contract. The Contract Manager shall be responsible for ensuring adequate internal controls and review procedures are followed in order to eliminate conflicts, errors and omissions and for ensuring that all technical requirements are met.

B. SPECIFICATIONS

CODES and STANDARDS: The site surveys, work plans, remedial actions, equipment startup and testing and/or repair shall conform to the requirements of this contract. The Contractor shall adhere to codes and standards as specified herein and in the individual Task Orders. All codes and standard requirements shall be based on the latest edition of codes applicable at the time the Task Order is issued. All work shall comply with local, state, or Federal/National codes whichever is the most stringent.

C. American Society for Testing and Materials (ASTM) SPECIFICATIONS

1. Copies of the "American Society for Testing and Materials" (ASTM) specifications referred to herein may be obtained for a nominal charge by contacting the Society at:

https://www.astm.org/

2. Products and processes included in the Specifications shall conform to the manufacturer's latest published specifications.

3. Upon request by the City of Fountain or the Fort Carson Representative, Contractors shall provide a sworn affidavit from the manufacturer certifying that material, products and processes delivered and used on the project meet the specified requirements. Affidavit shall not relieve the Contractor from his/her responsibility for full compliance with the requirements of the Specifications.

1.04 ABBREVIATIONS

A. Abbreviations used throughout the specifications and the organization or document represented are:

B. Additional abbreviations will be defined as they appear in the specifications or on drawings.

1.05 ENGINEERING SERVICES

All lines and grade work not presently established at the site shall be laid out by the contractor in accordance with the drawings and specifications. The contractor shall maintain all established lines, boundaries and benchmarks and replace as directed those which are destroyed or disturbed.

1.06 MEANS AND METHODS

A. Means and methods of construction are solely the responsibility of the Contractor and shall be such as the Contractor or his subcontractors may choose; however, it is the City’s/Fort Carson Representatives’ right to reject means and methods proposed which, in the City’s/Fort Carson Representatives’ opinion:

1. Constitute a hazard to the work, persons or property.

2. Will not produce finished work in accordance with terms of the Contract.

3. Are contrary to specified means or methods included in the Contract.

B. The right to reject means and methods of the Contractor or subcontractor shall not be construed or interpreted as acceptance of control of means and methods by the City/Fort Carson Representatives.

C. The City/Fort Carson Representatives approval or failure to exercise the right to reject means and methods will not relieve the Contractor of his obligation to complete the work required by the Contract.

D. Total responsibility for control of means and methods lies with the Contractor for all work.

1.07 ENVIRONMENTAL COMPLIANCE AND PERMITTING

A. The contractor is responsible for and shall comply with all applicable Federal, State and local laws and regulations concerning environmental compliance, permitting, pollution control and abatement, as well as other specified requirements. The contractor is responsible for the work, control and monitoring of their subcontractors to ensure compliance with these and applicable regulatory environmental requirements.

B. PERMITS: The Contractor shall obtain all permits from Federal, State, or local agencies as identified in the specific Task Order. Costs for permits shall be included as part of the contractor's Task Order proposal.

C. Permitting Stormwater Discharges from Federal Facility Construction Projects (part of State’s National Pollutant Discharge Elimination System)

1. The Contractor shall be responsible for obtaining and complying with environmental stormwater discharge permit(s) associated with construction activities that disturb one acre or more of land, for smaller projects that are part of a larger, common plan. The contractor will prepare and submit applicable State and local applications/Notices of Intent (NOI), specific Storm Water Pollution Prevention Plans (SWPPP), pay fees, etc., to the responsible agencies to obtain permit coverage prior to beginning construction. Coordinate NOIs with the station manager.

2. The Contractor has overall responsibility for the preparation, implementation, maintenance, inspection, monitoring, reporting, and compliance with such permits and plans throughout construction to ensure the proper management of stormwater runoff and the effective protection of adjacent streams, lakes, ponds and waterways. The contractor shall not submit a Notice of Termination (NOT) to end his permit coverage until the construction is complete, site is completely stabilized, and final approval is provided by the City/Fort Carson Representatives. A copy of Notice of Termination shall be coordinated and provided to the Station Manager prior to submission to permit authority.

3. The Contractor should contact the State or other applicable regulatory agency responsible for environmental protection or environmental quality for permit information and compliance requirements, and/or visit the U.S. Environmental Protection Agency (USEPA) National Pollutant Discharge Elimination System (NPDES) website on Stormwater Discharges from Construction Activities: http://www.epa.gov/npdes and Construction Industry Compliance Assistance Center website: http://www.cicacenter.org.

