Final COMBS IV Section M 27 July 2023.pdf

PDF 204 KB Posted

Attached to
CONTRACTOR OPERATED AND MAINTAINED BASE SUPPLY (COMBS) SERVICES FOR THE T-6A/B/D TEXAN II AIRCRAFT
Solicitation number
FA810623R1000
Issued by

About this file

This document provides the evaluation factors for a solicitation seeking Contractor Operated and Maintained Base Supply (COMBS) services for the T-6A/B/D Texan II aircraft. The solicitation will utilize tradeoff source selection procedures to select a single contractor based on an integrated assessment of technical, past performance, and price factors. Technically acceptable proposals will be further evaluated based on past performance, which is considered significantly more important than price. The contractor will be required to provide program management, supply chain management, inventory data management and reporting services. The period of performance is the base period of six months for transition plus four and a half years, with an option to extend services for an additional four years. Pricing will be evaluated for reasonableness, realism, balance, and total evaluated price. Award is expected to be made in early 2024.

View the file

Other files

File Type Posted
COMBS IV Team Updates to Vendor Question 10-16-23.pdf PDF
COMBS IV Team Updates to Vendor Questions 10-5-23 - 10-12-23.pdf PDF
FA8106-23-R-1000-Amendment 0003.pdf PDF
COMBS CDRL Mod Package_COMPLETE_05Sep2023_Signed.pdf PDF
PWS_COMBS IV_26 SEPTEMBER 2023 (1).pdf PDF
Final COMBS IV Section L 20 September 2023.pdf PDF
PRICING MATRIX T-6 COMBS IV - Protected (V10) - 18 Sep 23.xlsx XLSX spreadsheet
COMBS IV Team Updates 11 Sept. to Vendor Questions 8-25-2023 through 9-25-2023 -RT.pdf PDF
FA8106-23-R-1000-0003.pdf PDF
T-6 COMB IV Vendor Questions No 1.pdf PDF
CBA Patuxent.pdf PDF
PRICING MATRIX T-6 COMBS IV - Protected (V9) - 28 Aug 23.xlsx XLSX spreadsheet
Revised COMBS IV Section M 17 August 2023.pdf PDF
CBA Corpus Christi.pdf PDF
Revised COMBS IV Section L 17 August 2023.pdf PDF
CBA Columbus.pdf PDF
CBA Pensacola-Whiting Field.pdf PDF
CBA Sheppard.pdf PDF
CBA Laughlin.pdf PDF
FA8106-23-R-1000 Amend 0002.pdf PDF
Wage Determinations T-6 COMBS IV.pdf PDF
FA8106-23-R-1000-0001 dated 7 August 2023.pdf PDF
PRICING MATRIX T-6 COMBS IV - Protected (V8) - Updated CLIN Structure - 27 July 2023.xlsx XLSX spreadsheet
Final COMBS IV Section L 27 July 2023.pdf PDF
PWS_COMBS IV_27 July 2023 (FINAL).pdf PDF
GFP Inventory 27 July 2023.xlsx XLSX spreadsheet
PPI_Tool_Download_Instruction.docx DOCX document
FA8106-23-R-1000 27 July 2023.pdf PDF
COMBS IV CDRL Package - 27 July 2023.pdf PDF
Show all 29

On GovTribe

Work with this file

  • Download the original file
  • Contacts named in this file
  • Similar government files
  • Ask GovTribe AI about this file

Text version

SECTION M – EVALUATION FACTORS FOR AWARD

Section M

EVALUATION FACTORS FOR AWARD

1.0. Source Selection (SS)

1.1. Basis for Contract Award

This acquisition will utilize Tradeoff Source Selection procedures, with technical proposals, to make an integrated assessment for a best value award decision.

Tradeoffs will be made only between Past Performance and Price among those offerors who have been determined technically acceptable. Award will be made to the Offeror who is deemed responsible in accordance with the Federal Acquisition Regulation (FAR) Part 9, as supplemented, whose proposal conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by Section L – Instructions to Offerors of this solicitation) and is judged, based on the evaluation factors, to represent the best value to the Government. This may result in an award to a higher rated, higher priced Offeror, where the decision is consistent with the evaluation factors, and the Source Selection Authority (SSA) reasonably determines the technically acceptable proposal, and superior past performance of the higher priced offeror outweighs the price difference with lower priced offerors.

