Final_ARFQ_0506_HHR2500000003_2_WV_ARFQ_FORM.PDF
PDF 734 KB Posted
- Attached to
- Employee Mass Notification System
- Solicitation number
- ARFQ-0506-HHR2500000003-2
- Issued by
- Kanawha County, West Virginia
About this file
This is an Agency Request for Quote (ARFQ) issued by the West Virginia Health and Human Resources (HHR) Office of the Secretary for an Employee Mass Notification System. The solicitation (ARFQ 0506 HHR2500000003 Version 2) was issued on May 8, 2025, with proposals due by May 14, 2025, at 1:30 PM. The procurement is for a four-year contract involving user licenses for a mass notification system, with 6,000 user licenses requested annually for each contract year. The system requires an initial set-up and will cover licensing for Years 1-4.
The pricing structure shows a consistent per-license cost for each year, with no variation in the number of licenses (6,000 per year). The total procurement will be handled through the Office of Shared Administration Operations/Purchasing, located at One Davis Square in Charleston, West Virginia. The solicitation is for a fixed-amount agency contract, with invoicing and shipping directed to the HHR Office of the Secretary. The commodity code for the notification system is 83121700, and the procurement is structured to include all costs needed to initialize the system. No specific pricing totals are explicitly stated in the document, but the per-license structure suggests a standardized annual licensing approach.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| ARFQ HHR25 3 Mass Notification RFQ.docx | DOCX document | |
| FederalFundsContractClauseAddendum.pdf | ||
| WVCloud-SaaSProcurementAddendum.pdf | ||
| ARFQ HHR25 3 Addendum 1.docx | DOCX document | |
| Property Addresses.xlsx - Google Sheets.pdf | ||
| ARFQ HHR25 3 Mass Notification Cost Sheet.xlsx | XLSX spreadsheet | |
| ARFQ HHR25 03 TCA.pdf | ||
| ARFQ HHR25 3 Mass Notification Q&A.xlsx | XLSX spreadsheet | |
| ARFQ HHR25 3 WV-43.pdf | ||
| Final_ARFQ_0506_HHR2500000003_1_WV_ARFQ_FORM.PDF |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Date Printed: May 8, 2025 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Proc Folder: 1684565 Reason for Modification:
Doc Description: Employee Mass Notification System Addendum 1
Vendor Q&A
Proc Type: Agency Contract - Fixed Amt
Date Issued Solicitation Closes Solicitation No Version
2025-05-08 2025-05-14 13:30 ARFQ 0506 HHR2500000003 2
BID RECEIVING LOCATION
BUYER - 304-957-0209
OFFICE OF SHARED ADMINISTRATION
OPERATIONS/PURCHASING
ONE DAVIS SQUARE, FIRST FLOOR RM 111
CHARLESTON WV 25301
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Roberta A Wagner
(304) 558-0437 roberta.a.wagner@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: May 8, 2025 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
OFFICE OF THE SECRETARY OFFICE OF THE SECRETARY
ONE DAVIS SQUARE, FIRST
FLOOR, EAST
ONE DAVIS SQUARE, FIRST
FLOOR, EAST
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Employee Mass Notification System User
Licenses Set-up
1.00000 EA
Comm Code Manufacturer Specification Model # 83121700
Extended Description:
Employee Mass Notification System Set-up
To include all costs needed to initialize the system
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
OFFICE OF THE SECRETARY OFFICE OF THE SECRETARY
ONE DAVIS SQUARE, FIRST
FLOOR, EAST
ONE DAVIS SQUARE, FIRST
FLOOR, EAST
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Employee Mass Notification System User
Licenses Year 1
6000.00000 EA
Comm Code Manufacturer Specification Model # 83121700
Extended Description:
6000 Employee Mass Notification System User Licenses
Pricing calculated per license
Date Printed: May 8, 2025 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
OFFICE OF THE SECRETARY OFFICE OF THE SECRETARY
ONE DAVIS SQUARE, FIRST
FLOOR, EAST
ONE DAVIS SQUARE, FIRST
FLOOR, EAST
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Employee Mass Notification System User
Licenses Year 2
6000.00000 EA
Comm Code Manufacturer Specification Model # 83121700
Extended Description:
6000 Employee Mass Notification System User Licenses
Pricing calculated per license
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
OFFICE OF THE SECRETARY OFFICE OF THE SECRETARY
ONE DAVIS SQUARE, FIRST
FLOOR, EAST
ONE DAVIS SQUARE, FIRST
FLOOR, EAST
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Employee Mass Notification System User
Licenses Year 3
6000.00000 EA
Comm Code Manufacturer Specification Model # 83121700
Extended Description:
6000 Employee Mass Notification System User Licenses
Pricing calculated per license
Date Printed: May 8, 2025 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
OFFICE OF THE SECRETARY OFFICE OF THE SECRETARY
ONE DAVIS SQUARE, FIRST
FLOOR, EAST
ONE DAVIS SQUARE, FIRST
FLOOR, EAST
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 Employee Mass Notification System User
Licenses Year 4
6000.00000 EA
Comm Code Manufacturer Specification Model # 83121700
Extended Description:
6000 Employee Mass Notification System User Licenses
Pricing calculated per license
SCHEDULE OF EVENTS
Line Event Event Date
1 QUES DEADLINE 10:30AM 2025-05-07
Document Phase Document Description Page
HHR2500000003 Final Employee Mass Notification System
| 1 |
| 2 |
| 3 |
| 4 |
| 5 |
| 1 |
File details come from the government source that posted it. Updated .