D. Dewatering and Temporary Structures

1. Surface and subsurface dewatering work that may be required for construction of structures, foundations, utility installation or earthwork operations is the responsibility of the contractor and shall be conducted in a manner to prevent erosion, sedimentation, or contamination of surface waters, streams, groundwater protected areas using best management practices. Excavated materials shall not be deposited or stored in, or alongside of, watercourses where it can be washed away by high water or storm runoff.

2. Sanitary or other facilities, such as chemical toilets and other sources of potential pollutants, shall be located far enough from wells, streams, ponds or groundwater protected areas to prevent possible pollution or contamination of surface and groundwater.

E. Management of Hazardous Substances

1. The storage and handling of hazardous substances shall meet all regulatory safety, environmental and transportation requirements using best management techniques. Temporary or permanent secondary containment such as double walled tanks, impervious berms, etc., shall be provided for all petroleum products stored in 55 gallon or larger drums, tanks or other containers. Comply with applicable provisions of station’s Spill Prevention, Control, and Countermeasure Plan. Spill kits and booms shall be available near the storage of petroleum products to ensure adequate containment should a release occur.

2. The Contractor shall properly manage, dispose and/or recycle hazardous and universal waste materials such as chemicals, petroleum products, paints, solvents, batteries, fluorescent bulbs and ballast, etc., by storing, handling and transporting the material in suitable containers to a State approved disposal or recycling facility.

F. Waste Management and Reduction Plan

The contractor shall be responsible for collecting, segregating, and disposing all construction waste and debris. Develop and implement an appropriate Waste Management Plan to minimize waste. Make reasonable efforts to segregate and recycle construction waste such as glass, paper, cardboard, plastic, carpeting, gypsum board, untreated wood, concrete where recycling activities are available.

2. Materials segregated on the job site shall be managed using good housekeeping procedures, stored in containers with lids, and recycled or disposed in a timely manner to avoid safety, health or environmental concerns. Materials that are not recyclable or otherwise conservable shall be properly disposed of in an approved landfill or other approved disposal means.

3. The contractor is encouraged to deconstruct, dismantle, salvage and recycle re-useable components and materials from existing structures where feasible and approved. Useful, non-hazardous and non-regulated building components not wanted by Fort Carson may be salvaged and transported off-site by the contractor for future use. In doing so, the contractor and all subsequent parties agree to hold harmless and release the City of Fountain and Fort Carson and its employees from all liability, damage, loss, claim or expense associated with the removal, handling, transportation, storage, salvage, recycling or future re-use of these items or components of these items.

4. Maintain disposal manifests and provide a record to the City/Fort Carson Representative of the materials and quantities in weight or cubic yards disposed in landfills, recycled, or salvaged.

G. Lead Paint Hazards

The contractor shall assume painted, stained or finished surfaces and components (e.g., windows, doors, flooring, millwork, siding, railings, etc.) found in existing structures constructed or fabricated prior to 1978, may contain lead-based paint. The contractor is responsible for implementing the proper safety and health operations, practices and equipment required to protect workers and other personnel from exposure to lead hazards during preparation, removal and renovation activities.

H. Fossils and Artifacts

Should the Contractor discover any fossils or artifacts during construction operations, such objects shall become the property of Fort Carson. The Contractor shall cease construction operations in the area of the "find" and immediately notify the City/Fort Carson Representative of such discovery. Construction operations may proceed in other areas not affected by this clause with approval of the City/Fort Carson Representative. Care shall be exercised by the Contractor so as not to damage fossils or artifacts uncovered during excavation operations. The contractor shall avoid the marked Native American religious sites on Fort Carson as directed by Fort Carson Range Control.

I. Air Pollution Prevention

1. The Contractor shall comply with applicable Federal, State and local laws and regulations concerning the prevention and control of air pollution.

2. Construction activities shall be performed in such a manner that air pollution is held to a minimum. All construction areas, access or haul roads, parking areas and storage areas used during construction shall be managed by application of approved dust inhibitors or by sprinkling with water to suppress dust formation in accordance with Federal, State, and local regulatory agencies.