1.1.1. The SSA will base the source selection decision on an integrated assessment of proposals against all source selection criteria in the solicitation (described below).

While the Government Source Selection Evaluation Board (SSEB) and the SSA will strive for maximum objectivity, the Source Selection process, by its nature, is subjective and, therefore, professional judgment is implicit throughout the entire process.

1.1.2. This source selection is conducted in accordance with Federal Acquisition Regulation (FAR) Part 15.3, Contracting by Negotiation, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), the Air Force Federal Acquisition Regulation Supplement (AFFARS), DoD Source Selection Procedures dated 20 August 2022, and Air Force Mandatory Procedures 5315.3. These regulations are available electronically at acquisition.gov.

1.2. Number of Contracts to be Awarded:

The Government intends to select one contractor for this acquisition. However, the Government reserves the right not to award a contract at all, depending on the quality of the proposals and prices submitted and the availability of funds.

1.3. Correction Potential of Proposals:

The Government will consider throughout the evaluation, the correction potential of any technical proposal aspect evaluated as a deficiency. The correction potential shall be based on the amount and/or complexity of the corrections needed to meet Government requirements.

http://farsite.hill.af.mil/vffara.htm file:///C:/Users/JeffreyW.Voudren/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/LF8798DU/MP5315.3.doc%23s153 file:///C:/Users/JeffreyW.Voudren/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/LF8798DU/MP5315.3.doc%23s153

1.4. Competitive Range Determination

If discussions are conducted, the Government shall establish a competitive range comprised of the most highly rated proposals, in accordance with FAR 15.306(c).

During the evaluation process multiple competitive range determinations may be made that eliminate Offerors from the competition IAW FAR 15.505. The competitive range determination can be based on Factor 1 Technical, Factor 2 Past Performance, Factor 3 Price, or a combination of the three factors. A competitive range determination may eliminate Offerors based on their initial proposal evaluation results, after discussions (if necessary), prior to issuance of the Final Proposal Revision (FPR) request, or for efficiency. If Offerors are excluded from the competitive range, they may request a debriefing IAW FAR 15.505.

1.5. Discussions

The Government intends to award without discussions but reserves the right to conduct discussions if necessary. Therefore, it is imperative that Offerors submit their best terms initially. However, if during the evaluation period it is determined to be in the best interest of the Government to hold discussions, the Government will determine if responses to Evaluation Notices (ENs) received during discussions will be considered formal proposal revisions, or if offerors will be required to include EN responses in the Final Proposal Revision (FPR). The Request for FPR letter will include specific instructions on how offerors will submit FPRs. The Government also reserves the right to request Draft FPRs during discussions. Offeror responses to ENs for Volume II (Past Performance) shall not be included in the FPR. Offeror responses to Past Performance ENs during discussions will automatically be considered in the final evaluation.

1.6. Reviews and Visits

Site visits are not planned. The SSEB may conduct site visits during the evaluation phase. If conducted, the results will be assessed under the applicable factors/subfactors and will be used to validate and confirm the Offeror’s written proposal.

1.7 Solicitation Requirements (Terms and Conditions)

Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and Performance Work Statement (PWS) requirements, other than those identified as factors and subfactors. Requirements included in the factors and subfactors will be evaluated in accordance with the process described for each factor and subfactor. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being ineligible for award.

Offerors must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable, and the proposal, therefore, ineligible for award.

2.0. Evaluation Factors

2.1. Evaluation Factors and Subfactors

2.1.1. Evaluation factors used to evaluate each proposal:

Award will be made to the offeror proposing the combination of factors deemed most advantageous to the Government based upon an integrated assessment of the evaluation factors described below.

Factor 1: Technical Subfactor 1: Program Management Subfactor 2: Supply Chain Management Subfactor 3: Inventory Data Management and Reporting

Factor 2: Past Performance Factor 3: Price

2.1.2. Relative Importance of Factors and Subfactors:

For this solicitation, technical acceptability is a prerequisite to the best value analysis and potential trade-off between Past Performance and Price. The Order of Importance is used to explain how the other factors will be traded off on technically acceptable proposals.