3. Burning of materials, trees and brush, combustible construction materials and rubbish will be permitted only if it is first approved by the City/Fort Carson Representative and properly permitted by Federal, State, and local regulatory agencies, and when atmospheric conditions for burning are considered favorable by appropriate State or local air pollution or fire authorities.

4. Where open burning is permitted, burn piles shall be properly constructed to minimize smoke. In no case, shall unapproved materials, such as hazardous substances, tires, plastics, rubber products, asphalt products or materials that create nuisance odors, be burned.

J. Noise Abatement

Construction activities shall be performed in such a manner that the noise level is minimal. All equipment and operation of equipment shall comply with all Federal, State, and local regulations. All equipment shall be equipped with mufflers or other noise abatement devices approved by the City/Fort Carson Representative.

K. Environmental Litigation

No time extension, damages or expenses may be due to the contractor for work stoppage, lost time, or additional costs because of contractor’s failure to meet these and other safety, environmental or transportation regulations.

END OF SECTION

SECTION 01300 - SUBMITTALS

PART 1 - GENERAL

1.01 SUBMITTALS

A. It is the responsibility of the contractor to identify all submittals required by the specifications, referencing the Subdivision applicable, and submit the list to the City/Fort Carson Representative within 14 calendar days after receipt of Notice to Proceed. Failure to list a submittal will not relieve the contractor from submission of required information. A Submittal Register will be provided for completion.

B. Submittals as required in individual subdivisions shall be submitted to the City/Fort Carson Representative by the Contractor via using the Submittal Transmittal form. The form must include the contract number and description of contents. All submittals shall be submitted for a 14 calendar day review by the Fort Carson Representative through the City of Fountain Representative, to allow adequate review prior to commencement of work in that area.

C. No item requiring approval shall be installed without prior approval by the City/Fort Carson Representative.

D. Unless otherwise specified in the individual subdivision, the Contractor shall submit electronically. If hard copies are required, it will be identified in the task order and will not exceed three (3) copies of all required data. Two (2) copies will be kept by the City/Fort Carson Representative and one (1) copies will be returned to the Contractor.

E. Use of unspecified or unapproved materials or equipment will not be permitted.

F. When submitting substitute materials or equipment, the Contractor shall clearly define any deviations from the specified item. It is the responsibility of the Contractor to prove that the submitted item meets all requirements of the contract.

G. All shop drawings shall indicate how the submitted item builds into or is attached to the adjacent construction. All modifications to details shown on the contract drawings shall be approved prior to installation of the submitted item.

H. All submitted surveys, studies, proposals, work plans, calculations, and specifications submitted to the CO/COR, whether as a formal submittal or otherwise, become the property of the City/Fort Carson.

1.02 COST BREAKDOWN

A. Provide a schedule of values and construction schedule upon award of each Task Order.

a. Contractors must furnish a cost schedule of values of any lump sum items which will provide the basis for progress payments. The schedule of values shall be submitted in a format acceptable to the City/Fort Carson Representative and each item shall include overhead and profit. Contractor and Fort Carson Representative at the site must agree on the percentage of work completed at the end of each month. Contractor will submit a monthly invoice for payment to the City and the Fort Carson Representative for review and approval prior to submitting the invoice for payment.

b. 5% of the total task order award amount will be held in retainage until the final inspection and all punch list items are completed and accepted by the City/Fort Carson Representative.

1.03 PROGRESS SCHEDULE/REPORTS

A. A contract progress schedule is required within 10 days after work commences. Actual progress must be reported on a contract progress report every two weeks. A copy of these forms will be provided.

1.04 TEST REPORTS

A. The Contractor shall submit all reports of tests required by the specifications to the City/Fort Carson Representative. Test reports shall be submitted as available, but all shall be submitted prior to Final Inspection.

END OF SECTION

SECTION 01400 - QUALITY CONTROL AND SAFETY

PART 1 - GENERAL

1.01 QUALITY CONTROL

A. Testing Laboratory

1. Independent testing laboratory shall be selected by the Contractor and the name of proposed laboratory submitted for approval. Unless otherwise specified, all costs and fees associated with the independent laboratory and testing services are the responsibility of the contractor.

2. The City of Fountain bears no responsibility for payment for any test, testing, or test reports required unless expressly provided herein.