For all technically acceptable proposals, Factor 2 (Past Performance), is considered significantly more important than Factor 3 (Price).

2.1.3. Evaluation Methodology:

The Government will evaluate all factors concurrently for all proposals. Initial ratings for all factors will be established for each offeror in determining the competitive range. The Government technical evaluation team will evaluate the technical proposals on a pass/fail basis, assigning ratings of Acceptable, or Unacceptable. The proposals shall be evaluated against the subfactors listed in paragraph 2.2 below. Past Performance will be evaluated as described in paragraph 2.3 below. Price will be evaluated as described in paragraph 2.4 below. For the award decision, the SSA will assess the Past Performance ratings, along with supporting information, and Price for all technically acceptable offers to make an integrated assessment of which offeror provides the overall best value.

2.2. Factor 1 – Technical

The Technical evaluation will be based on each’s offeror’s approach for meeting the technical requirements listed below. The evaluation focuses on the technical approach as described in each offeror’s technical volume. The technical evaluation does not consider price. Each subfactor within the technical factor will receive one of the ratings described below based on the criteria listed below. Individual subfactor ratings will be used to determine the overall technical acceptability of each offeror. To be determined technically acceptable at the factor level, the Offeror must be rated acceptable in each subfactor. A single deficiency within a subfactor will result in an unacceptable rating for that subfactor. A final unacceptable subfactor assessment will determine an overall technical unacceptable rating, and therefore, render the offeror unawardable. Only those proposals determined to be technically acceptable, either initially, or as a result of discussions, will be considered for award. The technical evaluation will also consider risk in determining overall acceptability. Risk pertains to the potential for unsuccessful contract performance. Risk will not receive a separate rating, rather, it will be inherent within the subfactor ratings, and the overall Technical rating.

Rating Description

Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

2.2.1. Subfactor 1: Program Management

The Government will assess the Offeror’s proposed Program Management approach.

Offerors are required to present all the information as stated in the Instruction to Offerors (ITO), Section L. The subfactor minimum is met when the Offeror’s proposal indicates an adequate understanding of the requirements and provides convincing rationale how their approach will meet the requirements for all of the following essential elements with low potential for disruption of schedule, or degradation of performance:

a. A sufficient number of qualified personnel, which ensures all contract requirements are met IAW PWS 1.1.2.1.a), b), and c)

b. An approach to successfully manage and accomplish transition which ensures the offeror will begin full contract performance at the end of the transition period IAW PWS 1.1.16.1.b)1.,d) and e)

c. An approach for Performance, Trend Analysis and Reliability and Maintainability which ensures the Service Summaries and Operational Metrics are met IAW PWS 1.1.7.a

d. All offerors (both other than small businesses and small businesses) will be evaluated on the extent of the proposed participation/commitment to use of U.S. small businesses in the performance of this acquisition. The Offeror’s proposed Small Business Participation Commitment Document must be successfully completed IAW Section L, Attachment 3.0. In addition, the Offeror’s proposed small business minimum quantitative requirement (MQR) must be 15% IAW PWS 1.1.1.c)1.

2.2.2. Subfactor 2: Supply Chain Management

The Government will assess the Offeror’s proposed Supply Support approach. Offerors are required to present all the information as stated in the Instruction to Offerors (ITO), Section L. The subfactor minimum is met when the Offeror’s proposal indicates an adequate understanding of the requirements and provides convincing rationale how their approach will meet the requirements for all of the following essential elements with low potential for disruption of schedule or degradation of performance:

a. An approach to operate and maintain an inventory and supply ordering system which ensures supportability of delivery requirements are met in accordance with the following PWS References: 1.3.1.a), 1.3.2.b), c)1), d, 1.3.9, and 1.3.11

b. An approach to sufficiently manage Major Time Change Items (MTCI) Overhauls which ensures the requirements of PWS 1.4.1.a)-n) are met.

2.2.3. Subfactor 3: Inventory Data Management and Reporting

The Government will assess the Offeror’s proposed Inventory Data Management and Reporting approach. Offerors are required to present all the information stated in the Instructions to Offerors (ITO), Section L. The subfactor minimum is met when the offeror’s proposal indicates an adequate understanding of the requirements and provides convincing rationale how their approach will meet the requirements for all of the following essential elements with low potential for disruption of schedule or degradation of performance:

a. An approach to provide a complete Commercial-Off-The-Shelf Enterprise Resource Planning (ERP) System which is fully functional at the start of full contract performance, and meets all criteria the outlined in PWS paragraphs:

1.3.3.a)18 and 1.3.3.a)21.

2.3. Factor 2 – Past Performance:

The Past Performance evaluation assesses the degree of confidence the Government has in an offeror’s ability to supply products and services that meet users’ needs, including cost and schedule, based on a demonstrated record of performance.

2.3.1. Ratings:

The Past Performance factor will receive one of the following performance confidence assessment ratings IAW the Department of Defense (DoD) Source Selection Procedures.

TABLE 5- PERFORMANCE CONFIDENCE ASSESSMENTS

Rating Description

SUBSTANTIAL

CONFIDENCE

Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

SATISFACTORY

CONFIDENCE

Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

NEUTRAL

CONFIDENCE

No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Note: With regards to the best value award decision, all offerors rated as “Substantial Confidence” will be considered equal for the Past Performance Factor.

2.3.2. Evaluation Process:

The Past Performance evaluation considers the Offeror’s demonstrated record of performance in providing products and services that meet users’ needs. Performance confidence is assessed at the overall Past Performance factor level after evaluating aspects of the Offeror’s recent past performance, focusing on performance that is relevant to the Technical subfactors and Price assessment. More relevant performance may have a greater impact on the Performance Confidence Assessment than less relevant effort. More recent performance may have a greater impact on the Performance Confidence Assessment than less recent performance. The Government may consider past performance in the aggregate in addition to on an individual contract basis. In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the Offeror’s Past Performance proposal volume and information obtained from other sources, such as, but not limited to, the Past Performance Information Retrieval System (PPIRS) or similar systems, Defense Contract Management Agency (DCMA) and commercial sources. The Government reserves the right to use all information available to fully assess the Offeror’s past performance.

2.3.2.1. Recency Assessment:

An assessment of the past performance information will be made to determine if it is recent. To be recent, the effort must have been performed during the past three (3) years from the date of issuance of this solicitation. If any part of the performance falls within the above timeframe, the contract in its entirety may be evaluated for past performance. Past performance information that fails this condition will not be evaluated.

2.3.2.2. Relevancy Assessment:

The Government will conduct an in-depth evaluation of all recent performance information obtained to determine how closely the products provided/services performed under those contracts relate to the Technical subfactors and Price assessment. Consideration will be given to things such as similar service, similar complexity of the effort, breadth and depth of skills, similar contract scope and type, contract magnitude and schedule. A relevancy determination of the Offeror’s (including joint venture partner(s) and major and critical subcontractor(s)), as defined in paragraph

4.3.1 of Section L) past performance will be made based upon the aforementioned

LIMITED CONFIDENCE

Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

NO CONFIDENCE

Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

considerations. In determining relevancy for individual contracts, consideration will be given to the effort, or portion of the effort, being proposed by the Offeror, teaming partner, or subcontractor whose contract is being reviewed and evaluated. The Government will consider the portion of the effort accomplished on previous/current contracts compared to the portion to be performed on the proposed effort. For example:

Past Performance for a subcontractor for Program Management will only be considered if that same subcontractor is to perform Program Management on the proposed effort.

The past performance information submitted by offerors along with information obtained from other sources will be used to establish the degree of relevancy of past performance. The Government will use the following degrees of relevancy described in the DoD Source Selection Procedures, paragraph 3.1.3.1, Table 4, when assessing recent, relevant contracts:

Degree Description

VERY RELEVANT

(VR)

Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

RELEVANT

(R)

Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

SOMEWHAT RELEVANT

(SR)

Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

NOT RELEVANT

(NR)

Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Scope, magnitude and complexity will be assessed based on the prime or subcontractor/teaming partners proposed role or effort as it relates to the past performance effort. The Government may or may not utilize all or some of the following to determine the elements examined within scope, magnitude, complexity, and price:

Scope: Relevancy in regard to scope may be assessed based on, but not limited to, the similarities between a given Past Performance effort and the COMBS requirement.