B. Contractor shall:

1. Make available to testing laboratory, at no cost, all materials to be tested.

2. Provide labor necessary to supply samples and assist in making tests.

3. Advise laboratory of the identity of material sources and instruct suppliers to allow inspection by the laboratory.

C. Submit five (5) copies of each written report promptly, covering each inspection and test.

D. Tests shall be conducted in accordance with the requirements of the specifications designated or, where not specified, the latest standards of American Society for Testing and Materials. Laboratory shall be certified to perform work in the state where project is located.

E. Refer to individual Task Orders and Sections for the independent testing laboratory services and tests that are required.

F. After the initial tests have been performed, if either materials or workmanship, or both, do not comply with the applicable specifications, the Contractor shall pay for all additional testing that may be required as necessary to insure compliance.

1. The Contractor shall initiate and maintain an effective safety program that provides adequate systematic policies, procedures, and practices to protect their employees from and allow them to recognize, job-related safety and health hazards. The program shall include provisions for the systematic identification, evaluation, prevention and control of general work site hazards, specific job hazards, and potential hazards that may arise from foreseeable construction methods and conditions, as well as providing a competent person, should OSHA require one for work performed, to conduct frequent and regular inspections. Each employee must be instructed in the recognition and avoidance of unsafe conditions and the regulations applicable to the work environment.

2. The Contractor shall immediately notify the City and the Fort Carson Representative of any accident, incident, or exposure resulting in a fatality, lost-time injury, or property loss/damage of $2,500 or more arising out of work performed under this contract. The Contractor shall investigate all work-related accidents/incidents to the extent necessary to determine their cause(s) and furnish the City and the Fort Carson Representative an investigative report outlining findings and proposed or completed corrective actions. The contractor shall, when required by the City of Fountain or the Fort Carson Representative, have a separate and complete independent investigation of the accident/incident, and submit a comprehensive report of findings and recommendations to the City and the Fort Carson Representative. The City shall consult with the Fort Carson Representative, safety personnel in reviewing the investigation report and corrective actions. If the contractor fails or refuses to institute prompt corrective action, the City may invoke the suspension-of-work clause in this contract or any other remedy available to the government. Any delay or cost resulting from a safety-related suspension of work will be borne by the Contractor.

3. In the event of an accident/incident, the Contractor shall be responsible for providing and obtaining appropriate medical and emergency assistance. Except for rescue and emergency measures, the scene of the accident/incident shall not be disturbed or the operation resumed until the on-site aspect of the investigation has been completed. In case of an accident that occurred inside of Fort Carson, Fort Carson Range Control will be notified at 719-526-5698.

4. Service safety personnel and representatives from Federal, State, local government and Fort Carson agencies shall have the right to examine and conduct an investigation at sites or areas where work under this contract is being performed. The absence of such investigations shall not relieve the contractor of their safety program responsibilities.

END OF SECTION

SECTION 01500 - CONSTRUCTION FACILITIES AND TEMPORARY CONTROLS

PART 1 - GENERAL

1.01 CONSTRUCTION FACILITIES AND TEMPORARY CONTROLS

A. WEATHER PROTECTION

1. General:

a. Provide necessary protection against weather to maintain all materials, apparatus, fixtures, and work free from damage whether in shipment, in storage, or in place.

b. Do not perform wet work when temperature is below 40 degrees F, within the ensuing 48 hours, except when work is properly protected and sufficient heat is provided.

2. Heat Provision

a. When heat is required for proper weather protection, provide temporary enclosures of work and acceptable means to provide sufficient heat to maintain a temperature of not less than 50 degrees F. Provide higher temperatures when required by these specifications.

b. Use only heating apparatus and fuels of approved safe types. Keep equipment and surroundings in a clean, safe condition. Use flame resistant tarpaulins and other materials for temporary enclosure of space. Use vented heaters only.

3. Buildings and other facilities are not available for storage of contractor’s materials, equipment, and tools unless pre-approved by the City/Fort Carson Representative.

4. Fire Prevention

a. Fire prevention is a high priority with the State of Colorado and Fort Carson. During Red Flag days, fire prevention measures must be met and proper fire mitigation tools must be present in case of ignition to be put out. According to Fort Carson Range Control, water, “flappers” and/or shovels must be present to extinguish fires if ignited.

1.02 UTILITIES

A. Active and Inactive Utilities: Before work begins, the contractor shall coordinate with the Fort Carson Representative utility authority to locate and protect all utilities traversing the project site. It is the contractor’s responsibility to verify locations of the utilities and prevent damage to all utilities at the project site. If damage occurs, contractor shall repair utility at no additional expense to the City.