Consideration may be given to the following elements when determining relevancy with regard to scope:

1. Supply Chain Management (SCM) at multiple sites

2. TCI and Major Time Change Items (MTCI) Management

3. Subcontract Management

4. Management of Joint Programs (USAF, Navy, and Army)

5. ERP utilization on prior contracts

6. Time Compliance Technical Order (TCTO)/Technical Directive (TD) Management

Magnitude: Relevancy in regard to magnitude may be assessed based on, but not limited to, the similarities between a given Past Performance effort and the proposed requirement. Consideration may be given to the following elements when determining relevancy with regard to magnitude:

1. Dollar value of parts managed

2. Size of parts inventory managed

3. Size of aircraft fleet(s)

4. Contract value as it relates to the portion of effort proposed to perform

Complexity: Relevancy in regard to complexity may be assessed based on, but not limited to, the similarities between a given Past Performance effort and the technical subfactors.

Price Assessment Past Performance Relevancy: Relevancy in regard to cost/price will be assessed primarily based on similarity between contract type (i.e. Firm-Fixed- Price (FFP), Cost, Time and Materials (T&M)) of previous effort as compared to the COMBS requirement.

2.3.2.3. Performance Quality Assessment:

The Government will consider the performance quality of recent, relevant efforts. The quality assessment consists of an in-depth evaluation of the past performance questionnaire responses, PPIRS information, Contractor Performance Assessment Reports (CPARS) (including ratings and supporting narratives), interviews with Government customers and fee determining officials and, if applicable, commercial clients. It may include interviews with DCMA officials or other sources known to the Government. The quality assessment may result in positive or adverse findings.

Adverse is defined as past performance information which the Government determines to be less than satisfactory performance quality. For adverse information identified, the evaluation will consider the number and severity of the problem(s), mitigating circumstances, and the effectiveness of corrective actions that have resulted in sustained improvements when determining the quality assessment. Taking mitigating corrective actions may or may not result in a higher quality rating. The Government will use the following quality levels when assessing recent, relevant efforts:

Quality Assessment Description

EXCEPTIONAL (E)

(BLUE)

During the contract period, contractor performance is meeting (or met) all contract requirements and consistently exceeding (or exceeded) some or many.

Very few, if any, minor problems encountered.

Contractor took immediate and effective corrective action.

SATISFACTORY (S)

(GREEN)

During the contract period, contractor performance is meeting (or met) all contract requirements. For any problems encountered, contractor took effective corrective action.

MARGINAL (M)

(YELLOW)

During the contract period, contractor performance is not meeting (or did not meet) some contract requirements. For problems encountered, corrective action appeared only marginally effective, not effective, or not fully implemented. Customer involvement was required.

UNSATISFACTORY (U)

(RED)

During the contract period, contractor performance is failing (or fail) to meet most contract requirements.

Serious problems encountered. Corrective actions were either ineffective or non-existent. Extensive Customer oversight and involvement was required.

UNKNOWN (UK)

Unknown Performance rating due to lack of sufficient information to assign a rating.

2.3.3. Assigning Ratings:

As a result of the relevancy and quality assessments of the recent contracts evaluated, offerors will receive an integrated performance confidence assessment rating based on the definitions provided in paragraph 2.3.1 above. Although the past performance evaluation focuses on performance that is relevant to the Technical subfactors and Price assessment, the resulting performance confidence assessment rating is made at the factor level and represents an overall evaluation of contractor performance.

Offerors without a record of relevant past performance or for whom information on past performance is not available will not be evaluated favorably or unfavorably on past performance and, as a result, will receive a "Neutral Confidence" rating for the Past Performance factor.

More relevant performance will have a greater impact on the Performance Confidence Assessment than less relevant effort. A record of Somewhat Relevant to Very Relevant past performance, which may result in Substantial, Satisfactory, or Limited Confidence, may be considered more advantageous to the Government than a Neutral Confidence rating. Likewise, a more relevant past performance record may receive a higher confidence rating and be considered more favorably than a less relevant record of favorable performance.

2.4. Factor 3 –Price

Price proposals will be evaluated for (1) price reasonableness (including completeness),

(2) unbalanced pricing, (3) price realism, and (4) Total Evaluated Price (TEP). Offerors whose price is determined to incomplete, unreasonable, or unrealistic will not be considered for award. Additionally, an Offeror’s price may be rejected if it contains unbalanced pricing to the extent it poses an unacceptable risk to the Government.

The Offeror’s price proposal will be based on the prices/rates proposed in the Pricing Matrix (Attachment 4).

2.4.1. Price Reasonableness

The proposed prices will be evaluated for reasonableness. Analysis of price proposals will be performed using one or more of the techniques defined in FAR 15.404-1(b)(2) in order to determine price reasonableness. Reasonableness must represent a price to the Government a prudent person would pay in the conduct of competitive business.

Normally, price reasonableness is established through adequate price competition, but may also be determined through price analysis techniques as described in FAR 15.404- 1(b)(2). The Government may also use other techniques as needed. To evaluate completeness, the Government will confirm all unit prices and rates in the Pricing Matrix (Attachment 4) have a dollar amount or rate proposed as applicable. Offerors shall provide rationale if any proposed unit price or rate is entered as zero in the Pricing Matrix (Attachment 4).

2.4.2. Balanced Pricing

Offerors’ proposals will be reviewed for unbalanced pricing. The Government will evaluate any supporting information provided by the Offeror explaining variances that appear unbalanced, to include rationale for any CLIN price increase greater than 5% from one year to another, or any CLIN price decrease from one year to another.

Evaluated offers that are determined to be unbalanced may be deemed ineligible for award by the Contracting Officer if a determination is made that lack of balance poses an unacceptable risk to the Government. Unbalanced pricing exists when, despite an acceptable total price, the price of one or more line items is significantly overstated or understated as demonstrated by application of price analysis techniques, such that:

a) There is reasonable doubt the offer would result in the lowest overall cost to the Government, even though it is the lowest priced Offeror; or

b) The offer is so grossly unbalanced that its acceptance would be tantamount to allowing an advanced payment.

2.4.3. Price Realism

Proposed prices will be evaluated for price realism. To be realistic, the proposed price must demonstrate an adequate understanding of the requirement and must ensure the price does not pose an unacceptable risk to performance. All documentation submitted to support price realism will be considered in making a determination of price realism.

To evaluate price realism, the Government intends to use one or more of the price analysis techniques described in FAR 15.404-1(b)(2). The Government may also use other evaluation techniques, as needed.

2.4.4. Total Evaluated Price (TEP):

Pricing proposals will be reviewed for compliance with Section L pricing instructions.

The Government shall evaluate the TEP of all Offerors, to include the prices/rates for each year within the Basic Period and Option Period I. As illustrated in the Calculation

Methodology worksheet of the Pricing Matrix (Attachment 4), the TEP will be calculated as follows:

• The Offeror’s proposed unit prices/rates for each CLIN will be multiplied by the best estimated quantities provided in the Pricing Matrix (Basic Period and Option Period I)

• The Offeror’s proposed labor rates for each labor category (by CLIN) will be multiplied by the estimated labor hours provided in the Pricing Matrix (Basic Period and Option Period I)

• The Offeror’s proposed Material Burden percentage will be multiplied by the estimated material dollar amounts as provided in the Pricing Matrix (Basic Period and Option Period I)

• The Offeror’s proposed unit prices for Year 4 of Option I (the last year of the contract) will be utilized for the six-month optional extension in accordance with (IAW) FAR 52.217-8, Option to Extend Services

• The TEP will be calculated as the sum of the resulting total amounts as described above

Note: The estimated labor hours and material dollar amounts provided in the Pricing Matrix are only estimates. The TEP will be used for evaluation purposes only.

Evaluation of Option I does not obligate the Government to exercise the option.

The six-month optional extension period IAW 52.217-8 is not to be considered part of Option I and will be a separate option exercise if it is utilized. The optional extension period will only be utilized if necessary.