B. The contractor shall provide all temporary utilities required for the work during the entire construction period. Temporary utilities shall include, but not necessarily be limited to:

1. Water Service: Install water service and distribution piping of sizes and pressures adequate for construction until permanent water service is constructed.

2. Electrical power service: Provide weatherproof, grounded electrical power service and distribution system of sufficient size, capacity, and power characteristics installed in accordance with the National Electrical Code and the requirements of the local power company. Temporary service shall be of sufficient capacity to run all electrical systems and equipment required by the project until permanent service is installed.

3. Telephones: Provide temporary telephone service for personnel engaged in construction.

C. Interruption of Existing Utility Service: Contractor shall work to minimize interruptions to existing utility service and shall adhere to all task order specific limitations regarding durations of outages. Contractor shall provide notice of outages at least one week in advance to the City/Fort Carson Representative, or as specified in the specific task order.

1.04 SANITARY FACILITIES

A. Toilets: Install self-contained single-occupant toilet units of the chemical, aerated recirculation, or combustion type, properly vented and fully enclosed with a glass fiber reinforced polyester shell or similar nonabsorbent material. Maintain toilet units on a regular basis to provide sanitary conditions.

1.05 CONSTRUCTION SITE ACCESS

Contractor shall sign and control access to construction area with appropriate barriers, fences, warning devices or other acceptable means to protect park personnel, visitors and the public from harm and minimize risk of theft and vandalism. Where project work affects public roads, provide signage and or flagmen in accordance with the current edition of the Manual on Uniform Traffic Control Devices (MUTCD) as published by the US Department of Transportation, Federal Highway Administration. The Contractor shall comply with these and any task order specific site access regulations.

END OF SECTION

SECTION 01600 - MATERIALS AND EQUIPMENT

1.01 MATERIALS

A. Unless indicated otherwise, all materials, equipment and other items incorporated into the work of this project must be new and unused. Materials and workmanship shall meet the requirements stated under each Section.

B. To assure ready availability, all materials, equipment and related components must be obtained from sources which maintain a regular, domestic stock.

C. All materials unless otherwise specified or approved shall be asbestos-free, and the contractor shall provide documentation certifying that all materials used in the construction or replacement are asbestos-free.

1.02 ITEMS NOT IN CONTRACT

A. All items indicated N.I.C. (not in contract) on drawings or in specifications are items not included in the specific task order.

1.03 INSTALLATION OF MANUFACTURED PRODUCTS AND EQUIPMENT

A. The installation of manufactured products and equipment together with all associated parts, in design, materials, and workmanship shall be in strict conformance with the manufacturer's recommendations, if so specified.

B. All installations shall be completed and ready for use.

C. Similar items shall be of the same design and manufacture.

END OF SECTION

SECTION 01700 - CONTRACT CLOSEOUT

1.01 FINAL INSPECTION, ACCEPTANCE AND PAYMENT

Refer to this section for information and requirements regarding clean-up.

A. PRE-FINAL INSPECTION

The Contractor shall notify the City/Fort Carson Representative at least 10 business days before the date the construction work will be completed and ready for a pre- final inspection. The contractor shall conduct pre-final and final inspections in the presence of the City/Fort Carson Representative, and the contractor shall ensure the duly authorized representative performing the inspection was appointed to do so for the specific task order. Other Government personnel may attend both inspections. A Pre-Final Punch List may be developed by the Contractor, as result of this pre-final inspection of any items not meeting Contract requirements for final acceptance. The list of deficiencies may include the estimated date by which the deficiencies will be corrected. Any discrepancies noted shall be corrected prior to final inspection. The City reserves the right to request a pre-final Inspection or final inspection.

B. FINAL INSPECTION

When the contractor is ready for final inspection, the contractor shall request so in written notice to the City/Fort Carson Representative at least ten (10) business days prior to the date on which the construction work will be ready for final inspection. The final inspection will not be made until all contract work is complete and ready for beneficial use or occupancy. Final Inspection shall not constitute acceptance of the project or final payment. The City/Fort Carson Representative is responsible for furnishing a complete punch list, in writing, to the Contractor. Items noted on the punch list will be completed prior to scheduling a final inspection and acceptance. As-builts, warranties, manuals, etc., may be turned-in at time of final inspection. Discrepancies noted will be corrected within the time specified by the City.

C. BENEFICIAL USE OR OCCUPANCY

The Contractor shall complete all inspections and commissioning requirements prior to final inspection. The warranty shall be issued. Extended warranties offered by the contractor and its subcontractors or suppliers may be accepted at the City’s discretion.

D. QUALITY CONTROL DURING INSPECTIONS

The Contractors Quality Control Inspector and/or Superintendent shall ensure all items on the Pre-Final Punch List, rejected and nonconforming work, along with all remaining work conforms to the contract terms, construction documents and industry standards, prior to the final inspection. The Contractor is responsible for maintaining its own pre-final and final inspection records. The Contractor will be legally and financially responsible for not completing all of the contract requirements in accordance with the contract terms.

E. REPEAT INSPECTIONS

In the event the City/Fort Carson Representative finds that the project is not ready for the applicable inspections, (too many discrepancies) the contractor may be held liable for the cost of a repeat inspection. If the inspection involves the City, Contract Specialist, Fort Carson Representative, Safety Officer or other key members, these cost(s) may include additional labor, travel and miscellaneous expense.

1.02 MAINTENANCE AND OPERATING INSTRUCTIONS

A. Prior to Final Inspection, Contractor shall submit to the City/Fort Carson Representative, maintenance information and operating instructions for all equipment and systems provided under this Contract.

B. Refer to each Task Order Technical Specifications for special requirements affecting the submission of all instructions and other information required.

C. Contractor shall submit five (5) copies of all operating and maintenance instructions for all equipment systems that require adjustment, servicing and attention for proper operation.

D. Contractor shall include all information necessary to maintain and make proper and efficient use of all equipment and shall use simple, non-technical language where possible. Contractor shall provide all necessary wiring diagrams and schematics. Any hazards likely to occur in operation of equipment shall be pointed out to avoid improper operation that might result in damage or danger to equipment, building, or personnel. Contractor's installation experts shall be available at Final Inspection to explain and demonstrate operation of all systems and equipment.

E. Copies of all maintenance and operating information shall be submitted in bound form as a "Manual of Operating Instructions", with items grouped by Sections of Work. Contractor shall append each manual with name, address and telephone of Contractor, subcontractor and companies and individuals providing service for equipment used.

F. Prior to the final inspection or occupancy by Fort Carson, the Contractor shall provide competent personnel to meet with the City/Fort Carson Representative to fully explain and familiarize the Fort Carson Representative with all equipment and its operation and maintenance.

1.03 "AS BUILT" RECORD DRAWINGS

A. Contractor shall maintain in proper order, one (1) complete set of clean prints of all drawings and specifications on the project site while work is in progress. The Contractor shall neatly inscribe, in red ink or pencil, all changes in work, and the dates of such changes, on the prints. The changes shall be noted in sufficient detail and clarity to accurately portray all "as built" conditions. Include locations, descriptions and sizes of all underground items. At completion of construction and before final inspection, the Contractor shall submit the "as built" drawings to the City/Fort Carson Representative.

In specific task orders, the Contractor may be required to prepare existing condition drawings or to submit as-builts electronically in AutoCAD.

END OF SECTION

GENERAL INFORMATION FOR ALL AWARDED TASK ORDERS

1. FOR CONSTRUCTION ONLY TASK ORDERS

a. The City will provide to the Contractor, without charge, one set of contract drawings and specifications, except publications incorporated into the technical provisions by reference, in electronic or paper media as chosen by the City.

b. The Contractor shall:

(1) Check all drawings furnished immediately upon receipt;

(2) Compare all drawings and verify the figures before laying out the work;

(3) Promptly notify the City of ambiguities, contradictions, gaps in information, if any;

(4) Be responsible for any errors that might have been avoided by complying with this paragraph

(5) Reproduce and print contract drawings and specifications as needed at their own cost. (After award, if additional copies of specifications and drawings are available, they will be provided to the contractor.)

c. Omissions from the drawings or specifications or the mis-description of details of work that are manifestly necessary to carry out the intent of the drawings and specifications, or that are customarily performed, shall not relieve the Contractor from performing such omitted or mis-described details of the work. The Contractor shall perform such details as if fully and correctly set forth and described in the drawings and specifications.

d. The work shall conform to the specifications and the contract drawings identified in task order RFP.

2. PRECONSTRUCTION CONFERENCE

a. After award of a Task Order, the Contractor shall attend a preconstruction conference with the City/Fort…