This TEP price rollup is based on the specific CLIN calculation methodology provided in the “Calculation Methodology” worksheet in the Pricing Matrix (Attachment 4). These calculations will include all evaluation periods: the Basic Period (six-month Transition-In period plus 4 years and six months of performance), plus Option I (four years of performance), plus the six-month optional extension period. The Offeror’s price proposal will be based on the prices proposed in Attachment 4, Pricing Matrix.

2.4.5. Pricing Information Requirements/Data Other than Certified Pricing Data If requested by the CO, data other than certified pricing data shall be evaluated to support a determination of reasonable, balanced, and realistic pricing. This information will only be requested if all other sources have been insufficient to support a determination of reasonable and/or balanced and/or realistic pricing.

2.4.6. Rounding

If any pricing proposal deviates from the format described in Section L, Instructions to Offerors, Section 5.1.8, the Government will apply the specified format to determine the extended pricing and TEP. Compliance with instructions regarding rounding will be verified during evaluation. All dollar amounts shall be rounded to two decimal places.

This methodology also applies to labor rates rounded to the nearest cent (i.e. $55.493 per hour is rounded to $55.49) and percentages rounded to four places to the right of the decimal (8.952% is rounded to 8.95% and entered into the Pricing Matrix as 108.95%). See Calculation Methodology and Pricing Matrix for further explanation.

2.4.7. Estimating Techniques and Past Experience

The Government will review the basis of estimate on which proposed pricing was established. The relevance and application of the Offeror’s price estimates based on past experience will be reviewed by the Government. The Government reserves the right to obtain information from the Contract Business Analysis Repository as considered necessary.

2.4.8. Proposed Price Reduction per Corporate/Management Decision The Government will review the Offeror’s explanation of any reduction in proposed pricing as a corporate or management decision. The Offeror’s explanation of how any reduction will not affect contractor responsibility or put the Government at an unacceptable performance risk will also be reviewed.

2.4.9. Price Assumptions Used in Development of Proposed Pricing The Government will review information provided in the Price Volume regarding all price assumptions, limitations, and/or qualifications utilized in the development of proposed pricing. Such information will be used to understand the Offeror’s proposed pricing basis of estimate. Additionally, these assumptions help provide support for the Government’s determination of price reasonableness, balanced pricing, and price realism.

2.4.10. Over and Above (O&A) Labor Rates and Burden Rates

The Government will review the Price Volume to ensure the Offeror has indicated their understanding that the proposed firm fixed price ceiling rates are fully burdened and will apply to all out-years despite what current actuals are running at the time.

2.4.11. Service Contract Labor Standards (SCLS)/Collective Bargaining Agreement (CBA) Although it is the Offeror’s responsibility to comply with SCLS, understanding and acknowledgement of compliance with SCLS and applicable CBAs will be reviewed.

Offerors must understand proposed rates and unit pricing shall be sufficient to be compliant with SCLS and CBAs. Any labor designated as CBA covered will be noted.

The Government will review the required table linking the Offeror’s proposed job categories/skill levels considered subject to the SCLS with the job categories/skill levels of the applicable Wage Determination (WD).

2.4.12. Probable Subcontractors

The Government will review the subcontractor information provided to include the subcontractor name, description of effort, contract type, and the methodology used to determine subcontractor pricing fair and reasonable.

2.4.13. Government Field Support Agencies

The Government will review and confirm submission of the cognizant Defense Contract Audit Agency (DCAA) and Defense Contract Management Agency (DCMA) offices responsible for administration of the Offeror’s Government contracts.

2.4.14. Other Documentation

In reviewing proposed prices, all additional information from the Price Volume will also be considered. Offerors may provide any additional data, other than certified cost or pricing data, as believed necessary to support, justify, or clarify their proposed pricing.

All pricing information provided in response to the solicitation may be reviewed and considered, if the Government determines the information will contribute to the evaluation of price reasonableness, balanced pricing, and price realism.

2.4.15. Pricing Matrix

The Government will confirm the Pricing Matrix (Attachment 4) was completed in its entirety and will utilize it to evaluate the Offeror’s TEP.

File details come from the government source that posted it. Updated .